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Home My WebLink About#20 Meeting Minutes AGENDA ITEM #20 Public Utility District m MEETING DATE: August 7, 2024 TO: Board of Directors FROM: SUBJECT: Consideration to Approve July 17, 2024, Meeting Minutes ATTACHMENTS: 1. 7-17-24 minutes Page 1 of 1 Page 82 of 87 TRUCKEE DONNER PUBLIC UTILITY DISTRICT SPECIAL BOARD MEETING MINUTES TDPUD BOARD ROOM, 11570 DONNER PASS ROAD, TRUCKEE, CA 6:00 PM, WEDNESDAY, JULY 17, 2024 1. Call to Order The meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6:02 p.m. by President Bender. 2. Roll Call Directors Present: Aguera, Harris, Laliotis, Vice President Finn and President Bender. Employees Present: Brian Wright, Neil Kaufman, Jared Carpenter, Jillian Steward, Michael Salmon, Steve Gross, Sarah Kraker, Allison McEneaney 3. Pledge of Allegiance — Bypassed due to lengthy agenda. 4. Changes to the agenda General Manager Wright indicated there were no changes to the agenda. 5. Public Comment on items not on the agenda Courtney Murrell said she attended a terrific induction cooking session, saying it was clever and well received. She conveyed kudos to the District, and shared she also learned about the green waste program. DIRECTOR UPDATE 6. Vice President Finn gave an update on a recent Climate Transformation Alliance meeting with the School District, Hospital District, and ski resorts providing information on their efforts to reduce reliance on carbon fuels. *Director Aguera joined the meeting at 6.07 p.m. Director Laliotis thanked the Forest Service and Cal Fire in suppression of the Royal Fire; and with the use of helicopters, reminded the public about importance of the airport. Vice President Finn added that the airport is a first in operating with 100% renewal jet fuel. Director Harris also thanked the emergency agencies for their response, emphasizing it is a good reminder for all agencies to have their emergency services ready to go. In addition, she thanked the District employees for keeping the lights on and water flowing, as well as participating in the 4t" of July parade. DEPARTMENT UPDATES 1 Page 83 of 87 Truckee Donner Public Utility District July 17, 2024 7. Brian Wright, General Manager, displayed a chart from the staff report comparing 2024 water production with last year and the three-year average. Neil Kaufman, Water System Engineer, provided water project updates on: Ski Run Tank construction; 6170 Tank construction, anticipating going online the first week of August; and Pipeline Replacement. General Manager Wright provided updates on EPA Revised Lead and Copper Rule and on Master Metering. Jared Carpenter, Electric Utility Director, gave an Electric Department update covering Utility Performance, Power Updates, and Recent Outages. Jillian Steward, Human Resources & Risk Director, shared new employees and promotions. She announced Core Value Recognition Winners: Scott Botn for accountability, Alex Spychalsky for work-life balance, and Forrest Heston for integrity. Ms. Steward showed pictures of the Staff BBQ, Summer Solstice Walk, Reno Ace's Game, and 4t" of July Parade. Michael Salmon, Chief Financial Officer, reported the August 7 Board meeting will include the first half of 2024 financial update and power cost adjustment for Q2. For Facilities, he discussed the East Wing Remodel, and Stucco Repair and Improvement on exterior of District building. For Conservation, Mr. Salmon conveyed the induction cook-top class was well attended. Brian Wright, General Manager, updated the Board on Communications & Strategic Affairs, covering a social media campaign on One Shot operations to make the utility system safer during wildfire season, publications containing information on the District and paid media advertising. He communicated the Department participated in the Tahoe Donner Member Expo, induction cook-top demonstration, disseminated flyer on rebates and weatherization, and conducted District tour for Rep. Kevin Kiley. Brian Wright, General Manager, stated the District has been working with the Friends of the Library, Town of Truckee, and Recreation & Parks on a lot-line adjustment; and due to a parking lot issue another option is being considered that may require a lease agreement adjustment, which will come back to the Board. He also announced that he will be reaching out to the Board members to schedule a ribbon-cutting ceremony for the Pioneer Trail pump station and 6170 tank coming online. Brian Wright, General Manager, responded to Director Aguera's questions about the One Shot operations during wildfire season and resetting the system in the winter. CONSENT CALENDAR There were no public comments on the consent calendar. 2 Page 84 of 87 Truckee Donner Public Utility District July 17, 2024 8. Consideration of Executing a Contract for On-Call Crane Services Authorized the General Manager to execute an annual service contract with Bragg Crane, Inc. for on-call crane services for the remainder of 2024, with the option to extend for four additional years, for a not to exceed annual authorization of $125,000. 