HomeMy WebLinkAboutAgenda Packet 2025_0521 Board of Directors General Manager
Jeff Bender TRUCKEE DONNERBrian C. Wright
Christa Finn Public Executive Leadership
Tony Laliotis Lr 9P91 F Chad J. Reed
Courtyney Murrell Jared Carpenter
Steve Randall REGULAR BOARD MEETING Mike Swanson
11570 DONNER PASS ROAD, TRUCKEE Michael Salmon
6:00 PM, Wednesday, May 21, 2025 Steven Poncelet
AGENDA Scott Crow
Jillian Steward
Martina Rochefort
1. Call to Order
2. Roll Call
3. Pledge of Allegiance
4. Changes to the agenda
5. Public Comment— This is time set aside for the public to address the Board on
any matter not on the agenda. Testimony related to any agendized matter should
be addressed at the time that that item is considered.
(The public may comment on any subject that is not on the agenda. Each
speaker will be limited to three minutes, but speaker time may be reduced at
the discretion of the Board President if there are a large number of speakers
on any given subject.)
DIRECTOR UPDATE
6. This item provides time for Directors to comment on any item within the purview of
the District.
CONSENT CALENDAR
7. Consideration to Schedule a Public Hearing for June 18, 2025 for the Intent to
Adopt the Updated Martis Valley Groundwater Management Plan.
Set a Public Hearing for the District's regularly scheduled Board meeting on
June 18, 2025, at 6:00PM or soon thereafter for the intent to adopt an updated
Martis Valley Groundwater Management Plan.
8. Consideration of Approval of Meeting Minutes
Approval of May 7, 2025 Regular Meeting Minutes
ACTION ITEMS
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11570 Donner Pass Road,Truckee,CA 96161 Phone-530-587-3896-www.tdpud.org
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9. Consideration of Approval of a 2025 Q1 Power Cost Adjustment (PCA) of$0.0093
credit per kWh Billed in June, July, and August 2025.
Approve Power Cost Adjustment for 2025 Q1 of $0.0093 credit per kWh billed
in June, July, and August 2025
WORKSHOP
10. District's Future Workforce Scholarship Fund Recipients for College Bound
Seniors
Receive this report and provide input to staff.
CLOSED SESSION
11. Closed Session Pursuant to Government Code Section 54957.6 Conference with
Labor Negotiator
Agency Negotiator(s): Board President Christa Finn & Board Vice President Tony
Laliotis
Unrepresented Employee: General Manager
ADJOURNMENT
The agenda is available for review at the TDPUD Administrative Office and the District's
internet website. Posted on Friday, May 16, 2025.
Martina Rochefort, District Clerk
A copy of the agenda packet is available for public review, during normal business hours, at the District
Administrative Office located at 11570 Donner Pass Road. Public participation is encouraged. The
meeting location is accessible to people with disabilities. Every reasonable effort will be made to
accommodate participation of the disabled in all of the Districts public meetings. If particular
accommodations for the disabled are needed (i.e. disability-related aids, or other services), please
contact the District Clerk at (530) 582-3923 or martinar@tdpud.org, at least 24 hours in advance of the
meeting.
Any person with a disability may submit a request for reasonable modification or accommodation to the
above-described means for accessing and offering comment at the meeting to Martina Rochefort, District
Clerk, or email at martinar@tdpud.org, who will swiftly resolve such a request.
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AGENDA ITEM #7
Public Utility District m
MEETING DATE: May 21, 2025
TO: Board of Directors
FROM: Steven Poncelet, Public Information Officer
SUBJECT: Consideration to Schedule a Public Hearing for June 18, 2025 for
the Intent to Adopt the Updated Martis Valley Groundwater
Management Plan.
APPROVED BY:
Brian C. Wright, General Manager
RECOMMENDATION:
Set a Public Hearing for the District's regularly scheduled Board meeting on June 18,
2025, at 6:OOPM or soon thereafter for the intent to adopt an updated Martis Valley
Groundwater Management Plan.
BACKGROUND:
The District has a long history of stewardship and collaboration in managing water
resources, including the current strategic plan's Local Watershed Stewardship Board
initiative. A major tenant of local water resource management has been to use the best
available science to inform the decision-making process. This has led to decades of
monitoring and scientific study, including the Desert Research Institute's Martis Valley
groundwater model/report as part of the Federal Truckee River Basin Study. This effort
was supported by the District, Northstar Community Services District - NCSD, and
Placer County Water Agency - PCWA (Local Water Agencies) and was a key
component of the collaboratively adopted 2013 Martis Valley Groundwater
Management Plan (GMP).
In 2014, California passed into law the Sustainable Groundwater Management Act
(SGMA), which applied to all Medium and higher Priority basins (Martis Valley was at
the time designated Medium Priority). This, in effect, put the implementation of the 2013
GMP on hold. The District, PCWA, NCSD, Town of Truckee, Nevada County and
Placer County (local SGMA agencies) in the Martis Valley Groundwater Basin (MVGB)
put forth an Alternative Submittal in December 2016 in compliance with SGMA. The
local SGMA agencies hired a licensed engineering firm (GEI Consultants) to certify the
MVGB Alternative Submittal.
The Alternative Submittal and supporting GEI Consultants report document that the
MVGB had operated within its sustainable yield for at least 25 years. In early 2019,
while Alternative Submittal review continued, DWR was required to review basin
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prioritization. The MVGB was initially again prioritized Medium, but upon review and
engagement with DWR by local SGMA agencies, the MVGB was re-prioritized to 'Very
Low' and was no longer required to comply with SGMA.
