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HomeMy WebLinkAbout11 Donner Lake Water System Agenda Item # 11 •R. lic Utility District Monthly Activity Report To: Board of Directors From: Peter Holzmeister Date: May 11, 2001 1. Donner Lake: I have spent the past month workng with Dennis Decuir on acquisition of the Donner Lake water system. We have met with Bob Fortino and shared many e-mails, voice mails and telephone conversations. As of this writing we have not yet filed condemnation. We are working with Fortino's attorneys to arrange for quick possession, if possible. 2. Glenshire: I am beginning to turn my attention to Glenshire. This is a matter that may move quickly. Ed and Neil have been making plans for serving water to Glenshire. 3. Broadband: Alan and I spent considerable time developing the revised business plan pro forma. This matter will be an agenda item. 4. Developers: Big developments are coming alive in Truckee. I have met with representatives of East West, and other developments in an effort to coordinate the construction of water system infrastructure. This too is an agenda item. These issues take my time these days Agenda Item[iTRUCKEE #�f DON M UtilityPublic District Memorandum To: Board of Directors From: Mary Chapman Date: May 10, 2001 Subject: Monthly Staff Report CUSTOMER SERVICE: Customer service activity has been extremely busy preparing end of ski season transfers back to owners. NEW CONSTRUCTION: We have been flat out overwhelmed with new construction applications since contractors have tried to beat the clock on fee increases. METER READING: Meter reading is current. Needless to say the meter readers have also been very busy trying to read meters, get final readings, do disconnects, deliver 48-hour notices and deal with disconnects for non-payment. Bev Johnson has an opportunity to lead a group of students from across the United States to Russia for a five week trip. In her absence we will be utilizing Manny Lopez (our retired lineman) and Tami (our work order clerk) to help Susan Weiler with the meter reading. BILLING: Billing is current. Rosana has had to work a lot of extra hours to keep her head above water with Fred out of the department. Mark and Tami have provided some assistance to her during this period. COLLECTIONS: As we continue to get busier and busier, we continue to look for ways to rethink our processes to find more efficiencies. One of the areas that we believe we can streamline our operation is in our delinquent account processing. In the near future, I will be bringing you a proposal to consider in order to streamline this process. ACCOUNTING: Accounts payable and payroll are current. We are currently working to produce the financial statements and the treasurer's report for April, 2001. Rick Blumenfeld will be here at the June 6, 2001 board meeting to present the audit report. PERSONNEL: Becky Mazzer has been appointed to the Billing Clerk position. We are now working to fill her old position of Customer Services Clerk. OTHER: Mantis Valley Well — Attached is an update of the expenditures to date on the Martis Valley Well project. This spreadsheet does not include any District labor and overheads. It does represent the transfers that have been made from facilities fees and reflects the balance in the facilities fees account. Invoice Invoice Payment Check MANTIS VALLEY WELL: PROJECT COST RECAP as of 5/10/01 Amount Total Date Number 01-74521 MVW-Drilling of Production Well(Lang&Nimbus) Sierra Environmentat Monitoring,Inc Invoice 38180 260.00 Siena Environmental Monitoring,Inc Invoice 38297 64.00 324aO 02/23/2001 65415 Savers Engineering,Inc(Contract$6,000-Amt to Date$5,400) MVW Ai Environmental Review 2/01 2,400,00 2,400,00 02123/2001 65414 E ny i 6 As . v IrVIV1 Fnvtru o, t.. s;iav!o, J01 6Jvv0 6000 U,11i 6 2Wi e,5592 l wd Yr£,op, e" .nm,w Piajfat eisr _, v,-r.>dry v.,t J'1U0 V.CJi,.00 i.W I I GO 03f( 3,1 6,1588 \ ,ra W-l',eS„{,✓.t1,.,gm w rslC -07/01 Pu,363 )2 'O,i629? 03 lit 2 :l 6�5H3 r 4.x i;_ actaril )th W I201 ✓25r0! ,1J840G0 12,9840 00 03/1 GY.. 6'r57ft r y J,,t la it- r J"W wo 9 1'01 >301 t, 361100 66360 ry 03/16„ d,i sat'& I ai.i CxIYD. t y l „ing fXiling its Prodnob, W 1l3)4'01-5rt(101 129,585 59 129,585:6 Ow 3Il-01 65820 [ t�q^:uclo it Ytr iny-Drilling the r'rgtinption Wali 9O0/gt-31IM)l 48.100-00 48,1 to)000411&2001 65520 < /E+;>Ipr1 /r)n rA-Drll 4 a Prcductia Wai P'23/01-3r?t✓01 29,09601 29096.01 04/13/2001 65829 +;Sheri Aggirgntes Adtit,13 3,865.78 01,112001 t35S5fl edholl Agtyegros 2,226.54 +2281� 04/1312001 69653 01-74522 MVW-Construct Well Building(includes District labor&electric service) Savers Engineering,Inc(Contract$9,000-Amt to Date$5,850) 2,250,00 2,260,00 02/2312001 65414 r ^;Iug irr rvy.inc((q mol$9,00r�Arni io Dare$9.00O fV,150.00 31 ni 0003/'I 6,2001 65592 5 -,':rmr u,), ic((­; rfrdrt$2 00-Amito Daleu37501 3,1530O 3,750-0703/16/2001 65592 Savers Engineering,Inc(Contract$7,500-Amt to Date$5,625) 1,875,00 1,875.00 04/27/2001 65592 Society Engineering,Inc(Construction Engineering) 1,087,50 1,087.50 04/27/2001 65917 01-74523 MV W-Purchase&Install Well Pump 01-74524 MVW-Purchase&Install 24"Water Main Record Supply 360'of 20"steel casing 20,843,72 20,843,72 02/23/2001 65409 Untied States Pipe and Foundry Company,Inc. 321 95 of 24"pipe 9,580,17 United States Pipe and Foundry Company,Inc, 654.50'pf 24"pipe 19,475.77 29,05594 04/24/2001 65944 Suter Construction Company Inc Contract$238,040 Pay Estimate Nhloerger Drive transmission pipeline 94.500-00 94,500.00 NIP712001 65932. 