HomeMy WebLinkAbout#18 Meeting Min. AGENDA ITEM #18
Public Utility District m
MEETING DATE: October 2, 2024
TO: Board of Directors
FROM:
SUBJECT: Consideration to Approve the August 7th, 28th and September 4,
2024, Board Meeting Minutes.
ATTACHMENTS:
1. August 7 2024 Minutes
2. August 28 2024 Special Meeting Minutes
3. September 4 2024 Minutes
Page 1 of 1
Page 217 of 231
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
REGULAR BOARD MEETING MINUTES
TDPUD BOARD ROOM, 11570 DONNER PASS ROAD, TRUCKEE, CA
6:00 PM, WEDNESDAY, AUGUST 7, 2024
1. Call to Order
The meeting of the Board of Directors of the Truckee Donner Public Utility District
was called to order at 6:00 p.m. by Vice President Finn.
2. Roll Call
Directors Present: Aguera, Harris, Laliotis and Vice President Finn.
Directors Absent: President Bender
Employees Present: Brian Wright, Neil Kauffman, Jared Carpenter, Jillian
Steward, Steven Poncelet, Scott Crow, Mike Salmon, Keith Renshaw, Ryan Pursel,
Steve Gross, Sarah Kraker
3. Pledge of Allegiance — Director Harris led the Flag Salute.
4. Changes to the agenda
General Manager Brian Wright indicated there were no changes to the agenda.
5. Public Comment — None
DIRECTOR UPDATE
6. Director Harris thanked employees for their efforts, and said she enjoyed the
pictures of the District/Family Day event.
Vice President Finn lauded employees, and shared information from watching the
Olympics regarding recycling solar panels and benefits of tree bark absorbing
methane gas.
DEPARTMENT UPDATES
7. Brian Wright, General Manager, provided water updates on utility performance; and
project updates including Ski Run Tank Construction and 6170 Tank Construction.
Neil Kauffman Water System Engineer, and gave an update on the pipeline
replacement project. Mr. Wright updated the Board on the EPA Revised Lead and
Copper Rule and Master Metering Project, and he shared the District is aware of,
and working on, a water leak on 89 North & Rainbow; the water main under the
highway.
Jared Carpenter, Electric Utility Director, gave Electric Department Updates,
including utility performance, solar projects, power updates, and project update on
Page 218 of 231
Truckee Donner Public Utility District August 7, 2024
West River Street.
Jillian Steward, Human Resources & Risk Director, shared Core Value
Recognitions of Accountability to T.J. Dwyer and to Forrest Heston for Safety. Ms.
Steward recapped the District/Family Day event. General Manager Wright noted
communications between utility organizations is beneficial and appreciated.
Steven Poncelet, Public Information Officer, provided an update on
Communications & Strategic Affairs: L & R NCPA Legislative Staff Tour, launch of
Wildfire Campaign and optional Time-of-Use Electric Rate information, and addition
of Recent Outage Recaps on the website, as well as communications.
Scott Crow Information Technology Director/CIO shared information about a large
internet outage on July 19, 2024 due to a faulty file, and he emphasized the cost of
cyber security and the load of signals per day.
CONSENT CALENDAR
There were no public comments.
8. Consideration of Authorizing a 2023 Freightliner Vac-Con Hydro Excavator Truck
Rental in the Amount of $31,392.50
Authorized the General Manager to execute an Equipment Rental Agreement
with Municipal Maintenance Equipment in the amount of$31,392.50, for the
Rental of a 2023 Freightliner Vac-Con Hydro Excavator Truck.
9. Consideration of Approval for Procurement of Five Fleet Vehicles and Declaration
of Six Fleet Vehicles as Surplus for Sale at Public Auction
a) Authorized the General Manager to execute a contract with Champion
Chevrolet for the purchase of five (5) 2025 Chevrolet 250OHD Service trucks in
the amount of $428,226.25, plus a 10% change order authorization, or
$42,822.63, for a total of $471,048.88, plus taxes and fees; and
b) Made a finding to declare vehicles 206, 308, 345, 306, 307, and 508 surplus
and authorized the General Manager to dispose of the vehicles at public
auction, applying the proceeds from the auction sale to the Water and Electric
Department's Vehicle Reserve Funds.