The local SGMA agencies agreed to formally withdraw the Alternative Submittal from
DWR consideration and return to the 2013 Martis Valley GMP framework, including
reconvening the Stakeholder Working Group active in the development of the plan. It is
believed that this local GMP framework is a much more effective and efficient process
to manage groundwater resources than the heavy hand of SGMA regulation. The three
Local Water Agencies worked with our local partners to develop a plan to return to the
Martis GMP framework. This included updating the Stakeholder Working Group list to
reflect the local agencies or groups directly interested in Martis Valley groundwater
resources. In general, stakeholders fall into three categories: local public agencies;
major water users/pumpers; and local non-profits/interest groups.
A GMP Stakeholder Working Group kick-off meeting was held on October 3, 2019,
where the three Local Water Agencies reviewed the 2013 Martis Valley Groundwater
Management Plan and the key meetings and actions that would occur going forward.
This included an annual report tracking the performance and long-term sustainability of
the groundwater basin, along with an update to the GMP every five years. Given the
significant amount of work and annual reporting during the SGMA Alternative Submittal,
it was agreed that the start of the GMP would now be 2019. It was also agreed that the
first GMP annual report would cover the past two water years (October - September
2017/2018 and 2018/2019), which would provide continuity from the last SGMA annual
report. This GMP annual report was conducted over the winter months, with the annual
Stakeholder Working Group meeting in the spring to review the results.
Ongoing GMP implementation actions included contracting with a licensed California
hydrogeologist annually, reviewing monitoring and other data, and providing a report on
the status of the basin, along with hosting an annual stakeholder working group
meeting. The GMP also requires a comprehensive update every 5 years. The GMP
included various Basin Management Objectives (BMO's). The BMO's, and the actions
that are documented below each one, form the basis of the GMP implementation. The
BMO's are:
• BMO #1 - Manage groundwater to maintain established and planned uses;
• BMO #2 - Manage groundwater within the provisions of the Truckee River
Operating Agreement (TROA);
• BMO #3 - Collaborate and Cooperate with Groundwater Users and Stakeholders
in the Martis Valley Groundwater Basin;
• BMO #4 - Protect Groundwater Quantity and Quality;
• BMO #5 - Pursue and use the best available science and technology to inform
the decision-making process; and
• BMO #6 - Consider the environment and participate in the stewardship of
groundwater resources.
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Section 3.1.1 of the GMP, under BMO #1 Manage groundwater to maintain established
and planned uses, states that the GMP Partners will develop and implement a
summary report every five years. It goes on further to say that this implementation
action provides a report every five years that summarizes groundwater conditions and
management activities, and presents an opportunity to update and improve the GMP.
The summary report will include:
• A summary of monitoring results with a discussion of historical trends;
• A summary of management actions during the period covered by the report;
• A discussion of whether actions are achieving progress towards meeting BMO's;
• A summary of proposed management actions for the future;
• A summary of any GMP changes that occurred during the period covered by the
report;
• A summary of actions taken to coordinate with other water and land agencies
and other government agencies; and
• Recommendation of updates and changes to the GMP.
The GMP Partners worked collaboratively in 2024 to create a Request for Proposal
(RFP) to conduct the Water Year 2023 annual report and a five-year Martis Valley GMP
update. The five-year Martis Valley GMP update will incorporate the Water Year 2023
annual report. The public process will also include one stakeholder working group
meeting and one public meeting to share the study with key stakeholders and the
community. The RFP was issued on February 6, 2024 and advertised in the Sierra
sun. RFPs were due on March 14th, and the Board awarded a contract to GEI
Consultants at the April 3, 2024 Board meeting. The GEI Consultant proposal includes
the services of Balanced Hydrologics, a local hydrogeologic consulting firm. The GEI
Consulting proposal was for an amount not to exceed $104,119, to be split equally
between the GMP partners. A 10% change order authorization was included. The
District, as has been done in the past, is the contracting agency for this contract and will
seek reimbursement from the GMP Partners.
The GMP Partners have been working with GEI on the execution of the Water Year
2023 annual report and, more recently, on the GMP 5-year update. Early in the process
of reviewing the requirement for the GMP 5-year update, GEI Consultants
recommended that the GMP Partners fully comply with the public process and
notification requirements that the California Department of Water Resources (DWR)
has published regarding updating a GMP. While the GMP Partners have voluntarily
decided to implement, and update, the GMP as the most effective basin management
and stewardship tool, the GMP Partners also agreed that following DWR's public
process and notification requirements was appropriate in the spirit of good local
governance and transparency.
