HomeMy WebLinkAbout2024-04-03 Min - Board DocuSign Envelope ID: E794F81 F-0856-41 F7-97B3-55353EC95D87
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
REGULAR BOARD MEETING MINUTES
TDPUD BOARD ROOM, 11570 DONNER PASS ROAD, TRUCKEE, CA
6:00 PM, WEDNESDAY, APRIL 3, 2024
1. Call to Order
The meeting of the Board of Directors of the Truckee Donner Public Utility District
was called to order at 6:10 p.m. by Vice President Finn.
2. Roll Call
Directors Present: Aguera, Laliotis, and Vice President Finn.
Directors Absent: Harris and President Bender.
Employees Present: Brian Wright, Jared Carpenter, Chad Reed, Steven
Poncelet, Michael Salmon, Scott Crow, Trey Griffin, Sarah Kraker, Allison Spani
3. Pledge of Allegiance
Director Laliotis lead the Pledge of Allegiance.
4. Changes to the agenda - None
5. Public Comment on items not on the agenda.
Courtney Murrell thanked the District for its service and reliability during recent
storms.
DIRECTOR UPDATE
6. Vice President Finn shared there will be a Governing Partners meeting of the
Climate Transportation Alliance (CTA) this week and a public quarterly CTA
meeting on April 121"
DEPARTMENT UPDATES
7. Jared Carpenter, Electric Utility Director, indicated some minor repairs are being
completed following the March storm; and power is available and will be restored to
homes upon completion of their repairs. February power purchase was greener
and cheaper than 2023, and trend is reducing for power outages.
Chad Reed, Water Utility Director, reported demand for water is down for first three
months of the year. He shared information about a successful collaborative with
Alder Creek Middle School, the Truckee Donner Public Utilities District, Truckee
Sanitation District and Tahoe Truckee Sanitation Authority on the urban water
cycle, conservation, environmental stewardship, proper usage of sewer system,
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DocuSign Envelope ID: E794F81 F-0856-41 F7-97B3-55353EC95D87
Truckee Donner Public Utility District April 3, 2024
efficiency of operations by engineering, and methods of treating sewage.
Michael Salmon, Chief Financial Officer, on behalf of Human Resources, shared
the District held CPR training and Spring Equinox sunrise yoga; announced March
core value recognition winners Kris Cullen, Facilities Maintenance Technician and
Carlos Reyes, Customer Service Representative. Relative to Accounting and
Finance, Mr. Salmon communicated Moss Adams began field work this week on
the 2023 financial audit, and he displayed the "part of the month" being a swivel
hook invoiced at $1,300.
Steven Poncelet, Public Information Officer, provided an update on
Communications & Strategic Affairs, including filing the first compliance report on
carb advance clean fleets regulation; and participation in two carb workshops, one
on implementation of AB 1594 and the other with the rules provision committee on
the purchase exemption. Mr. Poncelet relayed the State Water Resources Control
Board released a report in March on conservation as a way of life, conveying the
Analyst found the report complex, expensive and only saves 1% of water so staff is
contributing to potential modifications. In the future, staff will be attending two
policy conferences.
Brian Wright, General Manager, as the District representative, gave an update on
the Truckee River Revitalization Steering Committee.
PUBLIC HEARING
8. Public Hearing Related to Adoption of the Annual Electric and Water Standby
Charges
A. Conducted a public hearing at the regularly scheduled District Board
Meeting on April 3, 2024, at 6:00 p.m., or as soon thereafter, to receive input
on the adoption of annual Electric and Water Standby Charges.
Vice President Finn opened the public hearing at 6:35 p.m.
Michael Salmon, Chief Financial Officer, presented the staff report.
There were no public comments, so Vice President Finn closed the public
hearing at 6:39 p.m.
Director Laliotis inquired about exceptions and staff responded.
B. Director Laliotis moved, and Director Aguera seconded to adopt the
following resolutions:
1. Resolution 2024-05 Continuing and Fixing Water Standby Charges
for the Fiscal Year 2024-2025;
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DocuSign Envelope ID: E794F81 F-0856-41 F7-97B3-55353EC95D87
Truckee Donner Public Utility District April 3, 2024
2. Resolution 2024-06 Continuing and Fixing Electric Standby
Charges for the Fiscal Year 2024-2025;
3. Resolution 2024-07 Requesting Collection of Electric and Water
Standby Charges on Placer County Tax Roll; and
4. Resolution 2024-08 Fixing and Placing Electric and Water Standby
Charges on County of Nevada Tax Roll for Collection.
The motion passed (3 ayes: Aguera, Laliotis and Finn; 0 noes; 2 absent:
Harris & Bender), by roll call vote.
