HomeMy WebLinkAbout#9 Pipeline Replacement Completion AGENDA ITEM #9
Public Utility District m
MEETING DATE: September 4, 2024
TO: Board of Directors
FROM: Neil Kaufman, System Engineer
Chad Reed, Water Utility Director
SUBJECT: Consideration of Adopting Resolution 2024-16 Accepting the District
Pipeline Replacement — 2023 — Contract B (Ski-Slope Way) Project
as Complete and Authorizing the Filing of the Notice of Completion.
APPROVED BY:
Brian C. Wright, General Manager
RECOMMENDATION:
Adopt Resolution 2024-16 accepting the District Pipeline Replacement — 2023 —
Contract B (Ski-Slope Way) project as complete and authorize the filing of the Notice of
Completion.
BACKGROUND:
In March 2023, the Board awarded the construction contract for the District Pipeline
Replacement— 2023 — Contract B project to Ruppert Incorporated of Truckee,
California. The project covered replacement of about 4,900 feet of pipeline at two
locations on Ski-slope Way in the Tahoe Donner area. The bidding documents were
structured with a base bid and an additive alternate. The base bid covers about 3,800
feet of pipeline, with the additive alternate covering the remaining 1,100 feet of pipeline.
The bid price was $2,092,071, with $1,608,252 for the base bid and $483,819 for the
additive alternate. The Board also established a ten percent change order allowance of
$207,929 for a total authorization not to exceed $2,300,000.
ANALYSIS AND BODY:
Ruppert began construction in July 2023 on the 3,800 feet of pipe that comprised the
base bid. Progress on the project was slower than anticipated, and Ruppert was
unable to complete the project before the winter of 2023-2024. Ruppert was able to
install all the main line pipe and stub the service laterals past the edge of pavement. In
October 2023, pavement restoration was performed, and the site was winterized. No
work was done on the additive alternate pipeline segment.
In late May 2024, Ruppert restarted work on the project. In early August 2024, the work
on the base bid component of the project was completed, and all customers were
converted onto the new water pipeline.
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The Town of Truckee was scheduled to repave the section of Skislope Way between
Davos Drive and Bear Meadows Court in the summer of 2024. It was planned to
complete this pipeline replacement work before the Town repaved the roadway. The
Town awarded its 2024 paving project to Sierra Nevada Construction in April
2024. During the early summer of 2024, the schedule for the paving project was
discussed with the Town, and it was determined that Ruppert would not complete the
additive alternate segment before the roadway was paved. Therefore, it was decided to
delete this work from the project.
In August 2024, Ruppert completed the work on the base bid segment. District staff
performed a final walk-through on the project, and the project should be accepted by
the District. Attached is a draft resolution (Attachment 1) accepting the project and
directing that a Notice of Completion be filed.
There were no change order requests during the project. The contract is based on a
unit price bid. Attachment 2 shows the differences between bid totals and the amounts
actually constructed. This analysis results in a $70,896.50 credit for the District. This
credit results mainly from deletion of the additive alternate pipeline segment.
It should be noted that the pavement restoration costs for this project were significantly
higher than anticipated. An error occurred in calculating the bid quantity for pavement
restoration for the base bid segment. Due to this error, and a relatively high unit price
for pavement restoration, the overall cost for pavement restoration was about $400,000
higher than expected.
GOALS AND OBJECTIVES:
District Code 1 .05.020 Objectives:
1. Responsibly serve the public.
3. Provide reliable and high quality water supply and distribution system to meet
current and future needs.
5. Manage the District in an environmentally sound manner.
6. Manage the District in an effective, efficient and fiscally responsible manner.
District Code 1 .05.030 Goals:
1. Manage for Financial Stability and Resiliency
2. Environmental Stewardship: Create a sustainable resilient environment for all our
communities.
3. Engage with our customers and communities in a welcoming and transparent way to
identify opportunities.
FISCAL IMPACT:
The original bid price was $2,092.071 .00. Once adjustments are made for the items
described above, the final contract price is $2,007,331.50.
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Item Amount
Original bid price $2,092,071.00
Deletion of additive alternate pipeline ($483,819.00)
segment
Reconciliation of bid vs. actual quantities $412,922.50
Total $2,021,174.50
The funding source for this project is Water's 2022 debt project funds. In addition to the
amount paid to Ruppert, the District has incurred additional outside expenses for pre-
construction environmental surveys, construction inspection, and geotechnical testing.