The DWR public process and notification requirements for updating a GMP have
dictated the following schedule, Board action considerations, and public meetings going
forward:
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• Wed. January 15, 2025: District Board Action to consider setting a Public
Hearing for February 5, 2025 for the intent to update the Martis GMP
(Completed);
• Friday, January 17 and January 24: Post District's intent to update the Martis
GMP in Sierra Sun (Completed);
• February 5, 2025: Hold public hearing and consider adoption of District
Resolution of intent to update the Martis GMP (Completed);
• District to provide DWR copy of Resolution within 30 days of adoption
(Completed);
• Friday, February 17 and February 25: District to publish adopted Resolution of
intention per Gov't Code 6066 in Sierra Sun (Completed);
• March-early May: Finalize drafts of the Annual Report and 5-Year GMP update
(Completed)
• Provide final drafts to Stakeholder Working Group and hold Stakeholder Working
Group and Public meetings (Draft to SWG week of May 12-16, SWG and
Public meetings set for Tuesday, June 2nd 3:00-4:30PM SWG and 6:00-
7:OOPM Public)
• Wednesday, May 21: District Board Action to consider setting a Public Hearing
for June 18, 2025 for intent to adopt and updated Martis GMP;
• Friday, May 30 and June 6: Post District's intent to update in Sierra Sun;
• Early June: Final versions of the Annual Report and 5-Year GMP Update;
• Wednesday, June 18: Hold public hearing and receive protests. Consider the
adoption of a Resolution to adopt an updated Martis GMP; and
• District to provide DWR with a copy of Resolution within 30 days to adopt the
final Martis GMP along with the final Martis GMP.
Note: The GMP Partners, Northstar Community Services District and Placer County
Water Agency, are in the process of executing similar schedules, as each GMP partner
must also follow these requirements for updating a GMP. The current plan is to provide
each GMP Partner's resolution of intent to update the Martis GMP, along with the
resolution of intent to adopt the Martis GMP, and final adopted Martis GMP
simultaneously.
ANALYSIS AND BODY:
This recommended District Board action is the next step that the GMP Partners are
voluntarily taking to follow DWR's requirements for public process and notifications
when updating a GMP.
GOALS AND OBJECTIVES:
District Code 1 .05.020 Objectives:
1. Responsibly serve the public.
3. Provide reliable and high quality water supply and distribution system to meet
current and future needs.
5. Manage the District in an environmentally sound manner.
6. Manage the District in an effective, efficient and fiscally responsible manner.
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District Code 1.05.030 Goals:
1. Manage for Financial Stability and Resiliency
2. Environmental Stewardship: Create a sustainable resilient environment for all our
communities.
3. Engage with our customers and communities in a welcoming and transparent way to
identify opportunities.
FISCAL IMPACT:
The existing GEI Consulting contract is for an amount not to exceed $114,531, which
will be split equally among the GMP Partners. This item was included in the FY24
Board approved budget under GL 2.2.923.00.736 ($8,000 for the annual reporting
portion) and GL 2.1.923.756 ($40,000 for the GMP 5-year update). These items are
also budgeted for 2025, with sufficient funds to cover projected expenses in FY25.
ATTACHMENTS:
None
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AGENDA ITEM #8
Public Utility District m
MEETING DATE: May 21, 2025
TO: Board of Directors
FROM: Martina Rochefort, District Clerk/Executive Assistant
SUBJECT: Consideration of Approval of Meeting Minutes
APPROVED BY:
Brian C. Wright, General Manager
RECOMMENDATION:
Approval of May 7, 2025 Regular Meeting Minutes
BACKGROUND:
ANALYSIS AND BODY:
GOALS AND OBJECTIVES:
District Code 1 .05.020 Objectives:
1. Responsibly serve the public.
5. Manage the District in an environmentally sound manner.
6. Manage the District in an effective, efficient and fiscally responsible manner.
FISCAL IMPACT:
There is no fiscal impact associated with approval of this item.
ATTACHMENTS:
1. Minutes 2025 0507 DRAFT
Page 1 of 1
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TRUCKEE DONNER PUBLIC UTILITY DISTRICT
SPECIAL BOARD MEETING MINUTES
TDPUD BOARD ROOM, 11570 DONNER PASS ROAD, TRUCKEE, CA
10:00 AM, THURSDAY, MAY 7, 2025
1. Call to Order
Meeting was called to order at 6:00 p.m.
2. Roll Call
Directors Present: Courtney Murrell, Steve Randall, Jeff Bender, Vice President Tony
Laliotis and President Christa Finn
Staff in attendance: Brian Wright, General Manager; Scott Crow, Chief Information
Officer/Director of IT/Assistant General Manager; Michael Salmon, Chief Financial Officer;
Jared Carpenter, Director of Electric Power Supply; Mike Swanson, Director of Electric
Operations & Engineering; Chad Reed, Water Utility Director; Steven Poncelet, Public
Information/Strategic Affairs Director; Jillian Steward, Director of Human Resources & Risk
Management; Xander Thomassian, Network & Systems Administrator; Martina Rochefort,
District Clerk/Executive Assistant
Other: Steve Gross, General Counsel (via zoom)
3. Pledge of Allegiance
Director Randall led the Pledge of Allegiance.
4. Changes to the agenda
No changes were made to the agenda.
5. Public Comment
No public comment was received.
DIRECTOR UPDATE
6. Vice President Laliotis noticed construction crews were already out working on the
water system and thanked them for their work.
President Finn attended the quarterly Climate Transformation Alliance meeting which
focused on transportation in the region. President Finn also attended the Convene,
Champion, Catalyze meeting which featured work for wildfire season.
DEPARTMENT UPDATES
7. Chad Reed, Water Utility Director, reviewed water production and upcoming Capital
Improvement Projects.
Mike Swanson, Director of Electric Operations & Engineering, presented details of an
outage near Donner Lake on April 16, 2025. Mr. Swanson also shared benefits of a pilot
program involving the installation of covered conductors. A future workshop will be
scheduled to review the project in depth.
