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Home My WebLink About#10 Closeout District Pipeline 2023 Contract A AGENDA ITEM #10 Public Utility District m MEETING DATE: July 17, 2024 TO: Board of Directors FROM: Neil Kaufman, System Engineer Chad Reed, Water Utility Director SUBJECT: Consideration of Closeout of the District Pipeline Replacement— 2023 — Contract A Construction Contract _t ev APPROVED BY: Brian C. Wright, General Manager RECOMMENDATION: Adopt Resolution 2024-12 accepting the District Pipeline Replacement — 2023 — Contract A project as complete and authorizing the filing of the Notice of Completion. BACKGROUND: In February 2023, the Board awarded the construction contract for the District Pipeline Replacement— 2023 — Contract A project to Hansen Brothers Enterprises (HBE) of Grass Valley, California. The project covered replacement of about 4,600 feet of pipeline at four locations in the Glenshire area: • Canterbury Lane • Courtenay Lane • Oxford Circle • Wellington Way Also included in the contract was the replacement of a pressure-reducing station on Rainbow Drive in the Prosser Lakeview area. The bid price was $1,910,855.78. The Board also established a ten percent change order allowance of$189,144.22, for a total authorization not to exceed $2,100,000. ANALYSIS AND BODY: HBE completed all the work in Glenshire area during the 2023 construction season. However, installation of the pressure-reducing station in the Prosser Lakeview area was delayed until the 2024 construction season in order to comply with regulatory requirements from the Lahontan Regional Water Quality Control Board. In May 2024, HBE completed the pressure-reducing station in the Prosser Lakeview Page 1 of 2 Page 20 of 180 area and staff performed a final walk through on the project. The work performed is complete and should be accepted by the District. Attached is a draft resolution (Attachment 1) accepting the project and directing that a Notice of Completion be filed. No change orders were requested during the project. The contract is based on a unit price bid. Attachment 2 shows the differences between bid totals and the amounts actually constructed. This analysis results in a $106,846.16 credit for the District. This credit results mainly from lower amounts of rock excavation and pavement restoration than were originally anticipated. GOALS AND OBJECTIVES: District Code 1 .05.020 Objectives: 1. Responsibly serve the public. 3. Provide reliable and high quality water supply and distribution system to meet current and future needs. 6. Manage the District in an effective, efficient and fiscally responsible manner. District Code 1 .05.030 Goals: 1. Manage for Financial Stability and Resiliency 2. Environmental Stewardship: Create a sustainable resilient environment for all our communities. FISCAL IMPACT: The original bid price was $1,910,855.78. Once adjustments are made for the items described above, the final contract price is $1,804,009.62. ITEM AMOUNT Orignal Bid Price $1,910,855.78 Reconciliation of Bid vs Actual Quantities ($106,846.16) Total $1,804,009.62 The funding source for this project was Water capital funds, as part of Water's capital improvement plan. The actual to bid project savings will remain in water's capital funds, allowing for future capital projects (new or at a greater cost than anticipated) capital funds utilization. ATTACHMENTS: 