10. Consideration of Approval of the District's Contribution to the Truckee Tahoe
Workforce Housing Agency's Fiscal Year 2024-2025 Budget in an amount of
$25,589
Approved the District's contribution of$25,589 for the Truckee Tahoe
2
Page 219 of 231
Truckee Donner Public Utility District August 7, 2024
Workforce Housing Agency's Fiscal Year 2024-2025 budget.
11. Appoint General Manager Brian Wright as the District's Negotiator for Lease of
District Property, APN 019-45-053
Appointed General Manager Brian Wright as the District's Negotiator for Lease
of District Property, APN 019-45-053 and APN 019-45-054.
Director Laliotis moved and Director Harris seconded to approve consent
calendar items 8-11. The motion passed by roll call vote (4-0, Absent: Bender).
WORKSHOP
12. New Truckee Library Project: Updates Presented by JKAE and Friends of the
Library
Brian Wright, General Manager, introduced the item regarding the library site
location and identified and thanked the following partners: Tahoe Donner Rec &
Park District, Truckee Sanitary District, Town of Truckee, Friends of the Library,
Truckee Donner Public Utility District, and the Truckee Regional Library JPA.
Derek Labrecque, JKAE Architects, discussed integration of the library into the
park.
Kathleen Eagan, Friends of the Library Board Member, thanked the District, along
with the other partners in the cooperative effort to provide the best site location for
the new library.
General Manager Wright displayed the parcel lot line adjustments and Option B.
Director Harris expressed appreciation for the collaboration and making the new
library a reality.
Director Laliotis thanked all the team and for the re-examination of the best site
location.
Director Aguera said the project is in good hands, and ascertained the project is
anticipated to break ground in 2027.
Vice President Finn discussed the shape of the parcels from the lot-line
adjustments, applauded re-examination of the best use for the site, and stated she
is excited about the project moving forward.
There were no public comments.
The Board received this presentation and provided feedback and
3
Page 220 of 231
Truckee Donner Public Utility District August 7, 2024
direction to staff.
13. 2024 Mid-Year Financial Update
Mike Salmon, Chief Financial Officer, presented the Financial Performance 2024
Mid-Year Review including Background/History, New Information for Electric and
Water Utility and Financial Performance, Electricity and Water CPI index
comparison, Gasoline Cost Per Gallon, Inflation Charts, and Fiscal Impact.
There were no public comments.
Following Board Member comments, the Board accepted and filed the
2024 mid-year financial update.
ACTION ITEMS
14. Consideration of Approval of a 2024 Q2 Power Cost Adjustment (PCA) of $0.0012
charge per kWh Billed in August, September and October 2024
Mike Salmon, Chief Financial Officer, gave the presentation on Background and
New Information on the Power Cost Adjustment, and Fiscal Impact with cost per
MWh.
There were no public comments.
Director Laliotis questioned the amount of staff time for the quarterly analysis and
report.
Vice President Finn asked if any customers noticed the $7 credit, asked about the
change in cost of the unspecified pool, and commented on increased transmission
costs. Electric Utility Director Carpenter responded.
It was moved by Director Laliotis and seconded by Director Harris to
approve the power cost adjustment for 2024 Q2 of $0.0012 charge per
kWh billed in August, September and October 2024. The motion passed
by roll call vote (4-0, Absent: Bender).
15. Consideration to Enter into an Agreement with Truckee Fire Protection District to
accept Measure T Grant Funding
Keith Renshaw, Electric Engineering Manager, began the presentation regarding
the 2023 Vegetation Management Program and introduced Ryan Pursel,
Vegetation Program Manager. Mr. Pursel covered background including metrics,
Tahoe Donner substation defensible space project, Water Utility infrastructure
defensible space projects, Truckee 5 circuit vegetation clearing, storm response
and clean up, hazard tree removals, tracking work, and future ideas. Electric
Engineering Manager Renshaw discussed the analysis, fiscal impact, and
4
Page 221 of 231
Truckee Donner Public Utility District August 7, 2024
recommended action.