Jillian Steward, Director of Human Resources and Risk Management, reviewed recent staff
1
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TRUCKEE DONNER PUBLIC UTILITY DISTRICT
SPECIAL BOARD MEETING MINUTES
TDPUD BOARD ROOM, 11570 DONNER PASS ROAD, TRUCKEE, CA
10:00 AM, THURSDAY, MAY 7, 2025
promotions, trainings and employee events. James Flowers and Clayton Wise were
recognized for their efforts in Safety and Accountability, respectively.
Michael Salmon, Chief Financial Officer, highlighted 2024 Customer Service survey
scores. Mr. Salmon also provided an update on billing metrics and fiscal year 2024 audit
work.
Scott Crow, IT Director/Chief Information Officer/Assistant General Manager, shared
highlights of the District's participation in the local Tech Teens program.
Steven Poncelet, Public Information & Strategic Affairs Director, attended the Northern
California Power Agency (NCPA) and Northwest Public Power Association (NWPPA)
annual Federal Policy Conference and advocacy event last week in Washington, D.C.
Brian Wright, General Manager, participated on a panel at last month's California Municipal
Utility Association (CMUA) conference.
PUBLIC HEARING
8. Public Hearing Related to Adoption of the Annual Electric and Water Standby
Charges
A. Conduct a public hearing at the regularly scheduled District Board Meeting
on May 7, 2025, at 6:OOPM, or as soon thereafter, to receive input on the
adoption of annual Electric and Water Standby Charges; and
B. Adopt the following resolutions:
1. Resolution 2025-09 Continuing and Fixing Electric Standby Charges for
the Fiscal Year 2025-2026;
2. Resolution 2025-10 Continuing and Fixing Water Standby Charges for
the Fiscal Year 2025-2026;
3. Resolution 2025-11 Requesting Collection of Electric and Water
Standby Charges on County of Nevada Tax Roll; and
4. Resolution 2025-12 Fixing and Placing Electric and Water Standby
Charges on Placer County Tax Roll for Collection.
President Finn opened the Public Hearing at 6:49 p.m.
Michael Salmon, Chief Financial Officer, presented on the annual Electric and Water
Standby Charges. Discussion was held.
No public comment was received.
President Finn closed the Public Hearing at 6:55 p.m.
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TRUCKEE DONNER PUBLIC UTILITY DISTRICT
SPECIAL BOARD MEETING MINUTES
TDPUD BOARD ROOM, 11570 DONNER PASS ROAD, TRUCKEE, CA
10:00 AM, THURSDAY, MAY 7, 2025
ACTION: Motion made by Vice President Laliotis to adopt Resolution 2025-09,
Resolution 2025-10, Resolution 2025-11 and Resolution 2025-12 as presented,
seconded by Director Murrell.
AYES: Murrell, Randall, Bender, Laliotis and Finn
NAYS: none
ABSTAIN: none
ABSENT: none
Motion passed unanimously.
9. Public Hearing Related to the Adoption of an Ordinance Authorizing the Board to
Appoint and Establish Compensation for Officers of the District by Resolution
A. Conduct a Public Hearing regarding Ordinance No. 2025-01;
B. Adopt Ordinance No. 2025-01 approving the process for appointing and
establishing compensation for officers of the District
President Finn opened the Public Hearing at 6:56 p.m.
Brian Wright, General Manager, presented Ordinance 2025-01. Discussion was held.
No public comment was received.
President Finn closed the Public Hearing at 7:01 p.m.
ACTION: Motion made by Director Bender to adopt Ordinance 2025-01
approving the process for appointing and establishing compensation for
officers of the District as presented, seconded by Director Randall.
AYES: Murrell, Randall, Bender, Laliotis and Finn
NAYS: none
ABSTAIN: none
ABSENT: none
Motion passed unanimously.
CONSENT CALENDAR
10. Consideration to increase the 2025 Annual Authorization for Electric Engineering
Consulting Services
Authorize the General Manager to execute a professional services contract
amendment for an additional authorization amount of $423,000 with NV5 for
engineering consulting services for a total FY25 not-to-exceed contract amount
of $673,000.
11. Approval of Minutes
Approval of April 2, 2025 Regular Meeting and April 3, 2025 Special Meeting
Minutes
3
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TRUCKEE DONNER PUBLIC UTILITY DISTRICT
SPECIAL BOARD MEETING MINUTES
TDPUD BOARD ROOM, 11570 DONNER PASS ROAD, TRUCKEE, CA
10:00 AM, THURSDAY, MAY 7, 2025
12. Consider Approval of the Treasurer's Report, May 2025
Approve the Treasurer's Report for May 2025 which includes:
a. Fund Balances for the Month of February 2025
b. Disbursements for the Month of March 2025
No public comment was received.
ACTION: Motion made by Director Bender to approve the Consent Calendar as
presented, seconded by Vice President Laliotis.
AYES: Murrell, Randall, Bender, Laliotis and Finn
NAYS: none
ABSTAIN: none
ABSENT: none
Motion passed unanimously.
WORKSHOP
13. Considering Review of the District's 2024 Water Utility Annual Consumer
Confidence Reports
Review the Truckee Donner Public Utility District's Main System and
Hirschdale System's 2024 Water Quality Consumer Confidence Reports and
provide feedback to staff.
Chad Reed, Water Utility Director, presented the 2024 Water Quality Consumer
Confidence Reports. Discussion was held.
