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Home My WebLink About2024-06-24 Min - Board Docusign Envelope ID:780C1B3F-EADC-40B2-BBAB-523DDEBFB047 TRUCKEE DONNER PUBLIC UTILITY DISTRICT REGULAR BOARD MEETING MINUTES TDPUD BOARD ROOM, 11570 DONNER PASS ROAD, TRUCKEE, CA 6:00 PM, WEDNESDAY, JUNE 5, 2024 1. Call to Order The meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6:00 p.m. by President Bender. 2. Roll Call Directors Present: Aguera, Harris, Laliotis, Vice President Finn and President Bender. Directors Absent: None Employees Present: Brian Wright, Jared Carpenter, Jillian Steward, Michael Salmon, Steven Poncelet, Scott Crow, Brian Yohn, Brad Wuest, Allison McEneaney, Sarah Kraker 3. Pledge of Allegiance — Bypassed due to lengthy agenda. 5. Public Comment on items not on the agenda There were no public comments. 4. Changes to the agenda General Manager Wright suggested moving item #18, Workshop: An Overview of California Energy Policy, to follow the consent calendar and before action item #14; and Board President Bender agreed. DIRECTOR UPDATE 6. Director Harris thanked the employees for their support in recent emergencies and outages. Director Laliotis said he saw the second pole incident, encouraged big trucks to stay on the road, and thanked the crews. Director Aguera commented about the outages resulting from the pole accidents. Vice President Finn thanked the employees. She shared that on a recent visit to Salt Lake City that air quality in the summer is an issue, which emphasizes the importance of less reliance on fossil fuels; and she thanked those involved in the transition to cleaner energy. 1 Docusign Envelope ID:780C1B3F-EADC-40B2-BBAB-523DDEBFB047 Truckee Donner Public Utility District June 5, 2024 President Bender reiterated the Board's appreciation for employees. DEPARTMENT UPDATES 7. Jared Carpenter, Electric Utility Director, provided an update on three recent incidents involving utility poles, outages, and repairs. Jillian Steward, Human Resources & Risk Director, shared new employees and promotions. She announced Core Value Recognition Winners Anabel Sanchez for safety and Sarah Knapp for accountability. Ms. Stewart recapped the Thunderstorms softball team success. Michael Salmon, Chief Financial Officer, reported for Accounting and Finance that the 2023 financial audit was finalized on June 3rd, and the warehouse bar coding project setup is complete and going live in June. For fleet, delivery has been accepted of two electric vehicles which will be wrapped with new TDPUD design. He showed the part of month, G5 at a cost of $54 each. Mr. Salmon said the break room was refreshed by employees with new flooring and paint. Steven Poncelet, Public Information Officer, provided an update on Communications & Strategic Affairs, including: • District input on water efficiency regulations, likely to become effective January 1, 2025. • Communications on conservation rebates, electrification, forthcoming water regulation and conservation, wildfire season, electric cooking class, and carbon bingo. • Communicated Congressman Kiley will be at the District office on June 19 from 2:30-3:30 p.m. Scott Crow, IT Director/CIO, discussed the collaborative effort on TNT Tech Teens. CONSENT CALENDAR President Bender stated he would be abstaining from item 11, Consideration to Approve an 18-month Term Extension of the Memorandum of Understanding Related to Gray's Crossing, due to a potential conflict of interest due to property ownership in the area. There were no public comments on the consent calendar. 8. Consideration to Approve the Procurement Contract With Global Rental Company Authorized the General Manager to execute a procurement contract with Global Rental Company Inc. for the purchase of one (1) 2022 Ford F550 2 Docusign Envelope ID:780C1B3F-EADC-40B2-BBAB-523DDEBFB047 Truckee Donner Public Utility District June 5, 2024 AT40G bucket truck in the amount of $111,250, plus a 10% change order authorization, for a total not to exceed contract amount of $122,375, plus any other taxes and fees that may apply. 9. Consideration of a Special Services Contract with Traverse Consulting Inc. for Electric Capital Project Management Authorized the General Manager to execute a Special Services Contract with Traverse Consulting Inc., in an amount not to exceed $100,000. 10. Consideration to Approve a Memorandum of Understanding with Truckee Donner Recreation and Park District for a Community Resources Center. Authorized the General Manager to execute the Memorandum of Understanding, in substantially the same form presented and as approved by District counsel, with the Truckee Donner Recreation and Park District for a Community Resource Center Facility. 11. Consideration to Approve an 18-month Term Extension of the Memorandum of Understanding Related to Gray's Crossing (APN 043-010-007-000) Authorized the General Manager to execute an 18-month term extension to the Memorandum of Understanding (MOU) regarding APN# 043-010-007-000. 12. Consideration to Approve a Professional Services Contract with Aspen Environmental for the Development of Alternative Electric Utility Rates Authorized the General Manager to execute a professional services contract with Aspen Environmental to perform cost of service study for the purposes of developing alternative electric utility rates in the amount of $50,058, plus a ten percent change order allowance of $5,000, for a total contract authorization not to exceed $55,058. 