HomeMy WebLinkAbout#15 Approval June 5 minutes AGENDA ITEM #15
Public Utility District m
MEETING DATE: July 17, 2024
TO: Board of Directors
FROM: Brian Wright, General Manager
SUBJECT: Consideration to Approve June 5, 2024, Meeting Minutes
ATTACHMENTS:
1. 6-5-24 minutes
2. Finance Corporation 6-5-24
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TRUCKEE DONNER PUBLIC UTILITY DISTRICT
REGULAR BOARD MEETING MINUTES
TDPUD BOARD ROOM, 11570 DONNER PASS ROAD, TRUCKEE, CA
6:00 PM, WEDNESDAY, JUNE 5, 2024
1. Call to Order
The meeting of the Board of Directors of the Truckee Donner Public Utility District
was called to order at 6:00 p.m. by President Bender.
2. Roll Call
Directors Present: Aguera, Harris, Laliotis, Vice President Finn and President
Bender.
Directors Absent: None
Employees Present: Brian Wright, Jared Carpenter, Jillian Steward, Michael
Salmon, Steven Poncelet, Scott Crow, Brian Yohn, Brad Wuest, Allison
McEneaney, Sarah Kraker
3. Pledge of Allegiance — Bypassed due to lengthy agenda.
5. Public Comment on items not on the agenda
There were no public comments.
4. Changes to the agenda
General Manager Wright suggested moving item #18, Workshop: An Overview of
California Energy Policy, to follow the consent calendar and before action item #14;
and Board President Bender agreed.
DIRECTOR UPDATE
6. Director Harris thanked the employees for their support in recent emergencies and
outages.
Director Laliotis said he saw the second pole incident, encouraged big trucks to
stay on the road, and thanked the crews.
Director Aguera commented about the outages resulting from the pole accidents.
Vice President Finn thanked the employees. She shared that on a recent visit to
Salt Lake City that air quality in the summer is an issue, which emphasizes the
importance of less reliance on fossil fuels; and she thanked those involved in the
transition to cleaner energy.
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Truckee Donner Public Utility District June 5, 2024
President Bender reiterated the Board's appreciation for employees.
DEPARTMENT UPDATES
7. Jared Carpenter, Electric Utility Director, provided an update on three recent
incidents involving utility poles, outages, and repairs.
Jillian Steward, Human Resources & Risk Director, shared new employees and
promotions. She announced Core Value Recognition Winners Anabel Sanchez for
safety and Sarah Knapp for accountability. Ms. Stewart recapped the
Thunderstorms softball team success.
Michael Salmon, Chief Financial Officer, reported for Accounting and Finance that
the 2023 financial audit was finalized on June 3rd, and the warehouse bar coding
project setup is complete and going live in June. For fleet, delivery has been
accepted of two electric vehicles which will be wrapped with new TDPUD design.
He showed the part of month, G5 at a cost of$54 each. Mr. Salmon said the break
room was refreshed by employees with new flooring and paint.
Steven Poncelet, Public Information Officer, provided an update on
Communications & Strategic Affairs, including:
• District input on water efficiency regulations, likely to become effective
January 1, 2025.
• Communications on conservation rebates, electrification, forthcoming water
regulation and conservation, wildfire season, electric cooking class, and
carbon bingo.
• Communicated Congressman Kiley will be at the District office on June 19
from 2:30-3:30 p.m.
Scott Crow, IT Director/CIO, discussed the collaborative effort on TNT Tech Teens.
CONSENT CALENDAR
President Bender stated he would be abstaining from item 11, Consideration to
Approve an 18-month Term Extension of the Memorandum of Understanding Related
to Gray's Crossing, due to a potential conflict of interest due to property ownership in
the area.
There were no public comments on the consent calendar.
8. Consideration to Approve the Procurement Contract With Global Rental Company
Authorized the General Manager to execute a procurement contract with
Global Rental Company Inc. for the purchase of one (1) 2022 Ford F550
AT40G bucket truck in the amount of $111,250, plus a 10% change order
authorization, for a total not to exceed contract amount of$122,375, plus any
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Truckee Donner Public Utility District June 5, 2024
other taxes and fees that may apply.
9. Consideration of a Special Services Contract with Traverse Consulting Inc. for
Electric Capital Project Management
Authorized the General Manager to execute a Special Services Contract with
Traverse Consulting Inc., in an amount not to exceed $100,000.
