HomeMy WebLinkAbout#10 Joe Aguera Tank Completion AGENDA ITEM #10
Public Utility District m
MEETING DATE: September 4, 2024
TO: Board of Directors
FROM: Neil Kaufman, System Engineer
Chad Reed, Water Utility Director
SUBJECT: Consideration of Adopting Resolution 2024-19 Accepting the Joe
Aguera Pump Station Project as Complete and Authorizing the Filing
of the Notice of Completion.
APPROVED BY:
Brian C. Wright, General Manager
RECOMMENDATION:
Adopt Resolution 2024-19 accepting the Joe Aguera Pump Station project as complete
and authorizing the filing of the Notice of Completion.
BACKGROUND:
The Tahoe Donner subdivision consists of approximately 5,600 single-family homes,
about 400 multifamily residential units, a golf course, a downhill ski area, a cross-
country ski area and other amenities. This represents about 44% of the water system
customers. An additional 500 residential units are expected in the Tahoe Donner area
in build-out conditions. A single 14" welded steel pipeline serves the entire subdivision
with two pump stations and two storage tanks that essentially serve as
forebays. These facilities were constructed in the early 1970s and are approaching the
end of their useful life.
The District previously identified the need to construct a second pipeline into Tahoe
Donner, and this project was discussed in the current Water System Master Plan. The
master plan identified the need for a 20" pipeline, but more recent estimates of buildout
water demand have determined the pipeline could be downsized to 16" diameter.
On the eastern end, this new pipeline connects to a 24" pipe near Pioneer Trail and
Comstock Drive. The western end connects to a 16" pipe at the intersection of
Northwoods Boulevard and Lamplighter Way. Electrical and communications conduits
were installed in a joint trench with the water pipeline.
A new pump station is needed to lift water into the Tahoe Donner area through the new
pipeline. The pump station is located on District-owned property in close proximity to
the TNT Materials concrete batch plant.
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The overall project was broken into two separate construction contracts — one covering
the pump station and the other covering the pipeline and conduits. In June 2022, the
District awarded the pipeline construction contract to C&D Contractors. The District
accepted the pipeline project in November 2023.
ANALYSIS AND BODY:
In August 2022, the Board awarded the pump station construction contract to M-3
Construction. The bid price for M-3 Construction was $2,516,250. The Board also
established a ten percent change order allowance of $251,625 for a total authorization
not to exceed $2,767,875.
The pump station has completed functional testing, and the project should be accepted
by the District. Attached is a draft resolution (Attachment 1) accepting the project and
directing that a Notice of Completion be filed.
There were twelve change order requests during the project. Some of these items are
related, and they can be grouped into seven general items:
1. The original project design minimized the tree removal at the site. However,
after the damage that occurred to the Red Mountain Tank from a large tree
toppled in a storm, it was decided to remove a number of additional trees to
minimize the potential for similar damage. Some additional hydroseeding was
also associated with this effort. The cost for this work was $33,414.
2. The original project design called for an exterior light standard adjacent to the
driveway. District field crews expressed concerns about this light standard
interfering with snow removal operations. It was decided to delete the light
standard and install an exterior wall mounted light near the generator
instead. This resulted in a credit of$3,513 to the District.
3. The specification section governing instrumentation was inadvertently left out of
the bidding documents. This oversight was not discovered until after the
construction contract was awarded. Once the specification section was
reviewed by M-3, some changes to the instrumentation were required. The cost
for this work was $17,600.
4. There were some minor changes to the project, including relocation of the
generator load bank for improved snow removal operations, installation of two
bollards removal or two additional tree stumps, changes to the building signage
and increasing the size of the concrete pump pedestals. The cost for this work
was $12,583.
5. The original contract documents called for the installation of a 150 psi-rated air
compressor. However, the actual discharge pressure of the pump station is
about 210 psi, and an air compressor rated for 250 psi is required. This issue
was discovered about midway through the project, after the 150 psi compressor
had already been purchased. The cost for the new compressor, along with
replacing some pressure sensors and related instrumentation, totaled $46,413.
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6. Obtaining the replacement air compressor noted above delayed completion of
the project by about four months. This also required the contractor-purchased
insurance coverages to be extended, at a cost of$17,741 .