General Manager Wright shared two email comments were received in support of
grant funding, and there were no other public comments.
Director Harris confirmed District funds are being spent on District parcels with the
District contributing $50,000, and the grant funding making up the difference.
Director Laliotis commented on the amount of detail, and the grant funding
reducing cost to the District.
Director Aguera inquired about partners Steve Lichliter (Sugar Pines Estates, LLC)
and Lawrence (Larry) Long, and learned each partner has their own contract with
P31.
Vice President Finn conveyed gratitude for the partnerships.
A motion was made by Director Harris and seconded by Director Laliotis
to authorize the General Manager to enter into a Subsequent Grantee
Award agreement with Truckee Fire Protection District to accept
$122,080 in Measure T Grant Funding for a joint partnership fuels
reduction project which includes three District owned properties. The
motion passed by roll call vote (4-0, Absent: Bender).
16. Consideration of Approval for a Contract with Murray City, Utah for Renewable
Energy from the Trans-Jordan Landfill Gas Generation Site
Jared Carpenter, Electric Utility Director, presented the staff report including
background, analysis, and fiscal impact.
There were no public comments.
Mr. Carpenter responded to Director Aguera questions.
Director Harris moved and Director Laliotis seconded to authorize the
General Manager to Execute a Contract with Murray City for Renewable
Energy beginning January 1, 2025, through December 31, 2027. The
motion passed by roll call vote (4-0, Absent: Bender).
17. Consideration of Approval for Procurement of a Switchgear and Control Enclosure
for the Martis Valley Substation Modernization Project in an amount not to exceed
$2,267,893
Keith Renshaw, Electric Engineering Manager, gave staff report including
background, analysis and fiscal impact.
Electric Engineering Manager Renshaw and General Manager Wright responded to
5
Page 222 of 231
Truckee Donner Public Utility District August 7, 2024
Board Member comments and questions.
There were no public comments.
Director Laliotis asked about the future.
Director Aguera established some portions of the substation are still good.
Director Harris ascertained the same personnel will provide monitoring without
additional training or certifications, and staff will develop standard operating
procedures.
It was moved by Director Laliotis and seconded by Director Aguera to
authorize the General Manager to execute a Material Purchase Contract
with Crown Technical Systems for the purchase of a Switchgear and
Control Enclosure in the amount of $2,061,721, plus a 10% contingency,
for a not to exceed purchase amount of $2,267,893. The motion passed
by roll call vote (4-0, Absent: Bender).
18. Consideration of Approval for Procurement of a Vacuum Circuit Breaker for the
Martis Valley Substation Modernization Project in an amount not to exceed
$310,897
Keith Renshaw, Electric Engineering Manager, explained the staff report is
substantially the same as the previous report.
There were no public comments.
A motion was made by Director Laliotis and seconded by Director Harris
to authorize the General Manager to execute a Material Purchase
Contract with Meiden America Switchgear for the purchase of one 145kV
class dead-tank vacuum circuit breaker in the amount of $282,633, plus a
10% contingency, for a not to exceed purchase amount of $310,897. The
motion passed by roll call vote (4-0, Absent: Bender).
ROUTINE BUSINESS
19. Consideration to Approve the Treasurer's Report for August 2024
There were no public comments.
Director Aguera moved and Director Laliotis to approve the Treasurer's
Report for August 2024 which includes:
a) Fund Balances for the Month of May 2024; and
b) Disbursements for the Month of June 2024.
6
Page 223 of 231
Truckee Donner Public Utility District August 7, 2024
Motion carried by roll call vote (4-0, Absent: Bender).
20. Consideration to Approve July 17, 2024, Meeting Minutes
Director Harris inquired when the latest District Code amendment would be
reflected online, which will be done soon.
There were no public comments.
It was moved by Director Harris and seconded by Director Laliotis to approve
the meeting minutes for the July 17, 2024 Board Meeting. The motion passed
by roll call vote (4-0, Absent: Bender).
