HomeMy WebLinkAbout2000-10-04 Agenda Packet - Board (14) Staff Report
To: Board of Directors
From: Peter L. Holzmeister
Subject: Budget calendar
Date: September 29, 2000
It is that time of year again. We are preparing a draft budget for 2001. The strategic plan workshop
is an important first step in getting organized for budget preparation. Staff is now fully involved in
budget tasks. Attached is a calendar of events that guides our budget activities. This calendar is
essentially the process we have been following for the past several years. The Board gets busy on
budget matters in November and December.
RECOMMENDATION: I recommend that the Board adopt the budget calendar for preparation of the
budget for2001.
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CALENDAR FOR PREPARATION OF
THE 2001 BUDGET
TASKS DUE DATE WHO
Personnel costs
Head count Sep 20 All Dept Heads
Time allocation Sep 22 All Dept Heads
Revenues
Electric Sep 22 Mary
Water Sep 22 Mary
Connection fees Sep 22 Mary
Standby Sep 22 Mary
Rent Sep 22 Mary
Rate comparison with SPPCo Sep 22 Steve
Purchase power Sep 22 Steve
Fixed costs
Debt Sep 29 Mary
Insurance Sep 29 Mary
Vehicles replacement Sep 22 Kathy
Departmental O&M expenses Sep 29 All Dept Heads
Public benefits Sep 29 Scott
First draft budget Oct 2-6 Peter, Mary, Steve
Prepare capital plan Oct 2-6 All Dept Heads
Revise budget for capital Oct 9-16 Peter, Mary, Steve
Narratives, final budget Oct 16-20 Peter, Mary, Steve
Print budget documents Oct 23-25 Mary
Submit draft budget to Board Nov 1 Peter
Board workshop on the draft budget Nov 15 All staff and Board
Public hearing on draft budget Dec 6 Board
Adopt budget Dec 6 Board
Budget effective date Jan 1