10. Consideration to Approve a Memorandum of Understanding with Truckee Donner
Recreation and Park District for a Community Resources Center.
Authorized the General Manager to execute the Memorandum of
Understanding, in substantially the same form presented and as approved by
District counsel, with the Truckee Donner Recreation and Park District for a
Community Resource Center Facility.
11. Consideration to Approve an 18-month Term Extension of the Memorandum of
Understanding Related to Gray's Crossing (APN 043-010-007-000)
Authorized the General Manager to execute an 18-month term extension to the
Memorandum of Understanding (MOU) regarding APN# 043-010-007-000.
12. Consideration to Approve a Professional Services Contract with Aspen
Environmental for the Development of Alternative Electric Utility Rates
Authorized the General Manager to execute a professional services contract
with Aspen Environmental to perform cost of service study for the purposes of
developing alternative electric utility rates in the amount of $50,058, plus a ten
percent change order allowance of $5,000, for a total contract authorization not
to exceed $55,058.
13. Consideration to Adopt Resolution 2024-11 Approving a Qualified Use Certificate
for Prepaid Energy Contract.
Adopted Resolution No. 2024-11 Authorizing a Tax Certificate and Agreement
for UAMP's Red Mesa Tapaha Solar, and Related Matters.
Director Laliotis moved and Director Harris seconded to approve consent
calendar items 8-13*. The motion passed (5-0) by roll call vote for consent
calendar items 8, 9, 10, 12 and 13. Item 11* passed by roll call vote (4-0-1, Bender
abstained).
WORKSHOP
18. Workshop: An Overview of California Energy Policy
Speaker: Scott Tomashefsky, Regulatory Affairs Manager with Northern California
Power Agency (NCPA)
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Truckee Donner Public Utility District June 5, 2024
Jared Carpenter, Electric Utility Director, introduced the item. Scott Tomashefsky
gave the presentation.
There were no public comments.
Beginning the workshop at 6:24 PM, the Board received information
covering NCPA Background, Energy Policy Overview including Energy
Agencies and Regulatory Policy, and Key Energy Policy Issues and
What's Next. Directors provided general comments and feedback to
staff. The workshop ended at 7:32 PM.
The meeting recessed at 7:32 PM and reconvened at 7:41 PM.
ACTION ITEMS
14. District Code Title 4, Post Retirement Benefits
Jillian Steward, Human Resources & Risk Director, gave the presentation.
Kathy Neus, retired employee, expressed support for Option B.
Stephen Hollabaugh, retired employee, stated preference for Option B.
Vice President Finn and President Bender stated preference for Option A to curb
costs and control increasing costs. Directors Aguera, Laliotis and Harris
recommended approval of Option B. Staff provided clarifications and fielded
inquiries from the Board.
It was moved by President Bender and seconded by Vice President Finn
to approve Option A to direct Staff to draft a resolution approving a
revision to District Code, Title 4 Personnel, as proposed on March 6,
2024, to limit the eligibility of newly negotiated employee group benefit
adjustments made effective January 1, 2024 to current regular employees
and those who have retired after January 1, 2024. On roll call the vote
was: AYES: Finn and Bender. NOES: Aguera, Harris and Laliotis. The
motion failed (2-3).
A motion was made by Director Harris and seconded by Director Laliotis
to approve Option B to direct Staff to draft a resolution approving
revision to District Code, Title 4 Personnel to make current regular
employees and all retired employees not represented by an MOU eligible
for negotiated employee group benefit adjustments made effective
January 1, 2024; and authorize the General Manager to negotiate
equivalent terms with IBEW Local 1245 for previously retired employees
represented by an MOU in the form of a Letter of Agreement. On roll call
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Truckee Donner Public Utility District June 5, 2024
the vote was: AYES: Aguera, Harris and Laliotis. NOES: Finn and
Bender. The motion passed (3-2).
15. Consideration of a Construction Contract for the District Administration Stucco
Repair Project
Brian Yohn, General Services Manager, gave the presentation.
There were no public comments.
Director Harris moved and Vice President Finn seconded to: A)
Determine the bid received from Tiber Corporation for the District
Administration Stucco Repair project to be non-responsive; and
B) Authorize the General Manager to execute a construction contract
with JR Construction, for the District Administration Stucco Repair
project in the amount of $248,388.92, plus a change order authorization
of 10%, for a total contract amount not to exceed $273,227.81.