CLOSED SESSION
21. Closed Session Pursuant to Government Code Section 54956.8, Conference With
Real Property Negotiators: 10500 Brockway Road, APN 019-450-053-000; District
Negotiator: General Manager; Under Negotiation: Lease Terms
22. Closed Session Pursuant to Government Code Section 54957(a) Discussion of
Security of Public Utility Facilities and Services
23. Closed Session Pursuant to Government Code Section 54956.9(d)(2), Conference
with Legal Counsel, Exposure to Litigation, One Case.
There were no public comments.
At 8:42 p.m. Vice President Finn recessed the meeting to Closed Session for the
purposes stated above.
The meeting reconvened at 9:47 p.m. with no reportable action.
ADJOURNMENT
MEETING ADJOURNED AT 9:47 PM.
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
Christa Finn, Vice President
Respectfully Submitted,
Brian Wright, General Manager
Page 224 of 231
SPECIAL MEETING MINUTES
August 28, 2024
1. Call to Order
The meeting of the Board of Directors of the Truckee Donner Public Utility District was
called to order at 2:08pm by President Bender.
2. Roll Call
Directors: Harris, Finn, Aguera, Vice President Laliotis, and President Bender.
Absent:
EMPLOYEES PRESENT: Brian Wright, Mike Salmon, Jillian Steward, Chad Reed,
Scott Crow, Neil Kaufman, Joe Horvath, Steven Poncelet,
CONSULTANTS PRESENT: Steve Gross, District Counsel.
3. Pledge of Allegiance
4. Changes to the agenda
5. Public Comment— This is time set aside for the public to address the Board on any
matter not on the agenda. Testimony related to any agendized matter should be
addressed at the time that that item is considered.
(The public may comment on any subject that is not on the agenda. Each
speaker will be limited to three minutes, but speaker time may be reduced at
the discretion of the Board President if there are a large number of speakers
on any given subject.)
No Public Comment
DIRECTOR UPDATE
6. This item provides time for Directors to comment on any item within the purview of
the District.
ACTION ITEMS
7. Resolution No. 2024-14 Dedication of the Joseph R. Aguera Pump Station
Adopt Resolution No. 2024-14, Dedication of the Joseph R. Aguera Pump
Station
ADJOURNMENT
There being no further business before the Board, the meeting was adjourned to the
Page 225 of 231
next scheduled regularly scheduled meeting of the Truckee Donner Public Utility District
on September 4, 2024 at 6.00 pm.
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
Jeff Bender, President
Respectfully Submitted,
Brian C. Wright, General Manager
Page 226 of 231
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
REGULAR BOARD MEETING MINUTES
TDPUD BOARD ROOM, 11570 DONNER PASS ROAD, TRUCKEE, CA
6:00 PM, WEDNESDAY, SEPTEMBER 4, 2024
1. Call to Order
The meeting of the Board of Directors of the Truckee Donner Public Utility District
was called to order at 6:01 p.m. by President Bender.
2. Roll Call
Directors Present: Aguera, Harris, Laliotis, Vice President Finn and President
Bender
Directors Absent: None
Employees Present: Brian Wright, Chad Reed, Jared Carpenter, Jillian Steward,
Steven Poncelet, Neil Kauffman, Scott Crow, Mike Salmon, Keith Renshaw, Ryan
Pursel, Steve Gross, Brian Yohn, Sarah Kraker
3. Pledge of Allegiance — Director Aguera led the Flag Salute.
4. Changes to the agenda
General Manager Brian Wright requested Workshop item 17, California Legislative
& Regulatory Update by the California Municipal Utilities Association, be heard
prior to Workshop item 16, Utah Associated Municipal Power Systems Visit with
Mason Baker. President Bender acknowledged the new order of the Workshops.
5. Public Comment on non-agenda items — None
DIRECTOR UPDATE
6. Director Harris thanked staff for their efforts, particularly during fire season, for
keeping the lights on and the water flowing.
Vice President Finn reported on the Convened Champion Cataline meeting with a
debrief on the PASS fire.