01-74525 MVW-Purchase&Install 16"Water Main&Electric Conduit Roxei/Norval Valley(Electric WO trot-64503) 260016,PVC $5,232 73 $5,232 73 04/27/2001 65915 ro Total Pre-Authorized Expenditures $772,670.45 $772,670.45 Transfers from Facilities Fees to cover above invoices 02/23/2001 Transfer $25,817,72 if 3t,S02 t ,far 128M8 04727/2001 hanater 131,751.17 Total Transfers $772,670.45 Remaining Balance in Facilities Fees Accounts: Facilities Fees-Pre A131600 Fund $438,986.37 Agenda Item # 11 l_ �il !! wI . I' ` District I NNER Memorandum To: Board of Directors From: Kathy Neus, Support Services Manager Date: April 11, 2001 Monthly Activity Report Purchasing and Warehousing The department is in a holding pattern. The construction season hasn't quite heated up yet but we all feel it is a matter of time. Vehicle Maintenance Chris continues to have the District's vehicles and equipment current in its preventative maintenance schedule. Chris and Glen are giving the vehicles and equipment a good going through prior to the construction season. Building and Grounds Fred Bradbury is the new Facilities/Relief Utility Worker; it is nice having a person to work on repairs and cleanup throughout the building and yards. II r T J�KE ONN�R ill • 1 District Staff Report To: Board of Directors From: Scott Terrell Date: May 10, 2001 Note: Since most of these projects are ongoing, Staff continues to report the basic information and highlights the activities that have occurred during the reporting month. When a project/activity is completed it is reported,then deleted from this report. Strategic Plarming(District$Savings Key Accounts Program- Staff will be in touch with KA customers regarding their wants and needs and feelings (opinions) about TDPUD. Staff is waiting to contact KA customers until the outcome of TDPUD's telecommunications plans are known. Staff is currently working on an energy saving and peak load program proposal(SB5X) that will go through NCPA to the California Energy Commission to provide grant funding to some of our Key Account customers. TDPUD Building GSHP Proposal- Staff would like to re-visit this project idea with the Board in the near future. This project is on-hold for the District's Strategic Planning process outcome. Deregulation Education- I am attending various courses, seminars, workshops and meetings to help me keep up with deregulation and "competition" activities. I participated in a conference call April 24 which covered SB5X energy efficiency grant funding for public power agencies and other program opportunities. Conservation/DSM/Economic DevelopmentlPublic Benefits Public Benefits Program- TDPUD has received and processed about 175 Conservation Cash Rebate program applications to date. The Truckee Fire Protection District and School District will be installing high efficiency lighting in their facilities. TTSA energy efficiency projects are currently being installed into their facilities. The Hospital District's high efficiency chiller will be installed this Spring. The Kidzone project is currently under construction. The footings have been set and the building will arrive in May. Schools Energy & Water Conservation Education Program- This program is designed to teach both energy and water conservation education to Vh grade children and includes energy and water conservation measures the kids can install in their parent's homes. So far the Living Wise program has been received very well. Sue Mock, SMMS teacher, is responsible for administering this program for the School District. Staff will make its next presentation in early May to Mrs. Mock's class to discuss utility careers, where Truckee's electricity and water comes from, calculating energy use and energy and water conservation. TDPUD Programs & Services- Staff is currently collecting information and ideas about some possible future programs and services for TDPUD customers. Staff is researching whole-house surge protection and "fiber-optic" building security systems for the benefit of our customers. Ground Source Heat Pump Bulk Purchase & Installation Program- Staff is currently looking into new ideas on how to educate and promote this technology to our customers. Staff has been contacted by several developers, architects and building engineers, etc. due to their interest in possibly pursuing GSHPs for projects they will be building. The School District is very interested in using the GSHP technology for their new Middle School planned to begin building in 2002. The economics for GSHP in Truckee is becoming very strong with higher natural gas prices. Most projects currently being proposed have a 5 to 10 year payback. There are currently some residential and commercial projects being considered for GSHP as well as some already under construction. GSHP Pilot Project, Phase 2- The completion of the funding agreement with the California Energy Commission is taking time. Davis Energy Group will again be the engineering group responsible for the major logistics of the project. The workplan has been completed and approved by the CEC and we hope to begin early in the Summer. Business & Energy Efficiency Partnership- The Truckee Donner PUD/Sierra College Partnership project is designed to encourage local groups, clubs and individuals to tour the energy and water- efficient Sierra College facility. TDPUD uses the grounds as a demonstration of low-water using plant types and water conserving irrigation systems. TDPUD Staff is available for guided tours. The TTUSD School District is planning to use this facility in conjunction with the Living Wise kits. Energy