No public comment was received.
Open Session recessed at 7:10 p.m.
CLOSED SESSION
14. Closed Session Pursuant to Government Code Section 54957 Public Employee
General Manager's Performance Plan Review.
15. Closed Session Pursuant to Government Code Section 54957.6 Conference with
Labor Negotiator
Agency Negotiator(s): Board President Christa Finn, Board Vice President Tony
Laliotis
Unrepresented Employee: General Manager
Open Session reconvened at 10:01 p.m.
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TRUCKEE DONNER PUBLIC UTILITY DISTRICT
SPECIAL BOARD MEETING MINUTES
TDPUD BOARD ROOM, 11570 DONNER PASS ROAD, TRUCKEE, CA
10:00 AM, THURSDAY, MAY 7, 2025
President Finn noted there was no reportable action taken in Closed Session.
ADJOURNMENT
Meeting adjourned at 10:02 p.m.
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
Christa Finn, President
Respectfully Submitted,
Martina Rochefort, District Clerk
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AGENDA ITEM #9
Public Utility District m
MEETING DATE: May 21, 2025
TO: Board of Directors
FROM: Michael Salmon, Chief Financial Officer
SUBJECT: Consideration of Approval of a 2025 Q1 Power Cost Adjustment
(PCA) of $0.0093 credit per kWh Billed in June, July, and August
2025.
APPROVED BY:
Brian C. Wright, General Manager
RECOMMENDATION:
Approve Power Cost Adjustment for 2025 Q1 of $0.0093 credit per kWh billed in June,
July, and August 2025
BACKGROUND:
Electric Rate Ordinance 2023-01 established a Power Cost Adjustment (PCA) to be
reviewed and calculated quarterly. The PCA is calculated by comparing the budget
versus actual wholesale costs of purchased power. To the extent the cost difference is
less than budget, a credit PCA is applied to customer billings. To the extent the cost
difference is greater than budget, a PCA charge is applied to customer billings. If the
cost difference is more than 15%, the rate reserve fund will be included in the
assessment of PCA determination.
ANALYSIS AND BODY:
Staff analyzed actual wholesale purchased power costs for Quarter 1 of 2025 as it
compares to budget expectations. Further, staff factored Q4 2024 items that were
estimated or changed into this Q1 2025 PCA calculation. The detailed analysis is
provided as Attachment 1 to this report.
Results of the Q1 2025 analysis can be summarized as follows:
$87.40 cost per MWh, Budget
70.50 cost per MWh, Actual
($16.90) cost per MWh variance (19.3%) under-budget
x 51,274.217 MWh volume purchased
_ $866,534 cost variance impacts Q1, favorable/under-budget
(194,329) less Q1'2025 portion greater than 15%, to Rate Reserve
(310,569) less Q4'2024 PCA adj., primarily NV Energy billing corrections
_ $361,636 net credit Q1 PCA
Page 1 of 3
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The $361,636 Q1 PCA amount and a 38,739,840 kWh estimate (June July and
August 2025 billing cycles) results in a PCA customer credit of$0.0093 per kWh
PCA for Q1 2025. This PCA credit will be applied to customers' June - August
2025 billing cycles.
For the 2025 Q1 billings, the District customers' effective average retail cost per
kWh was $0.2427. The PCA for Q1 equates to a bill credit of 3.8% ($0.0093 /
$0.2427) and $0.2334 post-credit cost per kWh. The 3.8% credit is estimated to
decrease the average residential monthly bill by $4.39 (472 kWh average) for
June, July, and August 2025.
The favorable cost per MHh of$16.90 or 19.3% variance for Q1 was driven
primarily by low market natural gas prices, as well as, favorable Stampede hydro
prices (market) and generally favorable market prices for power, as opposed to
budget expectations of inflation in 2024, continuing with more inflation cost
pressures in 2025.
Included in the Q1 PCA is a charge factor of$310,569 for true-up of Q4 2024 PCA
calculation. The adjustment is due primarily to NV Energy billing errors for Energy
Imbalance Market (EIM) estimated at $277,964 for November and December of
2024. Further, the PCA calculation each quarter contains estimates, which are
reconciled in each subsequent PCA calculation. As noted in attachment 1, the Q1
2025 PCA calculation includes estimates for corrections of Q1 billing errors made by
NV Energy.
Per Ordinance, the portion of cost variance exceeding 15% (or 4.3% of the 19.3% Q1
cost variance) equates to $194,329 and is recommended to be transferred to Rate
Reserve, in accordance with Ordinance guidance. This transfer will lower the planned
remaining 3 years of rate reserve replenishment by $62,881 per year. Further details
are provided on page 2 of the attachment. The rate reserve balance and replenishment
plan will be reviewed as part of the upcoming budget cycle this fall.
PCA History:
2024 Q1 - ($.0088) Credit
2024 Q2 - $.0012 Charge
2024 Q3 - ($.0096) Credit
2024 Q4 - ($.0337) Credit
2025 Q1 - ($.0093) Credit
GOALS AND OBJECTIVES:
District Code 1 .05.020 Objectives:
1. Responsibly serve the public.
6. Manage the District in an effective, efficient and fiscally responsible manner.
Page 2 of 3
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District Code 1.05.030 Goals:
1. Manage for Financial Stability and Resiliency
3. Engage with our customers and communities in a welcoming and transparent way to
identify opportunities.
