HomeMy WebLinkAbout13 West End Donner Lake Bid Award Memorandum
To: Board of Directors
From: Neil Kaufman, Water Systems Engineer
Date: April 12, 2002
Subject: BID AWARD - INSTALLATION OF SERVICES FOR THE WEST END OF
DONNER LAKE
BACKGROUND:
The Board authorized staff to advertise for construction of the INSTALLATION OF
SERVICES FOR THE WEST END OF DONNER LAKE. Two Addenda were issued for this
project, covering the following issues:
• Clarification of requirements regarding blasting and rock excavation.
• Notice to Contractor regarding coordination with Southwest Gas.
• Notice to Contractor regarding Kinder Morgan high-pressure petroleum pipeline.
• Inclusion of permits from Town of Truckee and Truckee Sanitary District.
• Note to Contractor that District will provide meter boxes for single services. (Note:
District has about 100 meter boxes remaining from 2001 that were purchased using
Donner Lake funds.)
• Option of installing service laterals using trenchless construction methods.
On April 9, Bids were received and opened. Staff has totaled and reviewed all bids.
RECOMMENDATION:
Award the INSTALLATION OF SERVICES FOR THE WEST END OF DONNER LAKE
project, as modified by two Addenda prior to the Bid Opening, to Jaeger Construction, in the
amount of $1,052,014.00.
SUMMARY OF BIDS FOR
INSTALLATION OF SERVICES FOR THE WEST END OF DONNER LAKE
Contractor Location Bid Amount
Jae er Construction Yuba City, CA 1,052,014.00
Vulcan Construction Fresno, CA 1,060,660.00
Burdick Excavating Kings Beach, CA 1,159,580.00
Hansen Brothers Grass Valley, CA 1,277,498.00
Manuel Brothers Grass Valley, CA 1,349,850.00
UCKEE DONNEJR
Public
Memorandum
To: Board of Directors
From: Neil Kaufman, Water Systems Engineer
Date: April 12, 2002
Subject: BID AWARD - DONNER LAKE PIPELINE MATERIALS PURCHASE—2002
BACKGROUND:
The Board authorized staff to advertise for the DONNER LAKE PIPELINE MATERIALS
PURCHASE — 2002 contract. One addendum was issued for this contract covering the
addition of PVC pipe as an alternate pipe material.
On April 11, Bids were received and opened. Staff has totaled and reviewed all bids.
RECOMMENDATION:
Award the DONNER LAKE PIPELINE MATERIALS PURCHASE — 2002 contract, as
modified by one Addendum prior to the Bid Opening, to Camellia Valley Supply in the
amount of$249,532.89.
SUMMARY OF BIDS FOR DONNER LAKE PIPELINE MATERIALS PURCHASE-2002
Supplier Location Bid Amount
Camellia Valley Supply Sacramento, CA 249,532.89
Western Nevada Supply Reno, NV 250,106.62
Groeni er& Company Roseville, CA 250,840.39
R Supply Reno, NV 265,452.21
Familian Northwest Reno, NV 272,781.37
'M tEa
Memorandum
To: Board of Directors
From: Neil Kaufman, Water Systems Engineer
Date: April 19, 2002
Subject: REJECTION OF BID - INSTALLATION OF PIPE AND APPURTENANCES
FOR THE NORTH SHORE OF DONNER LAKE
BACKGROUND:
The Board authorized staff to advertise for construction of the INSTALLATION OF PIPE
AND APPURTENANCES FOR THE NORTH SHORE OF DONNER LAKE. One
Addendum was issued for this project, covering the issues regarding MBENVBE
subcontractors.
On April 11, Bids were received and opened. Only one bid was received for this contract.
The bid was for a total of $542,871.00 by Hansen Brothers of Grass Valley, CA. This Bid
was significantly higher than anticipated.
RECOMMENDATION:
The Board reject the Bid on the basis that accepting the Bid and entering into a contract with
Hansen Brothers would not be in the best interest of the District.
AMERT
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Public District
Memorandum
To: Board of Directors
From: Neil Kaufman, Water Systems Engineer
Date: April 26, 2002
Subject: AGREEMENT WITH SOUTHWEST GAS FOR JOINT INSTALLATION OF
WATER AND NATURAL PIPING
BACKGROUND:
In order to minimize disruption to the general public and to provide a more economical water
pipeline installation, Water Department staff have been holding discussions with Southwest
in regards to the joint installation of water and natural gas pipelines.
