HomeMy WebLinkAboutAgenda Packet 2026-08-05 Board of Directors T R U C K E E D O N N E R General Manager
Jeff Bender PUBLIC UTILITY DISTRICT Brian C. Wright
Christa Finn r4 Executive Leadership
Tony Laliotis Chad J. Reed
Courtney Murrell REGULAR BOARD MEETING Mike Swanson
Steve Randall 11570 DONNER PASS ROAD, TRUCKEE, Michael Salmon
CA 96161 Steven Poncelet
6:00 PM, Wednesday, August 5, 2026 Scott Crow
AGENDA Jillian Steward
Martina Rochefort
1. Call to Order
2. Roll Call
3. Pledge of Allegiance
4. Changes to the agenda
5. Public Comment— This is time set aside for the public to address the Board on
any matter not on the agenda. Testimony related to any agendized matter should
be addressed at the time that that item is considered.
(The public may comment on any subject that is not on the agenda. Each
speaker will be limited to three minutes, but speaker time may be reduced at
the discretion of the Board President if there are a large number of speakers
on any given subject.)
DIRECTOR UPDATE
6. This item provides time for Directors to comment on any item within the purview of
the District.
DEPARTMENT UPDATES
7. This item provides time for each Department to update the Board of Directors.
CONSENT CALENDAR
These items are generally interpreted as routine in nature or the subject matter has
been previously presented to the Board for discussion. They are intended to be acted
upon by the Board without additional discussion. Any Board Member may request an
item to be removed from the Consent Calendar for discussion prior to voting on the
Consent Calendar.
8. Consideration of a Contract with DLT Solutions for Software Support
Authorize the General Manager to approve the purchase of multiple software
support contracts and associated documents from the single vendor, DLT
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LEADERSHHIPP FaU FORNNIION
11570 Donner Pass Road,Truckee,CA 96161 Phone-530-587-3896-www.tdpud.or
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Solutions, using a joint procurement process for an amount not to exceed
$30,000 for FY2026.
9. Treasurer's Report, August 2026
Consider Approval of the Treasurer's Report for August 2026 including:
a. Fund Balances for the Month of May 2026
b. Disbursements for the Month of June 2026
10. Board Meeting Minutes
Consider approval of July 1, 2026 Regular Meeting and July 23, 2026 Special
Meeting Minutes.
11. Closeout of the Asphalt Replacement 2026 Project Contract
Adopt Resolution 2026-14 accepting the Asphalt Replacement 2026 Project
as complete and authorizing the filing of the Notice of Completion with Nevada
County.
12. Consideration of Approval of a 2026 Q2 Power Cost Adjustment of $0.0012
charge per kWh Billed in September 2026, October 2026, and November 2026.
Approve the Power Cost Adjustment for 2026 Q2 of a $0.0012 charge per
kWh billed in September 2026, October 2026 and November 2026.
ACTION ITEMS
13. Consideration of Resolution 2026-13 Authorizing the District's Withdraw from the
Truckee Tahoe Workforce Housing Agency Joint Powers Authority
Approve Resolution 2026-13 authorizing the General Manager to submit the
District's notice of intent to formally withdraw from the Truckee Tahoe
Workforce Housing Agency Joint Powers Authority and execute the required
documents.
14. Consideration to Approve the Purchase of a Replacement Electric Department
Vehicle
A. Authorize the General Manager to execute a contract and associated
documents with Altec Industries, Inc. of Dixon, CA, for the purchase of one
Altec Digger Derrick on a 2027 Freightliner 108SD 6X6 chassis in the amount
of$513,127, plus a 5% change order authorization of $25,656 for a total not to
exceed amount of $538,783, plus tax and fees.
B. Declare Vehicle No. 210 surplus and authorize the General Manager to
dispose of the unit at public auction, applying sale funds to the Electric Vehicle
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Reserve Fund.
15. Consideration to Increase the Professional Services Contract with NV5
Authorize the General Manager to execute a contract amendment with NV5
increasing the total authorized contract amount from $900,000 to $1,400,000 .
16. Consideration of Approval of the Unrepresented Technical, Engineering and
Management Salary Schedule
Approve the updated District Unrepresented Technical, Engineering and
Management Salary Schedule as presented.
17. Consideration of Contract Approval for GIS System Technical Services with
Timmons Group
Authorize the General Manager to approve a special services contract and
associated documents with Timmons Group for GIS system technical services
in the amount of$176,940, plus a ten percent change order allowance of
$17,694, for a total contract amount not to exceed $194,634.
18. Consider approval of revisions to District Code, Title 1 & Title 2
Approve revisions to District Code, Title 1 and Title 2 as presented.
WORKSHOP
19. Electric System Master Plan Workshop
Receive the Electric System Master Plan Workshop presentation and provide
feedback to staff.
CLOSED SESSION
20. Closed Session Pursuant to Government Code Section 54957 Public General
Manager's Performance Plan Review
ADJOURNMENT
The agenda is available for review at the TDPUD Administrative Office and the District's
internet website. Posted on Friday, July 31, 2026.
Martina Rochefort, District Clerk
A copy of the agenda packet is available for public review, during normal business hours, at the District
Administrative Office located at 11570 Donner Pass Road. Public participation is encouraged. The
meeting location is accessible to people with disabilities. Every reasonable effort will be made to
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accommodate participation of the disabled in all of the Districts public meetings. If particular
accommodations for the disabled are needed (i.e. disability-related aids, or other services), please
contact the District Clerk at (530) 582-3923 or martinar@tdpud.org, at least 24 hours in advance of the
meeting.
Any person with a disability may submit a request for reasonable modification or accommodation to the
above-described means for accessing and offering comment at the meeting to Martina Rochefort, District
Clerk, or email at martinar@tdpud.org, who will swiftly resolve such a request.
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TRUCKEE DON N ER AGENDA ITEM #7
PUBLIC UTILITY DISTRICT
MEETING DATE: August 5, 2026
TO: Board of Directors
FROM:
SUBJECT: This item provides time for each Department to update the Board of
Directors.
APPROVED BY:
Brian C. Wright, General Manager
RECOMMENDATION:
BACKGROUND:
Department updates are attached for review.
ANALYSIS AND BODY:
GOALS AND OBJECTIVES:
District Code 1.05.020 Objectives:
1. Responsibly serve the public.
2. Provide a healthy and safe work environment for all District employees.
3. Provide reliable and high quality water supply and distribution system to meet
current and future needs.
4. Provide reliable and high quality electric supply and distribution system to meet
current and future needs.
5. Manage the District in an environmentally sound manner.
6. Manage the District in an effective, efficient and fiscally responsible manner.
District Code 1.05.030 Goals:
1. Manage for Financial Stability and Resiliency
2. Environmental Stewardship: Create a sustainable resilient environment for all our
communities.
3. Engage with our customers and communities in a welcoming and transparent way to
identify opportunities.
4. Modernize the utility and add value to our communities through collaboration and
innovation.
5. Developing an inclusive culture drives organizational integration and success.
FISCAL IMPACT:
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There is no fiscal impact associated with this item.
ATTACHMENTS:
1. Electric - Department Update
2. Water - Department Update
3. HR & Risk - Department Update
4. Administrative Services - Department Update
5. Information Technology - Department Update
6. PIO & Strategic Affairs - Department Update
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TRUCKEE DONNER
PUBLIC UTILITY DISTRICT
MEETING DATE: August 5, 2026
FROM: Mike Swanson, Director of Electric Engineering & Operations
SUBJECT: Electric Department Update
Reliability
Overall system reliability continues to perform well in 2026. Through June, the District
experienced a 50% reduction in customer outages (SAIFI) and a 4% reduction in outage
duration (SAIDI) compared to the same period in 2025.
June reliability metrics were heavily influenced by planned outages associated with the
Northwoods System Hardening Project. While planned outage minutes increased to
facilitate construction, unplanned reliability improved significantly, with customer outages
reduced by 73% and unplanned outage duration reduced by 85% compared to June 2025.
As system hardening projects continue, staff anticipate periodic increases in planned
outage metrics as aging infrastructure is replaced. These planned outages are an
intentional investment in improving long-term reliability, reducing wildfire risk, and
strengthening the District's electric system.
Martis Valley Substation Modernization
Construction of the Martis Valley Substation Modernization Project continues to make
excellent progress and remains on schedule for completion prior to the upcoming winter
season.
Northwoods Pilot System Hardening Project
The Northwoods Pilot System Hardening Project is substantially complete. Installation of
the covered conductor has been completed, with only minor punch list items and final
project closeout activities remaining.
The project has provided valuable construction experience that will be applied to future
system hardening projects as the District continues implementation of its long-term wildfire
mitigation strategy.
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r TRUCKEE DONNER
4o PUBLIC UTILITY DISTRICT
MEETING DATE: August 5, 2026
FROM: Chad J. Reed, Water Utility Director
SUBJECT: Water Department Update
Water Supply
As shown in Figure 1, water production for the month of June 2026 illustrates a unique
intersection of continued system efficiency and seasonal weather impacts. When
compared to June 2025, total water usage, the volume of water pumped and distributed,
decreased by 1%.
Water Production(Gallons)
.ye• Yp Mry S' f
y` ^ 41%
r }ry
,l ,l
O O O V, O O
I.tar:1, April May 5 lone A, Auginl 5e01ember 0..her November Il•raniliw
■2026 Production ■2025 Production 83 Year Average
Figure 1 Total Potable Water Production for TDPUD in 2026
However, when measured against the average of the past three months of June (2023-
2025), current production for June is 6% higher. This shift is largely attributed to regional
temperature variations; while June 2026 saw a mix of weather, regional weather services
report that the average daily temperature was 2 to 5 degrees hotter than the historical
three-year average. This data reinforces that the concept of"conservation as a way of
life" remains highly fragile during periods of significant heat fluctuations, exposing a
specific vulnerability in our long-term conservation targets when faced with regional
temperature spikes.
Water Quality & Regulatory Compliance
The District has successfully completed the second round of monitoring for PFAS and
PFOA in our supply wells. PFAS (per- and polyfluoroalkyl substances) are synthetic
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chemicals often called "forever chemicals" because they are extraordinarily stable and
break down very slowly in the environment.
A comparative analysis of the results shows a stable trend in water quality, with all levels
remaining below the Maximum Contaminant Level (MCL) of 4.0 parts per trillion (ppt). To
ensure transparency, it should be noted that only two of the ten potable wells tested
showed any detection of these substances, and findings at these two sites are proving to
be stable while levels remain detectable. The results reported below represent all testing
results collected to date, which include the first two of four rounds of samples.
The Districts PFOS/PFOA levels will be determined by taking the average of four
samples:
PFOS PFOA PFHxA PFOA PFHxA
Location Round 1 Round 1 Round 1 PFOS Round 2 Round 2 Round 2
Airport Well 2.7 5.1 3.1 N/D 3.3 3.4
Martis Valley Well 2.1 2.8 N/D N/D 2.4 N/D
Glenshire Dr Well N/D N/D N/D N/D N/D N/D
Prosser Annex Well N/D N/D N/D N/D N/D N/D
Prosser Heights Well N/D N/D N/D N/D N/D N/D
Sanders Well N/D N/D N/D N/D N/D N/D
Prosser Village Well N/D N/D N/D N/D N/D N/D
Northside Well N/D N/D N/D N/D N/D N/D
Old Greenwood Well N/D N/D N/D N/D N/D N/D
Well20 N/D N/D N/D N/D N/D N/D
Figure 2 Forever Chemical Testing Results Round 1 and Round 2(N/D=Non-Detect)
• Martis Valley Well: In Round One, this well returned 2.1 ppt for PFOS and 2.8 ppt
for PFOA. In Round Two, we are encouraged to report that PFOS levels dropped
to a "Non-Detect" status, while PFOA levels decreased to 2.4 ppt.
• Airport Well: Round One results showed 2.7 ppt for PFOS, 5.1 ppt for PFOA, and
3.1 ppt for PFHxA. In Round Two, the PFOA level saw a notable decrease to 3.3
ppt, while PFHxA remained stable at 3.4 ppt.
District staff is continuing to actively monitor white papers and technical reports regarding
emerging treatment methods for these pollutants. Should the need arise, staff will be
prepared to suggest the most effective treatment options and provide a clear path forward
to ensure the continued safety of our supply.
System Updates
The Distribution team has had numerous hot-taps this summer as shown in the pictures
below. A hot tap is a method of making a new connection to an active, pressurized
pipeline without shutting down the system or stopping water flow.
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Our field teams reached a major milestone this month with the restoration of key
infrastructure. Well 20, which has been undergoing well rehab and subsequent warranty
work, was successfully reinstalled during the week of July 27. We anticipate the well will
be fully operational and supporting the system by the time of the August Board meeting.
vt
Me
stN_
Figure 3 Three of the large hot-taps performed this summer:Left Picture hot-tap was at the Kids Zone,Center Picture the hot
tap was at Ski-Bowl Condo's,Right Picture Yet another hot-tap in Donner Pass Road Infront of the District,this small opening
had communications,power,water and sewer already in the hole
2026 Construction Season Progress
Capital improvement projects are in full swing, and we are pleased to report progress on
our infrastructure upgrades:
• Hirschdale Pipeline Construction Project: This project is officially underway and
currently on budget. We are tracking toward a scheduled completion this summer.
• 2026 Pipeline Replacement Project Donner Pass Road/Ski Bowl Condos:
Following a planned delay to allow groundwater levels to recede, construction is
now in progress and remains on schedule and budget. We expect these system
upgrades to be finished before the end of the summer season.
• Pipeline Rehabilitation (Slip-lining) Project: While initial segments were
successful, the final two sections continue to be on hold until early fall. This delay
is due to high groundwater levels in the Ski Bowl area and the discovery of a bad
historical weld on the existing pipeline near Rainbow Drive. Staff has videoed the
entire pipeline section, and this is expected to be the only problem area requiring
extra grinding to ensure a proper fit for the new liner.
Future Planning & Infrastructure Investment
The District is proactively moving forward with the next phase of the Capital Improvement
Plan. Three significant projects — Martis Woods Pump Station, Sitzmark Pump Station,
and Donner Trails Tank 2 — are currently out for bid. The District anticipates presenting
these bids to the Board for consideration at the September meeting.
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TRUCKEE DONNER
PUBLIC UTILITY DISTRICT
MEETING DATE: August 5, 2026
FROM: Jillian Steward, Human Resources and Risk Director
SUBJECT: Human Resources and Risk Management Department Update
Staffing
Open Positions
• Electric Engineering Manager—Accepting applications
• Mechanic— Interviewing
• Water Service Technician/Tech in Training —Testing & Interviewing
• Journeyman Lineman —Testing & Interviewing
Promotions
• Katie Auerbach from Accounting Specialist to HR Specialist
• Forrest Heston from Journeyman Lineman to Troubleman
• Ryan Pursel from Vegetation Program Manager to Assistant Electric Operations
Manager
Recognition
• Jennifer Mason —Work Life Balance
• Lisa Swartz - Integrity
Culture
• 8/05 — Birthday & Anniversary Celebration
Staff Development
• 8/11 —All Staff Meeting, Heat Injury Illness Prevention Training
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TRUCKEE DONNER
PUBLIC UTILITY DISTRICT
MEETING DATE: August 5, 2026
FROM: Michael Salmon, Chief Financial Officer
SUBJECT: Administrative Services Department Update
Customer Service
- Billing Information — 2026 YTD June
2026 Account Billing Totals
$ in thousands
Electric Water
Jan $ 31720 $ 11592
Feb 41365 11618
Mar 31494 11585
Apr 31111 11580
May 31283 11619
Jun 21770 11747
YTD $ 20,743 $ 91741
Accounts (ytd avg) 14,899 13,786
change to PY ytd avg. 0.4% 0.5%
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- Billing Volumes, All Customer Types — 2026 YTD June
• Electricity
YTD Avg Billed 2022 2023 2024 2025 2026
KWH/Account/ 1,019 1,099 1,022 1,007 958
Month -12.9/-6.0%° -6.3% -4.9% <chg to 2026
kWh-per billing day average by month
2026 and 3yr Average(2023-2025)
December is the most frequent Peak Demand(KW)Month
■3yr Average ■2026
600,000
500,000
400,000
300,000
200,000
100,000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Average billed kWh per account per month
1,300
1,200
1,100 •
1,000
900 •
800 • , • •
1.0
700
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Di
2026 2025 2024 • 2023 2022
• YTD Electric kWh average per account per month of 958 is down 4.9% to last year and
down 8.1% to 3-year average (3YA)
o YTD June Truckee average temperature of 44.3° is T 0.60 or 1%to last year(LY)and T3.1°
or 8% to 5-year average (5YA).
■ Q1 2026 avg. of 38.30 was warmer 15% to LY & warmer 21% to 5YA
■ Q2 2026 avg. of 50.3° was cooler 7% to LY & cooler 0% to 5YA
o YTD June Heating Degree Days of 3,764 are 13% to LY and 113% to 5YA
■ Q1 HDD of 2,403 were down 16% to LY and down 20% to 5YA
■ Q2 HDD of 1,361 were up 32% to LY and up 1% to 5YA
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�own
YTD Water potable gallons billed average per account per month of 4,094 are
3.3%to last year and up 1.2% to 3YA. Potable gallons per month per account
comparative is provided below.
Average Billed Potable Water Gallons per Account by Month
14,000
12,000 • •
t
10,000 i
8,000 • t
Z �
6,000
•
•
• • !
4,000 i
� a ♦ a
2,000
Jan Feb Mar Apr May Jun J Aug Sep Oct Nov Dec
♦2026 9 2025 • 2024 • 2023 2. 2020
- Customer Service Satisfaction Scores — July 2026
Overall, how satisfied were you with the experience with our customer suppo... CJi
Answered:32 Skipped:0
70%
60%
50%
40%
30%
20%
10%
0%
Extremely Very satisfied Somewhat Not so satisfied NOt a=a.
satisfied satisfied satisfied
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How much time did it take us to address your questions and concerns? LJ :
Answered,32 Skipped:0
50%
40%
so%
20%
10%
0%
Much shorter Shorter than About what I Longerthan Much longer
than expected expected expected expected than expected
Please categorized the reason(s) for your service call LJ Q
Answered:21 Skipped:11
50%
40%
30%
20%
10%
0%
Billing Payment New Service Power outage Water leak New
question question or Stop Commercial
Service to Service
existing home
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Finance and Acccounting
• Closed and reporting on June financials, Treasurer's Report completed.
• 2025 ACFR submitted to GFOA for Certificate of Excellence review
• August board meeting preparations
General Services
• Fleet- Mileage Totals
Q1 Jan 18,477 Feb 18,488 Mar 19,177
Q2 Apr 22,564 May 21,752 Jun 22,448
Q3 Jul Aug Sep
Q4 Oct Nov Dec
o SMOG and weekly BIT inspections completed
o CARB ACF and CTC, BAR reporting
o Various fleet procurement planning specificaiton meetings, memos
o Routine maintenance and support projects
• Facilities
o Asphalt replacements performed (Aspahlt maintenance slurry's 8/1)
o Lobby Security upgrades - 2nd site visit— 7/1
o HQ exterior landscaping, spring refresh
o HVAC @ TD Subsation repair completed
o Water tank painting
o Routine maintenance and support projects
• Various projects and procurements — memos, staff reports and bid doc
preparations, as applicable
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TRUCKEE DONNER
PUBLIC UTILITY DISTRICT
MEETING DATE: August 5, 2026
FROM: Scott Crow, Assistant General Manager/CIO
SUBJECT: Information Technology Department Update
This month's update for the Information Technology department highlights key usage
metrics of District technology that demonstrate the scale, performance, and ongoing
engagement with District systems by both staff and community members. Alongside
these operational indicators, the IT team has also managed more than 60 support cases
over the past 30 days, reflecting sustained activity and responsiveness across the
department.
Microsoft 365 Activity (Last 30 Days)
The IT team continues to expand the tools and capabilities available within the Microsoft
365 ecosystem and District staff adoption of these services remains strong. The
metrics below reflect how employees are leveraging these services to support daily
operational needs:
• 66,500 emails sent and received
• 4,000 chat and channel messages in Microsoft Teams
• 219,300 files stored in OneDrive
• 948 GB of OneDrive storage utilized
Top individual user activity:
• 2,627 email messages received
• 408 email messages sent
• 41 meetings created
• 291 chat messages
Advanced Metering and SCADA (Monthly Average)
Operational technology remains a core component of District services, supported by
both the advanced metering infrastructure (AMI) and the supervisory control and data
acquisition (SCADA) systems. The metrics below reflect the high-capacity performance
of these platforms, including substantial real-time telemetry within the SCADA
environment and significant read volumes generated by District AMI systems:
• Water meter reads per month (avg): 9,833,333
• Electric meter reads per month (avg): 43,333,333
• Water SCADA data values per month (avg): 655,707,781
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o Includes tank levels, flow values, well depth, chlorine residual, zone
pressure, facility temperature, generator status, and others
o Equivalent to approximately 331 data points per second
• Water SCADA alarms per month (avg): 460
o Notifications issued to Water Operations for acknowledgement and
response
Contact Center— District Main Telephone Number (Monthly Average)
The District's contact center maintains steady, year-round activity, with call volumes
increasing during both planned and unplanned outages. Incoming calls are managed
through a combination of automated messaging, District staff, and the after-hours call
center:
• Calls per month (avg): 2,900
• Recent peak months, which underscores the critical role the contact center
plays in maintaining timely communication with customers during higher-demand
operational events:
o June 2026: 3,500 calls
o December 2025: 3,766 calls
Network Defense (Firewall Metrics Last 30 Days)
The District's cybersecurity infrastructure continues to provide essential protection
against active threats, and current activity levels reflect both the value of strong
defensive controls and the elevated risk environment facing public agencies.
Cybersecurity Activity Summary:
• 39,881 unsuccessful login attempts (primarily unauthorized access attempts)
• 5,952 threats blocked
• 5.4 TB of data inspected and passed through District firewalls
• 2,131 successful VPN authentications
Board Meeting Streaming & Video Utilization (Since 2022)
The District provides live-streamed and recorded board meetings through its YouTube
channel, enabling community members and staff an alternative to attending board
meetings in person as well as convenient access to meeting replays.
• Top video: October 18, 2023 — 315 views
• Average views per meeting (live or recorded): 68
• Peak live viewership: December 6, 2023 — 20
• Average live viewers: 2
• Average live viewing duration: 17 minutes, 45 seconds
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TRUCKEE DONNER
PUBLIC UTILITY DISTRICT
MEETING DATE: August 5, 2026
FROM: Steven Poncelet, Public Information & Strategic Affairs Director
SUBJECT: PIO & Strategic Affairs Department Update
Public Information:
The District continues robust communications and outreach during the busy summer
season. We are in construction season and the District's `Your Money at Work'
communications campaign is in full swing. We are also in wildfire season and have
experienced a few outages caused by animal contact with our electrical equipment
triggering wildfire safety settings on our protective devices. District staff have been
amplifying wildfire safety and preparedness messages, continuing to help everyone be
prepared for NV Energy Public Safety Outage Management (PSOM) and wildfire safety
power outages, along with educating about the District's Preemptive Power Shutoff
(PPS) wildfire safety outage program. This includes a press release, advertisements,
social media, and a KTKE interview. More information can be found at
www.tcipuct.org/wilotire.
Staff are also starting to promote the TDPUD Garden Party on Saturday, August 29,
2026 at 1 lam — 2pm. This is part of the District's overall 2026 communications
campaign focused on introducing the Making Water Conservation a California Way of
Life regulations, engaging our customers to help comply, and providing information and
resources to help. This free community open house at the Patricia S. Sutton
Conservation Garden will feature:
• Ways to maintain beautiful landscaping while reducing water use;
• Access to local landscaping resources and information;
• Information on TDPUD rebates and water savings programs; and
• Introduction to California's new water conservation regulations.
To learn more, go to www.tdpud.org/savewater.
Staff continue to promote the revamped District website (www.tdpud.org) and address
any punch list items or opportunities to improve from the recent launch. Any feedback
on the new website or opportunities to improve are welcome.
Strategic Affairs:
District staff are working on the annual Wildfire Mitigation Plan update to be considered
for approval by the District's Board at an upcoming meeting and submitted to the
Wildfire Safety Advisory Board (WSAB) by October 2, 2026. The District has been
working closely with WSAB staff and Board over the years to educate them on utility
wildfire mitigation and the District's unique challenges and solutions.
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As part of this ongoing relationship, WSAB staff have asked the District to host WSAB
staff and Board members for a presentation and tour on Tuesday, September 1, 2026
from 1 pm —4pm. This event will include a presentation by the District on our wildfire
mitigation programs, a mini weekly wildfire risk briefing from our consultant CloudFire,
and a panel of key partners who support the District's wildfire mitigation and safety
efforts (NV Energy, Truckee Fire, and CALFIRE). District staff will then conduct a field
tour to view the programs and technologies presented earlier.
District staff continue to engage in Sacramento and Washington, D.C. on key energy
and water issues. At the State level, the State Water Resources Control Board is
moving towards adoption of the Wildfire General Order on August 19 with a special
meeting with the electric utility sector on August 6 to go over the most recent changes.
While this regulatory process has been greatly improved over the last two years, the
regulation still adds new requirements on some of the District's wildfire mitigation
projects.
The California Air Resources Board (CARB) Advanced Clean Fleets (ACF) Regulation
continues to move towards adoption but remains very problematic, especially since
CARB staff included public agency contracts with private fleets in the last version.
CARB is up against a one-year deadline with no obvious path to proceed. Staff continue
to work with the District's joint action partners to try and get a reasonable outcome.
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TRUCKEE DONNER AGENDA ITEM #8
PUBLIC UTILITY DISTRICT
MEETING DATE: August 5, 2026
TO: Board of Directors
FROM: Scott Crow, Assistant General Manager/CIO
SUBJECT: Consideration of a Contract with DLT Solutions for Software Support
APPROVED BY.
Brian C. Wright, General Manager
RECOMMENDATION:
Authorize the General Manager to approve the purchase of multiple software support
contracts and associated documents from the single vendor, DLT Solutions, using a
joint procurement process for an amount not to exceed $30,000 for FY2026.
BACKGROUND:
The District utilizes multiple software applications across the Electric and Water utilities
that, while functionally distinct, are all procured from the same vendor. The Electric and
Water departments both rely on AutoCAD for engineering design work and the Water
department separately uses InfoWater for water system modeling. These products
have been purchased at different times, by different departments, under separate
quotes, each with its own expiration date.
ANALYSIS AND BODY:
Electric and Water engineering both utilize the same computer-aided design software
application used for creating precise, detailed technical drawings and models. The
Water Department also utilizes an additional application for hydraulic modeling,
simulation, and analysis of water distribution systems that acts as an extension of the
District GIS platform.
Although each individual software purchase falls below the threshold requiring Board
authorization, the cumulative annual expenditure with this vendor exceeds that limit and
therefore necessitates Board approval.
DLT Solutions competitively bids on these purchases as part of the California Multiple
Award Schedule (CMAS) and other State Leveraged Procurement Agreements (LPA)
that are found at the California eProcure government website. CMAS and other LPAs
are administered by the California Department of General Services and offer a wide
variety of commodities, non-IT services, and IT products and services at prices which
have been assessed to be fair, reasonable, and competitive.