1. Resolution 2024-12 2. Bid Vs Actual Board Page 2 of 2 Page 21 of 180 PublicDistrict Resolution No. 2024-12 AUTHORIZING THE ACCEPTANCE OF THE DISTRICT PIPELINE REPLACEMENT-2023-CONTRACT A PROJECT AND DIRECTING FILING OF THE NOTICE OF COMPLETION WHEREAS, the Board of Directors of the Truckee Donner Public Utility District made the determination to undertake the District Pipeline Replacemen t-2023-Con tract A project; and WHEREAS, Hansen Brothers Enterprises was selected by the District to perform the work; and WHEREAS, Hansen Brothers Enterprises has completed all of the Work included in the Project; and NOW THEREFORE BE IT RESOLVED by the Board of Directors of the District as follows: 1. That the District hereby accepts the District Pipeline Replacemen t-2023-Con tract A project as complete. 2. That the Clerk of the District be directed to file with the County of Nevada the Notice of Completion, a copy of which is attached hereto. 3. That 35 days following the filing of the Notice of Completion, the monies retained from the contractor payments be released to the contractor if no claims have been made to the District by material suppliers or laborers. PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the District on the 17th day of July 2024, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: TRUCKEE DONNER PUBLIC UTILITY DISTRICT By Jeff Bender, President of the Board ATTEST: Brian Wright, General Manager Page 22 of 180 RECORDING REQUESTED BY: Truckee Donner Public Utility District WHEN RECORDED, RETURN TO: TRUCKEE DONNER PUBLIC UTILITY DISTRICT Brian Wright, General Manager 11570 Donner Pass Road Truckee, CA 96161-4947 THE UNDERSIGNED DECLARES DOCUMENTARY TRANSFER TAX- NONE NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN: 1. That the name and address of the public entity for whom the improvement project was done, as owner thereof, is the Truckee Donner Public Utility District, 11570 Donner Pass Road, Truckee, CA 96161. 2. Nature of interest or estate of owner: beneficial interest of a public utility of electric and water facilities. 3. That on July 17, 2024 the hereinafter described improvements were accepted as complete pursuant to Resolution 2024-12 of the Truckee Donner Public Utility District, the awarding authority. 4. That the subject improvements of the notice are generally described and identified as follows: District Pipeline Replacement-2023-Contract A project. 5. That the name and address of the contractor for such project was: Hansen Bros. Enterprises, PO Box 1599, Grass Valley, California 95945. 1 certify under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Dated: TRUCKEE DONNER PUBLIC UTILITY DISTRICT By Brian Wright, General Manager MAIL TAX STATEMENTS TO: SAME AS ABOVE Legal References: CC-3093,CCP-2003 (oath), 2015.5 (unsworn statement) Page 23 of 180 Analysis of Bid Quantities vs.Actual Quantities Constructed District Pipeline Replacement-2023-Contract A Contractor: Hansen Brothers Bid Amounts Actual Amounts Bid Item Description Quantity I Units I Unit Price I Subtotal I Quan-tit-yT-Units Unit Price Subtotal 1 Mobilization 1 LS $ 13,520.00 $ 13,520.00 1 LS $ 13,520.00 $ 13,520.00 1A 8"Water Main 1,068 FT $ 149.07 $ 159,206.76 1,068 FT $ 149.07 $ 159,206.76 1B 2"PE Water Service Lateral 320 FT $ 131.00 $ 41,920.00 320 FT $ 131.00 $ 41,920.00 1C Connect to Exist Single Water Service(SS) 2 EA $ 2,296.00 $ 