During the Summer of 2001, the District and Southwest Gas jointly installed water and
natural piping along the west end of Donner Lake. During that work, Southwest Gas served
as the lead agency and performed the trench excavation, trench backfill and pavement
restoration activities. Longo Construction was awarded a contract by the District to install
pipe in the trench excavated by Southwest Gas.
District staff proceeded to prepare Contract Documents and Advertise for Bids based on a
similar construction methodology. However, due to the narrow streets on the north side of
Donner Lake, it is difficult to accommodate a second contractor and consequently the Bid
Prices received from contracts and Southwest Gas were higher than anticipated.
District staff then held further discussions with Southwest Gas and determined that the
overall construction costs could be reduced by about $20 per foot if Southwest Gas were to
install the pipeline. It is also expected that the construction will proceed faster without the
coordination and time requirements associated with a second contractor. The District will
incur additional costs in regards to construction inspection, supervision and testing, result in
an overall savings of about $15 per foot. The attached Draft Agreement with Southwest
Gas represents the results of these discussions.
RECOMMENDATION:
The Board authorize execution of the Joint Trench Agreement with Southwest Gas.
04/26/02 FRI 07:57 FAX 775 884 3012 SOUTHWEST GAS 4 002
DRA FT
April 26,2002
Ed Taylor
Truckee Donner Public Utility District
11570 Donner Pass Road
Truckee, CA 96160
RE: North Donner Lake
Joint Trench Letter Agreement
Dear Mr. Taylor:
The purpose of this letter is to establish an agreement between Southwest Gas
Corporation (SWG) and Truckee Donner Public Utility District Water
(TDPUD) regarding a joint-use trench for the north and central Donner Lake
areas. Attached are the Terms and Conditions with Exhibits "A", `B" and
"C" which are the project drawings designating the approximate location of
the joint trench area and the associated trench cross section.
By signing this Letter Agreement, TDPUD agrees to the Terms and
Conditions and Exhibits included herewith.
Scheduling of TDPUD's pipe installation must be coordinated between
TDPUD and SWG or its subcontractor.
Please have an authorized person sign this Letter Agreement, initial the
Attachments, and return the document to me. Upon execution, a copy will be
returned to you for your file, Should you have any questions regarding this
Agreement, please call me at (775) 887-2855.
Sincerely,
Eric DeBoms
Manager/Engineering
Northern Nevada Division
Accepted By:
SOUTHWEST GAS CORPORATION TDPUD (Water)
Signature Date Signature Date
Title Title
04/26/02 FRI 15:16 FAX 775 884 3012 SOUTHWEST GAS Z 002
SOUTHWEST GAS CORPORATION
NORTHERN NEVADA DIVISION
Truckee Donner Public Utility District
Joint Trench Agreement
TERMS AND CONDITIONS
1. GENERAL DESCRIPTION
Work to be performed under this Agreement is for Southwest Gas
Corporation (SWG) or its sub-contractor to provide approximately 25,000
lineal feet of joint trench, and labor for the installation of water lines under the
direction of the Truckee Donner Public Utility District (TDPUD), Attachments
A, B, and C to these Terms and Conditions detail the location of the joint
trench areas (listed below) and the associated trench cross sections.
1.1 Location A: The northeast Donner Lake area includes Olympic Drive,
Sierra Drive, Mogul Way, Moraine Road, Rock Street, and Summit Drive_
1.2 Location B: The central Donner Lake area includes Robin Lane, Blue
Jay Lane, Chic-A-Dee Lane, Tanager Lane, and Oriole Lane.
1.3 Location C: The northwest Donner Lake area includes Denton Avenue,
Reed Avenue East, Reed Avenue West, Pioneer Drive, Donner Avenue,
James Avenue, Eddy Avenue, and Patty Avenue.
2. SCOPE OF WORK/CONSTRUCTION SCHEDULE
2.1 SWG or its subcontractor will provide trenching for the joint installation of
SWG facilities and TDPUD water lines.
2.2 SWG or its subcontractor will provide labor to construct 8-inch and 12-
inch water lines per the trench detail on Exhibits A, B and C under the
direction and oversight of TDPUD personnel. TDPUD shall provide all
specifications, materials, appurtenances, and on-going and final
inspection as required to install the water lines in trenching occupied by
SWG's facilities.