DEPARTMENT UPDATES
7. Chad Reed, Water Utility Director, provided a water update on utility performance,
noting level is higher than 2023 but is below the three-year average. He explained
the difficulty in repairing the water leak at Rainbow and Highway 89. Mr. Reed also
gave a project update on the Ski Run Tank Construction.
Jared Carpenter, Electric Utility Director, displayed power sources for July 2024
and reported on an outrage on August 11, 2024 due to a fire.
Page 227 of 231
Truckee Donner Public Utility District September 4, 2024
Jillian Steward, Human Resources & Risk Director, shared events with completion
of softball season. Core Value Recognitions of Accountability went to Linda
Pendleton for Accountability, Jennifer Mason for Timeliness, and Ryan Pursel for
Communication.
Steven Poncelet, Public Information Officer, provided an update on
Communications & Strategic Affairs, highlighting the Pump Station Dedication. He
provided a recap of the Pass Fire and Gold Ranch Fire. Mr. Poncelet said the
District helped North Shore Donner Lake in becoming a Firewise Community.
Brian Wright, General Manager, covered Finance and Accounting including
promotion of time of use rates, research of an investment solution called the
California Cooperative Liquid Assets Securities System (California CLASS), and a
June billing adjustment with NV Energy. General Manager Wright presented a
performance statistics comparison between year-to-day for July 2024 and July
2023. In addition for General Services, he provided facilities maintenance notables
and updates on fleet. He emphasized the success in communications and
relationships with emergency response agencies in addressing the recent fires.
CONSENT CALENDAR
President Bender stated he would recuse himself from voting on item #11, Resolution
2024-17 due to a real property interest in Gray's Crossing.
There were no public comments on the Consent Calendar items.
8. Consideration of Adopting Resolution 2024-15 Accepting the 6170 #2 Tank
Construction as Complete and Authorizing the Filing of the Notice of Completion.
Adopted Resolution 2024-15 accepting the 6170 Tank #2 project as
complete and authorized the filing of the Notice of Completion.
9. Consideration of Adopting Resolution 2024-16 Accepting the District Pipeline
Replacement — 2023 — Contract B (Ski-Slope Way) Project as Complete and
Authorizing the Filing of the Notice of Completion.
Adopted Resolution 2024-16 accepting the District Pipeline Replacement
— 2023 — Contract B (Ski-Slope Way) project as complete and authorizing
the filing of the Notice of Completion.
10. Consideration of Adopting Resolution 2024-19 Accepting the Joe Aguera Pump
Station Project as Complete and Authorizing the Filing of the Notice of Completion.
Adopted Resolution 2024-19 accepting the Joe Aguera Pump Station
project as complete and authorizing the filing of the Notice of
Completion.
2
Page 228 of 231
Truckee Donner Public Utility District September 4, 2024
11. Consideration of Adopting Resolution 2024-17 Authorizing Staff and Special
Counsel to Proceed with the Foreclosure Process on all Parcels with Delinquent
Assessments within the CFDs as Required by Bond Covenant.
a) Adopted foreclosure Resolution 2024-17 authorizing staff and special
counsel to proceed with the foreclosure process on all parcels with
delinquent assessments within the CFDs as required by Bond covenant;
and
b) Authorized the General Manager to execute a contract for legal
services with Stradling, Yocca, Carlson, & Rauth for their work relating to
the foreclosure on delinquent parcels.
Vice President Finn moved and Director Aguera seconded to approve
consent calendar item 11. The motion passed by roll call vote (4-0 with
Bender abstaining due to a potential conflict of interest based on a real
property interest in Gray's Crossing).
12. Consideration of Adopting Resolution 2024-18 Accepting the District
Administration Stucco Repair Project as Complete and Authorizing the Filing of the
Notice of Completion.
Adopted Resolution 2024-18 accepting the District Administration Stucco
Repair project as complete and authorizing the filing of the Notice of
Completion.
13. Consideration of Approving a Material Purchase Contract with Stella Jones
Corporation for an Amount not to Exceed $200,000.