4,592.00 2 EA $ 2,296.00 $ 4,592.00 1 D Connect to Exist Double Water Service(DS) 4 EA $ 2,378.00 $ 9,512.00 4 EA $ 2,378.00 $ 9,512.00 1 E Connect to Exist Double Water Service for Lower Pressure Area(DSL) 3 EA $ 2,571.00 $ 7,713.00 3 EA $ 2,571.00 $ 7,713.00 1 F Connect To Exist Double Water Service with One Lot Vacant(DSV) 1 EA $ 2,392.00 $ 2,392.00 1 EA $ 2,392.00 $ 2,392.00 1G Fire Hydrant Assembly 2 EA $ 14,539.00 $ 29,078.00 2 EA $ 14,539.00 $ 29,078.00 1 H Tee/Valve Assembly at Station 8+34 1 LS $ 14,683.00 $ 14,683.00 1 LS $ 14,683.00 $ 14,683.00 11 Connection to Existing 6"Valve at Station 0+00 1 LS $ 7,372.00 $ 7,372.00 1 LS $ 7,372.00 $ 7,372.00 11 Connection to New 8"Valve at Station 10+62.68 1 LS $ 1,628.00 $ 1,628.00 1 LS $ 1,628.00 $ 1,628.00 1K Rock Excavation 20 HRS $ 603.00 $ 12,060.00 2 HRS $ 603.00 $ 904.50 1L AC Pavement and Base(trench restoration) 8,900 SF $ 8.98 $ 79,922.00 9,008 SF $ 8.98 $ 80,891.84 1M Additional%"Thickness of AC Pavement(trench restoration) 8,900 SF $ 0.65 $ 5,785.00 0 SF $ 0.65 $ - 1N All Other Work Required by the Contract Documents 1 LS $ 18,017.00 $ 18,017.00 1 LS $ 18,017.00 $ 18,017.00 2A 8"Water Main 1,716 FT $ 136.34 $ 233,959.44 1,716 FT $ 136.34 $ 233,959.44 2B 2"PE Water Service Lateral 580 FT $ 129.00 $ 74,820.00 580 FT $ 129.00 $ 74,820.00 2C Connect To Exist Single Water Service(SS) 3 EA $ 2,296.00 $ 6,888.00 3 EA $ 2,296.00 $ 6,888.00 2D Connect to Exist Double Water Service(DS) 5 EA $ 2,378.00 $ 11,890.00 5 EA $ 2,378.00 $ 11,890.00 2E Connect to Exist Double Water Service for Lower Pressure Area(DSL) 7 EA $ 2,570.00 $ 17,990.00 7 EA $ 2,570.00 $ 17,990.00 2F New Single Water Service(SS) 1 EA $ 5,365.00 $ 5,365.00 1 EA $ 5,365.00 $ 5,365.00 2G Double Water Service with One Lot Vacant(DSV) 2 EA $ 5,153.00 $ 10,306.00 2 EA $ 5,153.00 $ 10,306.00 2H Fire Hydrant Assembly 3 EA $ 15,620.00 $ 46,860.00 3 EA $ 15,620.00 $ 46,860.00 21 Cross/Valve Assembly at Station 4+00 1 LS $ 29,590.00 $ 29,590.00 1 LS $ 29,590.00 $ 29,590.00 21 Tee/Valve Assembly at Station 11+46 1 EA $ 11,321.00 $ 11,321.00 1 EA $ 11,321.00 $ 11,321.00 2K Connection to Existing 6"Steel Pipe at Station 4+00,Offset Left 1 LS $ 7,384.00 $ 7,384.00 1 LS $ 7,384.00 $ 7,384.00 2L Connection to Existing 6"Steel Pipe at Station 4+00,Offset Right 1 LS $ 7,384.00 $ 7,384.00 1 LS $ 7,384.00 $ 7,384.00 2M Connection to New 8"Valve at Station 17+15.60 1 LS $ 1,012.00 $ 1,012.00 1 LS $ 1,012.00 $ 1,012.00 2N Rock Excavation 35 HRS $ 603.00 $ 21,105.00 1 HRS $ 603.00 $ 783.90 20 AC Pavement and Base(trench restoration) 15,000 SF $ 8.02 $ 120,300.00 13,810 SF $ 8.02 $ 110,756.20 2P Additional%"Thickness of AC Pavement(trench restoration) 15,000 SF $ 0.58 $ 8,700.00 0 SF $ 0.58 $ - 2Q 6"Water Main 25 FT $ 180.00 $ 4,500.00 25 FT $ 180.00 $ 4,500.00 2R Reconstruct Wellington PRV Station 1 LS $ 35,252.00 $ 35,252.00 1 LS $ 35,252.00 $ 35,252.00 2S All Other Work Required by the Contract Documents 1 LS $ 19,287.00 $ 19,287.00 1 LS $ 19,287.00 $ 19,287.00 3A 8"Water Main 882 FT $ 141.72 $ 124,997.04 882 FT $ 141.72 $ 124,997.04 3B 2"PE Water Service Lateral 295 FT $ 139.44 $ 41,134.80 295 FT $ 139.44 $ 41,134.80 3C Connect To Exist Single Water Service(SS) 1 EA $ 2,296.00 $ 2,296.00 1 EA $ 2,296.00 $ 2,296.00 3D Connect to Exist Double Water Service(DS) 6 EA $ 2,410.00 $ 14,460.00 6 EA $ 2,410.00 $ 14,460.00 3E Connect to Exist Double Water