HomeMy WebLinkAbout#12 Stucco Repair Project AGENDA ITEM #12
Public Utility District m
MEETING DATE: September 4, 2024
TO: Board of Directors
FROM: Brian Yohn, General Services Manager
SUBJECT: Consideration of Adopting Resolution 2024-18 Accepting the District
Administration Stucco Repair Project as Complete and Authorizing
the Filing of the Notice of Completion.
APPROVED BY:
Brian C. Wright, General Manager
RECOMMENDATION:
Adopt Resolution 2024-18 accepting the District Administration Stucco Repair project
as complete and authorizing the filing of the Notice of Completion.
BACKGROUND:
The District Headquarters building was constructed in 1986 with the south structure,
which houses customer service, the boardroom, administrative offices, and most
support services, with a stucco (Portland Cement Plaster) exterior finish. Since original
construction, the stucco exterior walls have endured the variable weather elements
typical in the Northern Sierra Nevada mountains, including harsh winds, heavy rain and
snow, and direct sun exposure.
The exterior walls facing the west aspect were visibly damaged with bubbling and
peeling areas and needed repair. Other cracks in the stucco finish were identified in
areas of the south and east aspects of the building and needed repair. All glazing and
penetrations were sealed, and exterior paint with an elastomeric masonry stucco paint
applied to provide a final sealing layer of protection while restoring the building
aesthetic to a uniform color.
ANALYSIS AND BODY:
The contract documents were completed, and advertising for bids began in March
2024. The bid opening was held on April 22, 2024. Three bids were received, with two
bids considered responsive.
At the June 5, 2024, Board meeting, a construction contract was awarded to the lowest
responsive bidder, JR Construction, from Orangevale, California. The bid price from JR
Construction was $248,388.92. The Board also established a change order allowance
of $24,838.89, for a total authorization not to exceed $273,227.81.
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JR Construction mobilized to the site at the end of June 2024 and began the project
work. The project is now complete and should be accepted by the District. Attached is
a draft resolution (Attachment 1) accepting the project and directing that a Notice of
Completion be filed.
There was one change order request during the project that identified several project
scope changes and additions:
1) During the preparation and demolition of the project areas, additional stucco siding
removal was necessary to reveal and expose rotted wood sheathing that required
replacement and repair. The quantity of stucco removal and replacement, as well as
the wood sheathing replacement, were not foreseeable until exposed during the
demolition phase of the stucco siding. The additional square feet of stucco and
sheathing replacement exceeded the stucco replacement square feet allocations within
the bid documents and contract.
2) During preconstruction site evaluation and project planning, it was identified that the
main entryway ceiling had cracked areas in the stucco and would benefit from
repairs. The facility's main entryway exterior ceiling square footage was not included in
the bid documents and contract scope. The scope to repair 820 square feet of exterior
entryway stucco, apply mesh over the cracks, and re-apply stucco finish and paint with
elastomeric masonry paint was included in the change order.
3) During preconstruction site evaluation and planning, JR Construction and District
staff identified an area where an additional fourteen (14) linear feet of drip edge beyond
the drip edge replacement allocation within the bid documents and contract was
required. The replacement of the additional drip edge also required demolition and
replacement of the stucco siding to provide a sealed repair and uniform finish
aesthetic.
GOALS AND OBJECTIVES:
District Code 1 .05.020 Objectives:
1. Responsibly serve the public.
2. Provide a healthy and safe work environment for all District employees.
6. Manage the District in an effective, efficient and fiscally responsible manner.
District Code 1 .05.030 Goals:
1. Manage for Financial Stability and Resiliency
4. Take the best of private sector thinking to modernize the utility and add value to our
communities.
FISCAL IMPACT:
The original bid price was $248,388.92. The Board also established a change order
allowance of $24,838.89, for a total authorization not to exceed $273,227.81.
Once adjustments are made for the items described above, the final contract price is
$272,028.92.
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Item Amount
Original Bid Price $248,388.92
Change Order Request # 01 $23,640.00
Total $272,028.92
The funding source for this project is Electric Utility Capital Funds. In addition to the
amount paid to JR Construction, the District incurred additional expenses for District
staff labor for project management and project support.
ATTACHMENTS:
1. 20240820 Closeout Resolution 2024-18 - Stucco (1)
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Page 39 of 72
Public
Resolution No. 2024-18
AUTHORIZING THE ACCEPTANCE OF THE DISTRICT
ADMINISTRATION STUCCO REPAIR PROJECT AND DIRECTING
FILING OF THE NOTICE OF COMPLETION
WHEREAS, the Board of Directors of the Truckee Donner Public Utility District made the determination to
undertake the District Administration Stucco Repair project; and
WHEREAS, JR Construction was selected by the District to perform the work; and
WHEREAS, JR Construction has completed all of the Work included in the Project; and
NOW THEREFORE BE IT RESOLVED by the Board of Directors of the District as follows:
1. That the District hereby accepts the District Administration Stucco Repair project as complete.
2. That the Clerk of the District be directed to file with the County of Nevada the Notice of Completion, a
copy of which is attached hereto.
3. That 35 days following the filing of the Notice of Completion, the monies retained from the contractor
payments be released to the contractor if no claims have been made to the District by material suppliers or
laborers.
PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the District on
the 4th day of September 2024, by the following roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
By
Jeff Bender, President of the Board
ATTEST:
Brian Wright, General Manager
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RECORDING REQUESTED BY:
Truckee Donner Public Utility District
WHEN RECORDED, RETURN TO:
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
Brian Wright, General Manager
11570 Donner Pass Road
Truckee, CA 96161-4947
THE UNDERSIGNED DECLARES
DOCUMENTARY TRANSFER TAX- NONE
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN:
1. That the name and address of the public entity for whom the improvement project was done, as
owner thereof, is the Truckee Donner Public Utility District, 11570 Donner Pass Road, Truckee, CA
96161.
2. Nature of interest or estate of owner: beneficial interest of a public utility of electric and water
facilities.
3. That on September 4, 2024, the hereinafter described improvements were accepted as complete
pursuant to Resolution 2024-18 of the Truckee Donner Public Utility District, the awarding authority.
4. That the subject improvements of the notice are generally described and identified as follows:
District Administration Stucco Repair project.
5. That the name and address of the contractor for such project was: JR Construction, 8863
Greenback Lane #206, Orangevale, California 95662.
1 certify under penalty of perjury under the laws of the State of
California that the foregoing is true and correct.
Dated: TRUCKEE DONNER PUBLIC UTILITY DISTRICT
By
Brian Wright, General Manager
MAIL TAX STATEMENTS TO:
SAME AS ABOVE
Legal References: CC-3093,CCP-2003 (oath), 2015.5 (unsworn statement)
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