CONSENT CALENDAR
There were no public comments on the consent calendar.
9. Considering Approval of a Vendor Correction to a Previously Approved Annual
Procurement Item
Authorized the General Manager to correct an administrative error in the award
of a procurement contract for the District's aggregate & asphalt materials
approved in the FY24 Annual Contract and Procurements item from the
December 6, 2023, Board meeting, whereby:
A. The Board rescinded approval of the procurement contract with
Western Nevada Supply for aggregate & asphalt purchase for an
amount not to exceed $250,000; and
B. The Board approved a procurement contract with Teichert Rock
Products for aggregate and asphalt purchase for an amount not to
exceed $250,000.
10. Considering Approval of a Professional Services Contract with JK Architecture and
Engineering for the District's Facilities Master Plan Update for 2024
Authorized the General Manager to execute a professional services contract
with JK Architecture and Engineering for the completion of the District's 2024
Facilities Master Plan Update in the amount of $53,000, plus a 10%
contingency authorization, for a total contract not to exceed $58,300.
11. Considering Approval of a Professional Services Contract with MOBILETrak for the
District's Warehouse Bar Coding Project
Authorized the General Manager to execute a service contract with
MOBILETrak for the District's warehouse barcoding project, including entering
into a one-year software subscription, procurement of necessary hardware,
and setup implementation service fees totaling $19,590, plus a 10% change
order authorization for a total contract amount not to exceed $21,500.
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DocuSign Envelope ID: E794F81 F-0856-41 F7-97B3-55353EC95D87
Truckee Donner Public Utility District April 3, 2024
12. Considering Approval of a Commercial Customer Electric Utility Bill Reconciliation
1. Authorized the General Manager to execute a settlement agreement
with Dave's Old 40 for the reconciliation of electric utility service
metering discrepancies and associated costs; and
2. Approved the reimbursement of billed electric utility services to Dave's
Old 40 in the amount of$20,080.65.
13. Consideration for Approval of a Professional Services Contract for Electric
Engineering Support with Qualus, LLC
Authorized the General Manager to execute a professional services contract
for electrical engineering support for 2024 with Qualus Services, LLC. This
contract shall be substantially the form presented, subject to legal counsel
review and/or minor administrative edits as determined necessary.
14. Considering Approval of a Professional Services Contract with Regional
Government Services
Authorized the General Manager to execute a professional services agreement
with Regional Government Services for a total contract amount not to exceed
$62,000.
Director Laliotis moved and Director Aguera seconded to approve consent
calendar items 9-14. The motion passed (3 ayes: Aguera, Laliotis and Finn; 0
noes; 2 absent: Harris & Bender), by roll call vote.
ACTION ITEMS
15. Consider the Approval of the District's Integrated Resources Plan (IRP)
Jared Carpenter, Electric Utility Director, gave a presentation on the Integrated
Resources Plan including review, load forecast, load modifiers, recommended
resource portfolio, renewable portfolio standard and green house gas-free levels
vs. requirements, and financial considerations and review.
Deirdre Henderson, 100% Renewal Truckee, thanked the Board for the IRP and
expressed support for it.
General Manager Brian Wright summarized the presentation and responded to
questions from the Board.
It was moved by Director Laliotis and seconded by Director Aguera:
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DocuSign Envelope ID: E794F81 F-0856-41 F7-97B3-55353EC95D87
Truckee Donner Public Utility District April 3, 2024
A. Provided feedback and direction to staff; and
B. Approved the District's Integrated Resource Plan (IRP) as
proposed.
The motion passed (3 ayes: Aguera, Laliotis and Finn; 0 noes; 2 absent:
Harris & Bender), by roll call vote.
16. Consideration of Review of the District's Purchase Power Plan for FY23
Jared Carpenter, Electric Utility Director's, presentation covered power purchase
review, generation supply mixture, three-year financial comparison, renewable
portfolio standard and renewable energy, cap and trade revenue,
There were no public comments.
The Board asked questions, staff responded, and the Board provided
input on the District's actual versus budgeted purchase power costs and
energy consumption for FY23.
17. Consideration of Approval of a Contract with GEI Consulting for Martis Valley GMP
5-Year Update
Steven Poncelet, Public Information Officer, gave the staff report on the ground
water management plan, and he responded to questions.
There were no public comments.
It was moved by Director Laliotis and seconded by Director Aguera to
authorize the General Manager to enter into a contract with GEI
Consulting, contingent on approval of joint funding with Northstar
Community Services District and Placer County Water Agency, for an
amount of$104,119, plus a 10% change order authorization of $10,412,
for a total not to exceed contract amount of $114,531. The motion passed
(3 ayes: Aguera, Laliotis and Finn; 0 noes; 2 absent: Harris & Bender), by
roll call vote.
