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Home My WebLink AboutAgenda 2025_0312 Board of Directors General Manager Jeff Bender TRUCKEE DONNERBrian C. Wright Christa Finn Public Utility District Executive Leadership Tony Laliotis Chad J. Reed Courtney Murrell Jared Carpenter Steve Randall SPECIAL BOARD MEETING Mike Swanson 11570 DONNER PASS ROAD, TRUCKEE Michael Salmon 6:00 PM, Wednesday, March 12, 2025 Steven Poncelet AGENDA Scott Crow Jillian Steward Martina Rochefort 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Changes to the agenda 5. Public Comment— This is time set aside for the public to address the Board on any matter not on the agenda. Testimony related to any agendized matter should be addressed at the time that that item is considered. (The public may comment on any subject that is not on the agenda. Each speaker will be limited to three minutes, but speaker time may be reduced at the discretion of the Board President if there are a large number of speakers on any given subject.) DIRECTOR UPDATE 6. This item provides time for Directors to comment on any item within the purview of the District. DEPARTMENT UPDATES 7. This item provides time for each Department to update the Board of Directors. CONSENT CALENDAR 8. Consideration of a Contract with All Electric Motors, INC. for the FY2025 Electric Motor Repair Services Authorize the General Manager to execute a contract with All Electric Motors, INC. for water utility electric motor repair services for a total not to exceed contract amount of $90,000. a %UL A SPECIAL I .i..... LEADERSHHIPP FaU FORN�RIION W 11570 Donner Pass Road,Truckee,CA 96161 Phone-530-587-3896-www.tdpud.org 9. Consideration of Scheduling a Public Hearing Related to Adoption of the Annual Electric and Water Standby Charges Schedule a public hearing at the regularly scheduled District Board Meeting on April 2, 2025 at 6:00 PM, or as soon thereafter, for the purpose of receiving input on the adoption of annual Electric and Water Standby Charges. 10. Consideration of a professional services contract with Tait Communications Authorize the General Manager to execute a contract with Tait Communications using a joint purchasing agreement to replace the District's Tait DMR radio server infrastructure in tan amount not to exceed $42,726.24. 11. Consideration of Authorizing the General Manager to Execute a Support Services Program Agreement with NCPA for Inspection and Testing Services at Donner Lake Substation Authorize the General Manager to execute a services contract under the Northern California Power Agency's Support Services Program Agreement for NorCal Power Services LLC to perform detailed inspection and electrical testing at Donner Lake Substation in the amount of$45,890, plus a 10% change order authorization and associated Northern California Power Agency administrative fees of $1,105, for a not to exceed amount of $51,584. 12. Consideration of Authorizing the General Manager to Execute a Support Services Program Agreement with NCPA for Transformer Bushing Replacement at Tahoe Donner Substation Authorize the General Manager to execute a services contract under the Northern California Power Agency's Support Services Program Agreement for NorCal Power Services LLC to perform transformer bushing replacements at Tahoe Donner Substation in the amount of $38,760, plus a 10% change order authorization and associated Northern California Power Agency administrative fees of $1,105, for a not to exceed amount of $43,741. 13. Consideration for Approval of a Professional Services Contract to Conduct a Water Utility Rate and Cost of Service Study Authorize the General Manager to execute a professional services agreement with HDR Engineering Inc. for the 2025 Water Rate Study in the amount of $39,950 plus a ten percent change order allowance of $3,950 for a total authorization not to exceed $43,945. 14. Consideration of Award of a Contract to Update the Water Department's 10-Year Capital Improvement Plan Authorize the General Manager to execute a contract with Dowl, LLC for updating the Water Department's Capital Improvement Plan in an amount of $78,480, plus a ten percent change order allowance of $7,848 for a total authorization not to exceed $86,328. 15. Closeout of the District East Office Remodel Construction Contract Adopt Resolution 2025-03 accepting the District East Office Remodel project as complete and authorizing the filing of the Notice of Completion. 