HomeMy WebLinkAbout4 West End Donner Lake Change Order TDPUD MEMORANDUM
November 15, 2002
TO: Board of Directors
FROM: Neil Kaufman, Water System Engineer
SUBJECT: INSTALLATION OF SERVICES FOR THE WEST END OF DONNER
LAKE - CHANGE ORDER #2
AGENDA #
BACKGROUND:
The Board of Directors previously awarded the Contract for construction of the
INSTALLATION OF SERVICES FOR THE WEST END OF DONNER LAKE project to
Jaeger Construction. The project has been completed. I am requesting a Change Order to
the Contract for issues covered under four general items.
Item 1: The contract was based on a unit price bid. The attached table shows the
differences between bid totals and the amounts actually constructed. This
analysis results in $112,885.00 owed by Jaeger the District. It should be
noted that West Reed Avenue was originally included in the Contract but the
Contractor was unable to perform the work since SWG did not finish
installation of the main line pipe until September.
Item 2: Rock was encountered at a few locations throughout the project. Rock
excavation is considered Extra Work under the Contract. Jaeger performed
rock excavation for a total of 71 .5 hours and is due$14,300 at an hourly rate
of $200/hour.
Item 3: In Change Order No. 1 , the Board approved an additional $905 per service
lateral for laterals installed in Placer County. A total of 40 service laterals
were installed in Placer County, resulting in $36,200 due to Jaeger
Construction.
Item 4: In cases, the existing water main or service lateral was leaking enough that
work could not be performed safely without stopping the leak first. This
occurred at seven locations and Jaeger is owed $4,343.79 for work
performed in repairing leaks on the existing pipelines.
Item 5: The Bid Schedule indicates a unit price for the installation of fire hydrants
laterals. This unit price covers the hydrant, the lateral valve and a lateral up
to 18-feet in length, which the length of a single stick of pipe. For laterals
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longer than 18-feet, the additional length would be paid as an extra. Two
laterals exceeded the 18-foot length and Jaeger is owed $884.99 for this
work.
Item 6: In addition to the additional traffic control and excavation requirements
described in Changer Order No. 1 , Placer County required the District to
perform at least two compaction tests on each service lateral. This
requirement was conveyed to the District after a number the laterals had
already been installed in Placer County, The District had the Contractor
perform excavations of completed services so that compaction tests could be
performed and the results reported to Placer County. Jaeger is owed
$1,062.91 for this excavation work
Item 7: There are two houses on the south side of Donner Pass Road west of
Southshore Drive near the entrance to Wolfe Estates. These houses were
fed by services from the back of the properties to Old Highway and
Tamarack Drive. The existence of easements for these laterals is
undocumented in one case, the lateral was located underneath the house
behind it on the adjoining property. The decision was made to connect these
houses to the pipeline in Donner Pass Road as opposed to replacing the
laterals in the same alignment.
In addition, there were two cases where to was necessary to install customer
service laterals in order to separate two properties served by the same
lateral. In these cases, there was a single pipe from the property line that fed
both properties and split at the houses as opposed to the property line.
Jaeger is owed $6,630.49 for installation of these laterals.
Item 8: Piping was installed along Southshore Drive by Burdick Excavating in 2001.
There were four connections between piping installed this year and the work
performed by Burdick. Due to some valving problems with the old system
(valves that could not be located or did not work), it was necessary to modify
these connections. It was also necessary to perform one of these
connections twice after it starting leaking due to a thrust restraint
configuration problem. This work totaled $12,320.12.
Item 9: The Contract Documents called for the to connect to either end of the
existing 6-inch pipeline in the Summit Creek Bridge. While constructing
these connections, it was necessary to install some additional fittings and
remove a concrete slab under the pavement at the south end of the bridge.
Jaeger is owed $1,401.13 for this work.
Item 10: Due to the proximity of Summit Court to Donner Lake, the Contractor
encountered significant amounts of groundwater. The groundwater
necessitated the use of additional pumping equipment and shoring to
stabilize the excavations. Summit Court also proved problematic since the
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layout of the existing service laterals was highly unusual and the Contractor
was forced to perform some exploratory excavations in this high groundwater
area just to locate the existing services. It was agreed that groundwater was
an unusual condition and the District would compensate Jaeger for some of
the additional time and effort expended as a result. Jaeger is owed
$3,145.08 for this work.
Item 11: There were about 110 single meter boxes left over after the Donner Lake
2001 construction projects that were purchased using Donner Lake funds.
The Contract Documents indicated that the District would provide these
meter boxes for single services and that the contractor would purchase the
meter boxes for double services. A total of 166 single services were installed
and it was necessary for the contractor to purchase 56 meter boxes. Jaeger
is owed $28,235.75 as reimbursement for these materials.
Item 12: There ware three locations where the services were originally laid out as
non-traffic rated. However, it was later decided to make them traffic rated.
Jaeger is owed $2,565.06 for the purchase and installation of these traffic
rated boxes.
