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Home My WebLink About2000-09-06 Agenda Packet - Board (14) i . . . . Staff Report To: Board of Directors From: Peter L. Holzmeister Date: September 1, 2000 Organizational structure DESCRIPTION OF THE ISSUE At the last strategic plan workshop, held in August of 1999, one issue identified for action was the District's organization structure. The concern expressed was that I, as General Manager, may be dealing personally with too many critical matters and that it may be advisable to have an Assistant General Manager to help me. This report analyzes that issue and makes a recommendation. The District has grown in size and the water and electric industries have become more complex. We currently run two businesses, water and electric, and we are evaluating starting a new business, telecommunications (broadband). They are all becoming technologically complex, requiring more sophisticated business relationships to succeed. Truckee and its surrounding area are growing rapidly, and we are required to nurture more complex political relationships. The District has begun to engage in more sophisticated visioning and strategic planning and this is having a significant effect on our productivity. It is also generating projects that require more than brief and simple activity. Another strategic issue that was identified at the August workshop was the need to review the efficiency and effectiveness of all District departments. This issue recognizes that we need to let technology do as much of our work as possible so we can remain a lean and mean organization. We are directed by this strategic issue to develop a work plan for each department that evaluates what we do, how we do it, the role of automation, the appropriate staffing and organizational structure, and opportunities to work with other agencies. This report is to be presented to the Board in the Fall of 2000. POSITION OF ASSISTANT GENERAL MANAGER In light of the forgoing, I think it prudent to provide a position of Assistant General Manager to work with me. Attached is a draft job description for an Assistant General Manager for your consideration. I believe that an appropriate salary range for the position would be$83,000 to$87,000 per year. •Page 1 A PROPOSAL TO FILL THE POSITION I have looked at our organization and the assignment of work. I believe that Steve Hollabaugh, currently our Power Supply Engineer, can help me in the capacity of Assistant General Manager. He can continue to perform his Power Supply duties, as well; he has broad shoulders. I have been slowly expanding Steve's role at the District. By placing him in the position of Assistant General Manager we can broaden his role more rapidly and provide organizational legitimacy to his new role and compensate him accordingly. I would then propose to prepare a professional development plan for Steve, in consultation with him,to make sure he has the necessary skills to perform in new areas. RECOMMENDATION 1 recommend that the Board approve the position of Assistant General Manager, with a salary range of$83,000 to$87,000, and authorize the General Manager to fill the position. 0 Page 2 ASSISTANT GENERAL MANAAGER PRIMARY FUNCTION Under general direction of the General Manager, assist in the planning, directing, coordinating and review of the activities of the District's operations and work forces. Participates in the formulation and carrying out of company policies, objectives and programs for major functions. This position is required to perform independent of direct supervision and to communicate orally and in writing, on a professional level with District management, other department staff, and the Board of Directors. Engages in light physical effort on an occasional basis and works in an office environment. EXAMPLES OF WORK 1. Serves as Power Supply Engineer 2. Assists in preparation of the District annual operating and capital budget 3. Assists in negotiating labor agreements with District employee unions 4. Performs analysis of issues of importance to District operations 5. Serves as Acting General Manager during any absence of the General Manager 6. Prepares reports, resolutions, and ordinances for submission to the Board of Directors. 7. Represents the District in regional associations related to the District's functions and mission. 8. Generally assists the General Manager in all aspect of District operation and planning as required. QUALIFICATIONS Bachelor's Degree in business administration, public administration or engineering or a related field, preferably with a Masters Degree in business or public administration. Ten years experience working in a utility organization or closely related organization. Requires broad knowledge of the water, electric and telecommunications industries. Significant experience in supervision, financial administration, computer technology as applied to business practices, budgeting, personnel management, business planning, and organizational development. Ability to communicate effectively with staff, consultants, and customers, orally and in writing. Ability to think critically and solve problems. do �^Q��12J�Q ilJ'J.,(_ h/flC�ns- t77;0 J'Vf j 1 0,J6 J-?ddn� JYhad 7 lbKlt a w� J2bbUb�,/ /bJaUa� S✓o��a�:Q �.o PJ°°c� �dnh//er La �C PO k.C'r Juo�// jUUSQ I GOU�rn4 HC�' SCSI b 4 Hot) �Qhd ZJst c, � �.5 GaSor/Tony e+nPN� QOmrf� �9eaf/vs G n�4h h1h4 -�U�C'f fi%J OrS SY$/C