16. Consideration for Approval of a voluntary bill Round-Up Program Approval of the district implementing a voluntary bill Round Up Program with proceeds benefiting customers with delinquent account balances 17. Approve the Treasurer's Report for March 2025 A. Approve preliminary fund balances for the month of December 2024 B. Approve disbursements for the month of January 2025 C. Accept report of semi-annual delinquent account write-offs by Treasurer D. Accept report of annual employee vehicle use 18. Rejection of proposals for the procurement of a Battery Energy Storage System Reject all proposals received for the procurement of the Battery Energy Storage System project, and direct staff to evaluate potential options for different energy storage solutions. 19. Approval of Meeting Minutes Approve Meeting Minutes from 02/15/2024 Special Meeting, 05/15/2024 Special Meeting, 11/20/2024 Special Meeting, 01/15/2025 Regular Meeting and 02/05/2025 Regular Meeting as presented. ACTION ITEMS 20. Consideration for Approval of the Updated Memorandum of Understanding Between the Truckee Donner Public Utility District and International Brotherhood of Electrical Workers Local 1245 Approve the updated Memorandum of Understanding Between Truckee Donner Public Utility District and International Brotherhood of Electrical Workers Local 1245 to be effective January 1, 2025 through December 31, 2027, in substantially the form presented. 21. Consideration for Approval of the 2025 Wage and Compensation Adjustments and Adopt Resolution 2025-05 Revisions to District Code, Title 4 Personnel 1.) Approve the Unrepresented (Technical, Engineering and Management) wage and compensation adjustments as proposed 3.) Adopt Resolution 2025-05, Approving revisions to District Code Title 4, Personnel 2.) Approve the 2025 Unrepresented Employees Wage Schedule 22. Consideration of Approval of a 2024 Q4 Power Cost Adjustment (PCA) of$0.0337 credit per kWh Billed in March and April 2025. Approve Power Cost Adjustment for 2024 Q4 of $0.0337 credit per kWh billed in March and April 2025 23. Considering Acceptance of the District's Fiscal Year End 2024 Budget Performance Review and Fund Transfers A. Accept this report of Budget Performance for 2024 end of year, which includes variances identified since the adoption of the budget for 2024. B. Authorize internal book fund transfers as of 12/31/2024 as follows: 1. Electric Utility - No transfers 2. Water Utility - No transfers 24. Consideration of Approval of Resolution 2025-06 Documenting Negative Local Impacts of Federal Funding Cuts on Forest Health and Wildfire Mitigation 1. Adopt Resolution 2025-06 documenting the negative local impacts of federal funding and staffing cuts on forest health and wildfire mitigation. 2. Direct staff to draft a cover letter, to be approved by the Board President and Vice President, expressing the District's concern over federal staffing and funding cuts that will negatively impact local forest health and wildfire mitigation. CLOSED SESSION 25. Closed Session Pursuant to Government Code Section 54956.9(d)(1), Conference with Legal Counsel, Existing Litigation, Kuhlemier v. TDPUD, et al., United States District Court, Eastern District of California Case No. 2-24-cv-02951-DC-AC 26. Closed Session Pursuant to Government Code Section 54956.9(d)(1), Conference with Legal Counsel, Existing Litigation, Sanchez v. TDPUD, et al., Superior Court of the State of California, County of Nevada Case No. C00001910 27. Closed Session Pursuant to Government Code Section 54956.9(d)(2), Conference with Legal Counsel, Anticipated Litigation, One Case ADJOURNMENT The agenda is available for review at the TDPUD administrative office and the District's internet website. Posted on Friday, March 7, 2025. Martina Rochefort, District Clerk A copy of the agenda packet is available for public review, during normal business hours, at the district administrative office located at 11570 Donner Pass Road. Public participation is encouraged. The meeting location is accessible to people with disabilities. Every reasonable effort will be made to accommodate participation of the disabled in all of the Districts public meetings. If particular accommodations for the disabled are needed (i.e. disability-related aids, or other services), please contact the District Clerk at (530) 582-3923 or martinar@tdpud.org, at least 24 hours in advance of the meeting. Any person with a disability may submit a request for reasonable modification or accommodation to the above-described means for accessing and offering comment at the meeting to Martina Rochefort, District Clerk, or email at martinar@tdpud.org, who will swiftly resolve such a request.