A. Found Bids received for the Wood Utility Pole Procurement at the Bid
Openings held by the District on November 6, 2023, and January 24,
2024, as Non-Responsive; and
B. Authorized the General Manager to execute a Material Purchase
Contract with Stella Jones Corporation for Wood Poles purchases for
the remainder of FY2024, in a not to exceed FY2024 purchase
authorization amount of $200,000.
14. Request to Schedule a Public Hearing on the District's 2022 Public Health Goals.
Scheduled a Public Hearing for October 2, 2024 at 6:00 PM or shortly
thereafter to receive input from the public regarding the District's 2024
Public Health Goals Report.
15. Considering Approval of a Professional Services Contract with ePlus.
Authorized the General Manager to execute a professional services
agreement with ePlus for a total amount not to exceed $29,319.
Vice President Finn moved and Director Aguera seconded to approve consent
calendar items 8, 10, 12, 13, 14, and 15. The motion passed by roll call vote (5-0).
On the same motion, item 11 passed by roll call vote (4-0, Bender abstained due
3
Page 229 of 231
Truckee Donner Public Utility District September 4, 2024
to potential conflict of interest noted above.)
WORKSHOPS
17. California Legislative & Regulatory Update by the California Municipal Utilities
Association (CMUA).
Steven Poncelet, Public Information Officer, introduced the presenters from CMUA
and gave a brief history of CMUA.
Derek Dolfie, Director of Energy, shared their presentation will cover the legislative
year and regulatory issues.
Danielle Blacet-Hyden, Deputy Executive Director, discussed the water bills from
the 2024 legislative session.
Andrea Abergel, Manager of Water Policy, provided updates on water regulatory
matters.
Mr. Dolfie gave an update on energy bills from the 2024 legislative session.
Frank Harris, Manager of Energy Regulatory Policy, covered energy regulatory
matters.
Mr. Dolfie and Ms. Blacet-Hyden offered predictions for 2025.
There were no public comments.
Following questions, the Board received the update and provided
feedback and direction to staff.
16. Utah Associated Municipal Power Systems (UAMPS) Visit with Mason Baker
(CEO/GM)
Jared Carpenter, Electric Utility Director, introduced the item.
Mason Baker, CEO/General Manager of UAMPS, provided an overview of their
organization; displayed a pie chart of generation, transmission and service
projects; discussed challenges and opportunities; generation, storage and hybrid
capacity in interconnection queues; showed graphic of demands for artificial
intelligence data centers and extension of planned retirement dates for fossil
generators; reviewed charts of resource usage and type for TDPUD; energy
transmission; new resource mix; joint procurement partnership efforts; potential
solar, storage, wind projects; geothermal marketplace and development
complexities; natural gas generation; and advanced new nuclear.
Courtney Murrell asked if the department update pie chart showing 30% of
4
Page 230 of 231
Truckee Donner Public Utility District September 4, 2024
undisclosed energy is the same as the 30% reflected in this report, and Jared
Carpenter, Electric Utility Director, responded it is for the most part.
Following Board Member questions and comments, the information was
received.
ROUTINE BUSINESS
18. Consideration to Approve the Treasurer's Report for September 2024
There were no public comments.
Director Aguera moved and Vice President Finn seconded to approve the
Treasurer's Report for September 2024 which includes:
a) Fund Balances for the Month of June 2024; and
b) Disbursements for the Month of July 2024; and
c) Delinquent Accounts Write-offs.
Motion carried by roll call vote (5-0).
CLOSED SESSION
19. Closed Session Pursuant to Government Code Section 54956.9(d)(1). Conference
With Legal Counsel, Existing Litigation — Shanna Kuhlemier v. TDPUD.
20. Closed Session Pursuant to Government Code Section 54957 Public Employee
General Manager's Performance Plan Review.
There were no public comments.
At 8:16 p.m. President Bender recessed the meeting to Closed Session for
the purposes stated above.
The meeting reconvened at 10:31 p.m. with no reportable action.
ADJOURNMENT
MEETING ADJOURNED AT 10:31 PM.
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
Jeff Bender, President
Respectfully Submitted,
Brian C. Wright General Manager
5
Page 231 of 231