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Home My WebLink About5 Falcon Point Booster Station TDPUD MEMORANDUM January 11, 2002 TO: Board of Directors FROM: Ed Taylor, Water Superintendent SUBJECT: ENGINEERING SERVICES FOR FALCON POINT BOOSTER STATION AGENDA # 5 BACKGROUND The 2002 Water Department Capital budget included a booster pump station at Falcon Point tank site. This pump station is needed to supply water to the upper zones of Tahoe Donner. A pump station was proposed for a site on Northwoods Blvd. The Northwoods site has hydraulic problems and staff recommends not building on the Northwoods site. After review by staff the Falcon Point site was selected. Funds for the pump station are part of the Tahoe Donner future facilities fund. I recommending the District utilize Sauers Engineering to design and inspect the Broo ener Drive-pipeline replacement project. SCOPE OF ENGINEERING SERVICES — Fixed Fee Environmental Review $7000 Survey $2000 Project Design $8000 Construction Bidding $2,500 Total fixed fees $19,000 In addition to the above tasks, there are other tanks which the District and Sauers Engineering have less control over the amount of time involved in completing this tasks. Therefore, a Not-To-Exceed amount is a more appropriate method of authorizing the funding of these tasks. SCOPE OF ENGINEERING SERVICES — Not-To-Exceed Construction Engineering $5,200 Inspection $7,200 Total Not-To-Exceed $12,400 RECOMMENDATION That the Board approves the Engineering Services agreement with Sauers Engineering, Inc. for service regarding the Falcon Point Pump Station in the amount of $19,000 for the Fixed Fee Tasks (Environmental Review, Survey, Project Design, Construction Bidding) as defined in the attached proposal dated January 10, 2002. Staff also recommends that the Board approves the Engineering Services agreement with Sauers Engineering, Inc. for service regarding the Brookstone Drive Pipeline Replacement Project in the amount of $12,400 for the Not-To-Exceed Tasks ( Construction Engineering, Inspection) as defined in the attached proposal dated January 10, 2002 . Attachment: Proposal for Engineering Service from Sauers Engineering, Inc. P. 01 I I Saluelr-s Engineering, Inc. Civil& Environmcnial Engineers January 10, 2002 Mr.Ed Taylor,Watcr Superintondent Tnickee Donner Public Thility District P.O.Box 309 Truckee, CA 96160-0309 SUBJECT. FALCON POINT DOOSTER PUMP TATION— PROPOSAL FOR ENGINBERMG S RVICES Dear Ed- I This letter is our proposal fur design turd wustructiui�ettgutcetitlg services for die Falcon Point Booster Pump Station. The project will involvF construction of a pump station building,station piping,underground piping with colnection to the existing distribution system,approximately 200 feet of distribution pipelitjte in Hansel Drive,driveway,and parking area. Installation of the pumps,motors,pump control valves,and electrical equipment are to be coordinated by the District and are not included in our services. Scope of Engineering Services Engineering services will include the following tasks!: kuvironmental Review, For the construction of the pump station,we will prepare an environmental initial study and proposed negative declaration following CEQA Guidelines. We will distribute preliminary documents to the State Clearinghouse and responsible agencies. We will coordinate a public hearing,receive oral and written comments and prepare responses. We will prepare a flnai negative declaration and notice of determination and file I ppropriate final documents with the County Clerk and State Clearinghouse. Project Design. We will prcpate plans, spcciti.(alious,and contract documents. We anticipate there will be multiple plan sheets incl iding mechanical,structural, pipeline, gladiug.and site plaits. We will fw ntisilr a survey of the project site to identify property comers and provide topographic mapping for grading and site plans. Design will not include electrical, tcicmctry, or the pump and motor as those will be handled directly by the District. We wilj also prepare an Ptngineefs Estimate of construction cost. Our worts product will consist of photocopy ready word- pruccsscd uuutiact docuineuts and specification , and ntylar tracings of project drawings. I ! f 4401 ewer Grass Valley Road,Suite.A, Nevada City, CA 959a9 (530)265-9021 Pax(530)265-6531 �i P. 3= i t i i Ridding. We will prnvide servlce; related to hurtling including disrrihnrion ntplans and contract documents,responding to planholder's questions,conducting the bid opening, and making recommendations regarding contract award. Construction Engineering. We will provide construction engineering services including interpretation of contract requiremen ,preparation of field orders and change orders,review and certification of contact progress payments,reports to the District regarding project progress,supervise re lar Contractor/Water Dcpaltmcnt/Engincer coordination meetings, an related tasks. We will prepare Record Drawings at the completion of the rvork,.make recommendations conceming acceptance of the work,and prepare a Notice of�iCompletion. Construction Inspection. We will provide inspection during construction to assure uU1tAV1AGAA4C W111A tt.lc CUmtA aft. i Schedule of Services This project is expected to be completed during the s ring of 2002. We expect the schedule to be generally as shown below. Task Jan Feb Mar Apr ay Jun Jul ]',IiYUViaaCatal JZCV. Project Design Bidding Contract Award C,�wActn2r.Mnn Engineer's Fee We propose to provide certain services, over which we exercise sufficient control,on a fixed fee basis. This includes project design and contstruction bidding. We propose to provide these services for a fixed fee as calculated below. Task Fee Envirunnnemial Review 7,000 Survey 2,000 Project Design 8,000 Construction Bidding 2 S 0 Total Fixed Fee 1191000 Other tasks, over which we have less control,are proposed on a time and expenses basis with a not-to-exceed amount. We will not exceed thl maximum limit without further authorization from the District. Hourly rates will be charged according to the attached rate sheet. We have prepared estimated coats for thole tasks. Some tasks may cost more P. O'e than their estimates,but the cumulative amount will tat exceed the total amount shown Mow, Task fee Construction Engineering 5,200 Construction Inspection 7 200 Total Not-to-Exceod 12,400 Closure i am available to discuss this project and the proposed engineering services with you at your convenience. II Aith y,hh Enc. I. I f i I 4 i- I Satiers Engineering, Inc, Civil 3r Envirnnmenr»t Rngineers FEF SCHEDgE j January 1,200 2 I. The following are hourly rates for professional serf ices. Overtime and weekend hours arc billed atlirnc-aud-a-half Evaningmcctiags are not�ons ldaily hours exceed eight. ;a Senior Engineer (Registered) 5 95.00/lour Associate Engineer (Registered) 85.00/hour Assistant Engineer (E.LT.I 75.00/1,01r Technician,Constmction Inspectur j 60.00/hour Clerical ( 35.00/hour Expert Witnes.04tigationConsulting 150.00/hour II. Consultant will remain the judge of the level of y alificatiou required to complete a given task. In addition to the above,all expenses(teleph)ne,postage,materials,bhteprints,xerox copies,etc.)will be billed directly,at a rate of cost plus 15%. Consultant reserves the right to utilize sub-consultants when.necessary. 111. Clients are requested to contract directly with the ve odors of significant nutsidescrvices,such as soils engineering,aerial photography,title wor and so on. In the event that client wishes to retain the above services utilizing consultant as a i illing agent,advance payment ofthc sub- cousultarifs fee is required, A service charge oft %per billing will also he Assessed. IV. Mileage will be billed at a rate of$035 per mile. i r ItKCC�ih . n ,RE 51290 Professional Engineer i 110 Lower Grass Valjey Road, Suite A,Nevada City,CA 459I49 (530)265-8021 Pax(530)2ti5-6834 „ i 1$