HomeMy WebLinkAboutMay 1, 2024 Agenda Board of Directors F General Manager
Joseph Aguera Brian C. Wright
Jeff Bender AN& Public Utility District m Executive Leadership
Christa Finn r9PL Chad J. Reed
Tony Laliotis Jared Carpenter
Kim Harris REGULAR BOARD MEETING Shanna D. Kuhlemier
11570 DONNER PASS ROAD, TRUCKEE Michael Salmon
6:00 PM, Wednesday, May 1, 2024 Steven Poncelet
AGENDA Scott Crow
Jillian Steward
1. Call to Order
2. Roll Call
3. Pledge of Allegiance
4. Changes to the agenda
5. Public Comment— This is time set aside for the public to address the Board on
any matter not on the agenda. Testimony related to any agendized matter should
be addressed at the time that that item is considered.
(The public may comment on any subject that is not on the agenda. Each
speaker will be limited to three minutes, but speaker time may be reduced at
the discretion of the Board President if there are a large number of speakers
on any given subject.)
DIRECTOR UPDATE
6. This item provides time for Directors to comment on any item within the purview of
the District.
DEPARTMENT UPDATES
7. This item provides time for each Department to update the Board of Directors.
PUBLIC HEARING
CONSENT CALENDAR
8. Consider Adoption of Resolution Nos. 2024-09 & 2024-10 to Consolidate the
District's November 2024 General Elections with Nevada County and Placer
County.
11Ma
� IMI
PUHLIC p LEADE SHIP FORNNIION
P K_ nmdn u.........
... ..... ....
11570 Donner Pass Road,Truckee,CA 96161 Phone-530-587-3896-www.tdpud.org
Page 1 of 215
Adopt Resolutions 2024-09 and 2024-10 to consolidate the District's
November 2024 General Elections with Nevada County and Placer County,
respectively.
9. Consider Approval of a Contract with Moss Adams for a Compensation Study for
the District for an Amount not to Exceed $75,000.
Authorize the General Manager to execute a contract with Moss Adams for a
compensation study for the District, with a contract amount not to exceed
$75,000.
10. Consider Approval of a Service Contract for Treated Wood Waste Disposal with
Dillard Trucking for an Amount not to Exceed $28,700.
Authorize the General Manager to execute a Service Contract for Treated
Wood Waste Disposal with Dillard Trucking for the amount of$28,700, plus a
10% change order authorization, for a total contract amount not to exceed
$31,570 for the remainder of FY24, with the option to extend the contract for
four additional years.
11. Consider Approval of Dispensing with the Public Bidding Process for Electric
Distribution Transformer Purchase
1. Dispense with the competitive public bid process for electric distribution
transformers allowing the General Manager to negotiate directly with
prequalified vendors for FY24; and
2. Authorize the General Manager to contract with General Pacific, Inc. for
the purchase of three electric distribution transformers in the amount of
$153,097, plus a 10% contingency, for a not to exceed purchase
amount of$168,407.
ACTION ITEMS
12. Consider Approval of the Development Agreement for the Tahoe Donner Downhill
Ski Lodge Project
Approve the development agreement between the District and the Tahoe
Donner Association for the Tahoe Donner Downhill Ski Lodge Project.
13. Consider Approval of a Contract with Resource Development Company for the
District's Ski Run Tank Replacement Project for an Amount not to Exceed
$1,317,600.
Authorize the General Manager to execute a construction contract with
Resource Development Company for the District's Ski Run Tank Replacement
Page 2 of 215
project in the amount of$1,197,800, plus a ten percent change order
allowance of $119,800 for a total authorization not to exceed $1,317,600.
14. Consider Approval of 2024 Q1 Power Cost Adjustment (PCA) of$0.0088 CREDIT
per kWh Billed in May, June and July 2024
Approve Power Cost Adjustment for 2024 Q1 of $0.0088 CREDIT per kWh
billed in May, June and July 2024
15. Consideration of a construction contract for the East Office remodel
A) Authorize the General Manager to execute a construction contract with
GLA Morris, Inc. for the East Office Remodel Project in the amount of
$373,265.20, plus a change order authorization of 10%, for a total
construction contract budget not to exceed $410,591.72.
Or
B) Reject all bids received due to total bid prices exceeding estimated budget
16. District Code Title 4, Post Retirement Benefits
A.) Approve a revision to District Code, Title 4 Personnel, as proposed on
March 6, 2024, to limit the eligibility of negotiated employee group benefit
adjustments made effective January 1, 2024 to current employees and those
who have retired after January 1, 2024;
or
B) Approve a revision to District Code, Title 4 Personnel to make current and
all retired employees eligible for negotiated employee group benefit
adjustments made effective January 1, 2024
WORKSHOP
17. Emergency Response and Operation Plan Workshop
Receive this presentation and provide input to staff.
ROUTINE BUSINESS
18. Consider Approval of the Feb. 7 & April 3, 2024, Board Meeting Minutes
19. Consider Approval of the Treasurer's Report, May 2024
Approve the Treasurer's Report May 2024 which includes:
Page 3 of 215
a. Fund Balances for the Month of February 2024
b. Disbursements for the Month of March 2024
CLOSED SESSION
20. Employee Performance Review Pursuant to Govt Code Section 54957(b). Title:
General Manager
21. Closed Session Pursuant to Government Code Section 54956.9(d)(2), Conference
with Legal Counsel, Exposure to Litigation, Three Cases.
ADJOURNMENT
The agenda is available for review at the TDPUD administrative office and the District's
internet website. Posted on Friday, April 26, 2024.
Brian C. Wright, General Manager
A copy of the agenda packet is available for public review, during normal business hours, at the district
administrative office located at 11570 Donner Pass Road. Public participation is encouraged. The
meeting location is accessible to people with disabilities. Every reasonable effort will be made to
accommodate participation of the disabled in all of the Districts public meetings. If particular
accommodations for the disabled are needed (i.e. disability-related aids, or other services), please
contact the General Manager at (530) 582-3957 or Brianwright(a�tdpud.org , at least 24 hours in advance
of the meeting.
Any person with a disability may submit a request for reasonable modification or accommodation to the
above-described means for accessing and offering comment at the meeting to Brian C. Wright, General
Manager, or Email at brianwright@tdpud.org who will swiftly resolve such a request.
Page 4 of 215