The motion passed (5-0), by roll call vote.
16. Consideration to Approve the TDPUD 2024 Wildfire Mitigation Plan.
Steven Poncelet, Public Information Officer, presented the item.
There were no public comments.
Following Board discussion, it was moved by Vice President Finn and
seconded by Director Aguera to approve the TDPUD 2024 Wildfire
Mitigation Plan in substantially the same form, and direct staff to file with
the Wildfire Advisory Safety Board before July 1, 2024. The motion
passed (5-0), by roll call vote.
17. Consideration to Accept the Audited Financial Report for FY23.
Keith Simovic, Moss Adams, gave the presentation noting the following:
• Unmodified (clean) opinion of Financial Statements;
• No material weaknesses noted;
• GASB 96, new IT subscription standard, impact identified on line items;
• No material audit adjustments; and
• Two internal control recommendations.
Michael Salmon, Chief Financial Officer, expressed appreciation to staff.
There were no public comments.
A motion was made by Director Laliotis and seconded by Director Harris
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to accept the Audited Financial Report for the fiscal year ending
December 31, 2023. The motion passed (5-0), by roll call vote.
WORKSHOP
19. CARB (California Air Resources Board) Advanced Clean Fleet (ACF) Analysis
Brian Yohn, General Services Manager, gave the presentation and responded to
Board Member inquiries.
There were no public comments.
The Board received this informational workshop and provided input to
staff.
ROUTINE BUSINESS
20. Consideration to Approve the Treasurer's Report for June 2024.
There were no public comments.
Director Aguera moved and Director Laliotis seconded to approve the
Treasurer's Report for June 2024 which includes:
a. Fund Balances for the Month of March 2024
b. Disbursements for the Month of April 2024.
Motion carried (5-0), by roll call vote.
21. Consideration to Approve the Meeting Minutes for the May 1, 2024, Board Meeting.
There were no public comments.
It was moved by Vice President Finn and seconded by Director Harris to
approve the meeting minutes for the May 1, 1024 Board Meeting. The
motion passed (5-0), by roll call vote.
SPECIAL BUSINESS
22. Consideration to Approve the Re-scheduling of the Board Meeting Scheduled for
July 3, 2024 to July 17, 2024
There were no public comments.
By unanimous consensus, staff was directed to cancel the Regular
Board Meeting scheduled for July 3, 2024, and schedule a Special
Meeting for July 17, 2024.
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The meeting recessed at 9:41 PM to hold the Finance Corporation Board meeting,
and the meeting reconvened at 9:46 PM.
ADJOURNMENT
MEETING ADJOURNED AT 9:46 PM.
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
Jeff Bender, President
Respectfully Submitted,
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TRUCKEE DONNER PUBLIC UTILITY DISTRICT
FINANCE CORPORATION BOARD MEETING MINUTES
TDPUD BOARD ROOM, 11570 DONNER PASS ROAD, TRUCKEE, CA
6:00 PM, WEDNESDAY, JUNE 5, 2024
1. Call to Order
The meeting of the Board of Directors of the Finance Corporation of the Truckee
Donner Public Utility District was called to order at 9:41 p.m. by President.
2. Roll Call
Directors Present: Aguera, Harris, Laliotis, Vice President Finn and President
Bender.
Directors Absent: None
3. Changes to the agenda — There were no changes to the agenda.
4. Public Comment— There were no public comments.
ACTION ITEMS
5. Consider Acceptance of the 2023 Annual Report and 2023 Audited Financial
Statements to Comply with Continuing Disclosure Certificate Requirements of the
2015 Refunding Water Certificates of Participation.
Michael Salmon, Chief Financial Officer, gave the presentation. The audit report
reflected a `clean' `unmodified' opinion with no audit adjustments and new GASB
96 subscription-based information technology arrangements.
There were no public comments.
Director Laliotis moved and Vice President Finn moved to accept the 2023
Annual Disclosure Report and 2023 Audited Financial Statements to
comport with Continuing Disclosure Certificate requirements of the 2015
Refunding Water Certificates of Participation. The motion passed (5-0), by
roll call vote.
ADJOURNMENT - MEETING ADJOURNED AT 9:46 PM.
Jeff Bender, President
Respectfully Submitted,
Brian C. Wright GM
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