Service for Lower Pressure Area(DSL) 1 EA $ 2,574.00 $ 2,574.00 1 EA $ 2,574.00 $ 2,574.00 3F New Single Water Service(SS) 1 EA $ 5,368.00 $ 5,368.00 1 EA $ 5,368.00 $ 5,368.00 3G Fire Hydrant Assembly 1 EA $ 15,454.00 $ 15,454.00 1 EA $ 15,454.00 $ 15,454.00 3H Air Release Valve Assembly 1 EA $ 7,255.00 $ 7,255.00 1 EA $ 7,255.00 $ 7,255.00 31 Connection to New 8"Valve at Station 0+00 1 EA $ 1,011.00 $ 1,011.00 1 EA $ 1,011.00 $ 1,011.00 3J Connection to New 8"Valve at Station 8+81.14 1 LS $ 1,011.00 $ 1,011.00 1 LS $ 1,011.00 $ 1,011.00 3K Rock Excavation 18 HRS $ 603.00 $ 10,854.00 0 HRS $ 603.00 $ - 3L AC Pavement and Base(trench restoration) 7,300 SF $ 8.21 $ 59,933.00 6,975 SF $ 8.21 $ 57,264.75 3M Additional%"Thickness of AC Pavement(trench restoration) 7,300 SF $ 0.65 $ 4,745.00 0 SF $ 0.65 $ - 3N All Other Work Required by the Contract Documents 1 LS $ 17,383.00 $ 17,383.00 1 LS $ 17,383.00 $ 17,383.00 4A 8"Water Main 706 FT $ 152.24 $ 107,481.44 706 FT $ 152.24 $ 107,481.44 4B 10"DI Water Main 200 FT $ 293.90 $ 58,780.00 200 FT $ 293.90 $ 58,780.00 4C 2"PE Water Service Lateral 80 FT $ 162.15 $ 12,972.00 80 FT $ 162.15 $ 12,972.00 4D Connect to Exist Double Water Service(DS) 1 EA $ 2,720.00 $ 2,720.00 1 EA $ 2,720.00 $ 2,720.00 4E Connect to Exist Double Water Service for Lower Pressure Area(DSL) 2 EA $ 2,584.00 $ 5,168.00 2 EA $ 2,584.00 $ 5,168.00 4F Fire Hydrant Assembly 1 EA $ 14,800.00 $ 14,800.00 1 EA $ 14,800.00 $ 14,800.00 4G Tee/Valve Assembly at Station 1+11 1 EA $ 13,271.00 $ 13,271.00 1 EA $ 13,271.00 $ 13,271.00 4H Tee/Valve Assembly at Station 3+11 1 EA $ 14,915.00 $ 14,915.00 1 EA $ 14,915.00 $ 14,915.00 41 Tee/Valve Assembly at Station 6+61 1 EA $ 6,672.00 $ 6,672.00 1 EA $ 6,672.00 $ 6,672.00 4J Tee/Valve Assembly at Station 8+91 1 EA $ 10,145.00 $ 10,145.00 1 EA $ 10,145.00 $ 10,145.00 4K Connection to Exist 8"Steel Pipe at Station 0+00 1 EA $ 2,303.00 $ 2,303.00 1 EA $ 2,303.00 $ 2,303.00 4L Connection to Exist 8"Valve at Station 9+05.34 1 LS $ 2,234.00 $ 2,234.00 1 LS $ 2,234.00 $ 2,234.00 4M Rock Excavation 20 HRS $ 603.00 $ 12,060.00 2 HRS $ 603.00 $ 1,206.00 4N AC Pavement and Base(trench restoration) 8,500 SF $ 9.68 $ 82,280.00 6,817 SF $ 9.68 $ 65,988.56 40 Additional%"Thickness of AC Pavement(trench restoration) 8,500 SF $ 0.76 $ 6,460.00 0 SF $ 0.76 $ - 4P All Other Work Required by the Contract Documents 1 LS $ 19,287.00 $ 19,287.00 1 LS $ 19,287.00 $ 19,287.00 5A New PRV Station 1 LS $ 117,025.00 $ 117,025.00 1 LS $117,025.00 $ 117,025.00 5B 2"PE Water Service Lateral 55 FT $ 120.06 $ 6,603.30 55 FT $ 120.06 $ 6,603.30 5C Double Water Service(DS) 1 EA $ 3,147.00 $ 3,147.00 1 EA $ 3,147.00 $ 3,147.00 5D Abandon Existing PRV Station 1 LS $ 11,080.00 $ 11,080.00 1 LS $ 11,080.00 $ 11,080.00 5E Rock Excavation 6 HRS $ 603.00 $ 3,618.00 6 HRS $ 603.00 $ 3,618.00 5F AC Pavement and Base(trench restoration) 600 SF $ 8.73 $ 5,238.00 633 SF $ 8.73 $ 5,526.09 5G Additional 1/2"Thickness of AC Pavement(trench restoration) 600 SF $ 1.21 $ 726.00 0 SF $ 1.21 $ - 5H IAII Other Work Required by the Contract Documents 1 LS $ 2,080.00 $ 2,080.00 1 1 LS $ 2,080.00 $ 2,080.00 Total Amount of Base Bid $ 1,910,855.78 $ 1,804,009.62 Credit To The District $ (106,846.16) Page 24 of 180 Bid Amounts Actual Amounts Bid Item Description Quantitv I Units I Unit Price Subtotal Quantity Units Unit Price Subtotal $ 1,804,009.62 Page 25 of 180