4. Take the best of private sector thinking to modernize the utility and add value to our
communities.
FISCAL IMPACT:
The net effect of the PCA credit of$361,636 for Q1 is to equalize the purchase power
cost per MWh fluctuation. The extent to which MWh volume varies, purchase power
cost will continue to vary to budget.
ATTACHMENTS:
1. PCA 2025Q1
Page 3 of 3
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TDPUD
POWER COST ADJUSTMENT(PCA)
2025 Q1
4/28/2025
BUDGET ACTUAL VARIANCE
Jan-25 Feb-25 Mar-25 Q1 2025 Jan-25 Feb-25 Mar-25 Q1 2025 Q1 2025
Total Energy Purchased MWh 17,948.000 15,908.000 16,170.000 50,026.000 18,532.150 16,182.999 16,559.068 51,274.217 (1,248.217) -2.5%
Total Costs By Vendor-
Energy Supply-UAMPS(533)(v1 0584) $ 1,442,700 $ 1,232,300 $ 1,169,900 $ 3,844,900 $ 1,296,594 $ 930,484 $ 959,137 $ 3,186,214 $ (658,686) -17%
Energy Supply-TCID(536) (v1183) 0 0 11,700 11,700 0 0 0 0 (11,700) -100%
Energy Supply-STAMPEDE(539) (v7 0 58,000 58,000 116,000 69,218 33,636 44,560 147,414 31,414 27%
Transmission -SPPC NVE(534) (v64( 74,000 88,100 110,200 272,300 59,231 49,189 61,418 169,837 (102,463) -38%
EIM -NVEnergy(534) (v6403) 32,800 39,000 48,800 120,600 (NVE) 33,349 30,740 28,572 92,661 (27,939) -23%
Enviro Compli/Regulty Other(588) 2,300 2,300 2,300 6,900 (W) 7,991 5,375 5,361 18,726 11,826 171%
Total Power Costs $ 1,551,800 $ 1,419,700 $ 1,400,900 $ 4,372,400 $ 1,466,382 $ 1,049,422 $ 1,099,047 $ 3,614,852 $ (757,548) -17%
Total Power Cost$/MWh $86.46 $89.24 $86.64 $87.40 $79.13 $64.85 $66.37 $70.50 ($16.90) -19.3%
account1..555 $ 1,551,800 $ 1,361,700 $ 1,342,900 $ 4,256,400 $ 1,397,164 $ 1,015,786 $ 1,054,487 $ 3,467,438
account 1.4.908.05.768 $ - $ 58,000 $ 58,000 $ 116,000 $ 69,218 $ 33,636 $ 44,560 $ 147,414
(W)incldues new WAPA-"Restoration Fund Charge"of$5,361/month,beg.112025
(NVE)incldues estimates of NVE EIM corrections of billing errors$175k,$115k,and$95k,JFM respectively.
VARIANCE
Jan-25 Feb-25 Mar-25 Q1 2025
Total Energy Purchased MWh 584.150 274.999 389.068 1,248.217 2.5%
Total Costs By Vendor- per MW Variance 40,354 Budget MW Jun'25-Aug'25
Energy Supply-UAMPS(533) (146,106) (301,816) (210,763) (658,686) -17% 96% retail factor
Energy Supply-TCID(536) 0 0 (11,700) (11,700) -100% $ (14.40) 38,740 MWh billed estimated '2438,561,'2336,165,'2237,414
Energy Supply-STAMPEDE(539) 69,218 (24,364) (13,440) 31,414 27% B 38,739,840 in KWh,billed estimate 3yr Avg 37,380
Transmission -NVEnergy(534) (14,769) (38,911) (48,782) (102,463) -38% (2.13)
EIM -NVEnergy(534) 549 (8,260) (20,228) (27,939) -23% (0.60) Q1 $ (672,205)Q1 PCA
Enviro Compli/Regulty Other(588) 5,691 3,075 3,061 11,826 171% 0.23 Q1TU 310,569 Q1 PCA true-up prior PCAs
Total Power Costs $ (85,418) $ (370,278) $ (301,853) $ (757,548) -17% A (361,636)Q1 PCA Amount
Total Power Cost$/MWh ($7.33) ($24.40) ($20.26) ($16.90) -19.3% $ (16.90) A/B $ (0.0093) PCA per KWh Q1 2025 to be
$ (13.11) -15.0%PCA applied to Jun'25,Jul'25&Aug'25 billings
Quarter Variance $ (757,548) -17% $ (3.79) -4.3%RATE RESERVE
Price $ (866,534) -19%
Volume $ 108,986 2%
Budget Cost per Actual Cost per
per MW$by group py Q1 Bdg 41 cy Q1 at Actual Vol. at Actual Vol.