Section 3.08.060 of District Code allows the District to "purchase materials, equipment,
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supplies, information technology products and services through the State of California
procurement program and jointly with other public agencies in accordance with the
following procedures."
GOALS AND OBJECTIVES:
District Code 1 .05.020 Objectives:
1. Responsibly serve the public.
6. Manage the District in an effective, efficient and fiscally responsible manner.
District Code 1 .05.030 Goals:
1. Manage for Financial Stability and Resiliency
FISCAL IMPACT:
This cost is included in the FY2026 budget from GL expense account number
1/2.9.920.00.483 (IT Licensing, Maintenance, & Support). Year to date, June 2026,
actual expense incurred for this GL is $291,612, with a remaining balance of
$183,388. The FY25 forecast, including this agenda item, is $475,000, on budget.
ATTACHMENTS:
None
Page 2 of 2
Page 22 of 118
TRUCKEE DON N ER AGENDA ITEM #9
PUBLIC UTILITY DISTRICT
MEETING DATE: August 5, 2026
TO: Board of Directors
FROM: Melanie Rives, Finance & Accounting Manager
Michael Salmon, Chief Financial Officer
SUBJECT: Treasurer's Report, August 2026
APPROVED BY:
Brian C. Wright, General Manager
RECOMMENDATION:
Consider Approval of the Treasurer's Report for August 2026 including:
a. Fund Balances for the Month of May 2026
b. Disbursements for the Month of June 2026
BACKGROUND:
ANALYSIS AND BODY:
GOALS AND OBJECTIVES:
FISCAL IMPACT:
ATTACHMENTS:
1. 2026-08 Treasurer's Report
Page 1 of 1
Page 23 of 118
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
TREASURER'S REPORT
August 5, 2026
Fund Balances for the Month May 31, 2026
And
Disbursements for the Month June 30, 2026
(includes Government Code section 53065.5 items)
Page 1 of 15
Page 24 of 118
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
Summary report of fund balances for the month ending May 31, 2026 and disbursements
for June 2026.
1) REQUEST FOR APPROVAL OF DISBURSEMENTS and Check Summary
The attached listing of checks and ACH payments issued during June 2026 total $5,626,715.62
in disbursements.
2) EMPLOYEE REIMBURSEMENT FOR INDIVIDUAL CHARGES
Per Government Code 53065.5:
Each special district, as defined by subdivision (a) of Section 56036, shall, at least annually, disclose any
reimbursement paid by the district within the immediately preceding fiscal year of at least one hundred
dollars ($100) for each individual charge for services or product received. "Individual charge" includes,
but is not limited to, one meal, lodging for one day, transportation, or a registration fee paid to any
employee or member of the governing body of the district. The disclosure requirement shall be fulfilled by
including the reimbursement information in a document published or printed at least annually by a date
determined by that district and shall be made available for public inspection.
The Disbursements listing referenced in 1) includes above subject reimbursements information, as
applicable.
3) STATEMENT OF GENERAL FUND:
As of May 31, 2026 the balance in the General Fund was $20,660,765 (Electric $11,418,960 and
Water $9,241,805).
4) FUNDS STATUS REPORT:
The total of all funds held in cash and on deposit with US Bank, the Local Agency Investment
Fund, Placer County Investment Fund, Utah Public Treasurers' Investment Fund, California
CLASS, BNY and TVI Investments as of May 31, 2026 was $69,021,975 ($49,259,885 Electric
and $19,762,091 Water).
5) INVESTMENT STATUS REPORT:
The majority of the District's investments are in California's Local Agency Investment Fund (LAIF),
Utah Public Treasurers' Investment Fund (UPTIF), California CLASS, and the Placer County
Investment Fund (PCIF). The earnings rates for the last 13 months were:
LAIF PCIF UPTIF 1 YR T-BILL TVI CLASS
May 2025 4.27% 3.88% 4.47% 3.95% 0.55% 4.35%
June 2025 4.27% 3.90% 4.48% 3.95% 0.55% 4.34%
July 2025 4.26% 3.97% 4.47% 3.94% 0.55% 4.34%
August 2025 4.25% 3.86% 4.47% 3.70% 0.55% 4.33%
September 2025 4.21% 3.88% 4.38% 3.53% 0.55% 4.27%
October 2025 4.15% 3.76% 4.27% 3.56% 0.55% 4.19%
November 2025 4.10% 3.91% 4.13% 3.47% 0.55% 4.04%
December 2025 4.03% 3.77% 4.01% 3.35% 0.55% 3.88%
January 2026 3.93% 3.80% 3.86% 3.35% 0.55% 3.78%
February 2026 3.87% 3.99% 3.86% 3.35% 0.55% 3.74%
March 2026 3.83% 3.81% 3.86% 3.53% 0.55% 3.70%
April 2026 3.81% 3.89% 3.86% 3.57% 0.55% 3.69%
May 2026 3.81% 3.80% 3.86% 3.64% 0.55% 3.70%
Page 2 of 15
Page 25 of 118
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
Request for Approval of Disbursements
The disbursements of the Truckee Donner Public Utility District for the month of June 2026
totaled $5,626,715.62. A listing of those disbursements is attached.
DISBURSEMENTS METRICS (excludes Payroll):
Accounts Payable (A/P) Metrics
$ A/P Disbursements
8,000,000.00
7,000,000.00
6,000,000.00
5,000,000.00 —
4,000,000.00 1 oil
3,000,000.00
2,000,000.00 —
1,000,000.00
0.00 —
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
■2022 ■2023 ■2024 ■2025 2026
# A/P Payments Issued
350
300 I 250 —
200
150
100
50
0 —
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
■2022 ■2023 ■2024 ■2025 2026
# A/P I nvoices Vouchered
1,000 —
800
600 — —
400
200
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
■2022 ■2023 ■2024 ■2025 2026
Page 3 of 15
Page 26 of 118
Truckee Donner Public Utility District
Check Register CA
June 2026 Gov.Code
53605.5
Checkrrran Date Type Vendor Vendor Name Item Reference Amount
6631 6/1/2026 WIRE 10737 US BANK GOVERNMENT SERVICES CREDIT CARD CHARGES $ 27,306.30
6628 6/3/2026 WIRE 1359 CALPERS OPEB-CERBT MONTHLY CONTRIBUTION 11,417.00
6617 6/4/2026 PL PL PAYROLL PAYROLL DIRECT DEPOSIT 278,521.66
6618 6/4/2026 WIRE 3824 MISSIONSQUARE 457/403A CONTRIBUTIONS PPE OS/29/2026 43,060.01
6619 6/4/2026 WIRE 11233 CALPERS PENSION 80,049.71
6620 6/4/2026 WIRE 540 CALPERS 457 DEFERRED COMP PRGM CALPERS 457 CONTRIBUTIONS 28,906.01
6621 6/4/2026 WIRE 7310 INTERNAL REVENUE SERVICE FEDERAL/FICA WITHHOLDING PPE 05/29/2026 144,472.10
6622 6/4/2026 WIRE 905 HEALTHEQUITY INC. EMPLOYEE HSA CONTRIBUTIONS PPE 05/29/26 1,267.81
6623 6/4/2026 WIRE 3094 EMPLOYMENT DEV DEPT SDI/STATE WITHHOLDING PPE 05/29/2026 32,902.55
6626 6/4/2026 WIRE 10360 AFLAC EMPLOYEE PAID INSURANCE 1,232.32
50415 6/4/2026 DD 1537 AMAZON CAPITAL SERVICES,INC COMMUNITY RELATIONS 27.10
50416 6/4/2026 DD 134 ANIXTER INC. INVENTORY 80,717.62
50417 6/4/2026 DD 9085 EMPLOYEE VISION REIMBURSEMENT 1,286.92
50418 6/4/2026 DD 11443 AUTOGLASS/MOTORSPORTS EXPRESS-TRUCKEE REPAIRS&MAINTENANCE 731.50
50419 6/4/2026 DD 2257 BAKER TILLY US,LLP PROFESSIONAL SERVICES:AUDIT 3,717.00
50420 6/4/2026 DD 9095 EMPLOYEE VISION REIMBURSEMENT 355.00
50421 6/4/2026 DD 10367 CCMEDIA PUBLISHING,LLC. MARKETING 925.00
50422 6/4/2026 DD 577 COOPERATIVE RESPONSE CENTER INC. ANSWERING SERVICE 3,409.71
50423 6/4/2026 DD 524 DE LAGE LANDEN OPERATIONAL SERVICES LLC XEROX COPIER LEASE 2,702.29
50424 6/4/2026 DD 640 EMPLOYER LYNX INC. PERSONNEL EXPENSES 131.00
50425 6/4/2026 DD 10650 EUROFINS EATON ANALYTICAL INC. WATER SAMPLE ANALYSIS 1,399.20
50426 6/4/2026 DD 5840 FERGUSON ENTERPRISES INC MATERIALS&SERVICES 5,614.89
50427 6/4/2026 DD 2254 FULL HEART DESIGN PROFESSIONAL SERVICES:MARKETING 4,950.00
50428 6/4/2026 DD 3349 GLOBALRENTALCOINC RENTAL VEHICLE 4,245.65
50429 6/4/2026 DD 10257 GIVES LLC TOOLS 245.25
50430 6/4/2026 DD 3480 GRAINGER INC. MATERIALS&SERVICES 908.10
50431 6/4/2026 DD 1577 HUNT&SONS,LLC FUEL/OIL FOR VEHICLES 9,419.93
50432 6/4/2026 DD 3820 I BEW LOCAL 1245 UNI0N DUES JUNE 2026 EMPLOYEE C0NT. 7,282.14
50433 6/4/2026 DD 1305 JW WELDING SUPPLIES&TOOLS MATERIALS&SERVICES 348.65
50434 6/4/2026 DD 1149 LOOMIS BANKING CHARGES 1,111.01
50435 6/4/2026 DD 4720 MOUNTAIN HARDWARE AND SPORTS MATERIALS&SERVICES 67.69
50436 6/4/2026 DD 5130 NCPA MEMBERSHIP DUES 9,151.00
50437 6/4/2026 DD 6403 NEVADA POWER COMPANY PURCHASED POWER-SPPC&NEVADA POWER 17,275.80
50438 6/4/2026 DD 494 NVS,INC. VARIOUS PROJECTS 107,843.75
50439 6/4/2026 DD 775 ONLINE INFORMATION SERVICES CREDIT CHECK SERVICES 233.15
50440 6/4/2026 DD 10455 OSMOSE UTILITIES SERVICES INC. LICENSING,MAINTENANCE&SUPPORT 3,990.00
50441 6/4/2026 DD 9924 RYAN PURSEL* EMPLOYEE DEVELOPMENT 276.00
50442 6/4/2026 DD 419 QCS LLC BUILDING MAINTENANCE 15,540.00
50443 6/4/2026 DD 1638 ROAD SAFETY INC. NORTHWOODS REBUILD-A44 TO SNOWPEAK 147,326.50
50444 6/4/2026 DD 1371 RUPPERT,INC. 2026 PIPELINE REHABILITATION 520,765.56
50445 6/4/2026 DD 1606 SAAS E SOLUTIONS,LLC PROFESSIONAL SERVICES:PROGRAM DELIVERY 6,650.00
50446 6/4/2026 DD 3826 STONE'S COUNTRYTIRE TIRES 4,625.46
50447 6/4/2026 DD 7313 TAHOE SUPPLY COMPANY FACILITY SUPPLIES 256.87
50448 6/4/2026 DD 26 THE BANK OF NEW YORK MELLON DEBT PAYMENTS MONTHLY FUNDINGS(3 COPS) 212,078.99
50449 6/4/2026 DD 7176 TRANSWORLD SYSTEMS INC COLLECTION SERVICES 241.59
50450 6/4/2026 DD 1176 TRUCKEE FAMILY EYECARE OPTOMETRY,INC VISION REIMBURSEMENT 1,078.00
50451 6/4/2026 DD 1435 TRUCKEE TAHOE WORKFORCE HOUSING AGENCY PROFESSIONAL SVCS:WORKFORCE HOUSING 27,798.00
50452 6/4/2026 DD 10584 UAMPS PURCHASED POWER-LAMPS 832,401.27
50453 6/4/2026 DD 10380 ULINE FIELD SUPPLIES 242.10
50454 6/4/2026 DD 1538 USA FLEET SOLUTIONS MISC PARTS&SUPPLIES 1,461.00
50455 6/4/2026 DD 1649 VIP POWERLINE,CORP NORTHWOODS REBUILD-SNOWPEAKTO A59 61,675.00
50456 6/4/2026 DD 630 WESTERN AREA POWER ADMINISTRATION ENVIRONMENTAL COMPLIANCE FEES 6,399.61
50457 6/4/2026 DD 816 WESTERN ENVIRONMENTAL TESTING WATER SAMPLE ANALYSIS 1,295.30
50458 6/4/2026 DD 7820 WESTERN NEVADA SUPPLY CO MATERIALS&SERVICES 109.48
50459 6/4/2026 DD 60 XEROX BUSINESS SOLUTIONS XEROX COPIER LEASE 58.67
50460 6/4/2026 DD 9948 EMPLOYEE VISION REIMBURSEMENT 275.47
137128 6/4/2026 CHK 657 AT&T COMMUNICATIONS 477.32
137129 6/4/2026 CHK 99999 EUGENE BOYER CUSTOMER REFUND-CLOSED ACCOUNT 164.00
137130 6/4/2026 CHK 99999 SEAN BROWN CUSTOMER REFUND-CLOSED ACCOUNT 523.91
137131 6/4/2026 CHK 99999 ANDREW BUCKLEY CUSTOMER REFUND-CLOSED ACCOUNT 383.84
137132 6/4/2026 CHK 747 CAL FIRE MATERIALS&SERVICES 1,323.50
137133 6/4/2026 CHK 1073 CLEAN MACHINE REPAIRS&MAINTENANCE 700.00
137134 6/4/2026 CHK 9231 KRIS CULLEN MATERIALS&SERVICES 11.29
137135 6/4/2026 CHK 5661 DOORKING,INC BUILDING MAINTENANCE 49.95
137136 6/4/2026 CHK 193 EASTERN REGIONAL LANDFILL LANDFILL CHARGES 624.40
137137 6/4/2026 CHK 348 EDGES ELECTRICAL GROUP MARTIS VALLEY SUBSTATION MODERNIZATION 7,427.01
137138 6/4/2026 CHK 186 GRANITE CONSTRUCTION COMPANY MATERIALS&SERVICES 875.76
137139 6/4/2026 CHK 1352 INSTRUMENT TECHNOLOGY CORPORATION MATERIALS&SERVICES 5,110.50
137140 6/4/2026 CHK 1067 LAKESIDE PAVING&SEALING CONTRACT SVCS:PAVING/SLURRY 31,416.25
137141 6/4/2026 CHK 6401 LIBERTY UTILITIES ELECTRIC FOR PUMP STATION 1,190.76
137142 6/4/2026 CHK 44444 JODIE LITSTER INCENTIVES-FLOOR INSULATION 990.50
137143 6/4/2026 CHK 9665 EMPLOYEE VISION REIMBURSEMENT 91.00
137144 6/4/2026 CHK 5151 NRECA JUNE 2026 INSURANCE 16,347.56
137145 6/4/2026 CHK 5150 NRECA GROUP BENEFITS TRUST JUNE 2026 INSURANCE 247,133.00
137146 6/4/2026 CHK 5222 ODP BUSINESS SOLUTIONS LLC OFFICE SUPPLIES 579.31
137147 6/4/2026 CHK 1540 P31 ENTERPRISES CONTRACT SERVICES:ROW TREE CLEARING 29,703.50
137148 6/4/2026 CHK 5912 RESOURCE DEVELOPMENT COMPANY MATERIALS&SERVICES 2,459.42
137149 6/4/2026 CHK 999 JON ROSENSON REFUND CONFAC FEES 3,791.00
137150 6/4/2026 CHK 10761 SOUTHWEST GAS CORP. UTILITIES:NATURAL GAS 1,344.32
137151 6/4/2026 CHK 6920 TAHOE TRUCKEE SIERRA DISPOSAL LANDFILL CHARGES 2,513.86
137152 6/4/2026 CHK 10024 TRUCKEE DONNER RECREATION AND PARK DIST CHARGING COMMUNITIES FORWARD 500.00
137153 6/4/2026 CHK 99999 TINA VERDOIA CUSTOMER REFUND-CLOSED ACCOUNT 259.56
137154 6/4/2026 CHK 526 WESTERN INDUSTRIAL PARTS INC. MATERIALS&SERVICES 33.36
137155 6/4/2026 CHK 5643 ZORO TOOLS,INC SAFETY SUPPLIES 809.36
6624 6/8/2026 WIRE 5151 NRECA HEALTH 125 ADMINISTRATIVE FEES 480.00
6627 6/9/2026 WIRE 6731 CALIFORNIA DEPARTMENT OF TAX AND FEE USE TAX PAYABLE 38.00
Page l of Page 4 of 15
Page 27 of 118
Truckee Donner Public Utility District
Check Register CA
June 2026 Gov.Code
53605.5
Check/Tran Date Type Vendor Vendor Name Item Reference Amount
50461 6/11/2026 DD 1531 ADV RELINE SERVICE INC 2026 PIPELINE REHABILITATION 2,334.00
50462 6/11/2026 DD 1537 AMAZON CAPITAL SERVICES,INC OFFICE SUPPLIES 601.83
50463 6/11/2026 DD 134 ANIXTER INC. INVENTORY 329,772.69
50464 6/11/2026 DD 515 BRAGG CRANE SERVICE POLE CHANGE OUTS 1,754.50
50465 6/11/2026 DD 1489 CAROLLO ENGINEERS DONNER TRAILTANK#2 REHAB 8,091.00
50466 6/11/2026 DD 1629 CLARKS COMMERCIAL CLEANING LLC BUILDING MAINTENANCE 5,405.00
50467 6/11/2026 DD 1624 CLOUDFIRE INC PROFESSIONAL SERVICES:OTHER 3,000.00
50468 6/11/2026 DD 2263 EMPIRE SOUTHWEST,LLC. REPAIRS&MAINTENANCE 22.12
50469 6/11/2026 DD 10650 EUROFINS EATON ANALYTICAL INC. WATER SAMPLE ANALYSIS 876.16
50470 6/11/2026 DD 1484 FUENTES CONSULTING LLC SAFETY MEETING 7,136.59
50471 6/11/2026 DD 3340 GENERAL PACIFIC INC MATERIALS&SERVICES 625.66
50472 6/11/2026 DD 3349 GLOBALRENTALCOINC RENTAL VEHICLE 3,755.01
50473 6/11/2026 DD 9654 JESSE LEDESMA* EMPLOYEE DEVELOPMENT 1,200.00
50474 6/11/2026 DD 1099 MOANA NURSERY PROFESSIONAL SERVICES:OTHER 325.00
50475 6/11/2026 DD 4720 MOUNTAIN HARDWARE AND SPORTS MATERIALS&SERVICES 94.19
50476 6/11/2026 DD 289 NISC MAY 2026 PRINT SERVICES 22,431.55
50477 6/11/2026 DD 970 NORTHERN CALIFORNIA JOINT POLE ASSN MEMBERSHIP DUES 15.55
50478 6/11/2026 DD 494 NVS,INC. VARIOUS PROJECTS 7,892.30
50479 6/11/2026 DD 820 ONESOURCE SUPPLYSOLUTIONS INVENTORY 437,213.61
50480 6/11/2026 DD 9504397 PACE SUPPLY MATERIALS&SERVICES 758.42
50481 6/11/2026 DD 5450 PDM STEEL SERVICE CENTERS REPAIRS&MAINTENANCE 293.35
50482 6/11/2026 DD 5730 PORTER SIMON LEGAL SERVICES 8,267.25
50483 6/11/2026 DD 1490 PROJECT ENERGY SAVERS,LLC PRGM DLVRY:DIRECT NON-INCNT 426.76
50484 6/11/2026 DD 552 RK CONTRACTORS INC. PACIFIC CREST COMMONS-55 HOUSING UNITS 61,463.00
50485 6/11/2026 DD 1638 ROAD SAFETY INC. NORTHWOODS REBUILD-SNOWPEAK TO A59 18,610.00
50486 6/11/2026 DD 1554 S&P GLOBAL RATINGS PROFESSIONAL SERVICES:OTHER 5,700.00
50487 6/11/2026 DD 9951 JILLIAN STEWARD* MEETING EXPENSES 189.07
50488 6/11/2026 DD 1357 SWIFT COMMUNICATIONS OF CALIFORNIA GENERAL ADVERTISEMENT 238.00
50489 6/11/2026 DD 1176 TRUCKEE FAMILY EYECARE OPTOMETRY,INC VISION REIMBURSEMENT 136.00
50490 6/11/2026 DD 7300 TRUCKEE RENTS INC MATERIALS&SERVICES 162.69
50491 6/11/2026 DD 1286 TYNDALE COMPANY INC EMPLOYEE UNIFORM 137.25
50492 6/11/2026 DD 2236 UNIFIRST EMPLOYEE UNIFORM CLEANING SERVICES 1,129.57
50493 6/11/2026 DD 1649 VIP POWERLINE,CORP NORTHWOODS REBUILD-SNOWPEAK TO A59 102,670.00
50494 6/11/2026 DD 320 W&TGRAPHIX SCREEN PRINTING& EMPLOYEE UNIFORM 40.88
50495 6/11/2026 DD 934 WEST COAST PAVING INC 2026 ASPHALT REPLACEMENT 36,670.00
50496 6/11/2026 DD 816 WESTERN ENVIRONMENTAL TESTING WATER SAMPLE ANALYSIS 615.00
50497 6/11/2026 DD 7820 WESTERN NEVADA SUPPLY CO MATERIALS&SERVICES 119.90
50498 6/11/2026 DD 1664 YOURMEMBERSHIP.COM,INC. PERSONNEL EXPENSES 549.00
137156 6/11/2026 CHK 657 AT&T COMMUNICATIONS 3,385.00
137157 6/11/2026 CHK 10489 CORELOGIC INFORMATION SOLUTIONS INC LICENSING,MAINTENANCE&SUPPORT 570.05
137158 6/11/2026 CHK 193 EASTERN REGIONAL LANDFILL LANDFILL CHARGES 16.90
137159 6/11/2026 CHK 348 EDGES ELECTRICAL GROUP MARTIS VALLEY SUBSTATION MODERNIZATION 837.00
137160 6/11/2026 CHK 99999 ESTATE OF NANCY D'AMICO CUSTOMER REFUND-CLOSED ACCOUNT 778.89
137161 6/11/2026 CHK 10932 J&L FOOD MART&CARWASH REPAIRS&MAINTENANCE 40.00
137162 6/11/2026 CHK 1067 LAKESIDE PAVING&SEALING CONTRACT SVCS:PAVING/SLURRY 18,840.00
137163 6/11/2026 CHK 9665 JOSHUA LOUBET EMPLOYEE DEVELOPMENT 48.28
137164 6/11/2026 CHK 99999 MR KELLEY M LUCHS CUSTOMER REFUND-CLOSED ACCOUNT 175.56
137165 6/11/2026 CHK 99999 JOHN MCCORMACK CUSTOMER REFUND-CLOSED ACCOUNT 46.49
137166 6/11/2026 CHK 99999 MRJOHANNON OLSON CUSTOMER REFUND-CLOSED ACCOUNT 170.29
137167 6/11/2026 CHK 1540 P31 ENTERPRISES CONTRACT SERVICES:ROW TREE CLEARING 51,470.95
137168 6/11/2026 CHK 9928 KOLBY SILKWOOD* EMPLOYEE DEVELOPMENT 1,200.00
137169 6/11/2026 CHK 669 STATE WATER RESOURCES CONTROL BOARD T3 RENEWAL-J.LEONARD 55.00
137170 6/11/2026 CHK 6920 TAHOE TRUCKEE SIERRA DISPOSAL LANDFILL CHARGES 1,553.82
137171 6/11/2026 CHK 99999 MS MIRACLE M WOOTTEN CUSTOMER REFUND-CLOSED ACCOUNT 132.34
6630 6/18/2026 PL PL PAYROLL PAYROLL DIRECT DEPOSIT 292,794.11
6632 6/18/2026 WIRE 3824 MISSIONSQUARE 457/403A CONTRIBUTIONS PPE 06/12/2026 43,240.79
6633 6/18/2026 WIRE 11233 CALPERS PENSION 80,670.83
6634 6/18/2026 WIRE 540 CALPERS 457 DEFERRED COMP PRGM CALPERS 457 CONTRIBUTIONS 29,090.66
6635 6/18/2026 WIRE 7310 INTERNAL REVENUE SERVICE FEDERAL/FICA WITHHOLDING PPE 06/12/2026 153,604.61
6636 6/18/2026 WIRE 905 HEALTHEQUITY INC. EMPLOYEE HSA CONTRIBUTIONS PPE 06/12/26 1,267.81
6637 6/18/2026 WIRE 3094 EMPLOYMENT DEV DEPT SDI/STATE WITHHOLDING PPE 06/12/2026 35,644.71
50579 6/18/2026 DD 1537 AMAZON CAPITAL SERVICES,INC EMPLOYEE RELATIONS&WELLNESS PROGRAM 3,503.30
50580 6/18/2026 DD 9086 EMPLOYEE VISION REIMBURSEMENT 331.96
50581 6/18/2026 DD 358 CALIFORNIA SURVEYING DRAFTING SUPPLY INC OFFICE SUPPLIES 431.55
50582 6/18/2026 DD 9203 EMPLOYEE VISION REIMBURSEMENT 500.00
50583 6/18/2026 DD 1251 CONSTRUCTION MATERIALS ENGINEERS,INC. VARIOUS PROJECTS 38,075.00
50584 6/18/2026 DD 1432 DOWL,LLC MARTIS WOODS PUMP STATION REPLACEMENT 411.25
50585 6/18/2026 DD 2263 EMPIRE SOUTHWEST,LLC. REPAIRS&MAINTENANCE 1,326.80
50586 6/18/2026 DD 10650 EUROFINS EATON ANALYTICAL INC. WATER SAMPLE ANALYSIS 2,510.01
50587 6/18/2026 DD 9360 JAMES M FLOWERS* MEETING EXPENSES 161.50
50588 6/18/2026 DD 1484 FUENTES CONSULTING LLC SAFETY MEETING 5,102.48
50589 6/18/2026 DD 3340 GENERAL PACIFIC INC MATERIALS&SERVICES 1,081.28
50590 6/18/2026 DD 3480 GRAINGER INC. MATERIALS&SERVICES 36.36
50591 6/18/2026 DD 1577 HUNT&SONS,LLC FUEL/OIL FOR VEHICLES 12,501.48
50592 6/18/2026 DD 4720 MOUNTAIN HARDWARE AND SPORTS REPAIRS&MAINTENANCE 75.22
50593 6/18/2026 DD 1419 MUNICIPAL MAINTENANCE EQUIPMENT REPAIRS&MAINTENANCE 815.67
50594 6/18/2026 DD 161 NEW PIG CORPORATION MATERIALS&SERVICES 632.59
50595 6/18/2026 DD 1079 O'REILLY AUTO PARTS REPAIRS&MAINTENANCE 184.53
50596 6/18/2026 DD 820 ONESOURCE SUPPLY SOLUTIONS INVENTORY 30,012.72
50597 6/18/2026 DD 9915 RONALD PALMER* MEETING EXPENSES 150.62
50598 6/18/2026 DD 1638 ROAD SAFETY INC. NORTHWOODS REBUILD-SNOWPEAKTO A59 28,145.00
50599 6/18/2026 DD 1371 RUPPERT,INC. SRIP-FIBER 205,205.80
50600 6/18/2026 DD 9944 EMPLOYEE VISION REIMBURSEMENT 341.65
50601 6/18/2026 DD 349 STRADLING YOCCA CARLSON&RAUTH P.C. OG&GC MELLO ROOS ADMIN COSTS 1,238.00
50602 6/18/2026 DD 1176 TRUCKEE FAMILY EYECARE OPTOMETRY,INC VISION REIMBURSEMENT 1,189.00
50603 6/18/2026 DD 1286 TYNDALE COMPANY INC EMPLOYEE UNIFORM 2,339.17
Paget of Page 5 of 15
Page 28 of 118
Truckee Donner Public Utility District
Check Register CA
June 2026 Gov.Code
53605.5
Check/Tran Date Type Vendor Vendor Name Item Reference Amount
