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Home My WebLink About#21 Approval May 1 Board Minutes AGENDA ITEM #21 Public Utility District m MEETING DATE: June 5, 2024 TO: Board of Directors FROM: Brian Wright, General Manager SUBJECT: Consideration to Approve the Meeting Minutes for the May 1, 2024, Board Meeting. ATTACHMENTS: 1. 5-1-24 minutes Page 1 of 1 Page 443 of 449 TRUCKEE DONNER PUBLIC UTILITY DISTRICT REGULAR BOARD MEETING MINUTES TDPUD BOARD ROOM, 11570 DONNER PASS ROAD, TRUCKEE, CA 6:00 PM, WEDNESDAY, MAY 1, 2024 1. Call to Order The meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6:00 p.m. by President Bender. 2. Roll Call Directors Present: Aguera, Finn, Harris, Laliotis, and President Bender. Directors Absent: None Employees Present: Brian Wright, Steve Gross, Jillian Steward, Neil Kaufman, Michael Salmon, Brian Yohn, Neil Kaufman, Alex Spychalsky, Sarah Kraker, Allison McEneaney, Brad Wuest. 3. Pledge of Allegiance Director Aguera led the Pledge of Allegiance. 4. Changes to the agenda General Manager Wright suggested removing the Department Updates, moving the Workshop to follow the Consent Calendar, and removing item #12, Consider Approval of the Development Agreement for the Tahoe Donner Downhill Ski Lodge Project. The Board unanimously concurred with the changes to the agenda. 5. Public Comment on items not on the agenda Becky Mazzer inquired about moving item #16, District Code Title 4, Post Retirement Benefits, to earlier in the meeting due to public participation. President Bender obtained unanimous Board consensus to hear item #16 following item #17, Emergency Response and Operation Plan Workshop and as first Action Item. DIRECTOR UPDATE 6. Director Harris thanked all the employees for their hard work, diligence and doing the right thing. Vice President Finn provided updates on meetings attended including the Civilian Conservation Corps (CCC) regarding tourist impacts and fire season, as well as Page 444 of 449 Truckee Donner Public Utility District May 1, 2024 Climate Transformation Alliance meeting with TDPUD presentation on the greenhouse gas assessment. Earth Day was in April and there is lots of progress and good news on environmental issues. DEPARTMENT UPDATES 7. General Manager Wright shared the District was recognized by the Town of Truckee with a proclamation for efforts in environmental stewardship and climate mitigation. The remaining updates were removed from the agenda. PUBLIC HEARING - None CONSENT CALENDAR There were no public comments on the consent calendar. 8. Consideration of Adoption of Resolution Nos. 2024-09 & 2024-10 to Consolidate the District's November 2024 General Elections with Nevada County and Placer County Adopted Resolutions 2024-09 and 2024-10 to consolidate the District's November 2024 General Elections with Nevada County and Placer County, respectively. 9. Consideration of Approval of a Contract with Moss Adams for a Compensation Study for the District for an Amount not to Exceed $75,000 Authorized the General Manager to execute a contract with Moss Adams for a compensation study for the District, with a contract amount not to exceed $75,000. 10. Consideration of Approval of a Service Contract for Treated Wood Waste Disposal with Dillard Trucking for an Amount not to Exceed $28,700 Authorized the General Manager to execute a Service Contract for Treated Wood Waste Disposal with Dillard Trucking for the amount of $28,700, plus a 10% change order authorization, for a total contract amount not to exceed $31,570 for the remainder of FY24, with the option to extend the contract for four additional years. 11. Consideration of Approval of Dispensing with the Public Bidding Process for Electric Distribution Transformer Purchase 1. Dispensed with the competitive public bid process for electric distribution transformers allowing the General Manager to negotiate 2 Page 445 of 449 Truckee Donner Public Utility District May 1, 2024 directly with prequalified vendors for FY24; and 2. Authorized the General Manager to contract with General Pacific, Inc. for the purchase of three electric distribution transformers in the amount of $153,097, plus a 10% contingency, for a not to exceed purchase amount of $168,407. Director Harris moved and Vice President Finn seconded to approve consent calendar items 8-11, as presented. The motion passed (5-0), by roll call vote. WORKSHOP 17. Emergency Response and Operation Plan Workshop Jillian Steward, Director of Human Resources & Risk, began a presentation with background. She introduced consultant Brenna Howell, who continued the presentation virtually, covering what is an Emergency Operations Plan and what is in it, who mandates the plan and why, project approach, changes in emergency planning, District is part of a larger system, and operational area. There were no public comments. The Board received the presentation and provided input to staff. ACTION ITEMS 16. District Code Title 4, Post Retirement Benefits General Manager Wright gave the presentation including background, new information, fiscal impact, and options for action. Stephen Hollabaugh, retired employee, provided background and encouraged the Board to revise/follow District Code and approve post-retirement benefits to make current and all retired employees eligible for employee benefit adjustments. He provided his talking points for the record. Becky Mazzer, retired employee, said her understanding is that any changes to benefits would apply to her as a retiree and objected to separate classes of retirees. Director Laliotis acknowledged at times past practice has been to provide any increases in benefits to post-retirees. However, in 2020, the Board action did not extend approved increased benefits to retirees after 2020. District Counsel Gross clarified the District Code may not always get updated to reflect Board action, but the Board action is the determining factor. Director Laliotis commented that many public agencies have differing classes of retirees due to cost control. 