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Home My WebLink About2025-11-05 Min - Board Docusign Envelope ID: FFAB964B-C78C-4C95-B71 F-413751615OCC TRUCKEE DONNER PUBLIC UTILITY DISTRICT REGULAR BOARD MEETING MINUTES TDPUD BOARD ROOM, 11570 DONNER PASS ROAD, TRUCKEE, CA 6:00 PM, WEDNESDAY, NOVEMBER 5, 2025 1. Call to Order Meeting was called to order at 6:02 p.m. 2. Roll Call Directors Present: Courtney Murrell, Steve Randall, Jeff Bender, Vice President Tony Laliotis and President Christa Finn Staff in attendance: Brian Wright, General Manager; Scott Crow, Chief Information Officer/IT Director/Assistant General Manager; Mike Salmon, Chief Financial Officer; Chad Reed, Water Utility Director; Steven Poncelet, Public Information and Strategic Affairs Director; Jillian Steward, Director of Human Resources & Risk Management; Grant Sacks, Customer Service Manager; Steven Keates, Sustainability & Resource Strategies Sr. Analyst; Scott Botn, Risk Manager; Zander Thomassian, Network & Systems Administrator; Martina Rochefort, District Clerk/Executive Assistant Other Steve Gross, General Counsel 3. Pledge of Allegiance Director Murrell led the Pledge of Allegiance. 4. Changes to the agenda No changes were made to the agenda. 5. Public Comment No public comment was received. DIRECTOR UPDATE 6. Directors Laliotis and Murrell thanked the crews for their work on the Northwoods pole replacement project. DEPARTMENT UPDATES 7. Department updates were presented by Chad Reed, Water Utility Director; Mike Swanson, Director of Electric Operations & Engineering; Steven Poncelet, Public Information & Strategic Affairs Director, Jillian Steward, Director of Human Resources & Risk Management and Brian Wright, General Manager PUBLIC HEARING 8. Consideration to Adopt Ordinance 2025-02 Setting Electric Utility Rates for FY26 and FY27, including new Customer Generator rates and new Commercial Electric Vehicle Charger rates a) Conduct a Public Hearing for the purpose of receiving input on the adoption 1 Docusign Envelope ID: FFAB964B-C78C-4C95-B71 F-413751615OCC TRUCKEE DONNER PUBLIC UTILITY DISTRICT REGULAR BOARD MEETING MINUTES TDPUD BOARD ROOM, 11570 DONNER PASS ROAD, TRUCKEE, CA 6:00 PM, WEDNESDAY, NOVEMBER 5, 2025 of proposed electric rates for FY26 and FY27, including new Customer Generator rates and new Commercial Electric Vehicle Charger rates; and b) Adopt Ordinance 2025-02 setting electric rates for FY26 and FY27, including new Customer Generator rates and new Commercial Electric Vehicle Charger rates; taking effect 30 days from adoption and implemented with the first bill printed after January 1 st of each year beginning in 2026, as applicable. Public Hearing opened at 6:42 p.m. Michael Salmon, Chief Financial Officer, presented the item. No public comment was received. Public Hearing closed at 7:12 p.m. ACTION: Motion made by Director Laliotis to adopt Ordinance 2025-02 setting electric rates for FY26 and FY27 including new Customer Generator rates and new Commercial Electric Vehicle Charger rates; taking effect 30 days from adoption and implemented with the first bill printed after January 1 st of each year beginning in 2026, as applicable, seconded by Director Murrell. AYES: Murrell, Randall, Bender, Laliotis and Finn NAYS: none ABSTAIN: none ABSENT: none Motion passed. 9. Conduct a Public Hearing regarding Budget FY26 & FY27 and Consideration of Adopting Resolution 2025-29 approving Budget for FY26 and FY27 a. Conduct a public hearing on the FY26 and FY27 Budgets; and b. Adopt Resolution 2025-29 approving the Budget for FY26 and FY27. Public Hearing opened at 7:14 p.m. CFO presented the item. No public comment was received. Discussion was held. Public Hearing closed at 7:26 p.m. Director Murrell asked if it was possible to delay the approval of the budget until the water rates are approved. Discussion was held. 2 Docusign Envelope ID: FFAB964B-C78C-4C95-B71 F-413751615OCC TRUCKEE DONNER PUBLIC UTILITY DISTRICT REGULAR BOARD MEETING MINUTES TDPUD BOARD ROOM, 11570 DONNER PASS ROAD, TRUCKEE, CA 6:00 PM, WEDNESDAY, NOVEMBER 5, 2025 ACTION: Motion made by Director Randall to keep the public hearing open to November 19, seconded by Director Murrell. AYES: Murrell, Randall, Bender, Laliotis and Finn NAYS: none ABSTAIN: none ABSENT: none Motion passed. Public Hearing reopened at 7:53 p.m. President Finn continued the item until November 19, 2025. CONSENT CALENDAR 10. Consideration of a Contract Amendment for Water Department Construction Inspection Services Authorize the General Manager to execute a contract amendment with CME Associates, Inc., in the amount of $75,000 for additional construction inspection services, resulting in a total not-to-exceed amount of$325,000. 