50604 6/18/2026 DD 2236 UNIFIRST EMPLOYEE UNIFORM CLEANING SERVICES 306.48
50605 6/18/2026 DD 7380 UNITED PARCEL SERVICE UPS CHARGES 285.39
50606 6/18/2026 DD 643 UNITED SITE SERVICES OF NEVADA NORTHWOODS REBUILD 579.29
50607 6/18/2026 DD 1649 VIP POWERLINE,CORP NORTHWOODS REBUILD-SNOWPEAKTO A59 89,870.00
50608 6/18/2026 DD 1664 YOURMEMBERSHIP.COM,INC. PERSONNEL EXPENSES 1,098.00
137172 6/18/2026 CHK 657 AT&T COMMUNICATIONS 769.23
137173 6/18/2026 CHK 1527 AT&T MOBILITY CELL PHONE CHARGES 3,386.04
137174 6/18/2026 CHK 99999 JAIMEE BALDWIN CUSTOMER REFUND-CLOSED ACCOUNT 1.82
137175 6/18/2026 CHK 1073 CLEAN MACHINE REPAIRS&MAINTENANCE 700.00
137176 6/18/2026 CHK 1415 CRISIS INTERVENTION SERVICES PROFESSIONAL SERVICES:PROGRAM DELIVERY 3,743.75
137177 6/18/2026 CHK 99999 HARLAND EEARLS CUSTOMER REFUND-CLOSED ACCOUNT 49.51
137178 6/18/2026 CHK 348 EDGES ELECTRICAL GROUP INVENTORY 52.05
137179 6/18/2026 CHK 99999 ALVARO MURO GONZALEZ CUSTOMER REFUND-CLOSED ACCOUNT 24.23
137180 6/18/2026 CHK 1540 P31 ENTERPRISES CONTRACT SERVICES:ROW TREE CLEARING 40,601.68
137181 6/18/2026 CHK 99999 CARRIEC PARKS CUSTOMER REFUND-CLOSED ACCOUNT 77.17
137182 6/18/2026 CHK 10101 PITNEY BOWES OFFICE SUPPLIES 262.26
137183 6/18/2026 CHK 322 POLLARDWATER MATERIALS&SERVICES 319.27
137184 6/18/2026 CHK 99999 NATHAN SAYRE CUSTOMER REFUND-CLOSED ACCOUNT 173.47
137185 6/18/2026 CHK 7040 TEICHERT&SON INC CREDIT DE MATERIALS&SERVICES 7,026.09
137186 6/18/2026 CHK 7175 TRANSWORLD SYSTEMS INC COLLECTION SERVICES 24.74
137187 6/18/2026 CHK 99999 TORSTEN WENDL CUSTOMER REFUND-CLOSED ACCOUNT 390.80
137188 6/18/2026 CHK 526 WESTERN INDUSTRIAL PARTS INC. MATERIALS&SERVICES 352.16
50609 6/25/2026 DD 1537 AMAZON CAPITAL SERVICES,INC OFFICE SUPPLIES 45.55
50610 6/25/2026 DD 134 ANIXTER INC. INVENTORY 17,246.21
50611 6/25/2026 DD 358 CALIFORNIA SURVEYING DRAFTING SUPPLY INC OFFICE SUPPLIES 511.91
50612 6/25/2026 DD 5840 FERGUSON ENTERPRISES INC INVENTORY 22,340.70
50613 6/25/2026 DD 3480 GRAINGER INC. MATERIALS&SERVICES 625.06
50614 6/25/2026 DD 1667 MALTZ SALES COMPANY MATERIALS&SERVICES 1,840.75
50615 6/25/2026 DD 4720 MOUNTAIN HARDWARE AND SPORTS MATERIALS&SERVICES 79.86
50616 6/25/2026 DD 1079 O'REILLY AUTO PARTS REPAIRS&MAINTENANCE 45.29
50617 6/25/2026 DD 820 ONESOURCE SUPPLY SOLUTIONS INVENTORY 31,326.58
50618 6/25/2026 DD 1638 ROAD SAFETY INC. NORTHWOODS REBUILD-SNOWPEAK TO A59 21,883.50
50619 6/25/2026 DD 6155 SAFETY-KLEEN CORPORATION HAZARDOUS MATERIAL COMPLIANCE 199.75
50620 6/25/2026 DD 66045PIEGEL&MC DIARMID PROFESSIONAL SERVICES:FERC ISSUES 1,012.50
50621 6/25/2026 DD 6360 THATCHER COMPANY OF NEVADA,INC WATER QUALITY:TREATMENT 3,177.90
50622 6/25/2026 DD 155 THE BANK OF NEW YORK MELLON PROFESSIONAL SERVICES:OTHER 4,000.00
50623 6/25/2026 DD 712 TRUCKEE DONNER PUD PURCHASED POWER-STAMPEDE HYDRO GEN 33,951.22
50624 6/25/2026 DD 1528 UNISYS CORPORATION LICENSING,MAINTENANCE&SUPPORT 1,585.18
50625 6/25/2026 DD 1649 VIP POWERLINE,CORP NORTHWOODS REBUILD-SNOWPEAK TO A59 61,675.00
137189 6/25/2026 CHK 1507 ALESHIRE&WYNDER LLP PROFESSIONAL SERVICES:OTHER 10,723.75
137190 6/25/2026 CHK 657 AT&T COMMUNICATIONS 96.62
137191 6/25/2026 CHK 99999 MISS CARLIE BROWN CUSTOMER REFUND-CLOSED ACCOUNT 203.86
137192 6/25/2026 CHK 10203 DEPARTMENT OF INDUSTRIAL RELATIONS BUILDING MAINTENANCE 225.00
137193 6/25/2026 CHK 193 EASTERN REGIONAL LANDFILL LANDFILL CHARGES 11.50
137194 6/25/2026 CHK 348 EDGES ELECTRICAL GROUP MATERIALS&SERVICES 660.97
137195 6/25/2026 CHK 99999 CHRISTOPHER J HOLDEN CUSTOMER REFUND-CLOSED ACCOUNT 323.49
137196 6/25/2026 CHK 1477 IDEXX DISTRIBUTION,INC MATERIALS&SERVICES 394.11
137197 6/25/2026 CHK 5200 NORTHWEST PUBLIC POWER ASSOCIATION EMPLOYEE DEVELOPMENT 630.00
137198 6/25/2026 CHK 6273 SAILERS ENGINEERING INC SITZMARK PUMP STATION REPLACEMENT 12,819.00
137199 6/25/2026 CHK 835 SIERRA WATERSHED EDUCATION PARTNERSHIPS PROFESSIONAL SERVICES:PROGRAM DELIVERY 11,000.00
137200 6/25/2026 CHK 99999 MATIAS STEPHAN CUSTOMER REFUND-CLOSED ACCOUNT 19.91
137201 6/25/2026 CHK 682 VERIZON WIRELESS CELL PHONE CHARGES 175.16
224 $ 5,626,715.62
*Denotes employee reimbursement containing multiple Items with no Individual Item charge of$100 or greater.
Page 3of3 Page 6 of 15
Page 29 of 118
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
STATEMENT OF GENERAL FUND
Activity for the Month Ended 5/31/2026
Page 1 of 2
Electric Dept Water Dept Total
Balance in General Fund 4/30/2026 $11,395,313 $8,861,360 $20,256,674
Receipts:
Revenue received 4,509,064.10 $1,488,705 $5,997,769
Retired employees medical insurance 26,922 - 26,922
Record interest earned 26,277 3,427 29,704
Transfer from Vehicle Reserve 9,100 - 9,100
FF Funding&DL Surcharge Reimbursement for 2006 COP - 38,250 38,250
Cash clearing accounts(timing-prior month reversal) (116,700) - (116,700)
Cash clearing accounts(timing-current month) 185,412 - 185,412
Total Receipts $4,640,076 $1,530,382 $6,170,458
Disbursements:
Accounts payable/payroll disbursements $4,501,860 $1,075,875 $5,577,735
Distribute UPTIF interest 19,617 9,575 29,191
Restrict facilities fees 45,290 55,131 100,421
Restrict Donner Lake surcharge - 9,357 9,357
Section 125 benefit disbursement 35,752 - 35,752
Bank charges 13,910 - 13,910
Total Disbursements $4,616,429 $1,149,937 $5,766,366
Balance in General Fund 5/31/2026 $11,418,960 $9,241,805 $20,660,765
6/16/2026 11:02 AM
I:\Treasurers Repo rt\Statement of General Fund\2026\2026-05 GF
Page 7 of 15
Page 30 of 118
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
Funds Status Report
Activity for the Month Ended 5/31/2026
Page 2 of 2
Electric Dept Water Dept Total
Distribution of Operating Funds At Month-End:
Customer Services Operating Funds $2,400 $0 $2,400
Operating clearing accounts 185,412 - 185,412
U.S. Bank-General Fund 2,802,952 - 2,802,952
LAIF, UPTIF, PCIF, CLASS&TVI-General Fund 8,428,196 9,241,805 17,670,001
Total Operating Funds $11,418,960 $9,241,805 $20,660,765
Distribution of Designated&Restricted Funds at Month-End:
LAIF, UPTIF, PCIF,TVI &CLASS $37,686,920 $9,694,230 $47,381,151
UPTIF-Donner Lake Assessment District - 92,650 92,650
2015 COP Water Bonds, Principal Payment Fund - 469,686 469,686
2022 COP Issuance/Payment Fund 106,824 192,031 298,855
U S Bank-Donner Lake Assessment District 00-1 - 43,171 43,171
Total Designated&Restricted Funds $37,793,744 $10,491,768 $48,285,513
Total Market Adjustments 47,180 28,517 75,697
Total Funds Available $49,259,885 $19,762,091 $69,021,975
6/16/2026 11:02 AM
I:\Treasurers Repo rt\Statement of General Fund\2026\2026-05 GF
Page 8 of 15
Page 31 of 118
INVESTMENT STATUS REPORT
Activity for the Month Ended 5/31/2026
Balance Beg.Balance Month End Balance
%Current Month(%Last Month) 12/31/2025 4/30/2026 Activity 5/31/2026
ELECTRIC FUNDS
LOCAL AGENCY INVESTMENT FUND(LAIF)-3.81%(3.81%)
General Fund 1..136.1 $ 1,097,556 $ 5,237,900 $ (799,316) $ 4,438,584
Consolidate cash (412,830)
Redistribute for TVI maturity (386,486)
Capital Replacement Fund 1..136.41 9,659,626 9,843,873 - 9,843,873
Electric Rate Reserve Fund 1..136.35 510,640 520,371 - 520,371
AB 32 Cap&Trade Fund 1..136.58 341,584 348,090 - 348,090
Deferred Liabilites Reserve 1..136.42 2,369,514 2,414,691 - 2,414,691
LCFS Credits 1..136.59 117,132 1,016,408 - 1,016,408
Total LAIF Electric Investments 14,096,052 19,381,332 (799,316) 18,582,017
UTAH PUBLIC TREASURERS'INVESTMENT FUND(UPTIF)- 3.86%(3.86%)
General Fund 1..136.12 1,146,456 103,382 (75,749) 27,634
Distribute UPTIF interest (19,617)
Restrict facility fees (45,290)
Record monthly interest 330
TVI interest receivable (20,272)
Reimbursement from VR for vehicle rentals 9,100
Facilities Fees 1..136.9 388,734 427,426 46,654 474,079
Restrict facilites fees 45,290
Record monthly interest 1,363
Electric Rate Reserve Fund 1..136.45 2,007,961 2,188,113 13,737 2,201,850
Record monthly interest 6,980
Book transfer between funds 6,757
Capital Replacement Fund 1..136.46 532,775 542,395 15,245 557,639
Record monthly interest 1,730
TVI interest received 13,514
Electric Vehicle Reserve 1..136.13 1,843,672 2,708,726 (460) 2,708,266
Record monthly interest 8,640
Reserve transfer to GF (9,100)
Total UPTIF Electric Investments 5,919,597 5,970,041 (574) 5,969,468
PLACER COUNTY INVESTMENT FUND(PCIF)- 3.80%(3.89%)
Electric General Fund PC 1..136.49 507,597 514,092 1,644 515,736
Record monthly interest 1,644
Electric Rate Reserve Fund 1..136.47 1,596,394 1,616,813 5,167 1,621,980
Record monthly interest 5,167
Capital Replacement Fund 1..136.48 1,387,992 1,405,748 4,493 1,410,242
Record monthly interest 6,980
Total PCIF County Electric Investments 3,491,983 3,536,653 11,304 3,547,957
TVI INVESTMENTS- 0.55°%(0.55%)
Capital Replacement Fund 1..136.43 1,366,550 1,366,550 (386,486) 980,065
Record TVI maturity (386,486)
Electric Rate Reserve Fund 1..136.44 700,000 700,000 (193,243) 506,757
Record TVI maturity (193,243)
Total TVI Electric Investments 2,066,550 2,066,550 (579,728) 1,486,822
6/24/20269:44 AM Investments Status Report Page 9 of 15
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Page 32 of 118
INVESTMENT STATUS REPORT
Activity for the Month Ended 5/31/2026
Balance Beg.Balance Month End Balance
%Current Month(%Last Month) 12/31/2025 4/30/2026 Activity 5/31/2026
CLASS INVESTMENTS- 3.70%(3.69%)
General Fund 1..136.16 4,266,101 4,015,182 (568,939) 3,446,242
Record monthly interest 10,789
Redistribute for TVI maturity (579,728)
Electric Rate Reserve Fund 1..136.22 2,392,046 2,421,647 201,455 2,623,102
Redistribute for TVI maturity 193,243
Record monthly interest 8,212
Vehicle Reserve Fund 1..136.23 525,608 532,112 1,671 533,783
Record monthly interest 1,671
Capital Reserve Fund 1..136.24 9,391,939 9,508,164 417,560 9,925,724
Record monthly interest 31,074
Redistribute for TVI maturity 386,486
Total CLASS Electric Investments 16,575,693 16,477,106 51,747 16,528,852
Total Electric Investments $ 42,149,874 $ 47,431,683 $ (1,316,567) $ 46,115,116
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Page 33 of 118
INVESTMENT STATUS REPORT
Activity for the Month Ended 5/31/2026
Balance Beg.Balance Month End Balance
%Current Month(%Last Month) 12/31/2025 4/30/2026 Activity 5/31/2026
WATER FUNDS
LOCAL AGENCY INVESTMENT FUND(LAIF)-3.81%(3.81%)
General Fund 2..136.1 4,512,859 6,390,752 744,185 7,134,937
Consolidate cash 412,830
Restrict facility fees (55,131)
Redistribute for TVI maturity 386,486
Facilities Fees 2..136.90 1,407,058 1,567,275 55,131 1,622,406
Restrict facility fees 55,131
Capital Replacement Fund 2..136.41 4,155,814 4,218,277 - 4,218,277
Reserve funding @ budget
Total LAIF Water Investments 10,075,732 12,176,304 799,316 12,975,620
UTAH PUBLIC TREASURERS'INVESTMENT FUND(UPTIF)- 3.86%(3.86%)
General Fund 2..136.12 1,485,549 1,074,437 22,746 1,097,183
Transfer to DLAD surcharge (9,357)
Distribute UPTIF interest (9,575)
DL Surcharge Reimbursement for 2006 COP 8,333
FF Funding portion of 2006 COP 29,917
Record monthly interest 3,427
Facilities Fees 2..136.25 197,734 80,092 (29,661) 50,431
Record monthly interest 255
Transfer to GF for FF Funding portion of 2006 COP (29,917)
West River St.Assessment District 2..136.31 45,074 45,667 146 45,812
Record monthly interest 146
Prepaid Connection Fees 2..136.7 39,312 39,829 127 39,956
Record monthly interest 127
Transfer to GF-MW PR connections -
Donner Lake Assessment District Fund 2..136.84 91,158 92,356 295 92,650
Record monthly interest 295
Donner Lake Assessment District Surcharge Fund 2..136.61 247,713 254,919 1,837 256,755
DLAD surcharge collections 9,357
DL Surcharge reimbursement to GF for 2006 COP (8,333)
Record monthly interest 813
TSA SAD II Improvement Fund 2..136.85 21,745 22,030 70 22,101
Record monthly interest 70
Water Vehicle Reserve 2..136.13 503,750 1,028,599 3,281 1,031,880
Record monthly interest 3,281
Deferred Liabilites Reserve 2..136.42 125,787 127,440 407 127,847
Record monthly interest 407
Capital Replacement Fund 2..136.46 141,318 143,176 457 143,632
Record monthly interest 457
Total UPTIF Water Investments 2,899,140 2,908,543 (297) 2,908,246
PLACER COUNTY INVESTMENT FUND(PCIF)- 3.80%(3.89%)
Total PCIF Water Investments
TVI INVESTMENTS- 0.55%(0.55%)
Water General Fund TVI 2..136.15 1,396,171 1,396,171 (386,486) 1,009,686
Record TVI maturity (386,486)
Total TVI Water Investments 1,396,171 1,396,171 (386,486) 1,009,686
CLASS INVESTMENTS- 3.70%(3.69%)
Water Vehicle Reserve 2..136.24 2,102,432 2,128,449 6,684 2,135,134
Record monthly interest 6,684
Total CLASS Water Investments 2,102,432 2,128,449 6,684 2,135,134
Total Water Investments $ 16,473,474 $ 18,609,468 $ 419,218 $ 19,028,686
6/24/20269:44 AM Investments Status Report Page 11 of 15
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Page 34 of 118
INVESTMENT STATUS REPORT
Activity for the Month Ended 5/31/2026
Balance Beg.Balance Month End Balance
%Current Month(%Last Month) 12/31/2025 4/30/2026 Activity 5/31/2026
ELECTRIC&WATER INVESTMENTS,COMBINED TOTALS
Pre-Market Adjustments
Total LAIF Investments 48% 24,171,783 31,557,637 - 31,557,637
Total UPTIF Investments 14% 8,818,737 8,878,585 (871) 8,877,714
Total PCIF Investments 5% 3,491,983 3,536,653 11,304 3,547,957
Total TVlInvestments 4% 3,462,722 3,462,722 (966,214) 2,496,508
Total CLASS Investments 29% 18,678,124 18,605,555 58,431 18,663,986
Total Investments 100% Month End Bal.Mix $ 58,623,349 $ 66,041,152 $ (897,350) $ 65,143,802
Market Adjustments
Total LAIF Investments 52,730 52,730 - 52,730
Total UPTIF Investments 20,180 20,180 20,180
Total PCIF Investments 17,355 17,355 - 17,355
Total TVI Investments (17,366) (17,536) (43) (17,579)
Total CLASS Investments 3,011 3,011 3,011
Total Investments $ 75,910 $ 75,740 $ (43) $ 75,696
Post-Market Adjustments
Total LAIF Investments 49% 24,224,514 31,610,367 - 31,610,367
Total UPTIF Investments 14% 8,838,916 8,898,764 (871) 8,897,894
Total PCIF Investments 5% 3,509,338 3,554,008 11,304 3,565,312
Total TVlInvestments 4% 3,445,356 3,445,186 (966,257) 2,478,928
Total CLASS Investments 29% 18,681,135 18,608,566 58,431 18,666,997
Total Investments 100% Month End Bal.Mix $ 58,699,258 $ 66,116,891 $ (897,393) $ 65,219,498
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Page 35 of 118
TRUCKEE DONNER PUD
INVESTMENT BALANCES
as of May 31,2026
Placer County Utah Public California TVI Fidelity Mmkt Morgan Stanley Dreyfus BNY US Bank Cashl
LAIF Invest Fund Invest Fund CLASS Investments Govt 57 Treas Sec Port Treas Security Treas Cash Res Checking Cash Clearings Total
131.1
ELECTRIC FUNDS
General Fund $ 4,438,584 $ 515,736 $ 27,634 $ 3,446,242 $ $ $ $ $ $ 2,802,952 $ 187,812 $ 11,418,960
Facilities Fees - - 474,079 - - - 474,079
Rate Reserve Fund 520,371 1,621,980 2,201,850 2,623,102 506,757 7,474,060
Capital Reserve Fund 9,843,873 1,410,242 557,639 9,925,724 980,065 22,717,543
Deferred Liabilites Reserve/POB Fund 2,414,691 - - - - 2,414,691
Electric Vehicle Reserve Fund - 2,708,266 533,783 3,242,049
AB 32 Fund 348,090 - - 348,090
LCFS Credits 1,016,408 1,016,408
COP Project Fund - -
COP Issuance/Payment Fund - - - 106,824 106,824
Market Adjustments 30,741 17,355 13,546 2,692 17,153 47,180
Total Electric Investments 18,612,758 3,565,312 5,983,013 16,531,544 1,469,668 106,824 2,802,952 187,812 49,259,885
WATER FUNDS
General Fund $ 7,134,937 $ - $ 1,097,183 $ $ 1,009,686 $ $ $ $ $ $ 9,241,805
Facilities Fees 1,622,406 50,431 - 1,672,837
Capital Reserve Fund 4,218,277 143,632 2,135,134 6,497,043
2015 COP Funds - - - 469,686 469,686
West River St.Assessment District 45,812 - 45,812
Deferred Liabilites Reserve 127,847 127,847
Prepaid Connection Fees 39,956 39,956
DLAD Fund 92,650 43,171 135,821
DLAD Surcharge 256,755 - 256,755
TSA SAD II Improvement Fund 22,101 22,101
Water Vehicle Reserve 1,031,880 1,031,880
COP Issuance/Payment Fund - - - - 192,031 192,031
Market Adjustments 21,989 6,634 318 425 28,517
Total Water Investments 12,997,609 2,914,880 2,135,452 1,009,261 469,686 192,031 43,171 19,762,091
Electric and Water,subtotal 31,610,367 3,565,312 8,897,894 18,666,997 2,478,929 469,686 298,855 2,846,123 187,812 69,021,975
MELLO ROOS-OLD GREENWOOD - - - - - - 234,399 764,288 - - - 998,687
Total Mello Roos-Old Greenwood 234,399 764,288 998,687
MELLO ROOS-GRAY'S CROSSING 1,848,957 - - 2,052,201 3,901,158
Total Mello Roos-Gray's Crossing 1,848,957 2,052,201 3,901,158
Total Investments $ 33,459,324 $ 3,565,312 $ 8,897,894 $ 18,666,997 $ 2,478,929 $ 469,686 $ 234,399 $ 764,288 $ 2,351,056 $ 2,846,123 $ 187,812 $ 73,921,820
202604 Last Month End Balances 33,459,324 3,554,008 8,838,916 18,608,566 3,445,356 525,509 233,724 345,756 1,537,729 1,448,829 119,100 63,487,630
Change from last month - 11,304 58,977 58,431 (966,426) (55,823) 675 418,532 813,327 1,397,294 68,712 10,434,190
202505 PY Month End Balances 25,582,889 3,397,094 8,898,893 15,267,872 7,219,661 439,924 264,083 714,710 2,191,495 2,997,572 182,129 67,156,323
Change from PY Month 7,876,435 168,218 (1,000) 3,399,125 (4,740,732) 29,762 (29,684) 49,578 159,561 (151,449) 5,683 6,765,497
202512 PYE Balances 26,054,126 3,509,338 8,838,916 18,681,135 3,445,356 157,539 230,979 86 269,360 2,116,400 184,397 63,487,630
Change from PYE 7,405,198 55,975 58,977 (14,138) (966,426) 312,147 3,420 764,202 2,081,696 729,723 3,416 10,434,190
I:\Treasurers Report\2026\2026-08 Treasurer's ReportWll Imertm-202605 555
Page 13 of 15
Page 36 of 118
Ai&I., TRUCKEE DONNER May 2026
Public Utility District
Electric Utility - Key Reserve Balances
$ thousands
$24,000
$22,718
$19,000
$14,000
■ . ■ $11,419
$9,000
^ : V $7,474 ■
$4,000
r$0 ■
-$1,000 YE 2021 YE 2022 YE 2023 YE 2024 YE 2025 PY Same Last Current YE YE GOAL
Month Month Month FORECAST
■ Operating Reserve ■ Rate Reserve ■ Capital Reserve 2022 COP Project Funds
6/26/2026 2:06PM Page 14 of 15
0 FR Report Pack 2026 06 MFS Sec A(3.4) Page 37 of 118
TRUCKEE DONNER May 2026
Public Utility District Y
Water Utility - Key Reserve Balances
$ thousands
$14,000
$12,000
$10,000
■ ■ ■ $9,242
$8,000 ■ ■
■
■ ■ $6,497 ■
$6,000
■
■
$4,000
■
$2,000 • • • •
• • • $1,673 •
■ ■ ■ ■ ■ $1,032
$0 $0
YE 2021 YE 2022 YE 2023 YE 2024 YE 2025 PY Same Last Current YE YE GOAL
Month Month Month FORECAST
■ Operating Reserve ■ Vehicle Reserve ■ Capital Reserve 2022 COP Project Funds ° • Facility Fees °
6/26/2026 2:06PM Page 15 of 15
0 FR Report Pack 2026 06 MFS Sec A(3.4)
Page 38 of 118
TRUCKEE DON N ER AGENDA ITEM #10
PUBLIC UTILITY DISTRICT
MEETING DATE: August 5, 2026
TO: Board of Directors
FROM: Martina Rochefort, District Clerk/Executive Assistant
SUBJECT: Board Meeting Minutes
/) r
APPROVED BY:
Brian C. Wright, General Manager
RECOMMENDATION:
Consider approval of July 1, 2026 Regular Meeting and July 23, 2026 Special Meeting
Minutes.
BACKGROUND:
Draft minutes are attached for review.
ANALYSIS AND BODY:
GOALS AND OBJECTIVES:
District Code 1.05.020 Objectives:
1. Responsibly serve the public.
2. Provide a healthy and safe work environment for all District employees.
3. Provide reliable and high quality water supply and distribution system to meet
current and future needs.