3 Page 446 of 449 Truckee Donner Public Utility District May 1, 2024 Vice President Finn concurred the action increasing medical benefits in 2020 did not apply to retirees after 2020, which makes sense. She also expressed concerns about future decisions in employee negotiations being applied retroactively, and she discussed fairness to all (not only PUD) public retirees and keeping utility rates as low as possible. Director Harris emphasized the District did put a cap on medical benefits tied to years of service, discussed natural decreases in medical costs to the PUD; and she stated support for increasing benefits for all existing retirees from this point forward, including the medical cap and vision coverage. President Bender discussed balancing retiree desires with financial responsibility and impact on utility rates. Board member discussion continued, along with public comments. The Board recessed at 8:02 p.m. and reconvened at 8:14 p.m. District Counsel corrected the District Code applies to unrepresented employees' benefits, and union employees' retirement benefits are determined by the Memorandum of Understanding in effect upon their retirement. Bring all retirees up to current medical cap and vision benefit effective Jan. 1, 2024 side letter, cap side letter with union. By unanimous consensus, the Board provided direction to staff to confer with the union in development of a side letter regarding retiree medical and vision benefits and return on June 5, 2024 with a staff report to consider revising the cap for retiree medical and vision benefits consistent for all existing retired employees effective January 1, 2024. 12. Consider Approval of the Development Agreement for the Tahoe Donner Downhill Ski Lodge Project Removed from agenda for continuation to June 5, 2024 meeting. 13. Consider Approval of a Contract with Resource Development Company for the District's Ski Run Tank Replacement Project for an Amount not to Exceed $1,317,600. Neil Kaufman, Water System Engineer, presented the staff report and responded to a Board member question. There were no public comments. It was moved by Director Laliotis and seconded by Vice President Finn to authorize the General Manager to execute a construction contract with 4 Page 447 of 449 Truckee Donner Public Utility District May 1, 2024 Resource Development Company for the District's Ski Run Tank Replacement project in the amount of $1,197,800, plus a ten percent change order allowance of $119,800 for a total authorization not to exceed $1,317,600. The motion passed (5-0), by roll call vote. 14. Consider Approval of 2024 Q1 Power Cost Adjustment (PCA) of $0.0088 CREDIT per kWh Billed in May, June and July 2024 Michael Salmon, Chief Financial Officer, gave the presentation on the staff report; and he responded to Board questions. There were no public comments. It was moved by Director Laliotis and seconded by Director Harris to approve the Power Cost Adjustment for 2024 Q1 of $0.0088 CREDIT per kWh billed in May, June and July 2024. The motion passed (5-0), by roll call vote. 15. Consideration of a construction contract for the East Office remodel Brian Yohn, General Services Manager, presented the staff report. There were no public comments. Following Board questions and discussion, a motion was made by Director Laliotis and seconded by Vice President Finn to authorize the General Manager to execute a construction contract with GLA Morris, Inc. for the East Office Remodel Project in the amount of $373,265.20, plus a change order authorization of 10%, for a total construction contract budget not to exceed $410,591.72. The motion passed (5-0), by roll call vote. ROUTINE BUSINESS 18. Consider Approval of the February 7 & April 3, 2024 Board Meeting Minutes There were no public comments. Director Harris moved and Director Laliotis seconded to approve the February 7 and April 3, 2024 Board meeting minutes. The motion passed (5- 0), by roll call vote. 19. Consider Approval of the Treasurer's Report, May 2024 There were no public comments. A motion was made by Director Aguera and seconded by Director 5 Page 448 of 449 Truckee Donner Public Utility District May 1, 2024 Laliotis to approve the Treasurer's Report May 2024 which includes: a. Fund Balances for the Month of February 2024 b. Disbursements for the Month of March 2024. The motion passed (5-0), by roll call vote. CLOSED SESSION 20. Employee Performance Review Pursuant to Government Code Section 54957(b). Title: General Manager 21. Closed Session Pursuant to Government Code Section 54956.9(d)(2), Conference with Legal Counsel, Exposure to Litigation, Three Cases. There were no public comments. At 9:25 p.m. President Bender recessed the meeting to Closed Session for the purposes stated above. The meeting reconvened at 10:48 p.m. with no reportable action. ADJOURNMENT MEETING ADJOURNED AT 10:48 pm. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Jeff Bender, President Respectfully Submitted, 6 Page 449 of 449