11. Consideration to Increase the Contract Amount for the Well 20 Rehabilitation Project Authorize the General Manager to execute a contract amendment with Kaweah Pump INC., DBA Odell's Pump and Motor, for the Well 20 Rehabilitation Project increasing the amount by $15,000 resulting in a total not- to-exceed amount of$123,838. 12. Consider Approval of the Treasurer's Report, November 2025 Approve the Treasurer's Report for November 2025 which includes: a. Fund Balances for the Month of August 2025 b. Disbursements for the Month of September 2025 13. Approval of Board Meeting Minutes Consider approval of October 15, 2025 Meeting Minutes No public comment was received. ACTION: Motion made by Director Bender to approve the Consent Calendar as presented, seconded by Director Laliotis. AYES: Murrell, Randall, Bender, Laliotis and Finn 3 Docusign Envelope ID: FFAB964B-C78C-4C95-B71 F-413751615OCC TRUCKEE DONNER PUBLIC UTILITY DISTRICT REGULAR BOARD MEETING MINUTES TDPUD BOARD ROOM, 11570 DONNER PASS ROAD, TRUCKEE, CA 6:00 PM, WEDNESDAY, NOVEMBER 5, 2025 NAYS: none ABSTAIN: none ABSENT: none Motion passed. ACTION ITEMS 14. Consideration of an Appeal to the Board of Directors for Award of Property Damage Claim Review the details of the appeal to the Board of Directors pertaining to the Claim for Reimbursement of Property Damages submitted by Mr. Derrek Horn and make a determination as to the District's responsibility for reimbursement of claimed damages. General Manager presented the item. Mr. Horn also presented on his claim. No public comment was received. Discussion was held. ACTION: Motion made by Director Murrell to deny the appeal and full cost of replacement of the driveway and to reimburse the claimant for 25% or $2500 (whichever is less) of the total cost of the removal and replacement of the asphalt driveway by a licensed professional contractor based on the submitted estimate of repairs. Motion failed for lack of a second. Discussion was held. ACTION: Motion made by Director Laliotis to deny the appeal and reimburse the claimant for 35% or $3,500.00 (whichever is less) of the total cost of the removal and replacement of the asphalt driveway by a licensed professional contractor based on the submitted estimate of repairs. Director Laliotis amended his motion to include the option for claimant to choose reimbursement of complete cost of labor and materials for one-time driveway sealing, seconded by Director Bender. AYES: Randall, Bender, Laliotis and Finn NAYS: Murrell ABSTAIN: none ABSENT: none Motion passed. Meeting recessed at 8:53 p.m. Meeting reconvened at 9:02 p.m. 4 Docusign Envelope ID: FFAB964B-C78C-4C95-B71 F-413751615OCC TRUCKEE DONNER PUBLIC UTILITY DISTRICT REGULAR BOARD MEETING MINUTES TDPUD BOARD ROOM, 11570 DONNER PASS ROAD, TRUCKEE, CA 6:00 PM, WEDNESDAY, NOVEMBER 5, 2025 15. Consideration for a Professional Services Contract to Conduct the District's FY2025 Annual Audit Authorize the Board President to execute a contract with Baker Tilly to conduct the FY25 annual audit, in an amount not to exceed $70,000, with an option to extend two years to FY26 at $75,000 and FY27 at $80,000, not to exceed. CFO presented the item. No public comment was received. Discussion was held. ACTION: Motion made by Director Bender to authorize the Board President to execute a contract with Baker Tilly to conduct the FY2025 Annual Audit, in an amount not to exceed $70,000, with an option to extend two years to FY26 at $75,000 and FY27 at $80,000 not to exceed, seconded by Director Finn. AYES: Murrell, Randall, Bender, Laliotis and Finn NAYS: none ABSTAIN: none ABSENT: none Motion passed. Director Bender recused himself for a real property interest on items 16 and 17 and departed the meeting at 9:11 p.m. 16. Consideration of Authorizing the General Manager to Execute the Agreement Regarding APN# 043-010-005-000. a. Determine that the waiver of current Penalty and Interest for APN# 043-010- 005-000 agreement complies with the requirements of Government Code section 53340(f); and b. Authorize the General Manager to execute the Agreement regarding APN# 043-010-005-000; accepting full payment for all installment special tax amounts past due, in exchange for waiving current Penalty and Interest amounts. CFO presented the item. No public comment was received. Discussion was held. ACTION: Motion made by Director Laliotis to authorize the General Manager to execute the Agreement regarding APN 043-010-005- 000; accepting full payment for all installment special tax amounts past due, in exchange for waiving current Penalty and Interest amounts as presented, seconded by Director Randall. AYES: Murrell, Randall, Laliotis and Finn NAYS: none ABSTAIN: none ABSENT: none Motion passed. 5 Docusign Envelope ID: FFAB964B-C78C-4C95-B71 F-413751615OCC TRUCKEE DONNER PUBLIC UTILITY DISTRICT REGULAR BOARD MEETING MINUTES TDPUD BOARD ROOM, 11570 DONNER PASS ROAD, TRUCKEE, CA 6:00 PM, WEDNESDAY, NOVEMBER 5, 2025 17. Consideration of Authorizing the General Manager to Execute the Agreement Regarding APN# 019-770-002-000. a. Determine that the waiver of current Penalty and Interest for APN# 019-770- 002-000 agreement complies with the requirements of Government Code section 53340(f); and b. Authorize the General Manager to execute the Agreement regarding APN# 019-770-002-000; accepting full payment for all installment special tax amounts past due, in exchange for waiving current Penalty and Interest amounts CFO presented the item. No public comment was received. Discussion was held. ACTION: Motion made by Director Laliotis to authorize the General Manager to execute the Agreement regarding APN 019-770-002- 000; accepting full payment for all installment special tax amounts past due, in exchange for waiving current Penalty and Interest amounts as presented, seconded by Director Randall. AYES: Murrell, Randall, Laliotis and Finn NAYS: none ABSTAIN: none ABSENT: none Motion passed. Director Bender rejoined the meeting at 9:24 p.m. 18. Consideration of Approval of a 2025 Q3 Power Cost Adjustment of$0.0105 credit per kWh Billed in December 2025, January 2026, and February 2026. Approve Power Cost Adjustment for 2025 Q3 of $0.0105 credit per kWh billed in December 2025, January 2026 and February 2026 and authorize the transfer of$237,900 from the electric operating fund to the electric rate reserve fund. CFO presented the item. No public comment was received. Discussion was held. ACTION: Motion made by Director Randall to approve Power Cost Adjustment for 2025 Q3 of$0.0105 credit per kWh billed in December 2025, January 2026 and February 2026 and authorize the transfer of $237,900 from the electric operating fund to the electric rate reserve fund as presented, seconded by Director Laliotis. AYES: Murrell, Randall, Laliotis and Finn NAYS: none ABSTAIN: none ABSENT: none 6 Docusign Envelope ID: FFAB964B-C78C-4C95-B71 F-413751615OCC TRUCKEE DONNER PUBLIC UTILITY DISTRICT REGULAR BOARD MEETING MINUTES TDPUD BOARD ROOM, 11570 DONNER PASS ROAD, TRUCKEE, CA 6:00 PM, WEDNESDAY, NOVEMBER 5, 2025 Motion passed. Open Session recessed at 9:31 p.m. General Counsel noted the Board will not hear item 19 in Closed Session. CLOSED SESSION 19. Closed Session Pursuant to Government Code§ 54956.9(d)(2) — Conference with Legal Counsel, Exposure to Litigation, One 20. Closed Session Pursuant to Government Code Section 54957 Public General Manager's Performance Plan Review Open Session reconvened at 9:44 p.m. President Finn noted there was no reportable action taken in Closed Session. ADJOURNMENT Meeting adjourned at 9:44 p.m. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Signed by: r,�,V'iSfa AI FS DD2E6BFC4EC... Christa Finn, President Respectfully Submitted, Signed by: 4A979F9597B04E9_. Martina Rochefort, District Clerk 7