4. Provide reliable and high quality electric supply and distribution system to meet
current and future needs.
5. Manage the District in an environmentally sound manner.
6. Manage the District in an effective, efficient and fiscally responsible manner.
District Code 1.05.030 Goals:
1. Manage for Financial Stability and Resiliency
2. Environmental Stewardship: Create a sustainable resilient environment for all our
communities.
3. Engage with our customers and communities in a welcoming and transparent way to
identify opportunities.
4. Modernize the utility and add value to our communities through collaboration and
innovation.
5. Developing an inclusive culture drives organizational integration and success.
FISCAL IMPACT:
Page 1 of 2
Page 39 of 118
There is no fiscal impact associated with this item.
ATTACHMENTS:
1. Minutes 2026-07-01 DRAFT
2. Minutes 2026-07-23 DRAFT
Page 2 of 2
Page 40 of 118
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
REGULAR BOARD MEETING MINUTES
TDPUD BOARD ROOM, 11570 DONNER PASS ROAD, TRUCKEE, CA
6:00 PM, WEDNESDAY, JULY 1, 2026
1. Call to Order
Meeting was called to order at 6:00 p.m.
2. Roll Call
Directors Present: Jeff Bender, Steve Randall, Christa Finn, Vice President Courtney
Murrell
Staff in attendance: Brian Wright, General Manager; Mike Salmon, Chief Financial
Officer; Mike Swanson, Director of Electric Operations and Engineering; Chad Reed,
Water Utility Director; Steven Poncelet, Public Information & Strategic Affairs Director;
Xander Thomassian, Network & Systems Administrator; Martina Rochefort, District
Clerk/Executive Assistant
Absent: Board President Tony Laliotis
3. Pledge of Allegiance
Director Randall led the Pledge of Allegiance.
4. Changes to the agenda
No changes were made to the agenda.
5. Public Comment
No public comments were received.
DIRECTOR UPDATE
6. No Director updates were given.
DEPARTMENT UPDATES
7. Department updates were provided by Mike Swanson, Director of Electric
Engineering and Operations, Chad Reed, Water Utility Director, Steven Poncelet,
Public Information & Strategic Affairs Director, and Michael Salmon, Chief
Financial Officer.
CONSENT CALENDAR
8. Board Meeting Minutes
Consider approval of June 3, 2026 Board Meeting Minutes
9. Treasurer's Report, July 2026
Consider Approval of the Treasurer's Report for July 2026 including:
a. Fund Balances for the Month of April 2026
b. Disbursements for the Month of May 2026
1
Page 41 of 118
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
REGULAR BOARD MEETING MINUTES
TDPUD BOARD ROOM, 11570 DONNER PASS ROAD, TRUCKEE, CA
6:00 PM, WEDNESDAY, JULY 1, 2026
10. Consideration of a Contract with Teichert Rock Products for Aggregate Materials
and Asphalt Purchase
Authorize the General Manager to execute a procurement contract and
associated documents with Teichert Rock Products for the purchase of
aggregate and asphalt materials for a total amount not to exceed $150,000.
11. Consideration of a Professional Services Contract with Rincon Consultants for
Required Greenhouse Gas Verification Services in Accordance with the California
Air Resources Board Mandatory Greenhouse Gas Reporting Regulation.
Authorize the General Manager to execute a Professional Services
Agreement with Rincon Consultants for the required Greenhouse Gas
Verification Services in accordance with the California Air Resources Board's
Mandatory Greenhouse Gas Reporting Regulation in the amount of$20,000,
plus a ten percent change order allowance of$2,000, for a total authorization
not to exceed $22,000.
No public comment was received.
ACTION: Motion made by Director Bender to approve the Consent
Calendar as presented, seconded by Director Randall.
AYES: Bender, Randall, Finn, and Murrell
NAYS: none
ABSTAIN: none
ABSENT: Laliotis
Motion passed.
ACTION ITEMS
12. Consideration of Electric Construction Services Contract with Herman Weissker,
Inc for Northwoods South System Hardening Project
Authorize the General Manager to execute a construction services contract
and associated documents with Herman Weissker Power, Inc for the Electric -
Northwoods South System Hardening Project in the amount of $1 ,595,036,
plus a 10% change order authorization of$159,504, for a total construction
contract amount not to exceed $1,754,540.
Director of Electric Engineering and Operations presented the item. No public
comment was received. Discussion was held.
ACTION: Motion made by Director Finn to authorize the General
Manager to execute a construction services contract and
associated documents with Herman Weissker Power, Inc. for
the Electric - Northwoods South System Hardening Project
2
Page 42 of 118
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
REGULAR BOARD MEETING MINUTES
TDPUD BOARD ROOM, 11570 DONNER PASS ROAD, TRUCKEE, CA
6:00 PM, WEDNESDAY, JULY 1, 2026
in the amount of $1,595,036, plus a 10% change order
authorization of $159,504, for a total construction contract
amount not to exceed $1,754,540 as presented, seconded by
Director Bender.
AYES: Bender, Randall, Finn, and Murrell
NAYS: none
ABSTAIN: none
ABSENT: Laliotis
Motion passed.
13. Consideration of a Construction Services Contract with Herman Weissker, Inc for
the Pole and Anchor Hole Excavation on the Ski Slope System Hardening Project
Authorize the General Manager to execute a construction services contract
and associated documents with Herman Weissker Power, Inc for Pole and
Anchor Hole Excavation Services in the amount of $376,349, plus a 10%
change order authorization of $37,635, for a total construction contract
budget not to exceed $413,984.
Director of Electric Engineering and Operations presented the item. No public
comment was received. Discussion was held.
ACTION: Motion made by Director Bender to waive the minor
irregularity in Herman Weissker Power, Inc's bid for Pole
and Anchor Hole Excavation Services related to exceeding
the limit for Mobilization/Demobilization because it does not
result in an unfair competitive advantage to Herman
Weissker Power, Inc. and authorize the General Manager to
execute a construction services contract and associated
documents with Herman Weissker Power, Inc. for Pole and
Anchor Hole Excavation Services in the amount of $376,349,
plus a 10% change order authorization of $37,635, for a total
construction contract budget not to exceed $413,984,
seconded by Director Randall.
AYES: Bender, Randall, Finn, and Murrell
NAYS: none
ABSTAIN: none
ABSENT: Laliotis
Motion passed.
Director Bender recused himself for financial interest from items 14 and 15 and
departed the meeting at 7:05 p.m.
Gregory Maestri of Stradling Yocca Carlson & Rauth LLP joined the meeting via
zoom.
14. Consideration of Authorizing the General Manager to Execute the Agreement
3
Page 43 of 118
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
REGULAR BOARD MEETING MINUTES
TDPUD BOARD ROOM, 11570 DONNER PASS ROAD, TRUCKEE, CA
6:00 PM, WEDNESDAY, JULY 1, 2026
Regarding APN# 019-770-002-000.
a. Determine that the waiver of current Penalty and Interest for APN# 019-
770-002-000 agreement complies with the requirements of Government Code
section 53340(f); and
b. Authorize the General Manager to execute the Agreement regarding APN#
019-770-002-000; accepting full payment for all installment special tax
amounts past due, in exchange for waiving current Penalty and Interest
amounts
Michael Salmon, Chief Financial Officer, presented the item. No public comment
was received. Discussion was held.
ACTION: Motion made by Director Randall to determine the waiver of
current Penalty and Interest for APN# 019- 770-002-000
agreement complies with the requirements of Government
Code section 53340(f); and authorize the General Manager to
execute the Agreement regarding APN# 019-770-002-000,
accepting full payment for all installment special tax
amounts past due, in exchange for waiving current Penalty
and Interest amounts as presented, seconded by Director
Finn.
AYES: Randall, Finn, and Murrell
NAYS: none
ABSTAIN: none
ABSENT: Laliotis
Motion passed.
15. Consideration of Authorizing the General Manager to Execute the Agreement
Regarding APN# 043-010-005-000.
a. Determine that the waiver of current Penalty and Interest for APN# 043-
010-005-000 agreement complies with the requirements of Government Code
section 53340(f); and
b. Authorize the General Manager to execute the Agreement regarding APN#
043-010-005-000; accepting full payment for all installment special tax
amounts past due, in exchange for waiving current Penalty and Interest
amounts.
Michael Salmon, Chief Financial Officer, presented the item. No public comment
was received.
ACTION: Motion made by Director Finn to determine the waiver of
current Penalty and Interest for APN# 043-010-005-000
agreement complies with the requirements of Government
Code section 53340(f); and authorize the General Manager to
execute the Agreement regarding APN# 043-010-005-000,
4
Page 44 of 118
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
REGULAR BOARD MEETING MINUTES
TDPUD BOARD ROOM, 11570 DONNER PASS ROAD, TRUCKEE, CA
6:00 PM, WEDNESDAY, JULY 1, 2026
accepting full payment for all installment special tax
amounts past due, in exchange for waiving current Penalty
and Interest amounts as presented, seconded by Director
Randall.
AYES: Randall, Finn, and Murrell
NAYS: none
ABSTAIN: none
ABSENT: Laliotis
Motion passed.
Director Bender rejoined the meeting at 7:26 p.m.
Open Session recessed at 7:26 p.m.
CLOSED SESSION
16. Closed Session Pursuant to Government Code Section 54956.9(d)(1), Conference
with Legal Counsel, Existing Litigation, Kuhlemier v. TDPUD, et al., United States
District Court, Eastern District of California Case No. 2-24-cv-02951-DC-AC
17. Closed Session Pursuant to Government Code Section 54956.9(d)(1), Conference
with Legal Counsel, Existing Litigation, Sanchez v. TDPUD, et al, Superior Court
of the State of California, County of Nevada, Case No. C00001910
18. Closed Session Pursuant to Government Code Section 54957 Public General
Manager's Performance Plan Review
19. Conference with Real Property Negotiator (Government Code Section 54956.8)
APN 049-040-024-000
Agency Negotiator: Brian Wright, General Manager
Negotiating Parties: Tahoe-Truckee Sanitation Agency
Under negotiation. Price & Terms
Open Session reconvened at 10:00 p.m.
No reportable action was taken in Closed Session.
ADJOURNMENT
Meeting adjourned at 10:00 p.m.
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
Tony Laliotis, President
5
Page 45 of 118
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
REGULAR BOARD MEETING MINUTES
TDPUD BOARD ROOM, 11570 DONNER PASS ROAD, TRUCKEE, CA
6:00 PM, WEDNESDAY, JULY 1, 2026
Respectfully Submitted,
Martina Rochefort, District Clerk
6
Page 46 of 118
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
SPECIAL BOARD MEETING MINUTES
TDPUD BOARD ROOM, 11570 DONNER PASS ROAD, TRUCKEE, CA
6:00 PM, THURSDAY, JULY 23, 2026
1. Call to Order
Meeting was called to order at 6:00 p.m.
2. Roll Call
Directors Present: Jeff Bender, Steve Randall, Christa Finn, Vice President Courtney
Murrell and President Tony Laliotis
Staff in attendance: Brian Wright, General Manager
3. Changes to the agenda
No changes were made to the agenda.
Open Session recessed at 6:02 p.m.
CLOSED SESSION
4. Closed Session Pursuant to Government Code Section 54957 Public General
Manager's Performance Plan Review
Open Session reconvened at 9:09 p.m.
No reportable action was taken in Closed Session.
ADJOURNMENT
Meeting adjourned at 9:10 p.m.
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
Tony Laliotis, President
Respectfully Submitted,
Martina Rochefort, District Clerk
1
Page 47 of 118
TRUCKEE DONNER AGENDA ITEM #11
PUBLIC UTILITY DISTRICT
MEETING DATE: August 5, 2026
TO: Board of Directors
FROM: Brian Yohn, General Services Manager
Michael Salmon, Chief Financial Officer
SUBJECT: Closeout of the Asphalt Replacement 2026 Project Contract
r
APPROVED BY:
Brian C. Wright, General Manager
RECOMMENDATION:
Adopt Resolution 2026-14 accepting the Asphalt Replacement 2026 Project as
complete and authorizing the filing of the Notice of Completion with Nevada County.
BACKGROUND:
For Fiscal Year 2026, the Water Division has Capital Funds for the life cycle
replacement of deteriorating asphalt for facility access roads and District asphalt
parking areas. Staff had identified three (3) areas at three separate locations where
asphalt replacement was recommended due to the asphalt area being in poor
condition, with heavily "alligatored" areas with many large cracks that can no longer be
filled. District staff measured the areas and assembled the scope of a project to
remove and replace the asphalt. The scope of work included the total estimated
asphalt to be replaced at 16,185 square feet.
The Asphalt Replacement 2026 Project included asphalt replacement at the Falcon
Point Booster Station, Herringbone Booster Station, and an area at District
Headquarters.
The project documents were completed, and the project was published for the public
bid process on February 5, 2026. The bid opening was held on March 17, 2026. At the
April 1, 2026, Board meeting, the Board of Directors approved a contract award to the
lowest responsive bidder, West Coast Paving, Inc. from Reno, NV, for
$122,942. Additionally, the Board approved a 10% change order allowance of $12,294,
for a total authorization not to exceed $135,236.
ANALYSIS AND BODY:
The Asphalt Replacement 2026 Project is complete. There was one change order
requested by the District during the project to expand the scope at the District
Headquarters Yard location for an additional 1,200 square feet of asphalt replacement.
The cost of the approved change order was $11,640.
Page 1 of 2
Page 48 of 118
With the project now complete, staff recommends final acceptance by the District.
Attached is Resolution 2026-14 accepting the project and directing that a Notice of
Completion be filed with Nevada County.
GOALS AND OBJECTIVES:
District Code 1 .05.020 Objectives:
1. Responsibly serve the public.
2. Provide a healthy and safe work environment for all District employees.
6. Manage the District in an effective, efficient and fiscally responsible manner.
District Code 1 .05.030 Goals:
1. Manage for Financial Stability and Resiliency
4. Modernize the utility and add value to our communities through collaboration and
innovation.
FISCAL IMPACT:
The original bid price was $122,942. The Board also established a change order
allowance of $12,294, for a total authorization not to exceed $135,236.
The final contract price is $134,582, as outlined below.
Item Amount
Original Bid Price $122,942
Change Order 1 Total $11,640
Total project cost $134,582
Internal Cost Allocation, Budget and Actual
FY26 Capital Contract Approval Contract Final
Budget (C) (4/1/2026) (8/5/2026)
Water Sites (two) $120,000 $66,842 $60,765
District Headquarters (B) $100,000 $68,394 $73,817
Total $220,000 $135,236 $134,582
(B) The FY26 Capital Budget included a $100,000 contingency for District
Headquarters-related projects. In May 2026, a separate project (lobby security
enhancements) was approved with a contract not to exceed a total of $176,030. The
FY26 Capital Budget also included $300,000 for District Headquarters electric vehicle
charging improvements, which is not forecast to be expended in FY26.
(C) The contract approval included a 10% contingency which was spread evenly
between all work specified in the contract.
ATTACHMENTS:
1. 20260805 Closeout Resolution 2026-14 - Asphalt Replacement 2026
Page 2 of 2
Page 49 of 118
TRUCKEE DONNER
PUBLIC UTILITY DISTRICT
Resolution No. 2026 - 14
AUTHORIZING THE ACCEPTANCE OF THE ASPHALT
REPLACEMENT 2026 PROJECT AND DIRECTING FILING OF
THE NOTICE OF COMPLETION
WHEREAS, the Board of Directors of the Truckee Donner Public Utility District made the
determination to undertake the Asphalt Replacement 2026 project; and
WHEREAS, West Coast Paving, Inc. was selected by the District to perform the work; and
WHEREAS, West Coast Paving, Inc. has completed all of the Work included in the Project;
and
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Truckee Donner
Public Utility District as follows:
1. That the District hereby accepts the Asphalt Replacement 2026 project as complete.
2. That the Clerk of the District be directed to file with the County of Nevada the Notice of
Completion, a copy of which is attached hereto.
3. That 35 days following the filing of the Notice of Completion, the monies retained from the
contractor payments be released to the contractor if no claims have been made to the
District by material suppliers or laborers.
PASSED AND ADOPTED by the Board of Directors of the Truckee Donner Public Utility
District at a meeting held within said District on the 5th day of August 2026, by the following
vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
By
Tony Laliotis, President of the Board
ATTEST:
Martina Rochefort, District Clerk
Resolution No. 2026— 14
Page 50 of 118
TRUCKEE DONNER AGENDA ITEM #12
PUBLIC UTILITY DISTRICT
MEETING DATE: August 5, 2026
TO: Board of Directors
FROM: Melanie Rives, Finance & Accounting Manager
Michael Salmon, Chief Financial Officer
SUBJECT: Consideration of Approval of a 2026 Q2 Power Cost Adjustment of
$0.0012 charge per kWh Billed in September 2026, October 2026,
and November 2026.
APPROVED BY.
Brian C. Wright, General Manager
RECOMMENDATION:
Approve the Power Cost Adjustment for 2026 Q2 of a $0.0012 charge per kWh billed in
September 2026, October 2026 and November 2026.
BACKGROUND:
Electric Rate Ordinance 2023-01 established a Power Cost Adjustment (PCA) to be
reviewed and calculated quarterly. The PCA is calculated by comparing the budget
versus actual wholesale costs of purchased power. To the extent the cost difference is
less than budget, a credit PCA is applied to customer billings. To the extent the cost
difference is greater than budget, a PCA charge is applied to customer billings. If the
cost difference is more than 15%, the rate reserve fund will be included in the
assessment of PCA determination.
ANALYSIS AND BODY:
Staff analyzed actual wholesale purchased power costs for Quarter 2 of 2026 as it
compared to budget expectations. Further, staff factored Q1 2026 items that were
estimated or changed into this Q2 2026 PCA calculation. The detailed analysis is
provided as Attachment 1 to this report.
Results of the Q2 2026 analysis can be summarized as follows:
$77.51 cost per MWh, Budget
$78.74 cost per MWh, Actual
$ 1.23 cost per MWh variance, over-budget 1.6%
x 37,229.982 MWh volume purchased
= $45,793 cost variance impacts Q1, unfavorable/over-budget
202 adjust for less billed kWh than estimated for Q1 PCA calculation
= $45,995 net debit/charge Q2 PCA
The $45,995 Q2 PCA amount and a 38,708,160 kWh estimate (September 2026,
Page 1 of 3
Page 51 of 118
October 2026 and November 2026 billing cycles) results in a PCA customer charge of
$0.0012 per kWh PCA for Q2 2026. This PCA debit/charge will be applied to customer
accounts for the September 2026—November 2026 billing cycles.
For the 2026 Q2 billings, the District customers' effective average retail cost per kWh
was $0.2732 pre-PCAs. The PCA for Q2 equates to a bill charge of 0.4% ($0.0012 /
$0.2732) and $0.2744 post-charge cost per kWh. The 0.4% charge is estimated to
increase the average residential monthly bill by $0.53 (438 kWh 3yr average) for
September 2026, October 2026, and November 2026.
The unfavorable cost per MHh of $1.23 or 1.6% variance for Q2 was driven primarily by
a 7.2% reduction in purchased power volume as compared to budget, wherein the
various fixed cost components (example, NEBO debt service) of purchased power were
spread over less absolute volume of MWh than budgeted. Further, the purchase power
budget was reestablished as part of the FY26 and FY27 budget cycle in fall of 2025,
and the resulting budget dollar amounts and cost per MWh are based on 3-year
averages and inflation costs, both of which are lower than in the previous budget cycle
for FY24 and FY25.
Included in the Q2 PCA is a credit adjustment of$202 for true-up for the Q1 2026 PCA,
due to billings of kWh to apply the PCA credit was less than estimated in the Q1
calculation.
PCA History:
2024 Q1 - ($.0088) Credit
2024 Q2 - $.0012 Charge
2024 Q3 - ($.0096) Credit
2024 Q4 - ($.0337) Credit
2025 Q1 - ($.0093) Credit and $194,329 transfer to Rate Reserve
2025 Q2 - ($.0099) Credit
2025 Q3 - ($.0105) Credit and $237,900 transfer to Rate Reserve
2025 Q4 - ($.0001) Credit
2026 Q1 - $.0019 Charge
2026 Q1 - $.0012 Charge (recommendation)
GOALS AND OBJECTIVES:
District Code 1 .05.020 Objectives:
1. Responsibly serve the public
6. Manage the District in an effective, efficient and fiscally responsible manner
District Code 1 .05.030 Goals:
1. Manage for Financial Stability and Resiliency
3. Engage with our customers and communities in a welcoming and transparent way to
identify opportunities
4. Modernize the utility and add value to our communities through collaboration and
innovation
Page 2 of 3
Page 52 of 118
FISCAL IMPACT:
The net effect of the PCA debit/charge of $45,995 for Q2 is to equalize the purchase
power cost per MWh fluctuation. The extent to which MWh volume varies, purchase
power cost will continue to vary to budget.
ATTACHMENTS:
1. PCA 2026Q2
Page 3 of 3
Page 53 of 118
TDPUD
POWER COST ADJUSTMENT(PCA)
2026 Q2
updated 7/28/2026-TP/MS
BUDGET ACTUAL VARIANCE
Apr-26 May-26 Jun-26 Q2 2026 Apr-26 May-26 Jun-26 022026 Q2 2026
Total Energy Purchased MWh 14,512.000 13,028.000 12,514.000 40,054.000 13,153.726 11,999.837 12,076.329 37,229.892 2,824.108 7.1%
Total Costs By Vendor-
Energy Supply-UAMPS(533)(v10584) $ 960,800 $ 837,500 $ 887,900 $ 2,686,200 $ 860,722 $ 839,711 $ 904,240 $ 2,604,673 $ (81,527) -3%
Energy Supply-TCID(536) (0183) 0 0 0 0 0 0 0 0 0 #DIV/0!
Energy Supply-STAMPEDE(539) (v712 61,900 66,600 71,400 199,900 31,846 33,951 38,796 104,593 (95,307) -48%
Transmission -SPPC NVE(534) (v6402) 48,300 45,400 54,300 148,000 51,241 47,305 59,159 157,705 9,705 7%
EIM -NVEnergy(534) (v6403) 13,500 12,600 15,100 41,200 17,276 13,115 15,000 E 45,391 4,191 10%
Enviro Compli/Regulty Other(588) 9,700 9,700 9,700 29,100 6,400 6,400 6,400 19,199 (9,901) -34%
Total Power Costs $ 1,094,200 $ 971,800 $ 1,038,400 $ 3,104,400 $ 967,484 $ 940,482 $ 1,023,595 $ 2,931,560 $ (172,840) -6%
Total Power Cost$/MWh $75.40 $74.59 $82.98 $77.51 $73.55 $78.37 $84.76 $78.74 $1.23 1.6%
account1..555 $ 1,038,400 $ 971,800 $ 1,038,400 $ 3,048,600 $ 935,639 $ 906,530 $ 984,798 $ 2,826,967
account1.4.908.05.768 $ 55,800 $ - $ - $ 55,800 $ 31,846 $ 33,951 $ 38,796 $ 104,593
E the EIM for June delayed,estimated for PCA
VARIANCE
Apr-26 May-26 Jun-26 Q2 2026
Total Energy Purchased MWh (1,358.274) (1,028.163) (437.671) (2,824.108) -7.1%
Total Costs By Vendor- -9.4% -7.9% -3.5% -7.1% per MW Variance 40,321 Budget MW Sep'26-Nov'26
Energy Supply-UAMPS(533) (100,078) 2,211 16,340 (81,527) -3% 96.0% retail factor
Energy Supply-TCID(536) 0 0 0 0 #DIV/0! $ 0.72 38,708 MWh billed estimated
Energy Supply-STAMPEDE(539) (30,054) (32,649) (32,604) (95,307) -48% B 38,708,160 in KWh,billed estimate
Transmission -NVEnergy(534) 2,941 1,905 4,859 9,705 7% 0.54
EIM -NVEnergy(534) 3,776 515 (100) 4,191 10% 0.19 Q2 $ 45,793 Q2 PCA
Enviro Compli/Regulty Other(588) (3,300) (3,300) (3,300) (9,901) -34% (0.21) Q1TU 202 Q2 PCA true-up prior PCAs
Total Power Costs $ (126,716) $ (31,318) $ (14,805) $ (172,840) -5.6% A 45,995 Q2 PCA Amount
Total Power Cost$/MWh ($1.85) $3.78 $1.78 $1.23 1.6% $ 1.24 A/B $ 0.0012 PCA per KWh 02 2026 to be
applied to Sep'26,Oct'26&Nov'26 billings
Quarter Variance $ (172,840)-5.6%
Price $ 45,793 1.6%
Volume $ (218,632)-7.2%
Budget Cost per Actual Cost per
at Actual Vol. at Actual Vol.
PCA Estimate True-up items: Rate Reserve Balances: $77.51 $ 78.74 per MWh Cost-Budget/Actual
PCA Billed KWh variance> 202 $ 5.996.206 12/31/2024 37,229.892 37,229.892 Actual Purchased MWh Q2.2026
less kWh billed than estimated $ 7,207,040 12/31/2025 $ 2,885,689 $ 2,931,482 PP Cost-B$/(a)A Volume/A$/(a)A Volume
$ 7,495,281 6/30/2026 1.6% $ 45,793 Q2 Power Cost per MWh Variance
$ 7,206,000 50%of FY26 Budget PP 0.0% $ - less to Rate Reserve,per Ordinance
PCAtrue-up (Q1TU) $ 202 $ 7,484,500 50%of FY27 Budget PP 1.6% $ 45,793 Net to PCA
Page 54 of 118
TRUCKEE DONNER AGENDA ITEM #13
PUBLIC UTILITY DISTRICT
MEETING DATE: August 5, 2026
TO: Board of Directors
FROM: Steven Poncelet, Public Information Officer/Strategic Affairs Director
SUBJECT: Consideration of Resolution 2026-13 Authorizing the District's
Withdraw from the Truckee Tahoe Workforce Housing Agency Joint
Powers Authority
r
APPROVED BY:
Brian C. Wright, General Manager
RECOMMENDATION:
Approve Resolution 2026-13 authorizing the General Manager to submit the District's
notice of intent to formally withdraw from the Truckee Tahoe Workforce Housing
Agency Joint Powers Authority and execute the required documents.
BACKGROUND:
Truckee Donner Public Utility District joined the Truckee Tahoe Workforce Housing
Agency (TTWHA) Joint Powers Authority (JPA) in 2020 as a founding member. The
agency's other founding members were Tahoe Forest Hospital District, Tahoe Truckee
Unified School District, and the Truckee Tahoe Airport District. In 2021, the JPA
expanded to include three additional members: the Town of Truckee, Nevada County,
and Placer County. The costs of operating the JPA were largely covered by annual
contributions from the member agencies.
The original mission was to serve the unmet housing needs of the member agencies'
workforce with the goal of improving recruitment and retention where the high cost of
local housing was a problem. Early successes included:
• The development of 'concierge services' where TTWHA offers a one-stop
resource to help employees or potential employees understand the region's
various housing resources and opportunities along with the support and
programs available from the Town of Truckee, Nevada County, Placer County
and other local groups;
• The development of a Master Lease program where TTWHA leases housing on
behalf of one or more member agency. Member agency employees receive a
preferential benefit on some master lease opportunities. The District was the first
member agency to enter into a master lease as transitional housing for a new
employee who was relocating to the Truckee region; and
Page 1 of 4
Page 55 of 118
• Other programs either developed or supported by TTWHA include down
payment assistance, lease to locals, and other programs to engage with and
educate our local workforce on housing availability and support.