ATTACHMENTS:
1. Pipeline Replacement - 2023 - Contract B - Closeout Quantities - Revised
2. r2024-16 - Pipeline replacement Contract B
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Analysis of Bid Quantities vs.Actual Quantities Constructed
District Pipeline Replacement-2023-Contract B
Contractor: Ruppert Inc
Bid Amounts Actual Amounts
Bid Item Description Quantity Units Unit Price Subtotal Quantity Units Unit Price Subtotal
1 Mobilization 1 LS $ 20,000.00 $ 20,000.00 1 LS
$ 20,000.00 $ 20,000.00
1A 8"Water Main 3,773 FT $ 178.00 $ 671,594.00 3,930 FT $ 178.00 $ 699,540.00
113 2"PE Water Service Lateral 1,200 FT $ 141.00 $ 169,200.00 1,208 FT $ 141.00 $ 170,328.00
1C Single Water Service(SS) 2 EA $ 2,714.00 $ 5,428.00 3 FT $ 2,714.00 $ 8,142.00
1D Double Water Service(DS) 10 EA $ 2,819.00 $ 28,190.00 4 EA $ 2,819.00 $ 11,276.00
1 E Double Water Service with One Lot Vacant(DSV) 12 EA $ 4,123.00 $ 49,476.00 11 EA $ 4,123.00 $ 45,353.00
1 F Double Water Service with One Lot Vacant with PRV for Existing Residence(DSVP) 1 EA $ 6,341.00 $ 6,341.00 2 EA $ 6,341.00 $ 12,682.00
1G Double Water Service with Both Lots Vacant(D2V) 2 EA $ 3,943.00 $ 7,886.00 2 EA $ 3,943.00 $ 7,886.00
1H Connect To Exist Double 7 EA $ 841.00 $ 5,887.00 14 EA $ 841.00 $ 11,774.00
11 Fire Hydrant Assembly 6 EA $ 14,980.00 $ 89,880.00 6 EA $ 14,980.00 $ 89,880.00
1J Tee/Valve/Fire Hydrant Assembly at Station 1+45 1 LS $ 18,934.00 $ 18,934.00 1 LS $ 18,934.00 $ 18,934.00
1K Tee/Valve/Fire Hydrant Assembly at Station 17+40 1 LS $ 18,934.00 $ 18,934.00 1 EA $ 18,934.00 $ 18,934.00
1L Pressure Reducing Station 1 LS $ 81,280.00 $ 81,280.00 1 EA $ 81,280.00 $ 81,280.00
1M Pressure Relief Assemblies 2 EA $ 13,843.00 $ 27,686.00 2 LS $ 13,843.00 $ 27,686.00
1N Connection to Existing 8"PVC Pipe at Station 0+00 1 LS $ 1,553.00 $ 1,553.00 1 LS $ 1,553.00 $ 1,553.00
10 Connection to Existing 6"DI Pipe at Station 37+72.68 1 LS $ 2,983.00 $ 2,983.00 1 LS $ 2,983.00 $ 2,983.00
1P Rock Excavation 80 HRS $ 500.00 $ 40,000.00 33 HRS $ 500.00 $ 16,500.00
1Q AC Pavement and Base(trench restoration) 13,000 SF $ 25.50 $ 331,500.00 28,337 SF $ 25.50 $ 722,593.50
1 R Additional''M."Thickness of AC Pavement(trench restoration) 13,000 SF $ 1.50 $ 19,500.00 0 SF $ 1.50 $ -
1S All Other Work Required by the Contract Documents 1 LS $ 12,000.00 $ 12,000.00 1 LF $ 12,000.00 $ 12,000.00
2A 8"Water Main 1,129 FT $ 178.00 $ 200,962.00 0 FT $ 178.00 $ -
2B 2"PE Water Service Lateral 375 FT $ 141.00 $ 52,875.00 0 FT $ 141.00 $
2C Double Water Service(DS) 5 EA $ 2,819.00 $ 14,095.00 0 FT $ 2,819.00 $
2D Double Water Service with One Lot Vacant(DSV) 4 EA $ 4,123.00 $ 16,492.00 0 EA $ 4,123.00 $
2E Double Water Service with Both Lots Vacant(D2V) 1 EA $ 3,943.00 $ 3,943.00 0 EA $ 3,943.00 $
2F Connect to Existing Double Water Service with One Lot Vacant(DSV) 2 EA $ 2,582.00 $ 5,164.00 0 EA $ 2,582.00 $
2G Fire Hydrant Assembly 2 EA $ 14,980.00 $ 29,960.00 0 EA $ 14,980.00 $
2H Tee/Valve/Fire Hydrant Assembly at Station 5+10 1 LS $ 18,934.00 $ 18,934.00 0 EA $ 18,934.00 $
21 Connection to Existing 6"Steel Pipe at Station 0+00 1 LS $ 4,641.00 $ 4,641.00 0 LS $ 4,641.00 $
2J Connection to Existing 8"PVC Pipe at Station 11+29.05 1 LS $ 1,553.00 $ 1,553.00 0 EA $ 1,553.00 $
2K Rock Excavation 25 HRS $ 500.00 $ 12,500.00 0 LS $ 500.00 $ -