Item 13: There was one location where it was necessary to relocate a service lateral
due to interference from a gas service lateral. The gas service was not
identified by USA markings and was unknown until it was hit by the backhoe
during excavation. Jaeger is owed $285.58 for this work.
RECOMMENDATION:
I recommend that the Board authorize Contract Change Order #2, in the amount of a
$1 ,510.10 credit to the District from Jaeger Construction.
Attachment-Contract Change Order #2
Page 3
Analysis of Bid Quantities vs.Actual Quantities Constructed
Installationf of Services for the West End of Donner Lake
Contractor: Jaeger Construction
Bid Quantities Actual Quantities
Bid Item Description Quantity Units Unit Price Subtotal Quantity Units Unit Price Subtotal
1 Mobilization i LS $ 7,620.00 $ 7,620.00 1 LS $ 7,620.00 $ 7,620.00
2 8"DI Water Main 140 FT $ 85.00 $ 11,900.00 200 FT $ 85,00 $ 17,000.00
3 1.5"PE Service Lateral 9,000 FT $ 36.00 $ 324,000.00 8,412 FT $ 36.00 $ 302,832.00
4A Single Y4"Water Meter Assembly for Non-traffic Areas 15 EA $ 464.00 $ 6,960.00 128 EA $ 464.00 $ 59,392,00
4B Single 3/4"Water Meter Assembly for Traffic Areas 35 EA $ 948.00 $ 33,180.00 38 EA $ 948.00 $ 36,024.00
5A Double I"Water Meter Assembly for Non-traffic Areas 200 EA $ 1,647.00 $ 329,400.00 134 EA $ 1,647.00 $ 220,698.00
5B Double'K"Water Meter Assembly for Traffic Areas 50 EA $ 2,571.00 $ 128,550.00 23 EA $ 2,571.00 $ 59,133.00
6A Fire Hydrant Assembly and Lateral(4.5-foot bury) 8 EA $ 3,188.00 $ 25,504.00 11 EA $ 3,188.00 $ 35,068.00
6B Fire Hydrant Assembly and Lateral(5-foot bury) 8 EA $ 2,462.00 $ 19,696.00 5 EA $ 2,462.00 $ 12,310.00
6C Fire Hydrant Assembly and Lateral(5.5-foot bury) 6 EA $ 2,495.00 $ 14,970.00 4 EA $ 2,495.00 $ 9,980.00
6D Fire Hydrant Assembly and Lateral(6-foot bury) 5 EA $ 2,556.00 $ 12,780.00 4 EA $ 2,556.00 $ 10,224.00
6E Fire Hydrant Assembly and Lateral(6.5-foot bury) 4 EA $ 2,556,00 $ 10,224.00 3 EA $ 2,556.00 $ 7,668.00
7 Furnish and Install 6"Gate Valve Assembly i EA $ 942.00 $ 942.00 0 EA $ 942.00 $ -
8 Abandon Existing Gate Valve between Old and New Piping 9 EA $ 423.00 $ 3,807.00 9 EA $ 423,00 $ 3,807.00
9 Abandon Existing Gate Valve on Old Piping 25 EA $ 278.00 $ 6,950,00 29 EA $ 278.00 $ 8,062.00
10 Abandon Existing Fire Hydrant 10 EA $ 638,00 $ 6,380,00 6 EA $ 638.00 $ 3,828.00
11 Connection to Existing Piping at Aspen&Willow Streets 1 EA $ 4,224.00 $ 4,224.00 1 EA $ 4,224.00 $ 4,224.00
12 Connections to Existing Piping at Summit Creek Bridge 2 EA $ 2,869.00 $ 5,738.00 2 EA $ 2,869.00 $ 5,738.00
13 Connection to Existing Piping on Old Highway South of Summit Creek 1 EA $ 4,531.00 $ 4,531.00 1 EA $ 4,531.00 $ 4,531.00
14 Connection to Existing Piping on Old Highway West of Ute Drive 1 EA $ 5,680.00 $ 5,680.00 1 EA $ 5,680.00 $ 5,680,00
15 Connection to Existing Piping at Washoe Rd.&Fawn St. 1 EA $ 5,673,00 $ 5,673.00 1 EA $ 5,673.00 $ 5,673.00
16 Connection to Existing Piping on West Reed Avenue 1 EA $ 5,392.00 $ 5,392.00 1 EA $ 5,392.00 $ 5,392.00
17 AC Pavement 18,000 SO FT $ 4.00 $ 72,000.00 27,083 SO FT $ 4.00 $ 108,332.00
18 All Other Work Required by the Contract Documents i LS $ 5,913.00 1 $ 5,913.00 1 LS 1 $ 5,913.00 1 $ 5,913.00
$ 1,052,014.00 $ 939,129.00
Difference Owed to Jaeger $ (112,885,00)
II
11/18/2002 16:21 FAX 530 673 8062 JAEGER CONST, INC. Z 002
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DONNER°1 Change Order
Publfc Utility District
Contract Name: INSTALLATION OF SERVICES FOR THE WEST END OF DONNER LAKE
Contract Change Order No: 2 Ong. Contract Amt.$ 1,052,014.00 Days NA
Date: November 15, 2002 Prev. Apprd Changes$ 0 Days NA
Contractor: _Jaeger Construction This Change$ -1,510.10 Days NA
Revised Contract Amt. $ 1,050,503.90 Days NA
This Change Order covers changes to the subject Contract as described herein. The Contractor shall construct,
furnish equipment and materials, and perform all work as necessary or required to complete the Change Order
Items for a lump sum price agreed upon between the Contractor and District.