Since the effort to create the JPA in 2020, the District has contributed a little over
$190,000 and been an active member of the JPA Governing Board. While public
agency employees have benefited from TTWHA's programs — including down payment
assistance, master leasing, and concierge services — the number of District employees
directly seeking TTWHA's services has been limited, with approximately 19 District
employees engaging with TTWHA and only a few participating directly in a program
other than the concierge services. This is not a reflection of the quality of services
offered by TTWHA but rather an indicator of the difference in housing needs between
District employees and other segments of the local workforce.
An additional benefit of the JPA has been the participation in periodic member agency
employee housing surveys, including the most recent in mid-2026. While the overall
survey results illustrate in detail the housing needs for employees of local public
agencies, the survey results specific to the District are a little less compelling. This is
largely due to the specific housing needs and preferences of District employees and the
relatively higher compensation when compared to household salaries qualifying for
regional housing assistance. For example, the upcoming new housing developments
targeted at the local workforce are primarily one and two-bedroom multifamily housing
for rent or own, whereas the survey results show that District employees are primarily
interested in single-family residential, 3+ bedroom ownership opportunities.
Again, the original mission of the JPA was to support member agencies' current and
future workforce. However, since the inclusion of the Town of Truckee, Placer County,
and Nevada County, there has been a push — based in part on the realization that for
TTWHA's housing programs to succeed, there was a need to grow in scale to serve the
entire region's workforce — to expand the mission of the JPA to also serve the public
(i.e. overall regional workforce). As a result, the JPA's mission was expanded from
member agencies' workforce support to include the public. While the District supported
this change in the overall mission of the JPA, the nexus between the District's financial
expenditures and the direct benefit to the District's workforce changed. Today, over half
of the TTWHA's services are going to the public.
Staff and other founding agencies have been working with the other JPA members and
TTWHA staff over the last couple of years to find funding sources for services to the
overall workforce. In January 2026, citing in part the JPA's shift to serving the public,
the Tahoe Truckee Unified School District's Board took action to withdraw from the
JPA. As per the terms of the JPA agreement, agencies must give 2-years notice prior to
exiting, so the school district will remain a participating member until January 2028. To
address how to execute and fund the new mission, the JPA created a working group
consisting of TTWHA staff and Town of Truckee, Placer County, and Nevada County
JPA Board members to explore future organizational structures and funding for the
JPA.
Page 2 of 4
Page 56 of 118
ANALYSIS AND BODY:
Recent strategic discussions confirm the JPA's trajectory toward a concierge service
model and fee-for-service programs designed to support the broader regional workforce
rather than focusing exclusively on member-agency employees. In addition, the JPA
members do not have a strong interest in directly developing housing inventory, which
was a primary interest of Tahoe Truckee Unified School District but also of interest to
the District as potentially a minor participant. In addition, the District's workforce as
members of the public still have access to TTWHA programs and services while the
District can access specialized TTWHA services — such as master leasing or
administering a District's future housing program — on a fee-for-service basis.
Based on the JPA's change of mission to service the broader public, the cost of being a
member agency compared to the benefits gained, and evolving District employee
housing needs, staff recommend withdrawing from the Truckee Tahoe Workforce
Housing Agency Joint Powers Authority. The District can reconsider the decision to
withdraw should the JPA evolve to have a secured funding source for serving the public
while maintaining cost-effective additional services to member agency employees. To
ensure an orderly transition and comply with the JPA's bylaws, the District proposes
maintaining full membership for the final two-year period and establishing an effective
withdrawal date of August 31, 2028. Resolution 2026-13 to withdraw from the Truckee
Tahoe Workforce Housing Agency Joint Powers Authority has been included with this
staff report as Attachment 1.
GOALS AND OBJECTIVES:
District Code 1.05.020 Objectives:
1. Responsibly serve the public.
2. Provide a healthy and safe work environment for all District employees.
3. Provide reliable and high quality water supply and distribution system to meet
current and future needs.
4. Provide reliable and high quality electric supply and distribution system to meet
current and future needs.
5. Manage the District in an environmentally sound manner.
6. Manage the District in an effective, efficient and fiscally responsible manner.
District Code 1.05.030 Goals:
1. Manage for Financial Stability and Resiliency
2. Environmental Stewardship: Create a sustainable resilient environment for all our
communities.
3. Engage with our customers and communities in a welcoming and transparent way to
identify opportunities.
4. Modernize the utility and add value to our communities through collaboration and
innovation.
5. Developing an inclusive culture drives organizational integration and success.
FISCAL IMPACT:
Approving Resolution 2026-13 initiates a 2-year withdrawal process during which the
District will remain responsible for annual TTWHA funding requirements. TTWHA
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operates on a fiscal year budget (July—June) and the current District funding for July
2026 through June 2027 is $27,798. Funds for TTWHA were included in the Board-
approved FY2026 and FY2027 budgets under GL 1/2.2.923.00.738 in an amount of
$20,000 and $20,800 respectively. Funds needed for the remaining portion of the two-
year withdrawal period, which will go into FY2028, will be included in the proposed
FY2028 budget.
ATTACHMENTS:
1. Resolution 2026-13 Withdraw TTWHA JPA
Page 4 of 4
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Attachment 1
TRUCKEE DONNER
PUBLIC UTILITY DISTRICT
Resolution No. 2026 - 13
Consideration to Formally Withdraw from the Truckee Tahoe
Workforce Housing Agency Joint Powers Authority
WHEREAS, the Truckee Donner Public Utility District was a founding member of the Truckee
Tahoe Workforce Housing Agency Joint Powers Authority (JPA) with Tahoe-Truckee Unified
School District, Truckee Tahoe Airport District, and Tahoe Forest Hospital District with an
original mission to help with member agency recruitment and retention by addressing the
unmet housing needs of current and potential employees; and
WHEREAS, In 2021, the JPA member agencies expanded to include the Town of Truckee,
County of Placer, and County of Nevada; and
WHEREAS, following expansion of the JPA member agencies, the JPA strategic plan was
updated to, in addition to serving member agency workforce, also serving the overall regional
workforce; and
WHEREAS, District staff have been working with the JPA staff and member agencies to
create a plan to move away from primarily member agency funding to other sources to
funding for the work with the public; and
WHEREAS, the majority of JPA services today are being delivered to the public with District
workforce being a very small percentage of the JPA's clientele; and
WHEREAS, the District has reviewed participation in said JPA and determined that it is in the
best interest of the District to withdraw its membership effective August 31, 2026; and
WHEREAS, the Joint Powers Agreement requires that, after July 1, 2023, any Member shall
have the right to withdraw from the Agreement by giving at least 24 months advanced written
notice to the JPA Board and each member;
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Truckee Donner
Public Utility District as follows:
Approval of Withdrawal: The Board of Directors hereby approves the withdrawal of the
District from the Truckee Tahoe Workforce Housing Agency Joint Powers Authority.
Authorization of General Manager: The General Manager, or their designee, if hereby
authorized and directed to provide formal written notice of this intent to withdraw to the
JPA in accordance with the terms of the Joint Powers Agreement.
Resolution No. 2026— 13
Page 59 of 118
Settlement of Obligations: The General Manager is authorized to take all necessary
actions to settle any outstanding financial obligations or asset distributions as required by
the JPA bylaws.
PASSED AND ADOPTED by the Board of Directors of the Truckee Donner Public Utility
District at a meeting held within said District on August 5, 2026 by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
By
Tony Laliotis, President of the Board
ATTEST:
Martina Rochefort, District Clerk
Resolution No. 2026— 13
Page 60 of 118
TRUCKEE DON N ER AGENDA ITEM #14
PUBLIC UTILITY DISTRICT
MEETING DATE: August 5, 2026
TO: Board of Directors
FROM: Brian Yohn, General Services Manager
Michael Salmon, Chief Financial Officer
SUBJECT: Consideration to Approve the Purchase of a Replacement Electric
Department Vehicle
APPROVED BY:
Brian C. Wright, General Manager
RECOMMENDATION:
A. Authorize the General Manager to execute a contract and associated documents
with Altec Industries, Inc. of Dixon, CA, for the purchase of one Altec Digger Derrick on
a 2027 Freightliner 108SD 6X6 chassis in the amount of$513,127, plus a 5% change
order authorization of$25,656 for a total not to exceed amount of$538,783, plus tax
and fees.
B. Declare Vehicle No. 210 surplus and authorize the General Manager to dispose of
the unit at public auction, applying sale funds to the Electric Vehicle Reserve Fund.
BACKGROUND:
Code section 3.08.060 — Joint Purchasing with the State of California and other Public
Agencies
The District maintains a Vehicle Reserve Fund for both the Electric and Water
utilities. The funding of new and replacement vehicles and equipment comes from
each respective utility's Vehicle Reserve Fund, which is replenished with budgeted
annual contributions, plus revenue from the sale of decommissioned vehicles and
equipment sold at public auction. Each Vehicle Reserve Fund and the biannual budget
process help to ensure timely purchase and replacement of vehicles and equipment
essential for the District to reliably and safely serve customers. Upon Board of Director
approval and purchase, new vehicles are added to the applicable Vehicle Reserve
Fund schedule and assigned an estimated useful life. The replacement schedule for all
vehicles and equipment is used by the District for future Budget development.
This Staff Report addresses an Electric Vehicle scheduled for replacement in the
FY26/27 approved budget:
Vehicle No. 210:
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2012 International 7400 Digger Derrick — a 6x6 driveline, Class 8 sized vehicle
Age - 14 Years
Mileage - 55,565 Miles
Runtime Hours - 4,684 hours
General guidelines for useful life determination and replacement of District Digger
Derrick trucks recommend replacement at 15-year intervals and at approximately
100,000 miles or 5,000 hours of operation. The District's operating conditions tend to
be more extreme than most. The guidelines support maintaining a reliable and
effective fleet for the District's emergency outage, daily operation, and capital
construction requirements.
ANALYSIS AND BODY:
Staff collaborated with the Electric Operations team to engage in the development of
updated Digger Derrick truck specifications for a proposed 2027 Freightliner 108SD
6X6 Digger Derrick. The large Class 8 sized vehicles are highly specialized custom
builds. The current building schedule for the new truck anticipates delivery of the new
truck in late 2027, or 2028. With the Digger Derrick specification finalized, staff solicited
a Sourcewell cost estimate from specialized utility body manufacturer, Altec Industries,
Inc.
Vehicle No. 210 currently has 14 years of service with 55,565 miles and 4,684 hours of
operation. Staff anticipates the vehicle will exceed the recommended guidelines for
useful life determination at the time of completion and delivery of the new 2027 vehicle.
Staff recommends declaring Vehicle No. 210 as surplus and authorizing the General
Manager to dispose of the unit at public auction after receiving the replacement 2027
Freightliner 108SD 6X6 Digger Derrick.
Sourcewell, formerly National Joint Purchasing Alliance, has identified Altec Industries,
Inc., of Dixon, CA as a competitive bidder for Specialized Public Utility Equipment
through an RFP process. Section 3.08.060 of the District Code (Joint Purchasing with
the State of California and other public agencies) permits the District to take advantage
of other agencies' competitive procurement processes. Altec Industries, Inc. is a
qualified Sourcewell vendor, with quotes consistent with District Code requirements.
GOALS AND OBJECTIVES:
District Code 1 .05.020 Objectives:
1. Responsibly serve the public.
2. Provide a healthy and safe work environment for all District employees.
4. Provide reliable and high quality electric supply and distribution system to meet
current and future needs.
6. Manage the District in an effective, efficient and fiscally responsible manner.
District Code 1 .05.030 Goals:
1. Manage for Financial Stability and Resiliency
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4. Modernize the utility and add value to our communities through collaboration and
innovation.
FISCAL IMPACT:
One 2027 Freightliner 108SD 6X6 Digger Derrick— $513,127 plus a 5% contingency
authorization, or $25,656, for a total not to exceed of $538,783, plus taxes and fees.
The replacement of Vehicle No. 210 is budgeted for FY27 at $560,000. The requested
$538,783, plus taxes and fees (estimate of$60,553) equates to a total cost of
$599,336. This total cost represents an estimated cost overage to budget of$39,336, or
7%.
The Electric Vehicle Reserve Fund balance of$2.4 million as of December 31, 2025,
anticipates and is sufficient to support this vehicle replacement procurement. The
actual purchase transaction date will be based on the vehicle delivery date. A delay in
ordering will likely increase the cost of the vehicle and extend the delivery date.
Funds from the sales at the public auction will be applied to the Electric Vehicle
Reserve Fund.
ATTACHMENTS:
None
Page 3 of 3
Page 63 of 118
TRUCKEE DON N ER AGENDA ITEM #15
PUBLIC UTILITY DISTRICT
MEETING DATE: August 5, 2026
TO: Board of Directors
FROM: Mike Swanson, Director of Electric Engineering & Operations
SUBJECT: Consideration to Increase the Professional Services Contract with
NV5
APPROVED BY:
Brian C. Wright, General Manager
RECOMMENDATION:
Authorize the General Manager to execute a contract amendment with NV5 increasing
the total authorized contract amount from $900,000 to $1,400,000 .
BACKGROUND:
The District utilizes professional engineering consultants to supplement internal
engineering resources and provide specialized technical expertise. These professional
engineering services support electric utility planning, engineering design, system
studies, construction support, surveying, environmental coordination, and other
engineering activities necessary to deliver the District's capital improvement program.
As part of the FY2026 Annual Procurement Package, the Board approved a
Professional Engineering Services Agreement with NV5 for Electric Engineering
Consulting Services with a total not-to-exceed authorization of$900,000 through
December 31, 2026. The agreement provides on-call engineering consulting services
supporting District operations, capital improvement projects, and strategic initiatives.
Since execution of the agreement, opportunities have been identified to accelerate
implementation of the Electric System Master Plan, reduce wildfire and operational risk,
and advance additional capital improvement projects. These initiatives, approved by the
Board, have increased the demand for engineering services beyond what was originally
anticipated.
Based on current expenditures, committed work, and forecasted engineering services
supporting ongoing capital improvement projects, staff anticipates the existing contract
authorization will not be sufficient to complete the updated scope of work. Approval of
the proposed increase at this time will ensure continuity of engineering services and
avoid interruptions to ongoing project design, material procurement, and preparation of
construction-ready projects for the 2027 construction season.
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ANALYSIS AND BODY:
The requested increase of $500,000 provides additional engineering consulting
capacity necessary to support continued implementation of the District's expanding
capital improvement program while maintaining project schedules and construction
readiness.
A breakdown of the current and increased scope of work for NV5 Engineering Service
includes:
Electric System Master Plan Implementation
• Completion of the Electric System Master Plan required a significant
investment in engineering resources during the first half of 2026.
• Engineering efforts have transitioned from development of the Master Plan to
implementation planning, project prioritization, and preparation of future
capital improvement projects.
• Engineering demand has exceeded the assumptions used when the original
contract authorization was established.
Construction-Ready Project Delivery
• The District is transitioning from a just-in-time engineering approach to a
construction-ready project delivery model.
• Engineering, environmental review, permitting, material specifications, and
bid documents must now be completed well in advance of construction.
• Staff's objective is to have 2027 construction packages substantially
complete by February 2027, allowing projects to be competitively bid, long-
lead materials procured, and construction to begin at the earliest practical
opportunity.
• This proactive approach improves schedule certainty, contractor productivity,
and overall project delivery.
Long Material Lead Times
• Extended lead times for conductors, transformers, switches, underground
equipment, ductile iron poles, steel poles, and other specialty utility materials
require engineering to be completed earlier in the project life cycle.
• Earlier engineering enables:
o Procurement of long-lead materials sooner.
o Improved pricing certainty.
o Reduced procurement-related schedule delays.
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o Better coordination between engineering, procurement, and
construction.
• Engineering is no longer simply driving construction—it is driving
procurement and overall project readiness.
Engineering Capacity
• The recent vacancy associated with the District's Electric Engineering
Manager position has created a temporary reduction in internal engineering
capacity.
• Additional consultant capacity will maintain project schedules and support
delivery of Board-approved capital improvement projects while recruitment
and onboarding efforts are underway.
Approval of the proposed increase will:
• Accelerate implementation of the Electric System Master Plan;
• Prepare construction-ready projects for the 2027 construction season;
• Advance procurement of long-lead materials;
• Maintain momentum on Board-approved capital improvement projects;
• Improve coordination between engineering, procurement, and
construction;
• Reduce schedule and procurement risk;
• Maintain engineering continuity during recruitment and onboarding of a
replacement Engineering Manager; and
• Support efficient delivery of the District's expanding capital improvement
program.
GOALS AND OBJECTIVES:
District Code 1 .05.020 Objectives:
1. Responsibly serve the public.
2. Provide a healthy and safe work environment for all District employees.
3.
4. Provide reliable and high quality electric supply and distribution system to meet
current and future needs.
5. Manage the District in an environmentally sound manner.
6. Manage the District in an effective, efficient and fiscally responsible manner.
District Code 1 .05.030 Goals:
1. Manage for Financial Stability and Resiliency
2. Environmental Stewardship: Create a sustainable resilient environment for all our
communities.
Page 3 of 4
Page 66 of 118
3. Engage with our customers and communities in a welcoming and transparent way to
identify opportunities.
4. Modernize the utility and add value to our communities through collaboration and
innovation.
5. Developing an inclusive culture drives organizational integration and success.
FISCAL IMPACT:
Approval of the proposed contract increase will raise the total not-to-exceed amount of
the Professional Engineering Services Agreement with NV5 from $900,000 to
$1,400,000, an increase of $500,000. Actual expenditures under the agreement will
occur only on an as-needed basis, as engineering services are authorized and
performed.
The approved budget for FY26 and FY27 includes $13.8M and $9.3M, respectively, in
electric capital expenditures. The NV5 engineering services costs will be charged to
various specific electric capital projects, as applicable. The NV5 costs are not
forecasted to materially increase overall project costs, as related to design and
engineering of projects.
Regarding the electric engineering manager position, each month of vacancy equates
to approximately $32,000 including overhead. Therefore, an estimated vacancy of four
to six months equates to approximately $128,000 to $192,000 including overhead.
ATTACHMENTS:
None
Page 4 of 4
Page 67 of 118
TRUCKEE DON N ER AGENDA ITEM #16
PUBLIC UTILITY DISTRICT
MEETING DATE: August 5, 2026
TO: Board of Directors
FROM: Mike Swanson, Director of Electric Engineering & Operations
SUBJECT: Consideration of Approval of the Unrepresented Technical,
Engineering and Management Salary Schedule
APPROVED BY:
Brian C. Wright, General Manager
RECOMMENDATION:
Approve the updated District Unrepresented Technical, Engineering and Management
Salary Schedule as presented.
BACKGROUND:
District Code 4.06.101, Compensation Plan, establishes the responsibility of the
General Manager to maintain a compensation plan for all classes of positions. The
compensation plan establishes the salary range or rate of pay, showing the minimum
and maximum rates for each classification, and is submitted to the Board of Directors
for consideration and approval.
As part of the FY2026-2027 Budget adoption, the Board approved a budget placeholder
for one additional position "to be determined" (TBD) within the Electric Utility. Following
adoption of the budget, staff evaluated the District's operational needs and
organizational priorities to determine the most appropriate classification for the Board-
approved position.
The management of the District's salary and benefits package is largely driven by the
intent of maintaining competitive salaries and benefits for the purpose of recruiting and
retaining high-performing personnel.
ANALYSIS AND BODY:
Staff has evaluated the core operational needs within the electric utility operations,
specifically as it relates to the centralized coordination of electric utility control center
functions, including dispatch, system monitoring, and integration of advanced grid
technologies such as Supervisory Control and Data Acquisition (SCADA) and Outage
Management Systems (OMS). The position plays a critical role in real-time operations
by maintaining situational awareness of the electric distribution grid and supporting
effective and safe field response. This role will also lead the development and
implementation of Standard Operating Procedures (SOPs) related to Control Center
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Page 68 of 118
functions, SCADA operation, switching (planned and unplanned), and outage response.
The System Operator 1/11 is responsible for ensuring consistent, coordinated execution
of utility-wide grid coordination and outage response practices, aligning with the
District's reliability, safety, and modernization objectives.
Staff determined that establishing the System Operator I and System Operator 11
classifications best aligns with the District's operational needs by providing a structured
framework that supports recruitment, employee development, succession planning, and
future organizational growth. Prior to recruitment, the classifications and associated
salary ranges must be incorporated into the District's Unrepresented (Technical,
Engineering and Management) Salary Schedule.
The proposed Unrepresented Technical, Engineering and Management Salary
Schedule (Attachment 1) includes the addition of two classifications: System Operator I
and System Operator 11. The tiered classifications establish qualification levels for a full-
time employee (FTE) placement based upon qualifications and operational needs. The
District's current staffing plan includes only the one Board-approved position adopted
as part of the FY2026-2027 Budget.
To establish appropriate salary ranges, staff completed a comprehensive market salary
analysis utilizing utilities of comparable size and other electric utilities with similar
operational responsibilities. The analysis evaluated comparable job classifications,
required qualifications, organizational responsibilities, compensation practices, labor
market conditions, and overall compensation trends within the electric utility industry.
Consistent with previous District compensation analyses, staff also evaluated internal
equity with existing unrepresented classifications to ensure the proposed salary ranges
align with the District's overall compensation philosophy and salary structure.
Based on the results of the market salary analysis, staff recommends assigning:
1
System Operator I — Salary Range M39 (effective annual): $146,859 - $178,509
System Operator II — Salary Range M42 (effective annual): $157,960 - $192,014
System Operator I is a developmental classification intended for individuals who
possess the foundational qualifications and aptitude to perform system operations while
progressing through a District-developed system operator qualification program.
System Operator II is intended for individuals who have successfully completed the
District-developed system operator qualification program or who possess equivalent
qualifications through prior experience as a fully qualified System Operator with another
electric utility, as determined by the District. The System Operator II classification will
include qualifications based upon elevated experience and skills demonstrating
proficiency in the design, development and implementation of electric control center
applications such as SCADA, OMS, SOPs, and electric system forecasting and
management. This position will also require the ability to work in a collaborative team
environment at a high level.
The distinction between the two classifications reflects the increased knowledge,
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responsibility, independent decision-making, and operational accountability expected of
a fully qualified System Operator 11. Advancement is based on demonstrated
competency through the District-developed system operator qualification program or
equivalent verified experience with another electric utility.
Establishing both classifications provides the District with a structured framework for
recruitment, employee development, and succession planning while supporting future
organizational growth. The classifications create flexibility to recruit either an entry-level
candidate with the aptitude to become a fully qualified System Operator or an
experienced operator who already meets the qualifications for the System Operator II
classification.
Approval of the proposed salary schedule will establish the System Operator I and
System Operator II classifications and associated salary ranges, allowing staff to
proceed with recruitment consistent with the FY2026-2027 Budget.
GOALS AND OBJECTIVES:
District Code 1 .05.020 Objectives:
1. Responsibly serve the public.
2. Provide a healthy and safe work environment for all District employees.
3. Provide reliable and high quality water supply and distribution system to meet
current and future needs.
4. Provide reliable and high quality electric supply and distribution system to meet
current and future needs.
5. Manage the District in an environmentally sound manner.
6. Manage the District in an effective, efficient and fiscally responsible manner.
District Code 1 .05.030 Goals:
1. Manage for Financial Stability and Resiliency
2. Environmental Stewardship: Create a sustainable resilient environment for all our
communities.
3. Engage with our customers and communities in a welcoming and transparent way to
identify opportunities.
4. Modernize the utility and add value to our communities through collaboration and
innovation.
5. Developing an inclusive culture drives organizational integration and success.
FISCAL IMPACT:
Funding for the new System Operator 1/11 Electric Utility position was included in the
Board-approved FY2026-2027 Budget at a FY26 annual salary of$208,634 and
$334,000 including overhead (Fully Burdened). The recommendation's annual salary
range maximums for both System Operator 1 ($178,509) and System Operator 2
($192,014) are below the FY26 budget's annual salary of $208,634. Further, the
position was vacant from January to July, which equates to seven months or $195,000
in payroll costs not incurred year-to-date. The FY27 budget's annual salary for the
position is $216,986 or 4% greater than the FY26 budget amount.
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Unrepresented positions for the electric operations cost center can be summarized as
follows:
Budget 2025 - 7
Budget 2026 - 8
Forecast 2026 - 7 (Budget of 8 less 1 by not filling the Director of Power Supply
vacancy)
Budget 2027 - 8
Forecast 2027 - 7
Approval of the proposed Unrepresented Technical, Engineering and Management
Salary Schedule establishes the compensation ranges for the System Operator I and
System Operator II classifications and does not increase the number of authorized
positions or require an amendment to the adopted budget.
