HomeMy WebLinkAbout12 Monthly Report Agenda Item # 1
PublicR
IL 4_4
Monthly Activity Report
To: Board of directors
From: Peter Holzmeister
Date: August 10, 2001
This is certainly a busy year for us.
1. TDPUD is 75 years old in 2002: It occurs to me that the District is 75 years old next
year. Do we want to do a celebration of some kind?
2. Donner Lake water system: I continue to spend most of my time dealing with
Donner Lake water issues. 1 am working on arranging the financing so we can pay the
bills as they come in. I also continue to receive about ten calls per day, counting
telephone, fax, letter or e-mail. People ask questions about billing, boil water order,
building moratorium, construction schedule, and water quality.
About half of all questions concern billing. People are concerned that they paid Del Oro
a year in advance. I tell them we are working at getting that money back and it will be
credited to their account when we get it resolved. The vast percent of people are
satisfied, knowing that this is less than an ideal situation. They are happy we are
involved and will cooperate with the program. A small minority of people is mad as can
be over it. I am working through this problem one customer at a time.
3. Glenshire water system: I am starting to spend a little more time on Glenshire water
issues. I spoke with Harold Morgan to arrange his visit with us. I have been reviewing
the Due Diligence Report and discussing it with Ed Taylor. I am starting to get telephone
calls from Glenshire customers asking when we will take over water service; they are
concerned about arsenic.
4. East West Partners are interested in Mello Roos financing: I met with
representatives of East West Partners and they have asked us to consider forming a
Mello Roos Community Facilities District to finance their investment in infrastructure. I
know nothing about Mello Roos. This is a matter that I would like to place on a future
workshop agenda for you to discuss.
5. LAFCo vacancy: The California Attorney General has opined that Hank Weston is
not able to represent the special districts on LAFCo while he is serving as fire chief of
Grass Valley. So Hank Has resigned. There will not be a process to select a new special
district representative.
6. Future Town Hall siting: Attached is a letter from Mayor Don McCormack asking that
I participate in a meeting to discuss siting of a new Town Hall. I am not sure I am an
appropriate person to attend such a meeting, and it is scheduled for the evening before
our meeting. It seems like a Town Hall in the downtown area is appropriate, but I also
understand there are concerns with the one big site that is there. I also suppose they
could stay where they are, simply because they are there now. Beyond that it depends
where there is land suitable for their needs. 1 just don't think I have any other opinions. I
am open to any advice that you wish to give me.
Town Council Department Heads
Don McCormack Mayor ''-` _ Stephen L. Wright.Tmvn Manager
Dan Boon,Chief of Police
Ronald J.Florian J Dennis Crabb, Town Attorney
Ted Owens Tony Lashbrook.Community Development
JNfaia Schneideros Jill R. Olsen.
Joshua J.Susman eQatt6 ny0d1y9� Pat Administrative Osborne, Town Clerk
h`Qtsea tn�n`Pnt Daniel P. Wilkins,Public Works Director/Engineer
August 1, 2001
Peter Holzmeister
Truckee Donner Public Utility District
P. O. Box 309
Truckee,CA 96160-0309
RE: Future Town Hail Siting
Dear Peter:
The Truckee Town Council will be conducting a workshop at 6:00 p.m., Tuesday, August 14, 2001
for the purpose of discussing possibilities and options for siting a new Town Hall in Truckee's future.
We would like to invite you and/or your representatives to attend this meeting and provide your input
related to this issue.
As you know, the Town Council has purchased an interim Town Hall, but continues to look to our
future related to the ultimate site for this facility. Issues such as potential locations, accessibility,
services, growth and even design can be considered. There may be consideration of developing some
type of working committee related to this topic as an outcome of the workshop.
Your thoughts related to this issue are important to the Town Council and we hope that you will be
able to attend. The meeting will be held in the Council Chambers of Town Hall at 10183 Truckee
Airport Road. We will work to keep the meeting to a time limit of two(2)hours.
Thank you for your interest.
Sincerely,
Don McCormack,Mayor
10183 Truckee Airport Road,Truckee,CA 96161-3306
Administration: 530-582-7700/Fax: 530-582-7710/e-mail: truckee@townoftruckee.com
Community Development: 530-582-7820/Fax: 530-582-7889/e-mail: cdd@townoftruckee.com
Animal Control/Vehicle Abatement: 530-582-7830/Fax: 530-582-7889/e-mail: animalcontrol@townoftruckee.com
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Monthly Activity Report
To: Board of Directors
From: Stephen Hollabaugh—Assistant General Manager
Date: August 10, 2001
Power Supply Issues:
As you know, we have completed a deal with Idaho Power for capacity and energy from
2002 through 2009. The cost of this energy is 7.2 cents per kWh. I will continue to work
with Idaho to make the best use of this. I monitor the wholesale prices daily both on a daily
price and forward prices. Since we completed our deal with Idaho for 2002 through 2009 in
March, the prices rose until the end of April. Since April, prices have dropped significantly
primarily due to mild weather and some due to the Market Mitigation Plan put into place by
FERC. I expect prices to rise significantly when some hot weather hits the West.