2L Asphalt Cement Dike 40 LF $ 135.00 $ 5,400.00 310 LS $ 135.00 $ 41,850.00
2M AC Pavement and Base(trench restoration) 3,900 SF $ 25.50 $ 99,450.00 0 HRS $ 25.50 $ -
2N Additional''M."Thickness of AC Pavement(trench restoration) 3,900 SF $ 1.50 $ 5,850.00 0 SF $ 1.50 $
20 JAII Other Work Required by the Contract Documents 1 LS $ 12,000.00 $ 12,000.00 0 LS $ 12,000.00 $
Total Amount of Bid $ 2,092,071.00 $ 2,021,174.50
Credit To The District $ (70,896.50)
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PublicDistrict
Resolution No. 2024-16
AUTHORIZING THE ACCEPTANCE OF THE DISTRICT PIPELINE
REPLACEMENT-2023-CONTRACT B PROJECT AND DIRECTING
FILING OF THE NOTICE OF COMPLETION
WHEREAS, the Board of Directors of the Truckee Donner Public Utility District made the determination to
undertake the District Pipeline Replacemen t-2023-Con tract B project; and
WHEREAS, Ruppert Incorporated was selected by the District to perform the work; and
WHEREAS, Ruppert Incorporated has completed all of the Work included in the Project; and
NOW THEREFORE BE IT RESOLVED by the Board of Directors of the District as follows:
1. That the District hereby accepts the District Pipeline Replacemen t-2023-Con tract B project as
complete.
2. That the Clerk of the District be directed to file with the County of Nevada the Notice of Completion, a
copy of which is attached hereto.
3. That 35 days following the filing of the Notice of Completion, the monies retained from the contractor
payments be released to the contractor if no claims have been made to the District by material suppliers or
laborers.
PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the District on
the 41" day of September 2024, by the following roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
By
Jeff Bender, President of the Board
ATTEST:
Brian Wright, General Manager
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RECORDING REQUESTED BY:
Truckee Donner Public Utility District
WHEN RECORDED, RETURN TO:
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
Brian Wright, General Manager
11570 Donner Pass Road
Truckee, CA 96161-4947
THE UNDERSIGNED DECLARES
DOCUMENTARY TRANSFER TAX- NONE
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN:
1. That the name and address of the public entity for whom the improvement project was done, as
owner thereof, is the Truckee Donner Public Utility District, 11570 Donner Pass Road, Truckee, CA
96161.
2. Nature of interest or estate of owner: beneficial interest of a public utility of electric and water
facilities.
3. That on September 4, 2024 the hereinafter described improvements were accepted as complete
pursuant to Resolution 2024-16 of the Truckee Donner Public Utility District, the awarding authority.
4. That the subject improvements of the notice are generally described and identified as follows:
District Pipeline Replacement-2023-Contract B project.
5. That the name and address of the contractor for such project was: Ruppert Incorporated, PO Box
1921, Truckee, California 96161..
1 certify under penalty of perjury under the laws of the State of
California that the foregoing is true and correct.
Dated: TRUCKEE DONNER PUBLIC UTILITY DISTRICT
By
Brian Wright, General Manager
MAIL TAX STATEMENTS TO:
SAME AS ABOVE
Legal References: CC-3093,CCP-2003 (oath), 2015.5 (unsworn statement)
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