ATTACHMENTS:
1. 2026 Unrep Wage Schedule 20260805
2. System Operator 1-11 Job Description 2026
Page 4 of 4
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Truckee Donner Public Utility District
Unrepresented Employees(Management,Engineering and Technical)Wage Ranges Attachment 1
Effective 1/1/2026 4.0%Increase (3.0%COLA+1.0%GWI) Page 1 of 3
Updated 8/5/2026 in Red Text 2026
Position Hourly Monthly
Range Wage Wage
General Manager Range Max M68 $ 174.324 $ 30,216
No Step specifc rate of pay,this General Manager employment contract
employee position has a contract. includes 2.5%COLA plus performance
incentive July 1,2026
Range Min $ 143.417 $ 24,859
Assistant General Manager/Chief Information Officer Step 5 M59 $ 139.798 $ 24,232
Step 4 $ 133.140 $ 23,078
Step 3 $ 126.794 $ 21,978
Step 2 $ 120.760 $ 20,932
Step 1 $ 115.012 $ 19,935
Chief Financial Officer Step 5 M56 $ 129.893 $ 22,515
Step 4 $ 123.706 $ 21,442
Step 3 $ 117.810 $ 20,420
Step 2 $ 112.203 $ 19,449
Step 1 $ 106.862 $ 18,523
Water Utility Director Step 5 M55 $ 126.799 $ 21,978
Director of Electric Engineering and Operations Step 4 $ 120.755 $ 20,931
Step 3 $ 115.005 $ 19,934
Step 2 $ 109.524 $ 18,984
Step 1 $ 104.318 $ 18,082
Step 5 M54 $ 123.706 $ 21,442
Step 4 $ 117.810 $ 20,420
Step 3 $ 112.203 $ 19,449
Step 2 $ 106.862 $ 18,523
Step 1 $ 101.771 $ 17,640
Water System Engineer Step 5 M51 $ 115.006 $ 19,934
Electric Engineering Manager Step 4 $ 109.529 $ 18,985
Director of Human Resources and Risk Management Step 3 $ 104.317 $ 18,082
Public Information&Strategic Affairs Director Step 2 $ 99.347 $ 17,220
Step 1 $ 94.618 $ 16,401
Electric Operations Manager Step 5 M50 $ 112.203 $ 19,449
IT Operations Manager Step 4 $ 106.862 $ 18,523
Step 3 $ 101.771 $ 17,640
Step 2 $ 96.922 $ 16,800
Step 1 $ 92.306 $ 16,000
Step 5 M49 $ 109.529 $ 18,985
Step 4 $ 104.317 $ 18,082
Step 3 $ 99.347 $ 17,220
Step 2 $ 94.618 $ 16,401
Step 1 $ 90.115 $ 15,620
Asst.Electric Operations Manager Step 5 M46 $ 101.771 $ 17,640
Senior Electric Engineer Step 4 $ 96.922 $ 16,800
Step 3 $ 92.306 $ 16,000
Step 2 $ 87.916 $ 15,239
Step 1 $ 83.727 $ 14,513
Attachment 1
Ra P2of118
Truckee Donner Public Utility District
Unrepresented Employees(Management,Engineering and Technical)Wage Ranges Attachment 1
Effective 1/1/2026 4.0%Increase (3.0%COLA+1.0%GWI) Page 2 of 3
Updated 8/5/2026 in Red Text 2026
Position Hourly Monthly
Range Wage Wage
Electric Engineer Step 5 M44 $ 96.922 $ 16,800
Step 4 $ 92.306 $ 16,000
Step 3 $ 87.916 $ 15,239
Step 2 $ 83.727 $ 14,513
Step 1 $ 79.740 $ 13,822
Finance/Accounting Manager Step 5 M42 $ 92.314 $ 16,001
Utilities Resource Strategies Manager Step 4 $ 87.916 $ 15,239
System Operator II Step 3 $ 83.732 $ 14,514
Step 2 $ 79.738 $ 13,821
Step 1 $ 75.942 $ 13,163
Water Operations Manager Step 5 M41 $ 90.115 $ 15,620
District Clerk/Executive Assistant Step 4 $ 85.822 $ 14,876
Step 3 $ 81.738 $ 14,168
Step 2 $ 77.839 $ 13,492
Step 1 $ 74.134 $ 12,850
Associate Electric Engineer Step 5 M39 $ 85.822 $ 14,876
Senior Network and Systems Administrator Step 4 $ 81.738 $ 14,168
GIS Solutions Engineer/Project Manager Step 3 $ 77.839 $ 13,492
System Operator I Step 2 $ 74.134 $ 12,850
Step 1 $ 70.605 $ 12,238
IT/SCADA Engineer Step 5 M37 $ 81.738 $ 14,168
Special Projects Administrator Step 4 $ 77.839 $ 13,492
Network and Systems Administrator Step 3 $ 74.134 $ 12,850
Step 2 $ 70.605 $ 12,238
Step 1 $ 67.246 $ 11,656
Customer Services Manager Step 5 M36 $ 79.740 $ 13,822
General Services Manager Step 4 $ 75.946 $ 13,164
Business Intelligence(BI)Architect Step 3 $ 72.329 $ 12,537
Vegetation Program Manager Step 2 $ 68.881 $ 11,939
Step 1 $ 65.603 $ 11,371
GIS Coordinator Step 5 M35 $ 77.839 $ 13,492
Senior Accountant/Analyst Step $ 74.134 $ 12,850
Water Engineer Step 3 $ 70.605 $ 12,238
Step 2 $ 67.246 $ 11,656
Step 1 $ 64.040 $ 11,100
Conservation&Customer Service Sr Analyst Step 5 M31 $ 70.605 $ 12,238
Data Analyst&Administrator Step 4 $ 67.246 $ 11,656
Step 3 $ 64.040 $ 11,100
Step 2 $ 60.995 $ 10,573
Step 1 $ 58.087 $ 10,068
Attachment 1
PPftt of 118
Truckee Donner Public Utility District
Unrepresented Employees(Management,Engineering and Technical)Wage Ranges Attachment 1
Effective 1/1/2026 4.0%Increase (3.0%COLA+1.0%GWI) Page 3 of 3
Updated 8/5/2026 in Red Text 2026
Position Hourly Monthly
Range Wage Wage
Communications Program Manager Step 5 M29 $ 67.243 $ 11,655
Step 4 $ 64.046 $ 11,101
Step 3 $ 60.992 $ 10,572
Step 2 $ 58.091 $ 10,069
Step 1 $ 55.325 $ 9,590
Risk and Compliance Program Manager Step 5 M27 $ 64.040 $ 11,100
Step 4 $ 60.995 $ 10,573
Step 3 $ 58.087 $ 10,068
Step 2 $ 55.324 $ 9,590
Step 1 $ 52.690 $ 9,133
IT/GIS Analyst Step 5 M26 $ 62.477 $ 10,829
Management Analyst I Step 4 $ 59.505 $ 10,314
Step 3 $ 56.669 $ 9,823
Step 2 $ 53.971 $ 9,355
Step 1 $ 51.401 $ 8,910
Approved by Board, Board President Signature Date
Attachment 1
PPfM of 118
"' TRUCKEE DONNER
PUBLIC UTILITY DISTRICT
Job Description
Job Title: System Operator 1/11
Department: Electric Department
Reports To: Director of Engineering and Operations
FLSA Status: Exempt
Position Summary:
Under direction of the Director of Engineering and Operations, performs a variety
of tasks for the centralized coordination of electric utility Control Center functions,
including dispatch, system monitoring, and integration of advanced grid
technologies and related operational technologies.
Distinguishing Characteristics:
System Operator I: This classification is developmental, with demonstrated
skillsets and aptitude to perform the fundamental requirements of the position
under the direction and supervision of the District's Director of Electric
Operations and Engineering, specifically as it relates to the centralized
coordination of electric utility control center functions, including dispatch, and
system monitoring. System Operator I will also participate in the development
and implementation of standard SOPs, operational planning and emergency
response
System Operator 11: Requires a higher level of experience and skillsets, and the
ability to execute the broad range of responsibilities under limited supervision. In
addition to the fundamental System Operator responsibilities, under general
direction be responsible for the design, development and implementation of
electric control center applications such as SCADA, OMS, SOPs and strategic
planning.
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",.6"' TRUCKEE DONNER
4i PUBLIC UTILITY DISTRICT
Essential Duties and Responsibilities:
a) Oversees real-time operation of the District's electric distribution grid,
including writing, granting, and executing switching programs for both
planned and emergency work; manages load transfers during overload or
contingency events; ensures all switching, load transfers, and grid control
actions are thoroughly documented and in compliance with District
protocols and safety standards.
b) Leads and coordinates the development, maintenance, and
implementation of standard operating procedures (SOPs) for Control
Center operations, OMS utilization, and related practices, in collaboration
with both Engineering and Operations.
c) Administers and maintains the Outage Management System (OMS),
ensuring system accuracy, reliability data integrity, and timely outage
communications.
d) Optimizes the functionality and performance of the OMS through
continuous configuration improvements, data validation, and user
feedback integration, including feedback loops with Engineering and
Operations to ensure tool effectiveness and alignment.
e) Oversees the dispatch of emergency and planned electric utility work,
supporting effective field personnel utilization and system coordination,
while maintaining awareness of Engineering design packages and
operational field priorities.
f) Monitors weather and fire risk conditions; supports execution of
Preemptive Power Shutoff (PPS) events according to District protocols,
and coordinates with Engineering to assess grid readiness and critical
infrastructure implications.
g) Serves as the SCADA lead, managing system alarms, field device
coordination, and reporting of operational data, while partnering with
Engineering to support automation strategies and device commissioning.
h) Coordinates protective line equipment settings in close alignment with
Engineering guidance; ensures setting changes are implemented
accurately and documented within operational systems.
i) Dispatches all electrical utility work in collaboration with Engineering and
Operations staff, including new business, service work, inspections,
patrols, maintenance, metering, and customer-driven work — ensuring
alignment of field execution with engineering intent and operational
readiness.
Page 76 of 118
",.6" TRUCKEE DONNER
4i PUBLIC UTILITY DISTRICT
j) Oversees Control Center recordkeeping activities to ensure regulatory and
internal compliance, supporting both Engineering and Operations with
system-level documentation.
k) Tracks, analyzes, and reports reliability performance metrics (SAIDI,
SAIFI, CAIDI); coordinates with Engineering to evaluate trends and
develop system-level reliability improvements.
I) Supports the continued improvement and maintenance of electronic
processes for dispatch and switching operations in partnership with
Engineering (system design updates) and Operations (field execution
needs).
m) Maintains availability for 24/7 on-call response to support emergencies,
outages, and operational coordination with internal departments and
external agencies as needed.
n) Conducts themselves in a manner that is consistent with the Distrcit's
Core Values of Safety, Communication, Integrity, Accountability,
Timeliness and Work-Life B
o) Performs other duties as assigned.
Qualifications:
To perform this job successfully, an individual must be able to perform each
essential duty satisfactorily. The requirements listed below are representative
example of the knowledge, skill, and/or ability necessary to execute the essential
duties and responsibilities at a satisfactory level.
1. A combination of education and experience demonstrating the skillsets and
aptitude to meet the job performance expectations.
2. Demonstrated knowledge of utility system operations, reliability standards,
and emergency response protocols.
3. Experience developing and maintaining operational SOPs.
4. Ability to manage multiple software platforms including OMS, SCADA, and
Work Management Systems.
5. Excellent communication, coordination, and documentation skills.
6. Possession of a valid Class C driver license with a record acceptable to
insurance carrier.
7. Ability to work independently, solve complex problems, and facilitate cross-
departmental communication.
8. Proficient in Microsoft Office programs including Word, Excel and Outlook.
Page 77 of 118
or,,.-, TRUCKEE DONNER
,,,,,, PUBLIC UTILITY DISTRICT
Physical Demands:
The physical demands described here are representative of those that must be
met by an employee to successfully perform the essential functions of this job.
• Regularly required to sit, stand, walk, talk, hear, reach, and grab
• Occasionally required to stoop, knee, or crouch
• Occasionally traverse uneven/difficult terrain
• Occasionally lift 25 pounds
• Close vision abilities required
Work Environment:
The work environment described here is representative of those an employee
encounters while performing the essential functions of this job.
• Work is performed in a typical office environment
• Occasional field visits potentially exposing the employee to extreme
weather conditions, uneven terrain, and hazards of an active construction
or utility work
• Normal working hours but must be available for emergencies (outages,
storm response, etc.) and may be required to work outside regular hours
during those events
Approved Date
Page 78 of 118
TRUCKEE DON N ER AGENDA ITEM #17
PUBLIC UTILITY DISTRICT
MEETING DATE: August 5, 2026
TO: Board of Directors
FROM: Scott Crow, Assistant General Manager/CIO
SUBJECT: Consideration of Contract Approval for GIS System Technical
Services with Timmons Group
APPROVED BY:
Brian C. Wright, General Manager
RECOMMENDATION:
Authorize the General Manager to approve a special services contract and associated
documents with Timmons Group for GIS system technical services in the amount of
$176,940, plus a ten percent change order allowance of$17,694, for a total contract
amount not to exceed $194,634.
BACKGROUND:
The District relies on a comprehensive Geospatial Information System (GIS) as the
core platform supporting numerous critical operational, engineering, and management
functions. GIS systems serve as the authoritative spatial database for the water and
electric utility, enabling accurate mapping, analysis, and coordination of infrastructure
and field activities. Essential components of both utility operations depend on the data
and applications maintained within the GIS environment, including planning,
engineering design, new construction, maintenance, asset management, regulatory
reporting, and customer service.
Beyond its role as a mapping tool, GIS is increasingly indispensable to utility
performance and resilience. Modern utility systems require precise, real-time
understanding of asset locations, system interdependencies, and field conditions. GIS
provides this foundation by integrating spatial data with operational systems such as
work management, hydraulic modeling, outage response, permitting, and capital
planning. It improves decision-making by enabling staff to visualize system behavior,
identify risks, and prioritize investments. GIS also enhances customer service by
supporting accurate service territory information, locating customer connections, and
improving response times for service requests and emergencies.
GIS is not simply a technical system, it is a strategic asset that strengthens operational
reliability, regulatory compliance, workforce efficiency, and long-term infrastructure
stewardship.
Page 1 of 3
Page 79 of 118
ANALYSIS AND BODY:
The proposed project will migrate the District's current water GIS environment from
ArcGIS Desktop with the Geometric Network to ArcGIS Pro with the Utility Network for
managing water utility assets. The project also includes upgrading to the latest release
of ArcGIS Enterprise, establishing a modern platform for publishing, sharing, and
maintaining GIS data and web services.
This migration is required because ArcGIS Desktop and the Geometric Network are
nearing end-of-life and will no longer be supported. ESRI and third-party developers
now focus exclusively on ArcGIS Pro, and new applications, integrations, and
enhancements are no longer being built for the legacy platform. Remaining on
outdated technology limits our ability to adopt modern capabilities and maintain
compatibility with current GIS solutions.
ArcGIS Pro with the Utility Network provides a scalable, contemporary architecture for
water asset management. It delivers improved data modeling, advanced network
tracing and analysis, stronger data integrity through rules and validation, and more
efficient workflows. These capabilities will enhance operational decision-making,
improve data accuracy and reliability, streamline maintenance activities, and support
future technology initiatives.
Upgrading ArcGIS Enterprise will give staff secure, role-based access to current water
asset information through web maps and applications, enabling field and office
personnel to view and update infrastructure data in near real time. The platform will
strengthen cross-department collaboration by establishing a single, authoritative source
of water GIS data. The project will also produce a unified, district-wide online map
consolidating fiber, water, and electric assets.
Approval of this funding will allow staff to complete the migration before the legacy
platform becomes unsupported, reducing operational risk and positioning the District to
fully leverage modern and emerging GIS capabilities.
Staff will utilize special services procurement mechanism from section 3.08.050.1 of
District Code which allows agreements for special services. "The term `special
services'includes, but is not limited to professional services such as legal, engineering,
architectural, landscape architecture, land surveying, construction project management,
accounting, financial, economic, energy advisory, information technology,
environmental, payroll services and administrative services, as included within
California Government Code Sections 4525, 4526 and 53090."
GOALS AND OBJECTIVES:
District Code 1.05.020 Objectives:
1. Responsibly serve the public.
6. Manage the District in an effective, efficient and fiscally responsible manner.
District Code 1.05.030 Goals:
1. Manage for Financial Stability and Resiliency
Page 2 of 3
Page 80 of 118
4. Modernize the utility and add value to our communities through collaboration and
innovation.
FISCAL IMPACT:
This item is included in the approved FY26 IT capital expenditure budget in the amount
of $400,000. Therefore, this agenda item is $205,366 less than the budget due to
securing better pricing after budget approval.
ATTACHMENTS:
None
Page 3 of 3
Page 81 of 118
TRUCKEE DON N ER AGENDA ITEM #18
PUBLIC UTILITY DISTRICT
MEETING DATE: August 5, 2026
TO: Board of Directors
FROM: Martina Rochefort, District Clerk/Executive Assistant
SUBJECT: Consider approval of revisions to District Code, Title 1 & Title 2
/) r
APPROVED BY:
Brian C. Wright, General Manager
RECOMMENDATION:
Approve revisions to District Code, Title 1 and Title 2 as presented.
BACKGROUND:
District Code is an assembly of the District's policies and procedures as approved by
the governing Board of Directors, intended to convey a comprehensive description of
the manner in which the District operates and conducts its business. Periodically, the
District Code should be reviewed and updated to conform to Board directives, new
applicable laws and regulations, and overall operational and administrative
improvements.
ANALYSIS AND BODY:
District Staff and outside General Counsel have reviewed District Code Title 1 and Title
2. The product of this comprehensive review are redlined versions of Title 1 and Title 2
highlighting recommended revisions. These revisions are primarily intended to correct
and update the overall formatting and sequential numbering to enhance the
organization and management of the document, as well as update various components
that are either no longer applicable, do not meet the operational needs of the District, or
require revisions to maintain compliance with changing law and regulations.
District Code, Title 1
Proposed revisions to District Code, Title 1 include overall formatting and numbering.
Other highlights include:
1.01 Mission Statement
1.01.03.4 - Language was revised to reflect update made by the Board in 2023.
A redline version of edits to District Code, Title 1 is included as Attachment 1. Title 1
was reviewed by the District Clerk and General Manager.
District Code, Title 2
A summary of proposed edits to District Code, Title 2 include numerous editorial
corrections, including typos, outdated phrases, and formatting adjustments, as well as
Page 1 of 2
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overall clarification of language. Other highlights include:
2.01 Board of Directors and Officers
2.01.02.1(D) - Language was revised to clarify the District Clerk is the Clerk/Ex Officio
Secretary of the Board.
2.01.02.7 - "One-year" was removed in the unlikely event that an officer is removed
from office and another is elected for the remainder of the term.
2.03 Board Meetings
2.03.04 & 2.03.05 - Agenda posting guidelines were updated to reflect current Brown
Act provisions and District practices.
2.03.08 - The Order of Business was changed to "may" be followed to allow for better
flexibility with agenda planning and meeting flow.
2.03.09 - The terminology "unanimous consent" was removed as Public Utilities Code
Section 16702 does not allow for action by unanimous consent.
2.16 Conflict of Interest
Staff proposes the Conflict of Interest Code become a standalone document because
the designated positions/titles are often updated as required by the Fair Political
Practices Commission (FPPC). The District's Conflict of Interest Code is subject to
approval and sign off by FPPC counsel after board approval.
2.17 Code of Conduct
2.17.03 & 2.17.04 - "Board President" was updated to "person presiding over the
meeting" to accommodate the absence of the Board President at a meeting.
A redline version of edits to District Code, Title 2 is included as Attachment 2. Title 2
was reviewed by the District Clerk, General Manager and General Counsel.
GOALS AND OBJECTIVES:
District Code 1 .05.020 Objectives:
1. Responsibly serve the public.
6. Manage the District in an effective, efficient and fiscally responsible manner.
FISCAL IMPACT:
There is no direct fiscal impact associated with this item.
ATTACHMENTS:
1. Title 1 - General Provisions DRAFT
2. Title 2 - Administration DRAFT
Page 2 of 2
Page 83 of 118
TRUCKEE DONNER
Public Utility District
DISTRICT CODE
TITLE 1 - GENERAL PROVISIONS
Title 1—General Provisions Page 1 1
Page 84 of 118
1.00 INTRODUCTION...................................................................................................................................3
1.01 CHAPTER 1.05 MISSION STATEMENT.................................................................................................3
Title 1—General Provisions Page 12
Page 85 of 118
1.00 INTRODUCTION
These policies and regulations are intended to provide a comprehensive description of the manner
in which the District operates and serves its customers and shall be followed and adhered to by all
District staff and persons and entities doing business with the District.
As in any set of policies and regulations, not all circumstances can be envisioned. The Board of
Directors of the District shall apply and interpret these policies and regulations fairly and
consistently, taking into consideration any unique or unusual circumstances on a case by case
basis.
1.01 CMADTCD MISSION STATEMENT
1.01.01 1.^�QMission Statement:
The Mission of the Truckee Donner Public Utility District is to provide reliable, high quality utility
and customer services while managing the District's resources in a safe, open, responsible, and
environmentally sound manner at the lowest practical cost.
1.01.02 '.^�0Objectives.
41.01.02.1 1 Responsibly serve the public.
-2-.1.01.02.2 1 Provide a healthy and safe work environment for all District employees.
3-.1.01.02.3 1 Provide reliable and high quality water supply and distribution system to meet current and
future needs.
4.1.01.02.4 1 Provide reliable and high quality electric supply and distribution system to meet current
and future needs.
-5-.1.01.02.5 1 Manage the District in an environmentally sound manner.
6-.1.01.02.6 1 Manage the District in an effective, efficient and fiscally responsible manner.
1.01.03 1..^�0Goals:
41.01.03.1 1 Manage for Financial Stability and Resiliency
Title 1-General Provisions Page 13
Page 86 of 118
-2-.1.01.03.2 1 Environmental Stewardship: Create a sustainable, resilient environment for all our
communities.
-3-.1.01.03.3 1 Engage with our customers and communities in a welcoming and transparent way to
identify opportunities.
4.1.01.03.4 1 Take thp- -hi--,-;t ef private secter thinking te modernize the utility and add value te our
communkmes—. Modernize the utility and add value to our communities through collaboration
and innovation.
-5-.1.01.03.5 1 Developing an inclusive culture drives organizational integration and success.
Title 1—General Provisions Page 14
Page 87 of 118
TRUCKEE DONNER
Public Utility District
DISTRICT CODE
TITLE 2 - ADMINISTRATION
Title 2—Administration Page 1 1
Page 88 of 118
2.00 BYLAWS...............................................................................................................................................3
2.01 BOARD OF DIRECTORS AND OFFICERS................................................................................................3
2.02 ORDINANCES.......................................................................................................................................4
2.03 BOARD MEETINGS...............................................................................................................................4
2.04 BOARD MEETING MINUTES................................................................................................................7
2.05 PUBLIC HEARINGS...............................................................................................................................8
2.06 COMMITTEES......................................................................................................................................8
2.07 BUDGETS.............................................................................................................................................8
2.08 BOARD VACANCIES.............................................................................................................................9
2.09 PARLIAMENTARY PROCEDURE............................................................................................................9
2.10 AMENDMENT OF BYLAWS..................................................................................................................9
2.11 RELATIONSHIPS AMONG OFFICIALS ...................................................................................................9
2.12 DELEGATIONS....................................................................................................................................11
2.13 CONDITIONS OF EMPLOYMENT........................................................................................................14
2.14 PERFORMANCE EVALUATIONS AND SALARY ADJUSTMENTS...........................................................14
2.15 RETENTION AND/OR DESTRUCTION OF RECORDS ...........................................................................14
2.16 CONFLICT OF INTEREST.....................................................................................................................14
2.17 BOARD CODE OF CONDUCT..............................................................................................................17
2.18 BOARD TRAVEL AND EXPENSE POLICY..............................................................................................21
2.19 HANDLING FORMAL COMPLAINTS REGARDING BOARD MEMBERS ALLEGED VIOLATIONS OF
DISTRICT CODE OR THE LAW .........................................................................................................................26
Title 2—Administration Page 12
Page 89 of 118
2.00 BYLAWS
2.00.01 2.01 Bylaws
Sections 2.0-21 through 2.2-&10 below comprise the District's Bylaws.
2.01 BOARD OF DIRECTORS AND OFFICERS
2.01.01 Quorum
2.01.01.11 2.02.010 %!^"�"" Three members of the Board shall constitute a quorum. No business
shall regularlybe entered upon or transacted until a quorum is present, nor shall business
Fegulady be proceeded with-or transacted when the members are reduced below a quorum.
2.01.02 Duties of Officers
2.01.02.11 2.02.020 0--ases of Offs er- In addition to the duties specified by applicable law and other
provisions of these P4esBltyaws, as well as resolutions and ordinances of the District, the
officers of the District shall have the following duties:
2.01.02.1(A) 2.^'�rThe President shall, when present, preside at all meetings of the
District. The President should cause an agenda to be prepared and distributed
by the Clerk/Ex_-e0fficio Secretary in advance of the meeting, which shall list
each item of business or correspondence to come before the meeting insofar
as is known. The President shall act as official spokesman of the Board at the
discretion of the Board, execute contracts and other documents on behalf of
the District when authorized by the Board of Directors, and shall perform such
other duties as are assigned from time to time.
2.01.02.1(8) '' ^' The Vice President shall perform the duties of the President in the
absence or disabilk-yaminability of the President.
'.^''�0)2.01.02.1(C) The General Manager shall perform all acts and duties imposed by
the Board of Directors in Section 2.12.01.
'.^''� .02.1(C�2.01.02.1(D) '.^'�TThe District ManagerClerk, under the direction of the
General Manager,shall function as the Clerk/Ex-eOfficio Secretary of the Board
as well as ^^F{^r mi^^ and perform all other acts and duties imposed by the
Board.
2.01.02.2 1 In addition to those other acts and duties imposed by the Board, the Clerk/Ex-officio
Secretary of the Board shall be entitled to:
2.01.02.2(A) a4--Schedule and call a special meeting of the Board of Directors if 4ethey
determines that it is necessary to do so and if 4e4 hey are unable to contact
the President of the Board regarding the need to call such a meeting.
2.01.02.2(B) Cancel any regular or special meeting.
Title 2—Administration Page 13
Page 90 of 118
2.01.02.2(C) e)—Schedule, reschedule and cancel public hearings (except hearings on the
adoption of a rate increase ordinance) if 4ethey determines that it is necessary
to do so.
2.01.02.3 1 '.^_ :1 0:20 TThe Treasurer of the District shall be appointed by the Board by name and shall
have such duties as assigned by the Board pursuant to Resolution 2008-21.
2.01.02.4 1 '.^_ :1 0:20 TThe Assistant Treasurer shall be appointed by the Board by name and shall have
such duties as assigned by the Board pursuant to Resolution 2008-21.
2.01.02.5 1 24 The Accountant shall be appointed by the Board by name and shall have such
duties as assigned by the Board pursuant to Resolution 2008-23.
2.01.02.6 1 '.92ter—The District Counsel shall be the Parliamentarian of the District, shall advise it
with respect to the applicable laws, interpret rules, bBylaws and policies, coordinate actions
with the other consultants, and shall perform such other acts as requested by the Board of
Directors.
2.01.02.7 1 2.92-�-020.8—The officers of the District shall be elected at the first meeting in December of
each year for a one year term. It shall be the policy of the Board to attempt to give each Director
the opportunity to serve as President and Vice President for one year during their four-year
term. Notwithstanding the foregoing, an incumbent President or Vice President may be re-
elected to that office. The officers serve at the pleasure of the Board and may be removed
from office prior to the expiration of their ORe-yeaF term.
2.02 ORDINANCES
2.02.01 '.^�QPublication of Ordinances
After adoption of the ordinance or amendment to an ordinance, the General Manager or designee
shall post and publish the ordinance or amendment in accordance with applicable law with the
names of those Directors voting for and against the ordinance and the Clerk shall keep for
inspection during regular business hours a copy of the ordinance.
If the General Manager determines it is in the best interest of the District, the ordinance may be
printed using at least a '/2 page ad in a newspaper in general circulation.
2.03 BOARD MEETINGS
2.03.01 '.^^�0Place of Meeting
Until changed by fuFtier resolution amending these AAesBylaws, the place of meeting of the Board
of Directors shall be the Board Room of the Truckee Donner Public Utility District, in Truckee,
California. When appropriate notice has been given, any meeting may be scheduled at another
location within the District. The Board of Directors may, upon showing of special circumstances
and in accordance with applicable law, hold Board meetings outside the District. All legislative
Title 2—Administration Page 14
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meetings of said-the Board shall be open to the public and shall be held at said office and place of
meeting; provided, however, that meetings duly opened at said office may be adjourned to such
other place or places within the confines of said District as may be found convenient or necessary
by the Board, and provided further that this rule shall not preclude the Board from holding executive
sessions when permitted by law.
2.03.02 :1 (34 0:10-Time of Meeting
The time for regular meetings of the Board is the first and third Wednesday of each month at 6:00
P.M. If and when said Wednesday falls on a legal holiday, then said regular meeting shall be held
at 6:00 P.M. on the next business day following the legal holiday or other day agreed to by the
Board.