Surveys/High Bill Assistance- Staff completed 0 commercial and 1 residential energy- use analyses and/or energy survey(s)this month. Staff also responded on-site to 2 residential "high" bill complaint(s). There are currently no survey requests pending. Communications/Public Relations/Education Newsletter-The Spring 2001 newsletter was completed and began going out with the bills mid- April. This issue include articles on Electricity Industry issues, TDPUD's effort in improving Downtown electrical service, Equal Payment Plan and Electronic Fund Transfer. Marketing & Media- Our current marketing efforts are at a low level as we wait for TDPUD's direction with broadband. Recent marketing has included information on: community conservation cash rebate programs, TDPUD's Web Site, low electric rates & high power reliability and TDPUD's efforts in promoting environmental- clean air, high water quality and the local economy. Staff will be working with the Sierra Lifestyles program to do cable marketing from March through June and to do an interview spot mid-year. Channel 6 run by the High School will provide cable marketing/advertising soon. Community Event Marketing- We are helping promote the Truckee Home Show through a bill staffer going out from mid-April through mid-May.We are also helping the Chamber promote the Windows on History event through a bill stuffier going out at the same time as the newsletter. The Small Business Development Center has already requested that we stuff their workshop brochures in an upcoming billing cycle. The Community Foundation would like our help this Fall. Power Content Label- State law requires that all California public and private utilities supply their customers with a Power Content Label quarterly. The next quarterly Power Content Label will go out June, 2001. Water Bottle- The new TDPUD water bottle is getting a lot of attention. There have been requests for bottles to take to meetings and other events. If you have a meeting or event you would like to take water bottles to give me a call. Kidzone Project- Staff has been working with a group of organizations in Town to develop the Kidzone project. This is a 3,500 square-foot facility planned to be used as a play and educational center for young children. It will also be the new home for the Sierra Nevada Children's Museum. This new facility is planned to be located next to the Recreation District's Activity Center. Kidzone participants are partnering with TDPUD due to TDPUD Board's approval to partially fund the ground source heat pump hydronic heating system installation. The Kidzone is currently under construction. Community Garden Brochure- Staff has agreed to participate in the development of a brochure that describes Truckee's garden projects that are available to the community. The brochure will include the garden at the SBDC building created to showcase low water using plants and water- efficient irrigation systems. Other gardens to be featured include: Sierra Herb garden, TTHS and Regional Park's native vegetation gardens, project Mana's food for the hungry garden and the proposed Historical Society victory garden. Community/Statewide Involvement Community Involvement- There are many community-related activities staff is involved with as described throughout this entire report. Staff has concentrated more on helping with and participating in activities than serving on committees. Committees are often time-consuming and involve members in many activities unrelated to their expertise and ability to contribute efficiently. Truckee River Watershed Council- Staff is currently serving on this committee to see how TDPUD fits into their overall effort. There are opportunities to work cooperatively with this group that may be beneficial to many organizations. Many Truckee area watershed remediation projects are being considered by this group. Staff attended the April 11 meeting. They have received funding for a watershed Coordinator and have applied for more funding to extend the Coordinator's time and ability to conduct projects. California Municipal Utilities Association Energy Services, Marketing and Legislative Committees- The Committee is working on projects and programs to help CMUA member utilities deal with deregulation issues. CMUA staff is encouraging all California public power utilities to participate in receiving some of the SBSX grant funding from the California Energy Commission. The current status of SBSX is that it has finally been approved and utilities are currently providing NCPA with their funding requests for energy efficiency, load reduction and load management programs. TDPUD's expected share is about$100,000. Association for Efficient Environmental Energy Systems- Staff participates in quarterly meetings of the newly formed AEEES, formerly the GeoExchange Association. This California Collaborative was formed to oversee the development and promotion of the GSHP industry in California. AEEES is expanding to include training and education in the areas of energy efficiency, renewable energy and distributed generation. Staff attended a GSHP strategic planning meeting with AEEES and the National GSHP Consortium April 30 in Davis. Staff participates as a Board member and Membership Chair for AEEES. Staff is currently working with AEEES to expand their service offerings which will be of benefit to TDPUD and its customers in the future. Utility Energy Forum Planning Committee- The 2001 Conference is scheduled for May 7-9 in Granlibakken. This is my a year in a row as Conference Chairperson.