Increase in (Decrease) Contract Time
Contract in Contract Extension
Description of Changes Amount $ Amount $ (clays)
1) Adjustment of Bid Units vs.Actual Construction $112,885.00 NA
2) Rock Excavation $14.300.00 NA
3) Placer County Service Laterals $36,200.00 NA
4) Repair of Existing Leaking Pipelines $4,343•79 NA
5) Fire Hydrants Laterals Longer than 18 feet $884.99 NA
6) Additional Testing Per Placer County $1.062.91 NA
7) Customer Service Laterals $6,630.49 NA
8) Pipeline Tie-Ins at Southshore Drive $12,320,12 v NA
9) Summit Creek Bridge Work $1,401.13 V NA
10) Summit Court Groundwater Issues $3,145.08 V NA
11) Reimbursement for Purchase of Single Meter Boxes $28235.75 NA
12) Added Traffic Boxes $2,565.06 NA
13) Gas Lateral Interference $285.58 NA
Totals $111,374.90
Net change in contract amount(increase or decrease) $1,510.10
Page 1 of 2
11/18/2002 16:21 FAX 530 673 8062 JAEGER CONST. INC. 9 003
The amount of the Contract will be decreased by the sum of $1,510.10 and the Contract Time shall not be
extended. The undersigned Contractor approves the foregoing Change Order as to the changes, it any, in the
contract price specified for each item including any and all supervision costs and other miscellaneous costs relating
to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on account
of said Change Order. The Contractor agrees to furnish all labor and materials and perform all other necessary
work, inclusive of the directly or indirectly related to the approved time extension, required to complete the Change
order items. This document will become a supplement of the contract and all provisions will apply hereto. It is
understood that the Change Order shall be effective when approved by the District.
Accepted:
/Contractor Date:
(S aturej
Approved: /District Date:
(Signature)
Page 2 of 2
Agenda Item #
Resolution No . 2002 -
AUTHORIZING THE ACCEPTANCE OF THE INSTALLATION OF SERVICES FORTH E WEST-END OF
DONNER LAKE PROJECT AND DIRECTING FILING OF THE NOTICE OF COMPLETION
WHEREAS, the Board of Directors of the Truckee Donner Public Utility District made the
determination to undertake the Installation of Services for the West-end of Donner Lake Project;
and
WHEREAS, Jaeger Construction, was selected by the District to perform the work; and
WHEREAS, the District's Water Utility Manager, Ed Taylor, has recommended that the work be
accepted by the District;
NOW THEREFORE BE IT RESOLVED by the Board of Directors of the District as follows:
1. That the District hereby accepts the Installation of Services for the West-end of Donner Lake
Project as complete.
2. That the Clerk of the District be directed to file with the County of Nevada the Notice of
Completion, a copy of which is attached hereto.
3. That 35 days following the filing of the Notice of Completion, the 10% retained from the
contractor payments be released to the contractor if no claims have been made to the District
by material suppliers or laborers.
PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the
District on the 20`" day of November 2002 by the following roll call vote:
AYES:
NOES:
ABSENT:
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
By
Nelson Van Gundy, President of the Board
ATTEST:
Peter L. Holzmeister, Clerk of the Board
bhc
RECORDING REQUESTED BY:
Truckee Donner Public Utility District
WHEN RECORDED, RETURN TO:
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
Post Office Box 309
Truckee, CA 96160
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN:
1. That the name and address of the public entity for whom the improvement project was done, as owner
thereof, is the Truckee Donner Public Utility District, Post Office Box 309, Truckee, CA 96160.
2. That on November 20, 2002 the hereinafter described improvements were accepted as complete
pursuant to a resolution of the Truckee Donner Public Utility District, the awarding authority.
3. That the subject improvements of the Notice are generally described and identified as follows:
Installation of Services for the West-end of Donner Lake Project.
4. That the name and address of the contractor for such project was: Jaeger Construction, P.O. Box 1300,
Yuba City, Ca. 95992.
1 certify under penalty of perjury under the laws of the State of
California that the foregoing is true and correct.
Dated: TRUCKEE DONNER PUBLIC UTILITY DISTRICT
By
Peter L. Holzmeister, General Manager