9. Consideration to Execute a Professional Services Contract for Electric Engineering Consulting Authorized the General Manager to execute a professional services contract for electrical engineering support for 2024 with NV5 consulting engineers for a not to exceed $250,000, with an option to extend the contract for an additional year in FY 2025. Director Laliotis moved, and Director Harris seconded to approve consent calendar items 8 and 9. The motion passed (5-0) by roll call vote. ACTION ITEMS 10. Consideration of Closeout of the District Pipeline Replacement— 2023 — Contract A Neil Kaufman, Water System Engineer, gave the presentation. There were no public comments. It was moved by Director Harris and seconded by Director Aguera to adopt Resolution 2024-12 accepting the District Pipeline Replacement - 2023 — Contract A project as complete and authorizing the filing of the Notice of Completion. The motion passed (5-0) by roll call vote. 11. Consideration of a Reimbursement Agreement for Water System Facilities Associated with the Tahoe Donner Downhill Ski Lodge Project Neil Kaufman, Water System Engineer, presented the staff report. President Bender objected to Section 2, F, not allowing revisions and eliminating Tahoe Donner Association obligations. Steve Gross, District Counsel, indicated the District sent the Association a request for two changes to the Agreement to allow changes by the District and eliminating the payment if the project is not completed. Courtney Murrell asked about changes to the end user experience. Neil Kaufman, Water System Engineer, responded there would not be any change with water pressure; but benefits include larger mains and reduction in leaks. General Manager Wright added additional benefits include the reduction of water loss and reduction in energy use, both resulting in lower costs and customer rates. 3 Page 85 of 87 Truckee Donner Public Utility District July 17, 2024 Board members expressed appreciation for the benefit of coordination by the District and Tahoe Donner Association with timing of the improvements. Director Laliotis moved and Director Aguera seconded to authorize the General Manager to approve the reimbursement agreement between the District and the Tahoe Donner Association for Pipeline Replacement Associated with the Tahoe Donner Downhill Ski Lodge Project in substantially the same form presented, with requested revisions, pending review by District Counsel. The motion passed (5-0), by roll call vote. 12. Revisions to District Code Title 4, Post-Retirement Benefits Jillian Steward, Human Resources & Risk Director, presented the item. There were no public comments. Vice President Finn explained her opposition, and Director Harris expressed her support for the Resolution. It was moved by Director Harris and seconded by Director Laliotis to: A) Adopt Resolution 2024-13 revising District Code, Title 4 Personnel to make current regular employees and all retired employees not represented by an MOU eligible for negotiated employee group benefit adjustments made effective January 1, 2024; and B) Authorize the General Manager to negotiate equivalent terms with IBEW Local 1245 for previously retired employees represented by an MOU in the form of a Letter of Agreement. On roll call the motion passed (3-2): AYES: Aguera, Harris, Laliotis; NOES: Finn and Bender. WORKSHOP 13. 2024 Employee Survey Results Jillian Steward, Human Resources & Risk Director, introduced the item; and Adam Probolsky, Probolsky Research, LLC, covered the Employee Survey results. There were no public comments. The Board received the 2024 Employee Survey Results and shared comments. ROUTINE BUSINESS 14. Consideration to Approve the Treasurer's Report for July 2024. 4 Page 86 of 87 Truckee Donner Public Utility District July 17, 2024 There were no public comments. Vice President Finn moved and Director Aguera seconded to approve the Treasurer's Report for July 2024 which includes: a. Fund Balances for the Month of April 2024 b. Disbursements for the Month of May 2024. Motion carried (5-0), by roll call vote. 15. Consideration to Approve June 5, 2024 Meeting Minutes. There were no public comments. It was moved by Vice President Finn and seconded by Director Laliotis to approve the meeting minutes for the June 5, 2024 Board Meeting. The motion passed (5-0), by roll call vote. CLOSED SESSION 16. Closed Session Pursuant to Government Code Section 54956.9(d)(2), Conference with Legal Counsel, Exposure to Litigation, Three Cases. There were no public comments. At 7:45 p.m. President Bender recessed the meeting to Closed Session for the purposes stated above. The meeting reconvened at 8:29 p.m. with no reportable action. ADJOURNMENT - MEETING ADJOURNED AT 8:29 PM. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Jeff Bender, President Respectfully Submitted, 5 Page 87 of 87