7. The majority of the bid schedule included lump sum/fixed price items. Payment
for asphalt paving work and rock excavation was based upon a unit price
bid. The original bid included 3,300 square feet of new paving. The actual
amount of paving was 4,500 square feet, for an additional cost of $18,000.
The original bid included 10 hours of rock excavation. Only six hours were necessary
to complete the project. This results in a credit of $4,000 to the District.
GOALS AND OBJECTIVES:
District Code 1 .05.020 Objectives:
1. Responsibly serve the public.
3. Provide reliable and high quality water supply and distribution system to meet
current and future needs.
5. Manage the District in an environmentally sound manner.
6. Manage the District in an effective, efficient and fiscally responsible manner.
District Code 1 .05.030 Goals:
1. Manage for Financial Stability and Resiliency
2. Environmental Stewardship: Create a sustainable resilient environment for all our
communities.
3. Engage with our customers and communities in a welcoming and transparent way to
identify opportunities.
FISCAL IMPACT:
The original bid price was $2,516,250. The Board also established a ten percent
change order allowance of$251,625 for a total authorization not to exceed $2,767,875.
Once adjustments are made for the items described above, the final contract price is
$2,654,488.
Item Amount
Original bid price $2,516,250
Tree removal & $33,414
hydroseeding ($3,513)
Delete exterior light $17,600
standard $12,583
Instrumentation
specification provisions
Minor project changes
250 psi rated air $46,413
compressor
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Extension of insurance $17,741
coverages
Reconciliation of bid vs. $14,000
actual quantities
Total $2,654,488
The funding source for this project is the water utility's 2022 debt issuance project
funds. In addition to the amount paid to M-3 Construction, the District has incurred
additional outside expenses for construction inspection and geotechnical testing.
ATTACHMENTS:
1. r2024-19- Notice of Completion—Joe Aguera pump Station
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Public
Resolution No. 2024-19
AUTHORIZING THE ACCEPTANCE OF THE JOE AGUERA PUMP
STATION PROJECT AND DIRECTING FILING OF THE NOTICE
OF COMPLETION
WHEREAS, the Board of Directors of the Truckee Donner Public Utility District made the determination to
undertake the Joe Aguera Pump Station project; and
WHEREAS, M-3 Construction was selected by the District to perform the work; and
WHEREAS, M-3 Construction has completed all of the Work included in the Project; and
NOW THEREFORE BE IT RESOLVED by the Board of Directors of the District as follows:
1. That the District hereby accepts the Joe Aguera Pump Station project as complete.
2. That the Clerk of the District be directed to file with the County of Nevada the Notice of Completion, a
copy of which is attached hereto.
3. That 35 days following the filing of the Notice of Completion, the monies retained from the contractor
payments be released to the contractor if no claims have been made to the District by material suppliers or
laborers.
PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the District on
the 4th day of September 2024, by the following roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
By
Jeff Bender, President of the Board
ATTEST:
Brian Wright, General Manager
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RECORDING REQUESTED BY:
Truckee Donner Public Utility District
WHEN RECORDED, RETURN TO:
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
Brian Wright, General Manager
11570 Donner Pass Road
Truckee, CA 96161-4947
THE UNDERSIGNED DECLARES
DOCUMENTARY TRANSFER TAX- NONE
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN:
1. That the name and address of the public entity for whom the improvement project was done, as
owner thereof, is the Truckee Donner Public Utility District, 11570 Donner Pass Road, Truckee, CA
96161.
2. Nature of interest or estate of owner: beneficial interest of a public utility of electric and water
facilities.
3. That on September 4, 2024 the hereinafter described improvements were accepted as complete
pursuant to Resolution 2024-19 of the Truckee Donner Public Utility District, the awarding authority.
4. That the subject improvements of the notice are generally described and identified as follows:
Pioneer Trail Pump Station project.
5. That the name and address of the contractor for such project was: M-3 Construction, 1501 Long
Gate Road, Plymouth, California 95669.
1 certify under penalty of perjury under the laws of the State of
California that the foregoing is true and correct.
Dated: TRUCKEE DONNER PUBLIC UTILITY DISTRICT
By
Brian Wright, General Manager
MAIL TAX STATEMENTS TO:
SAME AS ABOVE
Legal References: CC-3093,CCP-2003 (oath), 2015.5 (unsworn statement)
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