HomeMy WebLinkAbout#10 Dillard Trucking AGENDA ITEM #10
Public Utility District m
MEETING DATE: May 1, 2024
TO: Board of Directors
FROM: Jared Carpenter, Electric Utility Director
SUBJECT: Consider Approval of a Service Contract for Treated Wood Waste
Disposal with Dillard Trucking for an Amount not to Exceed $28,700.
APPROVED BY:
Brian C. Wright, General Manager
RECOMMENDATION:
Authorize the General Manager to execute a Service Contract for Treated Wood Waste
Disposal with Dillard Trucking for the amount of$28,700, plus a 10% change order
authorization, for a total contract amount not to exceed $31,570 for the remainder of
FY24, with the option to extend the contract for four additional years.
BACKGROUND:
Electric Operations annually generate significant amounts of Treated Wood Waste
(TWW). TWW is generated during the course of normal business through pole
replacement and rebuild projects. The State of California Department of Toxic
Substances Control classifies utility poles treated with Pentachlorophenol, Creosote,
and Copper Naphthenate, among others, as TWW, and requires TWW generators to
dispose of TWW at Class I Hazardous Waste facilities.
Since 2022, the District has utilized third party services to collect, haul, and properly
dispose of the District's TWW. The District currently does not have the equipment and
staff resources to adequately dispose of generated TWW, and therefore requires a third
party to perform these services annually.
ANALYSIS AND BODY:
In March 2024, the District published a request for bids for TWW Disposal Services.
The bid opening was held April 16, 2024, with three responsive bids received. Dillard
Trucking was found to have submitted the lowest responsive bid.
Bid results can be found in the table below.
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Vendor Bid Schedule ResponsiveLocation
Pricing
Dillard Trucking $ 28,700.00Y Byron,
CA
Patriot $ 47,826.25Y Signal
Environmental Hill, CA
Ponder $ 33,740.00Y Benicia,
CA
Staff is presenting to the Board for consideration for approval of a Service Contract in
the amount of $28,700, plus a 10% change order authorization for a total amount not to
exceed $31,570 in FY24 with Dillard Trucking for TWW Disposal Services. This
contract will be effective upon execution in May 2024 and ending December 31, 2024,
with the option to extend the contract for four additional years (Option years 2025,
2026, 2027, and 2028). For contract extension years, the contract period for TWW
Disposal Services will begin on January 1 and end December 31 each year.
GOALS AND OBJECTIVES:
District Code 1 .05.020 Objectives:
1. Responsibly serve the public.
4. Provide reliable and high quality electric supply and distribution system to meet
current and future needs.
6. Manage the District in an effective, efficient and fiscally responsible manner.
District Code 1 .05.030 Goals:
1. Manage for Financial Stability and Resiliency
4. Take the best of private sector thinking to modernize the utility and add value to our
communities.
FISCAL IMPACT:
Staff is requesting a $31,570 authorization for the remainder of 2024 for Treated Wood
Waste Disposal Services. The FY24 Budget of $817,350 in account 1 .6.588.00.588 is
currently estimated to be sufficient to fund this item.
ATTACHMENTS:
None
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