2.03.03 :2 04 1321Adjourned Meetings
If the business coming before the Board at any regular or adjourned meeting is not finished on the
day fixed for such meeting, or if for any reason such adjournment is deemed proper, the Board may
adjourn to such time and place as may be specified in the Order of Adjournment. When the Order
of Adjournment fails to state the hour to which the adjourned meeting is to be held, it shall be held
at the hour specified for regular meetings. In the event that an adjourned meeting is not called,
and a special meeting does not take place prior to the next regular meeting, then the unfinished
items -may be placed on the agenda for the next regular meeting.
2.03.04 _24-34� Special Meetings
A special meeting may be called at any time by the President or by a majority of the members of
the Board., by deliPeFiRg-personally, by o_mail or by moil written Retire to oorh member of the
Board and to eaGh IOGal newspaper ef general GirGUlatieR, radio or televisieR station requesting
Refine in Writinn SYGheNotice of such special meeting must be delivered personally, by e-mail or
by mail at least 24 hours before the time of such meeting as specified in the notice. The call and
notice shall specify the time and place of the special meeting and the business to be transacted.
No other business shall be considered at such meetings by the Board. Such written notice may be
dispensed with as to any member who at or prior to the time the meeting convenes files with the
Clerk/Ex-officio Secretary a written waiver of notice. Such waiver may be given in writing in person,
by US mail or by e-mail. Such written notice may also be dispensed with as to any member who
is actually present at the meeting at the time it convenes.
2.03.05 2.04 Qra() Written Notice of all Meetings
Advance written notice shall be given for all meetings in the following manner:
2.03.05.11 2.�^^�-050.rA written notice of all meetings (agenda) shall be mailed or e-mailed to each
Director as far in advance of the meeting as possible, but, in any event, either mailed, e-mailed
or expressly hand-delivered so as to be received 72 hours in advance of the meeting.
Notwithstanding the foregoing, and in accordance with Section 2.84-0402.03.04 herein, notice
for all special meetings shall be made at least 24 hours in advance of said meeting. Any Director
may, at 4 stheir discretion,file a signed waiver of such notice with the District.
2.03.05.2 1 2.04.050.2 WFitten netice of _all m^^*in -s The agendas or meeting packet shall be
delive.red o.r mailed, emailed, or posted to the District internet website as far in advance as
possible, but, in any event, to be receivedT TS PFiGFte the meeting, to any person
requesting a copy and to all newspapers;and radio stations, iRdi„id, als and entities which have
Title 2—Administration Page 15
Page 92 of 118
filed a request of such notice with the District in accordance with applicable law.and te all
paFties with business pending an that paFtieular agend-a ef the meeting.
2.03.05.3 1 2 04 050 TWritten notice of all meetings (agenda)shall be posted at the District office, on
the TDPUD's internet website,the True-kee Qr.,n,.h of the"'^,,ada Ceunty I ibFaFy,and such other
locations as may from time to time be determined by the Board of Directors.
2.03.06 '.^�TAvailability of agenda packet
On all Board or committee meeting agendas a statement will be made advising that the complete
packet of related material is available for public review at the District office during regular business
hours and on the District's website.
2.03.07 '.^�GAgenda, discussion and debate - Regular and Special
Meetings
The Clerk/Ex--9Officio Secretary of the District shall cause a Notice of Meeting (agenda) to be
prepared which will state the Rgattor to be heard OR a ,,gaRRer that is easy tG GGFnpreheRdcontain a
brief description of each item of business to be transacted or discussed at the meeting.
2.03.07.11 '.^^�rThe rl d(/E, ffie;e SeeF tart'of thp Distr;,.+General Manager and the President
of the Board shall be jointly responsible for compiling the agenda for all regular meetings. In
the case of special meetings, the rl rl(/Ex egicia S,,,.r tar-yGeneral Manager and those parties
calling such meetings shall be responsible for the preparation of the agenda.
2.03.07.2 1 2.04.060.2- Each Director will have the right to request items to be placed on the agenda
for any specific meeting, either: 1)Verbally requesting it if this request is supported by at least
one additional Board member during a Board meeting, or 2) verbally or in writing to the
President with the President's support. Such requests must be made in a timely manner and
shall comply with the deadlines established for the preparation of the Nnotice of i meeting
(agenda).
2.03.07.3 1 '.^^� 4 0650 TNo item will be placed on the agenda until the following conditions have been
met. Items on an agenda not meeting the conditions will be either struck from the agenda or
will be tabled to the next meeting without discussion.
2.03.07.3(A) 2.94.960.3(A) Information regarding the topic must be in the hands of the
Board members prior to the Monday evening before the regular meeting and
not less than three days prior to any special meeting with some exceptions in
the case of an emergency meeting.
2.03.07.3(8) 2.04.060.2(9) The item as it appears on the agenda will have adequate staff
and consultant preparation prior to the presentation to the Board for discussion
and review. Without this, such items will be referred to staff by the Nhairt#e
person presiding over the meeting.
2.03.07.3(C) 2.041.06-0.2(Q The consultants and staff and Board will be kept informed by
tee—memorandum and regular correspondence of all major projects and
proposals well in advance of it being placed on the agenda for Board review.
Title 2—Administration Page 16
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2.03.07.3(D) 2.04.N0.33OD Debate and/or discussion on each agenda topic is limited to five
minutes for each Director. The Board, by majority vote, may waive this
provision for any agenda topic.
2.03.08 2.04.070 Order of Business
The order of business in conducting the meeting of the Board shall may be as follows:
1. Call to order
2. Roll call
3. Pledge of Allegiance
4. Changes to the agenda
5. Public input
6. Director's update
7 Department updates
87-. Special business/public hearings
99. Consent agenda
010. Action items
101. Workshop items
1'I QeUtine b iciness (si Gh as appreyal of Minutes aR d Treasurer's report)
12. Closed session
13. Return to public session
14. Adjournment
2.03.09 :1 04ORD Voting
Every action of the Board shall be taken by ordinance, resolution, or motion, OF„n,nimeus nencen+
In the case of every action except one taken by simple motion er „nanirnewG nensen+' the roll of
Directors shall be called in the formal minutes. All official Board actions will require the affirmative
vote of at least three Directors.
2.03.10 2 (14QQStatements from Visitors
All members of the public attending Board meetings and having an interest in any agenda item
shall have the right to address the Board before a vote is taken on such item. They shall be
encouraged to ask questions directly related to reports made to the Board by members of the
District's staff or consultants immediately after such reports are made and prior to Board action.
2.03.11 '.04QQRecording of the Meetings
The Clerk/Ex-_oOfficio Secretary shall arrange to have recordings made of the meetings of the
Board, except when the Board goes into closed session, for use in preparation of the minutes. The
Clerk/Ex-_oOfficio Secretary shall make duplicates of the recordings available to anyone for review
upon arrangement..
2.04 BOARD MEETING MINUTES
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2.04.01 2.^�PBoard Meeting Minutes
2.04.01.11 2.98.910.1The District's Board meeting minutes shall be action only minutes listing the
title of the topic, a brief description of the topic, action taken or direction given, and any
appropriate Fell eallvotes.,These minutes shall be a permanent record of the District.
2.04.01.2 1 '.^Q�TCopies of the action minutes and of the Board meeting recordings shall be made
available to any interested party upon their request by providing a link to the District's website
where the records can be accessed or upon-apd-payment of the duplication costs pursuant to
the Miscellaneous Fee Schedule.
2.05 PUBLIC HEARINGS
2.05.01 =.'�13Notices of Public Hearings
All public hearings will be advertised in a local newspaper of general circulation in small display ad
form.
2.06 COMMITTEES
2.06.01 z 12 010Committees
Standing and e!eGtcommittees for the performance of such duties as may appear necessary and
proper shall from time to time be appointed by the President. In the absence of any members of
any committee, the presiding ^ffi^e"President may appoint a substitute who shall serve during such
absence.
2.07 BUDGETS
2.07.01 = 16 010Budgets
The General Manager shall prepare a budget calendar for Board review at-no later than the first
regular meeting in August prior to the budget cycle (annually or bi-annually). The General Manager
shall present a proposed draft budget for the ensuing calendar year(s) to the Board in the last
quarter of the budget cycle period for the next budget cycle. The Board shall adopt such budget
with any changes ordered by it, not later than the second regular meeting in December. The
General Manager, or individual Board members may recommend changes in the budget from time
to time; and the Board may adopt such changes. A public hearing shall be held prior to adoption
of the budget.
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2.08 BOARD VACANCIES
2.08.01 '.'ter^ Board Vacancies
All vacancies occurring on the Board of Directors, for whatever reason, shall be filled according to
the rules contained in the California Government Code.
2.09 PARLIAMENTARY PROCEDURE
2.09.01 '.''� Parliamentary Procedure
As to all matters not hereinabove provided for, the conducting of the business of the Board and its
parliamentary procedure shall conform to the RULES OF ORDER REVISED by H. M. Robert, which
RULES OF ORDER are by reference made a part of these bylaws.
2.10 AMENDMENT OF BYLAWS
2.10.01 '.'R Amendment of Bylaws
Any proposed amendment to the Bylaws must be submitted in writing to the Clerk/Ex-officio
Secretary of the District. The Clerk shall cause a copy to be distributed to each Director and shall
cause the same to be placed on the agenda for the next regular meeting of the Board of Directors.
In order to become effective, the amendment, or any modification thereof, shall require a vote of
the majority of the Board.
2.11 RELATIONSHIPS AMONG OFFICIALS
2.11.01 2 22?W Q Financial Relationships Among Officials
2.11.01.11 2.32.910.1 District officials, including but not limited to engineering,financial and/or legal
consultants shall not enter into agreements with, or otherwise represent, individual Board
members or other third parties where such an arrangement may potentially conflict with the
interests of the District.
2.11.01.2 1 '.2�.z— Members of the Board of Directors shall not enter into contractual
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arrangements with, or otherwise utilize, engineering, financial and/or legal consultants who
perform work or services for the District on any material matters which may affect the District.
2.11.01.3 1 2.32.910.3 The General Manager shall not engage in any private enterprise within the
District.
2.11.02 =.2?0213 Director/General Manager Relationship
The District recognizes, establishes and maintains the following guidelines in its relationship with
the General Manager.
2.11.02.11 2.3's�r-vivrlt is recognized that good management is the most important factor in the
success of the District. In exercising such management, the Board of Directors reserves its
responsibility to establish policy, approve plans and programs and delegate authority to its
General Manager.
2.11.02.2 1 2.2'�-020.2 The Board of Directors recognizes its responsibility and its need to establish
policies, approve plans and programs, and delegate authority to the General Manager to
execute and carry out its plans, programs and policies.The General Manager shall,among other
things, have authority to hire capable personnel within the approved wage and salary plan and
policy,train, supervise and replace them if necessary and as is further set forth in Section 2.12
below.
2.11.02.3 1 '.2'�TAll policies of the Board of Directors shall be promulgated to regular and special
meetings, acting collectively as a Board.The General Manager is delegated the responsibility of
carrying out such policies.
2.11.02.41 2.2'�-020.4—It shall be the policy of the Board of Directors to refrain, as individuals, from
discussing management problems with the personnel of the District. At the request of the
General Manager, the Board of Directors may confer with personnel at regular or special
meetings of the Board.
2.11.02.5 1 2.2'�-020.TThis in no way precludes any Board member from talking with any District
employee or requesting information from any District employee. However, if such requests for
information are of a time-consuming nature, in consideration of the employees' work
schedules, Directors shall coordinate such requests through the General Manager.
2.11.02.61 2.32.920.6 It shall be distinctly understood that the "flow" of authority for the
management of the District shall be through the General Manager, and the General Manager
shall be the connecting link between the Board of Directors and the personnel. The Board of
Directors shall require full and complete information from the General Manager concerning all
matters in connection with the management of the District as set forth in Board policies.
2.11.02.7 1 2.2'��Primarily, the purpose of this policy is to define the relationship that shall exist
between the Board of Directors, who are the elected representatives of the District, and the
General Manager,who is employed by the Board of Directors.The Board of Directors recognizes
that effective management of the District can exist only through mutual understanding and
complete cooperation between the Board of Directors and the General Manager. The General
Manager is expected to produce results and give an account to the Board for their4i+s
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stewardship. 4irThe General Manager's performance cannot be of the best unless 4e4 given
latitude to exercise independent judgment in executing policies of the Board of Directors. The
Board acknowledges that obligation and gives the General Manager that latitude of judgment
and discretion, and expects faithful performance in carrying out all of the policies of the Board
of Directors.
2.11.02.8 1 2.3'�8—The Board of Directors recognizes its responsibility for the employment of the
General Manager and further, the additional responsibility for a systematic appraisal of the
General Manager's performance in order that growth, development and effective
improvements are encouraged.
2.11.02.9 1 2.2'�The President of the Board of Directors shall be responsible for inviting the
attention of the Board members to non-adherence to this policy.
7 11�-2.32.92Q.19 r'.,mhir,.,.J with ;.,.-firm 7 44
2.12 DELEGATIONS
2.12.01 —Delegations from the Board of Directors to the General
Manager
In order to properly carry out the policy making responsibilities of the Board of Directors, the Board
wishes W nlarif.i hereby clarifies its priorities and delegations of authority to the General Manager.
By clarifying the Board's priorities and delegations, the General Manager will have the authority to
properly direct the operations of the District, and the Board will be better able to review the District's
performance.
As set forth in Section 16114 of the Public Utilities Code and subject to the provisions of these
Bylaws, the General Manager is delegated full charge and control of the construction of the works
of the District and of their maintenance and operation.
Subject to policy formulation and direction by the Board of Directors, the General Manager shall
plan, direct, coordinate, and review the activities of the District's operations and work forces.
The General Manager is hereby delegated the following specific authority and responsibility, and
may further delegate authority and responsibility to District staff. In carrying out these duties, the
General Manager will adhere to policy determinations of the Board of Directors.
2.12.01.11 2.^0� -010.TPlan
2.12.01.1(A) 2.410.010.44) Direct and participate in the development and implementation
of goals, objectives, management policies.
2.12.01.1(8) 2.^�Q10.1(9)—Advise the Board on matters of administrative practices,
recommend legislation and policies required in the public interest.
2.12.01.1(C) 2.^�Q10.1{C —Form ulate with N-s staff long and short term plans for
recommendation to the Board of Directors.
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2.12.01.2 1 '.^^� 0 010 2 Organize
2.12.01.2(A) '.^^.^'^.'(P Review the District's activities and recommend to the Board the
best type of organizational structure.
2.12.01.2(B) 2.40.910.2(9) Review all District operations to establish work standards and
improve methods.
2.12.01.31 2.40.010.3- Staff
2.12.01.3(A) Determine,with advice from staff,the need to change positions,
provided they are within the limitations of the budget.
2.12.01.3(B) 2.40.010.3(B) Determine qualifications and standards for use in recruiting,
hiring, promoting and assigning the District's personnel.
2.12.01.3(C) 2.40.910.2(G' Select,appoint, promote, reassign or release District employees.
2.12.01.3(D) Formulate an effective method of instilling and motivating a
team effort by all employees.
2.12.01.3(E) 2.40.910.3(E) Develop a procedure whereby employees may advance within
the District if they are capable and desire to do so.
2.12.01.3(F) 2.40.910.3(F` Implement, maintain and enforce the District's personnel policies
as prescribed by the Board.
2.12.01.3(G) 2.^�Q10.3(G)—Act as the Board's agent in meeting and conferring with
employees and employee organizations.
2.12.01.3(H) 2.40.910.2(H` Implement job training and safety programs to the benefit of the
District.
2.12.01.3(1) 2.^�Q10.3(I) —Establish performance appraisal programs for all District
personnel.
2.12.01.3(J) ' ^^910 3[" Maintain up-to-date chart of all District positions and their
respective class specifications.
2.12.01.3(K) 2.^�910.3(K)—Recommend to the Board for approval the employment of
outside consultants and negotiate terms of contracts for services.
2.12.01.41 2.^0� -010.TDirect
2.12.01.4(A) and administer the provisions of the laws and ordinances
of the District.
2.12.01.4(B) 2.40.910.4(9` Direct all District personnel.
2.12.01.4(C) to citizens' complaints and requests for information.
2.12.01.4(D) Conduct continuous research into administrative practices to
produce greater efficiency and economy in District operations.
2.12.01.4(E) 2.40.910.4(E` Direct the day-to-day activities of the District except as specified
otherwise by the Bylaws of the Board. Delegate appropriate responsibility and
authority to staff.
2.12.01.51 2.40.010.5- Finance
2.12.01.5(A) Prepare a long term capital improvements program for Board
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consideration.
2.12.01.5(8) 2.40.910.5(9` Direct the preparation and administration of the District budget.
2.12.01.5(C) the investment of District funds in accordance with Board
policy.
2.12.01.5(D) 2.40.910.5(^` Establish accounting systems, procedures, statistics and types of
reports necessary for sound financial management of the District.
2.12.01.5(E) 2.40.010.5(E` Purchase all materials, supplies and equipment within the limits
of the budget and in accordance with Board policy.
2.12.01.5(F) 2.^�o10.5(FTReview rate structure to determine where adjustments are
needed to insure adequate cash flow and to provide revenue to meet expenses
and establish reasonable reserves and replacement of assets.
2.12.01.5(G) 2.^�Q10.=(G)—Develop and maintain inventory records. Conduct periodic
inventories. Dispose of surplus materials in accordance with Board policy.
2.12.01.5(H) 2.40.010.5(W` Assist the Board in arranging for an annual audit. Review the
audit with staff.
2.12.01.5(1) 2.^�P10.5i)-Authority to sign any and all documents related to District
business outside of required Board approved authority.
2.12.01.6 1 2.40.010.6- Report
2.12.01.6(A) periodic reports to the Board on revenues and expenses
compared to the budget.
2.12.01.6(8) 2.40.910.6(9` Develop and submit to the Board such operational summaries as
will enable the Board to review the overall performance of the District.
2.12.01.6(C) 2.40.010.6(C` Keep the Board informed of customer complaints.
2.12.01.6(D) the Board of significant problems that arise so that the
Board can provide necessary direction to staff.
2.12.01.6(E) 2.^�o10.6(ETltems will be reported to the Board by the Manager during
regular Board meetings.
2.12.01.7 1 2 40 ON 7 Public and customer relations
2.12.01.7(A) Represent the Board in the community and at professional
meetings as required and as directed by the Board.
2.12.01.7(8) z.^�Q10.'0)—Investigate and authorize membership in service clubs and
associations which would be beneficial to the District; and authorize the
payment of dues for such memberships by the District management staff.
2.12.01.7(C) 2.^�Q10.7(' —Develop a program for maintaining favorable relations with
District customers.
2.12.01.8 1 2.^^z-�v-viv8-Manager to delegate - In performing the responsibilities set forth herein, the
Manager is expected to develop a highly competent and motivated staff and should delegate
authority and responsibility to the staff to insure the proper functioning of the District.
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2.13 CONDITIONS OF EMPLOYMENT
2.13.01 2.44.0— Conditions of Employment for the General Manager
Prior to employment by the District, the prospective General Manager shall be required to satisfy
the Board of Directors that his general physical condition is such that he will be able to function
property in the position.
2.14 PERFORMANCE EVALUATIONS AND SALARY ADJUSTMENTS
2.14.01 2.^�0 Performance Evaluations and Salary Adjustments for the
General Manager
General Manager shall be employed by the Board of Directors at a salary established by the Board.
The Board shall work with the General Manager to set performance goals and objectives. At least
annually, the Board will appraise the General Manager's performance as described in the General
Manager's Employment Agreement with the District. Consideration of an increase in compensation
within the District's approved wage and salary plan will be given at that time.
2.15 RETENTION AND/OR DESTRUCTION OF RECORDS
2.15.01 =.S0.02Retention of District records
District records will be maintained in accordance with the District's adopted and approved records
retention schedules. (See Appendix A for District Record Retention Schedules.)
2.15.02 2.W02Destruction of District records; conditions
The District Clerk or ','s/he the designee who is the custodian of District records, documents,
instruments, books and papers, may cause to be destroyed any or all such records, documents,
instruments, books and papers, if the record has reached its useful life and it meets the
requirements for destruction of records in accordance with applicable law and the District Record
Retention Schedules.
2.16 CONFLICT OF INTEREST
2.16.01 2.5-'�-^ District's Conflict of Interest Code
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The Political Reform Act (Government Code Section 81000, et seq.) requires state and local
government agencies to adopt and promulgate conflict of interest codes. The Fair Political
Practices Commission has adopted a regulation (2 California Code of Regulations Section 18730)
that contains the terms of a standard conflict of interest code, which can be incorporated by
reference in an agency's code. After public notice and hearing, the standard code may be amended
by the Fair Political Practices Commission to conform to amendments in the Political Reform Act.
Therefore, the terms of 2 California Code of Regulations Section 18730 and any amendments to it
duly adopted by the Fair Political Practices Commission are hereby adopted and incorporated by
reference.
Utility DiStFiGt (DiGtFiGt) These regulations are incorporated into the District's standalone Conflict of
Interest Code as approved by the Fair Political Practices Commission.
=46432-2.16.01.1 12.52.010.1 Place of Filing
Individuals holding designated positions shall file their statements of economic interests
with the District, which will make the statements available for public inspection and
reproduction (Gov. Code §81008). All statements will be retained by the District Clerk.
:1 16 022.16.01.2 1 2.`�TOfficials Who Manage Public Investments
The following positions are not covered by this conflict of interest code because they
must file under Government Code Section 87200 and, therefore, are listed for
informational purposes only:
• Members of the Board of Directors
• General Manager
• District Treasurer
• Assistant Treasurer
• Consultants (Those that invest public funds.)
An individual holding one of the above-listed positions may contact the Fair Political Practices
Commission for assistance or written advice regarding their filing obligations if they believe that
their position has been categorized incorrectly. The Fair Political Practices Commission makes the
final determination whether a position is covered by Government Code Section 87200.
Y. ncsignu+cd PesitieRS, ard o icTiv` Te ra+
c gviTc�
A Designated Positions
Designated Position Assigner! DisGiesure stoner.,
Chief 9ffieer
AttGFney
DreGter of E!eGtF'G Pewer Supply 1.
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BlrePiterrvfE!eGt fG EngineeFing and OpeFations }
Pthlio Information Ctrotegi^Affairs ireGtor '}
�/vvateF oFeGtE)r 1
ctri^t GleF1' / tide /� otant Il
�Tcc-rncrnr e6{�trv-c-riSS�
Dwreotor of H Oman ResourGes nrd Risk ManaoeriTeRt 1
FiRanGe and AeeOURtoRg "Ragep 2
Buyer/Clerk 2
GustemerSeR;GeG ""�ger 3
llT-no-'rrenc^rcvrivhi f Information OffiGer�ss_tannt General Manager 3
IT or CSTF=RgiReeF d
Senir ier--r^zee8i iRtcRr nalyst 3
Spe I Rroier•ts AdmiRistrator 3
€teetr�ERgi R ee r Z
EYectrG OperetiOnc "a;ager-eF Assistant `Z
€'eetF+G System ER^,',ee^r Z
Water Engineer `Z
VVator Opp Fatiens Manager or S in^riote RdeRt 3
Water rSysteTrnT�Engineer Z
GGRSItantsi v-D^vmi^ns •
altheugh a "designated pesitieR," is hiFed te perferm a raRge of duties that is limited i
thus 06 RGt required tO GOFnply fUlly With the doGGIE)SUFe FequirerneRts deSGFMbed MR this GeGtMGR. Su
based upon that deSGFipti9R, a statement of the exteRt ef doSGIOGUre requffirerneRtS. The GeneFal
manner anrt I^ tien as this nflint of int ct Gede (Gev Cede See 81008)
earrvrra�-cn,Tc�,�rrrcc-vr,rrcere�r c�v�-vw7
f
il"IL�
materials,a) previde supplies,
petreleurn
o e
GORStFUGtieR and buildiRg materials (e.g. wiFe, Gable, popes),
e poles,
color anr•I renewable energy nred into•
Title 2—Administration Page 1 16
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,
and billing and nnllen#inn•
r) n nc with a n ,t pending before the Dictrint•
are �Pe�rP am�r��rvrc-n-r�rn�crrcr
d) are utilit, Or SOUFGes that supply power to the DiStF'Gt, OnGludiRg solar and
rene�e,ahle power;
real property
,
relating to nrininn and demand;
,
a na rty.
C. DiS curre GategG�c
naymentc from on,irnec that:
a) previde supplies, materials, maGhiRery, equ.prneRt, or vehiGleS of the type utilized-by
selar and renewable energy nred,,rtr
,
,
and billing and nnllentinn•
,
rGare n YYerSeRS withpermit it peRdi�before the D!StFo�
�
rene�n,ahle power;
real nrenerty
,
relating to nrininn and demand;
,
anrtenergy.
D. DmsGlos ire Categofy '2
lRdividuals holding designated PGSmtmGnS OR DiSGIGSUFe Gategery 3 Must report their
and business pGSitiGRS in business entities, and reGeipt of 19aRG, gifts, and tFa
payments, 49M SOUFGes, that pFevide E;eWmGeE;, supplies, materials, maGhinery, equipment, GF
2.17 BOARD CODE OF CONDUCT
2.17.01 =.r%fi DID Introduction
The Truckee Scommunity has established the Truckee Donner Public Utility District (District) to
Title 2-Administration Page 1 17
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provide essential services needed to support the prosperity and general wellbeing of the
community. The District's powers and responsibilities are set forth in the California Public Utility
District Act that requires the election of a Board of Directors to govern the District by meeting in
accordance with the California law known as the Ralph M Brown Act, Government Code§Se�s
54950-54963 (Open Meeting law or Brown Act). The Board of Directors is required to consider
complex facts and make many important decisions that impact the prosperity and general
wellbeing of the Truckee Gcommunity. The voters of the District have elected a Board of Directors
to govern the District, and that Board states that it recognizes the importance of making sound
reasoned decisions in a timely and efficient manner. The Board recognizes the importance of
deliberating and making decisions using a process that is orderly, efficient, civil, fact based and
proceeds in a timely basis. -Section 17 constitutes the Board Code of Conduct.
2.17.02 2.�1249 General
The Board of Directors shall perform its duties in accordance with the processes and rules set forth
in this Code governing the deliberation of public policy issues, meaningful involvement of the public,
and implementation of policy decisions of the Board by District staff.
2.17.02.11 '.«�rThe Board shall make its decisions based on the merits and substance of the
matter at hand, rather than on unrelated considerations.
2.17.02.2 1 '.�.zThe Board shall conduct its business in a manner that supports the maintenance
of a positive and constructive workplace environment for District staff, private citizens and
businesses dealing with the District.
2.17.02.3 1 '.� I-Directors shall prepare in advance of Board meetings and be familiar with issues
on the agenda.
2.17.02.4 1 '.�4 Directors shall fully participate in Board meetings while demonstrating respect,
consideration and courtesy to others.
2.17.02.5 1 2.96 020 TDirectors shall become familiar with Q-U'p-r. ^{ or^r--edureDistrict Code and this
Board Code of Conduct.
2.17.02.6 1 '.�6 Directors shall be responsible for the highest standards of respect, civility and
honesty.