18. Consideration of Approval of an MOU Among the District, Northstar Community
Services District, Placer County Water Agency, and Truckee River Watershed
Council Regarding the Martis Valley Groundwater Basin
Steven Poncelet, Public Information Officer, gave the staff report, and he
responded to questions.
Beth Christman, Truckee River Watershed Council, expressed support for working
with the PUD on the watershed stewardship initiative.
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DocuSign Envelope ID: E794F81 F-0856-41 F7-97B3-55353EC95D87
Truckee Donner Public Utility District April 3, 2024
Michele Prestowitz, Truckee River Watershed Council, said they are looking
forward to meeting with staff on the watershed stewardship and offered the
Council's support.
It was moved by Director Laliotis and seconded by Director Aguera to
authorize the General Manager to execute the Memorandum of
Understanding between the District, Northstar Community Services
District, Placer County Water Agency, and Truckee River Watershed
Council Regarding the Martis Valley Groundwater Basin. The motion
passed (3 ayes: Aguera, Laliotis and Finn; 0 noes; 2 absent: Harris &
Bender), by roll call vote.
19. Consideration of Acceptance of the District's Fiscal Year End 2023 Budget
Performance Review and Fund Transfers
Michael Salmon, Chief Financial Officer, summarized the staff report.
There were no public comments.
It was moved by Director Laliotis and seconded by Director Aguera
to:
A. Accept the report of Budget Performance for 2023 end of year,
which includes variances identified since the adoption of the
budget for 2023.
B. Consistent with Budget FY24 Financial Master Plan expectations,
authorize internal book fund transfers as of 12/31/2023 as follows:
1. Electric Utility - $475,763 from General Fund Operating
Reserve to Rate Reserve, for CVPIA litigation settlement
proceeds received in 2023
2. Water Utility - $1,985,000 from General Fund Operating
Reserve to Capital Reserve, for capital expenditure timing
variances between years in 2023.
The motion passed (3 ayes: Aguera, Laliotis and Finn; 0 noes; 2
absent: Harris & Bender), by roll call vote.
WORKSHOP
20. Consideration of Review of the District's 2023 Water Utility Annual Consumer
Confidence Reports
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DocuSign Envelope ID: E794F81 F-0856-41 F7-97B3-55353EC95D87
Truckee Donner Public Utility District April 3, 2024
Chad Reed, Water Utility Director, presented the staff report, covering
background/history, Truckee-Main System and Hirschdale System reports, no
violations over maximum contaminant, report distributed in May, testing protocol,
included in budget.
There were no public comments.
Board members provided feedback, and staff responded to Board questions.
The Board reviewed the Truckee Donner Public Utility District's Main
System and Hirschdale System's 2023 Water Quality Consumer
Confidence Reports.
ROUTINE BUSINESS
21. Consideration of Approval of the Treasurer's Report for April 2024
There were no public comments.
A motion was made by Aguera and seconded by Laliotis to approve the
Treasurer's Report for April 2024 along with the recommended actions. The
motion passed (3 ayes: Aguera, Laliotis and Finn; 0 noes; 2 absent: Harris &
Bender), by roll call vote.
22. Consideration of Approval of the Meeting minutes for February 7, and March 6,
2024
There were no public comments. Director Laliotis noted the minutes included in the
packet were for January 17, 2024 instead of February 7, 2024, so the February 7,
2024 minutes will be placed on a future agenda for approval.
It was moved by Director Laliotis and seconded by Vice President Finn to
approve the March 6, 2024 Board meeting minutes. The motion passed (3
ayes: Aguera, Laliotis and Finn; 0 noes; 2 absent: Harris & Bender), by roll
call vote.
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DocuSign Envelope ID: E794F81 F-0856-41 F7-97B3-55353EC95D87
Truckee Donner Public Utility District April 3, 2024
CLOSED SESSION
23. Performance Review Pursuant to Govt. Code section 54957(b). Title: General
Manager
24. Closed Session Pursuant to Government Code Section 54956.9(d)(2), Conference
with Legal Counsel, Exposure to Litigation, Three Cases.
There were no public comments.
At 8:42 p.m. Vice President Finn recessed the meeting to Closed Session for
the purposes stated above.
The meeting reconvened at 9:59 p.m. with no reportable action.
ADJOURNMENT
MEETING ADJOURNED AT 9:59 PM.
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
CDocuSignetl by:
, Jeff Bender, President
0 Sig d by
Respectfully Submitted, g"`�""W"` , Brian C. Wright, General Manager
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