2.3 If TDPUD requires labor or equipment for the installation of additional
facilities above and beyond the water line installation, separate
negotiations will be required for each addition.
2.4 Work shall commence on or about May 13, 2002 and be completed no
later than October 15, 2002.
INITIAL
1
04/26/02 FRI 15:16 FAX 775 884 3012 SOUTHWEST GAS la003
SOUTHWEST GAS CORPORATION
NORTHERN NEVADA DIVISION
1 SWG REQUIREMENTS
SWG assumes responsibility associated with the trenching, backfill, and
overall integrity of the supplied trench only. SWG assumes no responsibility
for acquisition, delivery, fabrication, installation, or integrity of TDPUD
facilities installed in the joint-use trench.
4. TDPUD REQUIREMENTS
The water lines will be installed per the trench detail provided in Exhibits A, B
and C. TDPUD shall provide on-site direction for the installation its water
facilities by SWG or its subcontractor, and assume full responsibility for the
installation, inspection and overall integrity of TDPUD facilities installed in the
joint use trench.
5. COORDINATION
5.1 In the event TDPUD's &-inch or 12-inch pipe and materials are not ready
for installation at the time the gas line is installed, the trench will be
completed without the proposed TDPUD pipe. TDPUD shall be
responsible for payments specked in this Agreement, even if the trench
is completed without the installation of TDPUD pipe due to TDPUD's
delays or failure to provide materials. SWG assumes no liability
whatsoever for any TDPUD facilities.
5.2 Scheduling of TDPUD's pipe installation must be coordinated between
TDPUD and SWG or its subcontractor. TDPUD shall be responsible for
all materials, inspection and acceptance of its facilities. TDPUD shall
provide direction for the installation of TDPUD facilities on site, and shall
assume full responsibility for the quality of installation.
5.3 TDPUD shall perform all necessary testing and chlorinating of its
facilities. This Agreement does not include re-excavating for tie-ins after
backfilling. All materials to install the 8-inch and 12-inch pipe shall be
supplied by TDPUD (i.e. fused pipe, end caps, locator wire, eta) If a leak
or other problem occurs during installation, TDPUD shall be responsible
for all repairs, testing, etc.
5.4 Should complications arise beyond the anticipated scope of construction,
additional costs will be negotiated at the time they occur. Such
complications include, but are not limited to, the inability to obtain
adequate trench depth for any reason and unanticipated environmental
negotiated at the time complications occur, this Agreement shall
terminate immediately.
INITIAL
2
04/26/02 FRI 15:17 FAX 775 884 3012 SOli WEST GAS 16004
SOUTHWEST GAS CORPORATION
NORTHERN NEVADA DIVISION
6. TRENCH & INSTALLATION PRICING
6.1 Trench pricing is contingent upon the ability to pump any groundwater
encountered into the TSD sanitary sewer system. Additional costs will
be negotiated if more than one pump is required per 200 feet of trench,
or if haul-off of groundwater is required. The price includes shoring,
plating, and traffic control.
6.2 Costs of any trench boxes or additional de-watering equipment will be
reimbursed by TDPUD to SWG at cost plus 10 percent. SWG will
invoice TDPUD as the Work is completed and shall be paid by TDPUD
within 30 days of the invoice date.
6.3 The costs to providejoint trench and laborto install the TDPUD water
lines will be reimbursed to by TDPUD to SWG according to the following
schedule:
Trench Description Cost/Ft.
Provide trench and labor for one 8-inch water line $47.451LF
Provide trench and labor for one 12-inch water line $50.45/1-F
6.4 Any additional cost for extra depth of trench will be reimbursed by
TDPUD to SWG according to the following schedule:
Depth to Top of Additional
Water Line Cost per Foot
5 Feet $3.75
6 Feet $5.45
7 Feet $7-25
8 Feet $9.50
9 Feet $12.00
7. INDEMNIFICATION
As a material consideration for this Agreement, TDPUD agrees to release,
defend, indemnify, and hold harmless SWG, its directors, officers, agents,
and employees from and against any and all claims, demands, losses,
damages, causes of action, suits, and liabilities of every kind (including
reasonable attorneys' fees, court costs, and other expenses related thereto)
for injury to or death of any person or for loss of or damage to any property,
arising out of or as a resulting from the installation, operation, maintenance,
or integrity of TDPUD's water lines and associated facilities.
INITIAL-
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