Electric Superintendent:
I have been filling in for the Electric Superintendent position since Bob Quinn left for Alaska.
All is well in the Electric Operations Department.
Transmission Issues:
I am still working with Sierra Pacific Power Company to change our primary point of receipt
for transmission service. This will give the District the opportunity to enhance our power
supply coming from Idaho Power. I hope to have this finalized for the fourth quarter of 2001
and from 2002 forward. I was able to do some enhancing during April , May and June 2001.
Power Supply Expenses for 2001:
Attached is a monthly and year-to-date budget and actual expenditures for the 2001 power
supply.
Labor Management Steering Committee: I am meeting each month with the Labor
Management Steering Committee.
Geographic Information Systems— Update by Ian Fitzgerald
1. This GIS implementation has gone into its user phase. Currently, employees are
having their computers loaded with GIS software. The login screen, produced by
Power Engineers, has been delivered and put through rigorous testing. The final
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version of this software is due late this week. Upon delivery, classes will commence
for District Staff on the training of the GIS.
2. The GPS has been used significantly recently, capturing all construction data, and
aiding in the location of property corners in Donner Lake. This tool has proved to be
valuable to this construction and wetlands projects in Donner Lake.
3. FSG has completed all pole collection, and is in the Quality Control process. Delivery
of all Pole data will occur this week.
4. With the increase of responsibilities and workload, the data conversion is continuing
slowly. It is my hope that by end of year, all facilities will be converted, but it may
take a little longer. Once users are trained on the GIS, they will start with read ability
of all land base data, Pole data, Substation data, and some electric underground
data.
5. We are offering the TSD the ability to buy into part ownership of our land base data.
Negotiations will occur over the next few weeks.
6. Our status as a Beta tester for Tadpole-Cartesia field GIS has been put on hold due
to financial negotiations. It is unclear whether this beta test will resume with the
District or not at this point. We have been approached by ESRI to beta test their
survey analysis software.
7. ESRI has written an article on Truckee Donner Public Utility District's implementation
of ArcGIS 8.1. The article should be available in the fall. When it is, it will be
presented to the board.
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Truckee Donner Power Supply Summary for 2001
May May June June July July Year to Date Year To Date
Budget Actual Budget Actual Budget Actual Budget Actual
Load
KW Demand 19,181 16,629 18,206 16,378 20,808 18,335 164,314 148,011
KW Scheduled Demand 20,000 15,000 18,000 15,000 21,000 15,000 167,000 133,000
KWH Energy 9,932.500 9,513,242 9,550,117 9,559,478 10,248,831 10,527,013 79,215,920 77,288,793
Power Supply Costs
Idaho Power-Demand $30,000 $34,500 $27,000 $30,000 $31,500 $27,000 $250,500 $199,500
Idaho Power-Energy $371,674 $334,696.30 $357,365 $337,209.84 $383,511 $370,554.26 $2,964,260 $2,099,622.96
Total Idaho Costs $401,674 $168,616.30 $384,365 $215,949.84 $415,011 $400,554.26 $3,214,760 $2,299,122.96
Transmission Costs
Sierra Pacific $58,958.00 $52,305.88 $58,958.00 $53,616.43 $58,958.00 $53,394,17 $412,706.00 $348,990.36
Scheduling Costs
NCPA $2,500.00 $2,500.00 $2,500.00 $2,500.00 $2,500,00 $2,500.00 $17,500.00 $17,500.00
Total Cost $445,823.38 $223,422.18 $476,469.24 $272,066.27 $477,109.34 $456,448,43 $3,644,965.73 $2,665,613.32
$/Mwh Average Cost 46,68 24.11 46.49 29.22 46.11 44.51 46.07 34.16
Agenda Item # 1
TRUCKEE i
DONNER
PublicDistrict
Monthly Activity Report
To: Board of Directors
From: Kathy Neus, Support Services Manager
Date: August 10, 2001, 2001
Purchasing and Warehousing
Most of the activity is in the water department. With Donner Lake, leak repairs and
services material is moving quickly.
