HomeMy WebLinkAbout#9 Office Furniture AGENDA ITEM #9
Public Utility District m
MEETING DATE: November 6, 2024
TO: Board of Directors
FROM: Brian Yohn, General Services Manager
SUBJECT: Consideration of Procurement of Workstations and Office Furniture
in an Amount not to Exceed $20,384.00.
APPROVED BY:
Brian C. Wright, General Manager
RECOMMENDATION:
Authorize the General Manager to execute a purchase contract with Reno Business
Interiors, Inc. for the procurement of workstations and office furniture with a budget of
$18,531, plus a 10% contingency amount, or $1,853, for a total contract budget not to
exceed $20,384, plus any taxes and fees.
BACKGROUND:
To support reorganization and relocation of District personnel, workstations and office
furniture are needed for newly created office work spaces in the East Office Remodel
area, and replacement and upgrade of existing workstations to ergonomically improved
work stations, such as the standing desk option. Facilities staff anticipate four (4)
additional workstations, as well as other office furniture purchases for the new and
existing space retrofits.
Reno Business Interiors has pre-established contracts with U.S. General Services
Administration (GSA), OMNIA Partners, The Interlocal Purchasing System (TIPS),
Premier, Vizient, and Health Trust. The OMNIA Partners contract for Public Local
Government cooperative purchasing has identified Reno Business Interiors, of Reno,
NV as a competitive bidder for office design, furniture, and products. Section 3.08.060
of the District Code (Joint Purchasing with the State of California and other public
agencies) permits the District to take advantage of other agencies' competitive
procurement processes.
ANALYSIS AND BODY:
District staff have been procuring workstations and office furniture from Reno Business
Interiors, Inc. for many years, and have begun to procure consistent furniture models
and colors to help make the District's furniture inventory uniform. Staff solicited a quote
for the workstation and office furniture items identified as needed for the reorganization
and relocation of personnel into the areas created during the East Office Remodel, as
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well as to replace existing workstations to offer ergonomically improved workstations
with the standing desk option.
GOALS AND OBJECTIVES:
District Code 1 .05.020 Objectives:
1. Responsibly serve the public.
2. Provide a healthy and safe work environment for all District employees.
6. Manage the District in an effective, efficient and fiscally responsible manner.
District Code 1 .05.030 Goals:
1. Manage for Financial Stability and Resiliency
4. Take the best of private sector thinking to modernize the utility and add value to our
communities.
5. Developing an inclusive culture drives organizational integration and success.
FISCAL IMPACT:
Staff received a quote from Reno Business Interiors, of Reno, NV, for the workstations
and office furniture in the amount of$18,531, with taxes. Delivery fees are not
currently available, as the items will be drop-shipped from the manufacturer.
Staff requests approval for a workstation and office furniture budget of $18,531, plus a
10% contingency amount, or $1,853, for a total contract budget not to exceed, $20,384,
plus any delivery fees.
The Electric Department capital budget has sufficient funds to accommodate the
workstation furniture procurement expenditure. The capital cost is charged out over
time proportionally to electric utility and water utility through depreciation expense (10
year life) and rent expense, respectively.
ATTACHMENTS:
None
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