2.17.03 z.rfi 020Directors Conduct with One Another
The Board of Directors is composed of individuals with a wide variety of opinions and all have freely
chosen to serve in public office. It should be recognized that disagreements will develop and need
to be accommodated in a courteous manner.
In public meetings the Directors shall:
2.17.03.1 1 '.�zPractice civility and decorum in discussions and debate;
2.17.03.2 1 '.«�2Honor the role of the R.Aear,d Presidde^+ person presiding over the meeting in
maintaining order and equity. Respect the Beard Preside person presiding over the meeting
efforts to focus discussion on current agenda items. Objections to the °F^s -person
presiding over the meeting actions should be voiced politely and with reason;
2.17.03.3 1 '.«�Tlt shall be the duty and responsibility of the °^ard- °res.dent pFe& person
Title 2—Administration Page 1 18
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presiding over the meeting to ensure that the rules of operation and decorum contained in the
Board Code of Conduct are observed;
2.17.03.41 '.«�4-The Q^a.rd' o~^_id^^+ person presiding over the meeting shall maintain control
of communication between Directors and between the Directors and staff and public;
2.17.03.5 1 '.56 020 TDirectors should request and be recognized by the Reard- Presi '^^* person
presiding over the meeting before speaking. When one Director has the floor and is speaking,
other Directors shall not interrupt or otherwise disturb the speaker;
2.17.03.6 1 '.«�rBe respectful of other people's time. Stay focused and act efficiently during
public meetings.The work at hand is important and decisions must me made;
2.17.03.7 1 '.«� Staff members assist the General Manager in presenting information to the
Board of Directors and shall be a resource to the Directors to answer questions arising during
discussion.These discussions shall remain focused on the agenda topic in accordance with the
Brown Act;
2.17.03.8 1 2! 56 ORO 8—District General Counsel shall act as Parliamentarian to assist the Board
President in matters regarding procedure, enforcement of this Board Code of Conduct and
compliance with the Brown Act so that the Board actions remain orderly and proper;
2.17.03.9 1 '.«�TThe R..-,..J President person presiding over the meeting may limit the time any
Director or other speaker has to address the Board so that the business of the Board appearing
on the agenda can be dealt with efficiently.
2.17.04 :1 rafi 13413 Rules Regarding Public Input
It is recognized that an important element of governing the District within the traditions of
democracy require and benefit by citizen input. It is also recognized that the Brown Act requires
that the Board's meeting agenda provide for the opportunity for public input. It is also recognized
that the Board of Directors of the District shall accept public input and consider it seriously.
In public meetings the Directors shall:
2.17.04.1 1 '.�rListen to public input in a respectful and civil manner;
2.17.04.2 1 2 56 040 2 Directors shall not engage the presenter of public input in dialogue, but shall, at
the conclusion of public input, discuss and decide the appropriate response to the input;
2.17.04.3 1 '.96�TPublic input shall be limited to three minutes per presenter, or as deemed
appropriate from the Rear.d Pre-s;,-^^+piaerson presiding over the meeting, to provide time for
the Board of Directors to efficiently conduct other business on its agenda;
2.17.04.4 1 '.«�TEqually, public presenters shall be respectful of the Board of Directors and
others participating in the meetings.
2.17.05 =.Sfi 09Procedural Considerations
The Board of Directors will review Board Code of Conduct, the Brown Act and other matters related
to Board procedures periodically as part of continuing education.
2.17.06 2.56 OfifDebate Forum
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The discussion and deliberations at Board meetings are to secure the mature and reasoned
decision of the Board on matters appearing on the agenda.
All discussions must be relevant to the motion before the Board. A Director is given the floor only
for the purpose of discussing the pending question; discussion which departs from the agenda
matter is out of order.
Protocol for agenda items:
1. Board President reads the agenda item
2. General Manager or staff representative introduces the question before the Board
3. Report from staff/presenter
4. Public input
5. Director questions and discussion
6. Motion and second
• Motion to approve
• Motion to amend
• Motion to table
• Motion to call the question
7. Action
2.17.07 =.rara 070Ethics Training
As required by California AB 1234, beginning in January, 2006 each dDirector will attend ethics
training. Thereafter, recertification of having attended ethics training is required every two years.
2.17.08 =.rafi ORO Board Correspondence
2.17.08.1 :1 56 QRQ I District staff will forward any correspondence directly addressed to the Board
to the General Manager's Office. The General Manager,or h;,,-�their designee,will forward
correspondence to the Board Members. Should a Board Member wish to ask a question or
comment on an email;"they should respond only to the person sending the email, never
utilizing the "reply all" button.
2.17.08.2 1 2.5�2 \Ahen entering the Board room to conduct a public meeting, Board Members
shall place all electronic devices, including but not limited to iPads and cell phones and smart
phones, on "airplane mode". There should be no instant messaging, text messaging, internet
searches or any other types of electronic communications during a public meeting. Ensuring
compliance with the Ralph Brown Act (Gov. Cod § 54950_54963)
2.17.08.3 1 '.«� 2-Each Board Member has an email account set up for �them through the
District's email server. Board Members should use his/hertheir District email account and the
District's email system to send and receive emails pertaining to District business.
_allw.v the Deputy [)istFiet G-le-F14 te file sUe.h. ce—m—municatieRs se that that they can be easily
-accessied -and produced. In eird-eir te facilitate this process, Beard Me.m.-heirs vAl blind cepy
Neck.
2.17.08.41 '.«�02—Each Board Member utilizing in social media should remain professional,
courteous and respectful of other Board Members, staff, and District business. At no time
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should another Board Member engage with or post a comment regarding District business on
another Board Member's social media communications or posts in compliance with the Brown
Act.
2.18 BOARD TRAVEL AND EXPENSE POLICY
2.18.01 2 GR 010 Obiective
To establish a policy governing the reimbursement to members of the Board of Directors
("Directors") for expenses incurred while involved in official District business or while attending
authorized meetings or training.
2.18.02 = 58 020 Policy Content
2.18.02.11 It is District policy to use public funds for travel and training only when there is a substantial
benefit to the District.
2.18.02.2 1 This policy provides guidance to elected and appointed officials on the use and expenditure
of District resources, as well as the standards directing those expenditures.
2.18.02.3 1 It is District policy to satisfy the requirements of Government Code sections 53232.2 and
53233.3 and AB 1234.
2.18.02.4 1 It is District policy to reimburse Directors for authorized travel, meals, lodging, and other
actual and necessary expenses that are reasonably incurred in the conduct of District business
and detailed in an expense report with receipts attached.
2.18.03 = U 020Allowable Expenses
Directors shall only use District funds, equipment, supplies, and staff time for authorized District
business.
Directors shall use good judgment when incurring business expenses, and are expected to use a
reasonably economic means of lodging, meals and transportation that will meet the traveler's
requirements with due consideration to safety and comfort.
Expenses reasonably incurred in connection with the following types of Director activities generally
constitute allowable expenses, as long as the other requirements of this Policy are met:
2.18.03.11 Meetings and communicating with representatives of regional, state and national
government on adopted policy positions;
2.18.03.2 1 Attending approved educational seminars designed to improve Directors' skill and
information level;
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2.18.03.3 1 Participating in regional, state and national organization meetings or trainings, such as
NCPA, UAM PS,AWWA or CSDA; and
2.18.03.4 1 All other reasonable expenditures previously approved by the District's governing body in
a public meeting before the expenditures were incurred.
Examples of expenses that the District will not reimburse include, without limitation:
2.18.03.5 1 The personal portion of any District-related trip;
2.18.03.61 Political or charitable contributions or events;
2.18.03.7 1 Family expenses, including spouse's or partner's expenses when accompanying a Director
on District-related business, as well as children-or pet-related expenses;
2.18.03.8 1 Entertainment expenses, including theater, movies (either in-room or at the theater),
sporting events(including gym,massage and/or golf related expenses),or other cultural events;
2.18.03.9 1 Mileage to and from District facilities or to attend meetings of the Board of Directors;
2.18.03.10 1 Non-mileage personal automobile expenses, including repairs, traffic citations, insurance
or gasoline; and
2.18.03.111 Personal losses incurred while on District business.
2.18.04 :1 U 040 Authorization for Travel or Training
Any expenses that do not fall within this Policy or the Internal Revenue Service ("IRS") rates must
be approved by the District's governing body in a public meeting before the expenditures were
incurred; otherwise, the expenses are not reimbursable.
Board members shall may request autherizatiOR te atteRd meetings or traiRiRg duriRg the "DireGte
Update"seGtieR ef a regular Beard ef DireGtOFs meetiRg er by reclueSt!Rq that the Otem be ageRdizedd
for a reqLA!ar Beard ef DoreGteFS [fl@@jj9g. if there is RG Beard eppeSitieR, the request will be
GGRSidered autheFized by this pOlOGY. The Beard President E)F any DiFeGtGF GaR req jest Board
members may ask their travel and/or training request be placed on the agenda of the next regularly
scheduled Board meeting for action.
2.18.05 z.GR Oraf) Cost Control
To conserve District resources and keep expenses within community standards for public officials,
Director expenditures shall strictly adhere to the following guidelines. The District shall only pay or
reimburse those expenses that meet these guidelines. Any expenses incurred in excess of these
guidelines are the Director's personal responsibility.
Except as otherwise specified in this Policy, the District shall use the current IRS rates established
in Publication 463 (and any future amendments) as its reasonable reimbursement rates.
2.18.05.11 Transportation
The most economical mode and class of transportation reasonably consistent with scheduling needs shall
be utilized, using the most direct and time-efficient route available. Pursuant to AB 1234, Directors shall
use government and group rates for all transportation when available.
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2.18.05.1(A) Airfare
2.18.05.1(A)(1) Air travel shall be by coach or standard class.The most cost-effective route
shall be used.
2.18.05.1(A)(2) Alternate routes or additional stops forthe Director's personal benefit shall
be at the Director's expense, prorated to the most cost-effective, direct route to the
District-related destination.
2.18.05.1(8) Automobile
2.18.05.1(8)(1) Rental vehicle expense may be reimbursed when a Director, or other
District official, is attending an out-of-town conference, and it is determined that a
rental vehicle is the most economical transportation available. In making this
determination,the rental costs, parking and gasoline expenses shall be compared to the
combined costs of other available transportation.
2.18.05.1(8)(2) Automobile mileage for personally owned automobiles shall be
reimbursed at the IRS rate currently in effect(see www.irs.gov).The rates are designed
to compensate the driver for gasoline, insurance, maintenance and other expenses
associated with operating the vehicle. Reasonable parking and toll expenses shall also
be reimbursed, but not fines and penalties for the violation of traffic, parking or other
laws.
2.18.05.1(8)(3) Directors must have a valid driver's license and adequate liability
insurance on their vehicle. Proof of both shall be on record at the District office.
2.18.05.1(C) Taxis/Shuttles- Reasonable taxi or shuttle fares may be reimbursed, including a
fifteen percent (15%) gratuity per fare, when the cost of such fares is equal to
or less than the cost of vehicle rentals,gasoline and parking combined, or when
such transportation is reasonably necessary for time-efficiency. Fare
reimbursements require valid receipts.
12062.18.05.2 1 2.`�0 Lodging
The District shall reimburse the actual cost of reasonable lodging required for overnight travel. Directors
incurring overnight lodging costs while on District business shall seek appropriate, economical
accommodations. Directors shall use government and group rates for lodging when available.
Pursuant to AB 1234, if the Director's lodging is in connection with a conference or other seminar (e.g.
mandatory ethics training), the lodging costs cannot exceed the group rate published by the event
sponsor. If the group rate is not available at the time of booking,the Director is to use comparable lodging
that does not exceed the District's Policy or IRS rates, whichever is lower.
The District's reimbursable lodging rate is the reasonable base room rate charged, plus lodging taxes.
Lodging reimbursements require valid, itemized receipts.
72.18.06 =.5Q70Meals
Directors must use good judgment as to the reasonableness of meal expenses. Reasonable meal
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costs shall be based upon the per diem rate tables listed in IRS Publication 1542. Directors shall
use reasonable efforts to avoid particular areas of high-cost meals and travel.
Meal gratuities should not exceed acceptable and customary practices. Directors are encouraged
to take advantage of meals included in the price of a seminar, conference, and/or their hotel room.
Meal reimbursements require valid, itemized receipts.
19022.18.07 2 98 ORD Telephone/Fax/Cellular
Directors shall be reimbursed for reasonable telephone, cellular, and fax expenses when traveling
for District business. When on overnight travel, one telephone call per day to the Directors family
may be submitted for reimbursement. Telephone bills submitted for reimbursement shall identify all
calls made for District business. For cellular calls based on a Director's specified minute plan, the
Director shall identify the percentage of calls made for District business for reimbursement. The
District shall not reimburse cellular charges for multimedia or text messaging services, unless
permissible under Section 2�.0902.18.08, below.
92.18.08 2 U 090—Internet
Directors shall be reimbursed for Internet access and/or usage fees while out of town if finternet
access is reasonably necessary for District-related business. Internet-related expenses shall not
exceed fifteen dollar ($15) per day.
�02.18.09 = 58 100—Airport Parking
Long-term parking shall be used for travel exceeding 24 hours. Directors shall use good judgment
in selecting the most cost-effective parking accommodations available.
2 1 R 112.18.10 =.0 11)Cash Advance Policy
From time to time, it may be necessary for a Director to request a reasonable cash advance for
anticipated expenses while conducting District business. All cash advance requests shall be
submitted to the District's General Manager five (5) business days prior to the need for the cash
advance. The written requests shall include the:
• Purpose of the expenditure(s);
• Benefits of the expenditure(s) to the District;
• Estimated amount of the expenditure(s) (e.g., lodging, meal, and transportation expenses);
and
• Dates of the expenditure(s).
Any unused advance shall be returned to the District within five (5) business days after either the
expenditure date or the Director returns from out-of-town. The Director shall also provide valid
itemized receipts and a detailed expense report explaining how the cash advance was used in
compliance with this Policy.
If the District's General Manager is uncertain as to whether a request complies with this Policy,
then the requesting Director shall seek approval from the District's Board at the next regularly
scheduled Board meeting.
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2 18 122.18.11 2:U 120 Credit Card Use Policy
District credit cards have been issued to each Director and shall only be used for authorized District-
related expenses. Absolutely no personal charges may be placed on the District's credit card at
any time.
The Director shall provide valid receipts within thirty (30) business days of the credit card use. All
submitted credit card expenses shall include the proprietary itemized receipt and the credit card
receipt. The Director shall also include a detailed expense report stating the:
• Dates of the expenditure(s);
• Purpose of the expenditure(s);
• Benefits of the expenditure(s) to the District; and
• Any additional information.
2 1 R 122.18.12 2 58-12Submitting Travel Expense Reports
All cash advance expenditures, credit card expenses and other expense reimbursement requests
shall be submitted on the District provided expense report form. This form shall include the following
advisory:
It is the Director's responsibility to provide a complete, detailed and factual accounting of
expenses on every expense report. Expense reports shall also indicate that the documented
expenses comply with this Policy.
Except for cash advances, which must be submitted in accordance with Section 2.58.1102.18.10
above, Directors shall submit their expense reports within thirty (30) days of incurring an expense.
Expense reports shall include valid, itemized receipts for each documented expense. All credit card
expense reports shall include the proprietary itemized receipt and the credit card receipt. Inability
to provide this required documentation may preclude reimbursement and the Director will be
personally responsible for the expenses.
The District's General Manager shall verify that the submitted expense report complies with this
Policy and approve the expense report for payment or reimbursement.
2 1 R 142.18.13 = 58 140 Reports to the Governing Board
Directors shall provide brief reports on meetings, seminars, conferences, and other events that
they have attended at the District's expense during the next regular Board meeting. If multiple
Directors attended the same event, then a joint report may be provided to the Board.
:2 18 152.18.14 2 58 150 Compliance with Laws
Directors shall keep in mind that some expenditures may be subject to additional reporting
requirements under the Political Reform Act and other applicable laws. All District expenditures are
public records subject to disclosure under the California Public Records Act.
2 1 R 162.18.15 :2 U I fif) Violation of This Policy
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Use of public resources or falsifying expense reports in violation of this Policy may result in the
following penalties, without limitation: 1) loss of reimbursement privileges; 2) a restitution to the
District; 3) additional state and federal income tax liability for the Director; 4) civil penalties for
misuse of public resources (up to $1,000 per day plus three times the value of the unlawful use;
and 5) prosecution for misuse of public resources (2, 3, or 4 years in state prison and
disqualification from holding public office in California).
2.19 HANDLING FORMAL COMPLAINTS REGARDING BOARD MEMBERS ALLEGED
VIOLATIONS OF DISTRICT CODE OR THE LAW
2.19.01 '.�0-Introduction
The District strives to conduct its business and achieve its mission through the highest of ethical
and legal standards. It recognizes the value of and encourages input from the public and staff
regarding the District's operations and governance.
Any member of the public or District staff can make a formal, written complaint should they have a
concern that a Board mMember has or is violating District Code or local, state, or federal laws.
Before a complaint is filed, however, it is recommended that the complainant first talk with the
District's General Manager or a Board President Member regarding the facts and circumstances
giving rise to the complaint. If the situation remains unresolved and the complainant proceeds to
file a complaint, then the following procedure will be followed:
This policy covers allegations of misconduct by any member of the District's Board of Directors.
Complaints will be investigated promptly and reported, recorded, and resolved in accordance with
#4,--this approved policy and procedures. In all cases, the rights of all parties will be respected. Any
complainant who submits a complaint will not be subject to any form of retaliation or reprisal from
the Board nqMember or the District.
The purpose of the policy is to enable and describe the means for the gathering of facts pursuant
to any complaint; to ensure a complaint is investigated and responded to in a manner that is
transparent, timely, and fair.
Subjects will be informed of the specific nature of allegations in a formal complaint and will have a
fair and reasonable opportunity to respond to the allegations.
2.19.02 2 62 ON Filing a Complaint
In order to be considered and responded to, a complaint must be submitted to the District's General
Manager's office or to any Board mMember in writing and signed by the individual(s) making the
complaint. The complaint must be specific in nature, describing the facts and circumstances giving
rise to the complaint in the clearest terms possible, and include a clear and concise description of
and submission of any relevant supporting evidence that a Board n4Member has violated District
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Code or any local, state, or federal law. The complaint must identify whether the facts giving rise to
the complaint are the subject of any complaint made to or are the subject of any investigation by
an administrative agency or are the subject of any pending litigation.
The District will not act on complaints that are not in writing or which are anonymous, nor will it
consider complaints sent electronically or through facsimile transmission. In addition, the District
will not act on complaints submitted on behalf of another individual or complaints forwarded to the
District by someone other than the complainant. The District will not act on any complaint which is
based upon facts and circumstances or contains allegations that are subject to an on-going
investigation by a third party agency or that are in litigation. Care must be given to protect the
District's integrity from frivolous, vexatious and or unsubstantiated complaints and from duplicating
efforts to address the complaint in other forums.
2.19.03 2 62 040 Acknowledgement and Notification
Any complaint that the District receives shall be acknowledged by the District in writing to the
complainant within 10 days of receipt of the complaint and a copy of this policy will be attached.
The Board will be informed that a complaint has been received and provided a copy of it.
2.19.04 '.�0Investigation
Within 30 days of receipt of a complaint, the District's General Manager and legal counsel will
conduct a preliminary investigation to determine if the complaint meets the above requirements for
filing a complaint that will be reviewed and acted upon and to determine if resolution of the
complaint falls under the jurisdiction of the District. The results will be communicated to the Board
President to determine how to handle the complaint. If the complaint is against the Board President,
the General Manager and legal counsel shall review the complaint with the Board Vice President
and decide how to handle it.
The President, or the Vice President if the complaint is against the President, is authorized to direct
the General Manager and legal counsel to further investigate the complaint, including hiring an
investigator. If further investigation is authorized, the District will notify the complainant that the
investigation is on-going.
2.19.05 2 Q 070 Right to Refuse or Terminate Investigation
The Board President, or Vice President if the complaint is against the President, may direct that no
investigation of a complaint be commenced or may direct that an investigation be terminated if:
• The complaint is not within the jurisdiction of the District;
• The complaint is frivolous, vexatious, or made in bad faith;
• The complaint does not contain reasonable grounds or adequate evidence to initiate an
investigation;
• The complaint subject matter is covered by and subject to the Memorandum of
Understanding between the District and the IBEW 1245 or the District's Personnel Policies.
• The complaint is the subject of any investigation by an administrative agency or the subject
of any pending litigation.
2.19.06 2 fi:1 020 Resolution of Complaint
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Upon completion of the investigation, the Board shall be informed of the results of the investigation
and determine the final resolution of the complaint. Resolution of the complaint shall, at a minimum,
include sending a written response to the complainant describing:
• Summary of complaint;
• Summary of the District's preliminary investigation and any additional information relevant
to the complaint; and
• Summary of any action that has been or may be taken with respect to the complaint.
2.19.07 2 621 Handling Customer Complaints Not Involving Board Members
A customer may file a complaint with the District for:
1.) Interpretation of District Code-
2.) Interpretation of staff's decision regarding policies-, or
3.) Request for a waiver from any District requirement.
If at any time during business transactions a customer has an issue that arises, that needs
resolution, the customer should submit a written request: This Dreness does not apply OR
his/her►hair designee
1.) To the Deputy District Clerk for review by the Project Administrator responsible for
the project in question. Such request shall state all of the items of concern. The customer
can expect a response within 10 business days from the Deputy District Clerk's receipt of
the customer's request.
2.) If the customer does not receive a response from staff or is not satisfied with staff's
determination, the customer can request in writing to the Deputy District Clerk within 10
business days of the date by which a response should have been received or receiving the
determination that the issue be reviewed further, at which time the item will be reviewed by
the appropriate Department Head. The customer can expect a response within 10 business
days from Deputy District Clerk's receipt of the customer's request.
3.) If -the customer does not receive a response from Department Head or is not
satisfied with the Department Head's determination, the customer can request in writing to
the Deputy District Clerk, within 10 business days a meeting with the District's General
Manager for a determination. The General Manager's determination will be final unless the
customer would like to appeal the decision to the Board of Directors.
The customer shall request at a regularly scheduled meeting of the Board of Directors, to agendize
the item for the next regularly scheduled Board meeting. Scheduling shall be consistent with the
Brown Act and must occur with at least 72 hours prior notice. The Board's decision and
interpretation of the matter is final and conclusive.
This Process does not apply in emergency situations. Emergency situations will be deemed by the
General Manager or their designee.
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TRUCKEE DON N ER AGENDA ITEM #19
PUBLIC UTILITY DISTRICT
MEETING DATE: August 5, 2026
TO: Board of Directors
FROM: Mike Swanson, Director of Electric Engineering & Operations
SUBJECT: Electric System Master Plan Workshop
/) r
APPROVED BY:
Brian C. Wright, General Manager
RECOMMENDATION:
Receive the Electric System Master Plan Workshop presentation and provide feedback
to staff.
BACKGROUND:
The Electric System Master Plan is the District's comprehensive long-range planning
document for the electric utility and establishes the strategic framework for maintaining
safe, reliable, resilient, and financially sustainable electric service.
The Plan evaluates existing electric infrastructure, forecasts future system needs,
establishes engineering and operational planning criteria, and identifies capital
improvements necessary to support customer growth, improve system reliability,
strengthen wildfire resilience, modernize the electric grid, and guide future investment
decisions.
Through the District's annual procurement process, the Board approved a Special
Services Agreement with NV5 to provide engineering consulting services supporting
electric utility planning, including preparation of the Electric System Master Plan.
Working collaboratively with District staff, NV5 completed a comprehensive assessment
of the District's electric system through engineering analysis, asset condition
evaluations, load forecasting, system modeling, operational assessments, and
development of long-term infrastructure recommendations. The Draft Master Plan
reflects current engineering practices while supporting the District's Strategic Plan and
long-term organizational priorities.
District Code Section 7.45.010 requires the District to prepare and maintain an
Electric System Master Plan and states:
In order to be in a state of readiness to serve electric energy to customers of the
District, the District shall prepare and maintain an Electric System Master Plan
which shall analyze growth trends, zoning, land uses, approved subdivisions and
projects, existing electric system facilities and the need for improvements to the
electric system. The Master Plan also serves as a blueprint for the orderly
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expansion of the District's electric system to accommodate growth and
development of areas served by the District. The General Manager shall cause
such a Master Plan to be prepared and reviewed every five years and shall
submit said plan to the Board of Directors for review, discussion, modification
and formal adoption.
The current update is the first comprehensive revision of the Electric System Master
Plan since its adoption in 2020 and extends beyond the five-year review cycle
established in District Code. The additional time allowed staff and NV5 to incorporate
significant changes in utility operations and long-term planning, including wildfire
mitigation strategies, system hardening initiatives, grid modernization, updated load
forecasts, reliability objectives, and long-term capital planning. As a result, the Draft
Master Plan presented to the Board reflects future distribution system priorities and
provides a more comprehensive strategic roadmap for the District's electric utility.
Prior to Board adoption, the Draft Master Plan must undergo environmental review in
accordance with the California Environmental Quality Act (CEQA).
ANALYSIS AND BODY:
District staff and representatives from NV5 will present an overview of the Draft Electric
System Master Plan, including the planning process, existing system assessment, key
findings, strategic recommendations, and implementation priorities.
The workshop presentation will include:
• Planning objectives and methodology;
• Existing electric system assessment;
• Future load growth and system needs;
• Reliability and system resilience;
• Wildfire mitigation and system hardening strategies;
• Distribution system modernization;
• Capital improvement priorities; and
• Recommended implementation strategy.
The purpose of the workshop is to provide the Board with an understanding of the Draft
Master Plan's recommendations and long-term strategic direction prior to initiating the
CEQA review and adoption process.
Staff anticipates returning to the Board to complete the following milestones:
• September 2, 2026: Consider approval of the CEQA Initial Study, authorize
circulation of proposed environmental documents for the required public review
period, and set the CEQA Public Hearing for October 7, 2026.
• October 7, 2026: Conduct the CEQA Public Hearing and consider adoption of
the Electric System Master Plan and the associated CEQA determination.
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GOALS AND OBJECTIVES:
District Code 1 .05.020 Objectives:
1. Responsibly serve the public.
2. Provide a healthy and safe work environment for all District employees.
4. Provide reliable and high quality electric supply and distribution system to meet
current and future needs.
5. Manage the District in an environmentally sound manner.
6. Manage the District in an effective, efficient and fiscally responsible manner.
District Code 1 .05.030 Goals:
1. Manage for Financial Stability and Resiliency
2. Environmental Stewardship: Create a sustainable resilient environment for all our
communities.
3. Engage with our customers and communities in a welcoming and transparent way to
identify opportunities.
4. Modernize the utility and add value to our communities through collaboration and
innovation.
5. Developing an inclusive culture drives organizational integration and success.
FISCAL IMPACT:
Preparation of the Electric System Master Plan has been included within the approved
FY26 Electric Department budget.
Future capital improvements identified in the Plan will be considered through future
Capital Improvement Program budgets and presented to the Board for approval through
the annual budget process and individual capital project authorizations.
ATTACHMENTS:
None
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