Q4 PCA Estimate True-up items: UAMPS $68.79 $81.12 $67.11 $ 87.40 $ 70.50 per MWh Cost -Budget/Actual
Billed KWh variances prior PCAs > 32,605 Stampede $90.16 $49.44 $38.81 51,274.217 51,274.217 Actual Purchased MWh Q1.2025
NVE EIM Q4 Correction 277,964 Transm/EIM/other $8.72 $7.67 $5.48 $ 4,481,367 $ 3,614,832 PP Cost-B$/@A Volume/A$/@A Volume
All In Total $78.45 $87.40 $70.50 -19.3% $ (866,534) Q1 Power Cost per MWh Variance
All In Total-Q1 2023-$95.46 -4.3% $ 194,329 less to Rate Reserve,per Ordinance
Q1 PCAtrue-up (Q1TU) $ 310,569 -15.0% $ (672,205) Net to PCA
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TDPUD
Electric Utility
Rate
Reserve
YEAR Month Balance Change
$ (2,360,000) Use/draw
2020 12 $ 5,938,528 $ 210,000 base funding @ budget
2021 12 $ 6,454,689 516,162 $ 475,763 CVPIA legal settlement funds
2022 12 $ 6,845,380 390,690 $ 130,053 Investment income
2023 12 $ 5,301,196 (1,544,184) A (1,544,184) A, 2023 Change
2024 12 $ 5,996,206 695,010 B
2025 1 $ 6,553,065 556,859 c $ 130,000 base funding @ budget
2025 2 $ 6,571,196 18,132 $ 376,000 replenish funding @ budget
2025 3 $ 6,591,313 20,117 $ 189,010 Investment income
695,010 B, 2024 Change
$ 164,000 base funding @ budget
$ 376,000 replenish funding @ budget
$ 16,859 Investment income
2025 Budget, Purchased Power $ 15,450,000 556,859 C, 2025 January Change
Policy x 50%
DC Policy Target balance $ 7,725,000
March 2025 balance vs Target $ (1,133,687)
Transfer in RE: Q1 PCA $ 194,329 <May 21, 2025 Action Item $ (939,358) D, post-transfer in May 2025, shortfall to Target
shortfall to Target, post-transfer $ (939,358) D /3 years remaining years for replinshement('26'28)
$ (313,119) updated replenishment amount/year-'26=28
$ (376,000) original planned replenishment amount per year
as part of rate reserve draw in 2023, the plan was to $ 62,881 savings per year
replenish the net funds of$1.88M (2.36M less $476k CVPIA) $ 0.35 per account per month average
over five years, 2024 to 2028, at $376,000 per year
$376,000 x 5 = $1,880,000 Revision of this plan calculates to right > Above recommended. An alternative, $376k in 2026
and $376K 2027 and $187 in 2028- not recommended
Page 18 of 22
AGENDA ITEM #10
r P, I
Public Utility District
MEETING DATE: May 21, 2025
TO: Board of Directors
FROM: Steven Poncelet, Public Information Officer
SUBJECT: District's Future Workforce Scholarship Fund Recipients for College
Bound Seniors
APPROVED BY:
Brian C. Wright, General Manager
RECOMMENDATION:
Receive this report and provide input to staff.
BACKGROUND:
The District has a long history of service to our customers and community. Central to
this success has been the dedicated Board and staff who work diligently to provide
high-quality electric and water services to our community. The District has made
significant investments in organizational culture with a commitment to ensuring Truckee
Donner Public Utility District is a great place to work, along with building strong
relationships with local schools and community organizations to help foster a vibrant
local workforce. This includes enabling peer-to-peer education in the District and our
programs within the schools, bringing school children to TDPUD for tours, attending
high school job fairs, Tech Teens, and collaborating with local agencies/organizations.
The electric and water utility sectors have experienced dramatic changes over the last
few decades, driven by technology, the environment, and customer expectations. This
only seems to be accelerating today, and the need to recruit and retain top-level talent
remains critical to achieving the District's mission. The District has invested in
compensation studies and organizational assessments to support organizational
excellence and ensure that the District is a competitive employer in the utility sector.
The District has also invested in the creation and implementation of the Truckee Tahoe
Workforce Housing Agency to help address challenges in the local housing landscape,
which has added a layer of challenge to the recruitment and retention process. While
the District's challenges are somewhat unique to our community, almost every electric
and water utility in California, and beyond, faces challenges in the recruitment and
retention of top talent.
How to best "grow our own" local workforce has been a subject of internal discussion
for many years. Raising awareness of the important work that the District does, and the
professionals that make things happen, has been a key focus for staff over the last few
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years. Out of these discussions emerged the interest in creating a scholarship fund to
help create the local future workforce needed by the District. One area of interest was
the high school scholarships supporting the many vocations/industry certifications that
electric and water utilities need today and into the future.
The General Manager directed staff to investigate and propose a new scholarship
program for the District. Funds were included in the Board-approved FY24 and FY25
budgets in the amount of—$40,000 per year. A working group of representatives from
Human Resources, Finance, and Communications was created in mid-2024 to develop
the new scholarship program. The working group considered the college and vocational
degrees/certifications that we need for our future workforce, what existing local
scholarship programs looked like, and how to implement a scholarship program,
including the application process, evaluation and award of scholarships, and
administration of the funds. This analysis quickly led to the Tahoe Truckee Community
Foundation (TTCF) and their existing scholarship programs serving both local college-
bound high school seniors and those pursuing vocational or industry
degrees/certifications.
TTCF has evolved into the hub for local scholarship programs, and has teamed with
over 100 local agencies and organizations to administer their scholarship
programs. This includes local agencies like Truckee Sanitary District and Truckee
Tahoe Airport District and neighboring electric utility Liberty Utilities. TTCF's local high
school college-bound senior scholarship program has grown to over $1.5 million dollars
in total awards per year, and the vocational/workforce program is approaching
$500,000 per year. Equally important, TTCF has developed a streamlined application
and award process that includes a common application that students only need to fill
out once, consideration of demonstrated applicant work ethic and financial need, an
award process with review by a diverse committee, and equitable distribution of awards
to ensure the maximum number of our future workforce can be helped. TTCF only
charges a nominal fee (1.5%) for these services, which, for a District scholarship
program of—$40,000 per year, is only $600 in administrative fees. The costs for the
District to administer directly would be significantly more, along with the potential loss of
the efficiencies and equity built into the TTCF program.