Vehicle Maintenance
Chris continues to have the District's vehicles and equipment current in its preventative
maintenance schedule.
Chris and Glen have been working on getting the three new water service trucks into
service. The cranes have finally arrived and Glen and Chris have installed the first crane
and generator. The final step is to install some helper springs on the rear ends of all the
vehicles (once the cranes are installed).
Building and Grounds
Teichert is, for the most part, cleaned and organized. There is a small amount of fence
repair and a little more material to move out to Teichert's. These remaining items will be
completed prior to winter setting in.
Fred Bradbury has been working with Jim Wilson on running conduit and installing the
access flooring for the upstairs area for the CENIC project.
Brad continues to work on the never-ending list of miscellaneous repairs throughout the
building.
Agenda Item #
Memorandum
To: Board of Directors
From: Mary Chapman
Date: August 10, 2001
Subject: Monthly Staff Report
CUSTOMER SERVICE: Customer service activity is still busy. They are still receiving a few
calls from Donner Lake customers.
NEW CONSTRUCTION: New construction applications have been coming in very slowly.
METER READING: Meter reading is current. Bev is back from Russia. Manny's last day was
last Friday. He was a great help in Bev's absence. Susan Weiler did a great job filling in for
Bev. Tami also helped since Manny did not work full time.
BILLING: Billing is current. We still have not been able to bill the Donner Lake commercial
accounts. Unfortunately we received very little information from Del Oro Water regarding any of
the accounts. The District water department staff has been too busy to assist in collecting
information. Hopefully tomorrow one of the water department crew and one of the meter
readers will be able to collect the information that billing needs.
We have several Donner Lake customers who have refused to pay their water bill. Many have
just not paid their PUD bill - electric or water. We are trying to identify the list of customers so
we can determine whether they are regular collection problems or customers who need some
additional communication from the District.
We will soon be sending out bills reflecting the electric rate increase. We will also be
recalculating the Equal Payment Plan amounts due. We are expecting to receive an increase in
the number of customer phone calls relating to these changes.
ACCOUNTING: Accounts payable and payroll are current.
We are currently working to produce the financial statements and the treasurer's report for July.
OTHER:
I am spending my time preparing a 5 year operating budget for the SRF funding; gathering
information to obtain a bridge loan from US Bank; the Cal-Card program; and working out the
details for a proposal from US Bank to move our account. Next week, I will begin preparing the
worksheets and calendar for the 2002 budget.
In general, all of the staff is very busy. We currently have much more work than we have
employees.
V'.-mini
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M011thPI AGIWft Report
To: Board of Directors
From- Alan Barry, Director of Telecommunication Services
Date: August 10, 2001
During the month of July'01 I focused my attention on four related areas:
1. Williams Communications Construction Project
2. Broadband Infrastructure Design
3. Sierra Pacific Communications
4. Litigation
Peter Holzmeister and I continues to work with Williams Communications as it relates to
the extension of the District's casing underneath 180, and William's work required prior to
the District taking ownership of conduit through Truckee.
Following the issuance of an RFP for Broadband system design and engineering five
complete responses were received, and taken to the Board for action. After Board
authorization to contract with Third Networks a contract was finalized, and the initial
GPSing of District poles began. To date all GPS work has been completed, and pole
"make ready' engineering is underway. I will be tracking Third Networks progress using
Microsoft Project, and will have progress data available for review.
1 continue to have discussions with Sierra Pack Communications regarding their use of
conduit soon to be transferred to the District by Williams Communications.
Litigation in Federal Court continues between the District and USA Media. Depositions
began during the month of June and will continue through August and September.
District staff has been of great assistance in gathering together the necessary
documents required under USA's Discovery Motions. All Discovery should be
completed by October of this year.
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i � u TRUCKE �i
Public9 itrE
Memorandum
To: Board of Directors
From: Ed Taylor, Water Superintendent
Date: 08/10/01
Subject: ACTIVITY REPORT FOR JULY
WATER QUALITY
We have monitored the Hirschdale Treatment Plant on a daily basis, and the aesthetic
quality of the water has been excellent all month. Perforrned preventative maintenance.
Water samples were taken each week during the month. Routine daily rounds were made,
taking chlorine residuals throughout the system.
The monthly bacteriological report was sent to the Department of Health Services.
The District has met the State's drinking water standards for the month.
SYSTEM OPERATIONS AND MAINTENANCE:
Twenty two leaks were repaired
Five fire hydrants were repaired or replaced.
USA marking for construction projects and South West Gas.
Continued the maintenance program on pumps and motors.
DONNER LAKE
Competed work lake intake replacement project.
All contractors are working on pipeline replacement projects.
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