13. Consideration to Adopt Resolution 2024-11 Approving a Qualified Use Certificate for Prepaid Energy Contract. Adopted Resolution No. 2024-11 Authorizing a Tax Certificate and Agreement for UAMP's Red Mesa Tapaha Solar, and Related Matters. Director Laliotis moved and Director Harris seconded to approve consent calendar items 8-13*. The motion passed (5-0) by roll call vote for consent calendar items 8, 9, 10, 12 and 13. Item 11* passed by roll call vote (4-0-1, Bender abstained). WORKSHOP 18. Workshop: An Overview of California Energy Policy 3 Docusign Envelope ID:780C1B3F-EADC-40B2-BBAB-523DDEBFB047 Truckee Donner Public Utility District June 5, 2024 Speaker: Scott Tomashefsky, Regulatory Affairs Manager with Northern California Power Agency (NCPA) Jared Carpenter, Electric Utility Director, introduced the item. Scott Tomashefsky gave the presentation. There were no public comments. Beginning the workshop at 6:24 PM, the Board received information covering NCPA Background, Energy Policy Overview including Energy Agencies and Regulatory Policy, and Key Energy Policy Issues and What's Next. Directors provided general comments and feedback to staff. The workshop ended at 7:32 PM. The meeting recessed at 7:32 PM and reconvened at 7:41 PM. ACTION ITEMS 14. District Code Title 4, Post Retirement Benefits Jillian Steward, Human Resources & Risk Director, gave the presentation. Kathy Neus, retired employee, expressed support for Option B. Stephen Hollabaugh, retired employee, stated preference for Option B. Vice President Finn and President Bender stated preference for Option A to curb costs and control increasing costs. Directors Aguera, Laliotis and Harris recommended approval of Option B. Staff provided clarifications and fielded inquiries from the Board. It was moved by President Bender and seconded by Vice President Finn to approve Option A to direct Staff to draft a resolution approving a revision to District Code, Title 4 Personnel, as proposed on March 6, 2024, to limit the eligibility of newly negotiated employee group benefit adjustments made effective January 1, 2024 to current regular employees and those who have retired after January 1, 2024. On roll call the vote was: AYES: Finn and Bender. NOES: Aguera, Harris and Laliotis. The motion failed (2-3). A motion was made by Director Harris and seconded by Director Laliotis to approve Option B to direct Staff to draft a resolution approving revision to District Code, Title 4 Personnel to make current regular employees and all retired employees not represented by an MOU eligible for negotiated employee group benefit adjustments made effective January 1, 2024; and authorize the General Manager to negotiate 4 Docusign Envelope ID:780C1B3F-EADC-40B2-BBAB-523DDEBFB047 Truckee Donner Public Utility District June 5, 2024 equivalent terms with IBEW Local 1245 for previously retired employees represented by an MOU in the form of a Letter of Agreement. On roll call the vote was: AYES: Aguera, Harris and Laliotis. NOES: Finn and Bender. The motion passed (3-2). 15. Consideration of a Construction Contract for the District Administration Stucco Repair Project Brian Yohn, General Services Manager, gave the presentation. There were no public comments. Director Harris moved and Vice President Finn seconded to: A) Determine the bid received from Tiber Corporation for the District Administration Stucco Repair project to be non-responsive; and B) Authorize the General Manager to execute a construction contract with JR Construction, for the District Administration Stucco Repair project in the amount of $248,388.92, plus a change order authorization of 10%, for a total contract amount not to exceed $273,227.81. The motion passed (5-0), by roll call vote. 16. Consideration to Approve the TDPUD 2024 Wildfire Mitigation Plan. Steven Poncelet, Public Information Officer, presented the item. There were no public comments. Following Board discussion, it was moved by Vice President Finn and seconded by Director Aguera to approve the TDPUD 2024 Wildfire Mitigation Plan in substantially the same form, and direct staff to file with the Wildfire Advisory Safety Board before July 1, 2024. The motion passed (5-0), by roll call vote. 17. Consideration to Accept the Audited Financial Report for FY23. Keith Simovic, Moss Adams, gave the presentation noting the following: • Unmodified (clean) opinion of Financial Statements; • No material weaknesses noted; • GASB 96, new IT subscription standard, impact identified on line items; • No material audit adjustments; and • Two internal control recommendations. Michael Salmon, Chief Financial Officer, expressed appreciation to staff. There were no public comments. 5 Docusign Envelope ID:780C1B3F-EADC-40B2-BBAB-523DDEBFB047 Truckee Donner Public Utility District June 5, 2024 A motion was made by Director Laliotis and seconded by Director Harris to accept the Audited Financial Report for the fiscal year ending December 31, 2023. The motion passed (5-0), by roll call vote. WORKSHOP 19. CARB (California Air Resources Board) Advanced Clean Fleet (ACF) Analysis Brian Yohn, General Services Manager, gave the presentation and responded to Board Member inquiries. There were no public comments. The Board received this informational workshop and provided input to staff. ROUTINE BUSINESS 20. Consideration to Approve the Treasurer's Report for June 2024. There were no public comments. Director Aguera moved and Director Laliotis seconded to approve the Treasurer's Report for June 2024 which includes: a. Fund Balances for the Month of March 2024 b. Disbursements for the Month of April 2024. Motion carried (5-0), by roll call vote. 21. Consideration to Approve the Meeting Minutes for the May 1, 2024, Board Meeting. There were no public comments. It was moved by Vice President Finn and seconded by Director Harris to approve the meeting minutes for the May 1, 1024 Board Meeting. The motion passed (5-0), by roll call vote. SPECIAL BUSINESS 22. Consideration to Approve the Re-scheduling of the Board Meeting Scheduled for July 3, 2024 to July 17, 2024 There were no public comments. By unanimous consensus, staff was directed to cancel the Regular Board Meeting scheduled for July 3, 2024, and schedule a Special 6 Docusign Envelope ID:780ClB3F-EADC-4OB2-BBAB-523DDEBFBO47 Truckee Donner Public Utility District June 5, 2024 Meeting for July 17, 2024. The meeting recessed at 9:41 PM to hold the Finance Corporation Board meeting, and the meeting reconvened at 9:46 PM. ADJOURNMENT MEETING ADJOURNED AT 9:46 PM. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Signed by: signedzEAc14o9 Jeff Bender, President sr,tfully Submitted, L$ .77918AE e. Wz; x General Manager 063C74F8... 7