District staff met with TTCF staff to formalize both the details of the District's proposed
scholarship program and to document TTCF's existing scholarship programs and
proposal to administer the District's scholarship program. The District Board took action
at the January 15, 2025 board meeting to establish the scholarship fund. Key District
scholarship fund details included:
• Annual scholarships for both graduating high school seniors to attend college,
and for individuals wishing to pursue the certification and accreditations
necessary to work in water and electric utility operations. Both the college and
utility operations workforce scholarships are to be administered by the Tahoe
Truckee Community Foundation under existing scholarship programs. District-
established scholarship requirements are included in a fund at TTCF. The
District will replenish funds at the beginning of each year to fund the upcoming
year scholarships.
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• TTCF will use their existing scholarship committee to select District scholarship
awardees, and scholarship recipients will be presented to the District's Board
annually.
• Scholarship details: To be eligible, the applicant must live within the District's
service territory and be a customer or be a dependent of a District customer.
Scholarship applicants must meet the requirements of the TTCF scholarship
application process and timelines. The District may require additional application
requirements explaining why the applicant is applying for the District scholarship.
• Annual College Scholarships:
o One four-year technical degree award for $2,500/year ($10,000 total). The
award will be for the total amount, but paid annually. The applicant must
be accepted into and attend an accredited four-year college/university
within the fields of engineering, computer science, information technology,
environmental sciences, arborist/forestry, or hydrology (or equivalent).
o One two or four-year degree award for $2,500/year ($5,000 - $10,000
total). The award will be for the total amount paid annually. The applicant
must be accepted into and attend an accredited two- or four-year
college/university. The degree being pursued must be in the fields of
business, finance, economics, communications, marketing, HR
management, or public administration, (or equivalent).
o Scholarship cycle, from application to award: January through May.
• Annual Utility Operations Workforce Scholarships:
o Two lineman school awards for $7,500 each. The applicant must be
accepted into and attend an accredited lineman school, such as the
Northwest Lineman College or equivalent, to become an apprentice
lineman. The funds will be provided 50% upon award and 50% upon
verified completion of the program.
o Three awards for utility-related certifications, up to $2,000 each. The
applicant must enroll in and complete a program or certification in one of
the following fields: Water Utility, Automotive Technician, Construction
Standards, Electrician, Commercial Driver's License, Business/Finance
Administration, Clerk, Notary, and Certified Translation.
o The funds will be provided upon verified completion of the program.
o Scholarship cycle, from application to award: May through July.
ANALYSIS AND BODY:
TTCF has completed the 2025 process for annual college scholarships and has chosen
two very deserving recipients for the District's college scholarships. TTCF selected
Naomi Park for the four-year technical degree award ($10,000 total, $2,500/year) and
Zachary Harris for the twoor four-year degree (four-year award, $10,000 total,
$2,500/year). Both had very impressive applications and unmet financial needs. Naomi
Park has been accepted at Cal Poly San Luis Obispo for Civil Engineering. She is an
AP scholar awardee, NV All Academic Team State Champion, individual Lacross All
Academic Team, MVP for Tennis and Lacross, and volunteer for Clean Up the Lake
and Truckee Botany Club. Zachary Harris has been accepted to the University of San
Francisco for Actuarial Studies. He received the Coaches Award for Football, 3X
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Academic State Champions, Captain of Varsity football, TNT Lacross, and Yo Bro Club.
He was also Senior Class President and volunteer for the Optimist Club and Barracuda
Classic 2021-2025.
TTCF will present the awards at Truckee High Scholarship Night on June 2nd starting
at 6 pm and are requesting that District Board or staff attend. They will have a
professional photographer on hand the afternoon before the event to take pictures and
are offering the District the opportunity to attend that as well, should the recipients sign
up for a time slot for a "group shot" that the District could use for our own
promotions/communications. District staff do plan to do a press release announcing the
scholarship recipients after the June 2nd awards presentation.
GOALS AND OBJECTIVES:
District Code 1 .05.020 Objectives:
1. Responsibly serve the public.
3. Provide reliable and high quality water supply and distribution system to meet
current and future needs.
4. Provide reliable and high quality electric supply and distribution system to meet
current and future needs.
6. Manage the District in an effective, efficient and fiscally responsible manner.
District Code 1 .05.030 Goals:
1. Manage for Financial Stability and Resiliency
3. Engage with our customers and communities in a welcoming and transparent way to
identify opportunities.
4. Take the best of private sector thinking to modernize the utility and add value to our
communities.
5. Developing an inclusive culture drives organizational integration and success.
FISCAL IMPACT:
Funding for the Truckee Donner PUD Future Workforce Scholarship Fund is in the
approved FY25 District budget under GL 1/2.2.925.00.810. The FY25 approved budget
is $41,200. Funding FY26 and beyond will be considered in future District budgets. Any
expenses charged by TTCF to administer the District's scholarship program will be
covered within the approved annual budgets.
ATTACHMENTS:
None
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