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HomeMy WebLinkAboutORD 1989-02 - Board ORDINANCE NO. 8902 OF THE TRUCKEE DONNER PUBLIC UTILITY DISTRICT PROVIDING FOR INFORMAL BIDDING PROCEDURES UNDER THE UNIFORM PUBLIC CONSTRUCTION COST ACCOUNTING ACT WHEREAS, Resolution No. 8802 adopted by the Board of Directors of the Truckee Donner Public Utility District on February 1, 1988 sets forth the District's decision to become subject to the California Uniform Construction Cost Accounting Act; and WHEREAS, the District determined, by such resolution, to implement the accounting and bidding procedures provided for under the Act effective June 1, 1988; and WHEREAS, the State Controller has been properly notified of the District's election to become subject to the Act, and has provided the State Controller with a copy of Resolution No. 8802 ; and WHEREAS, the General Manager of the District was directed to prepare and submit to the Board for approval an ordinance, as required by the Act, containing those provisions required by Public Contract Code Section 220334 ; NOW, THEREFORE, BE IT ENACTED by the Board of Directors of the Truckee Donner Public Utility District that effective 30 days from the date of passage of this ordinance, the following accounting and bidding procedures provided for under the California Uniform Construction Cost Accounting Act shall be effective: Section 1. Informal Bid Procedures Public projects, as defined by the Uniform Public Construction Cost Accounting Act, of $50, 000 or less may be let to contract by informal procedures as set forth in Sections 2, 3, 4 and 5 of this ordinance. Projects shall not be split in order to avoid the formal bid requirements. Section 2 . Contractor's List The General Manager of the District shall cause a list of contractors to be developed and maintained and submitted to the Board for review and approval in accordance with the provisions of Section 22034 of the Public Contract Code and criteria promulgated from time to time by the California Uniform Construction Cost Accounting Commission. i r Section 3. Notice Inviting Informal Bids Where a project is to be performed which is subject to the provisions of this ordinance, a notice inviting informal bids shall be mailed to all contractors for the work to be bid, as shown on the list developed in accordance with Section 2, and to all construction trade journals as specified by the California Uniform Construction Cost Accounting Commission in accordance with Section 22036 of the Public Contract Code and to the Sierra Sun. Additional contractors and/or construction trade journals may be noticed at the discretion of the General Manager, provided however: (a) If there is no list of qualified contractors maintained by the District for the particular category of work to be performed, the notice inviting bids shall be sent only to the construction trade journals specified by the Commission, and to the Sierra Sun. (b) If the product or service is proprietary in nature such that it can be obtained only from a certain contractor or contractors, the notice inviting informal bids may be sent exclusively to such contractor or contractors. Section 4. Content of Notices for Informal Bidding All mailing of notices to contractors and construction trade journals pursuant to this ordinance shall be completed not less than 15 calendar days before bids are due. The notice inviting informal bids shall describe the project in general terms, how to obtain more detailed information about the project, and state the time and place for the submission of bids. Section 5. Award of Contracts The General Manger is hereby authorized to award informal bidding contracts not to exceed $15, 000 in amount. The District Board of Directors shall award informal bidding contracts over $15, 000, not to exceed $50, 000. The General Manager shall report the award of any informal bid contracts to the Directors at the next regular Board meeting. Section 6. Force Account Projects Projects of $15,000 or less may be performed by the employees of the District by force account, by negotiated contract, or by purchase order. � •r Section 7. Projects Subject to Formal Bidding Projects of more than $50, 000 shall, except as otherwise provided by law, be let to contract by formal bidding procedure. Section 8. Formal Bid Procedures Notice inviting formal bids shall state the time and place for the receiving and opening of sealed bids and distinctly describe the project. The notice shall be published at least 14 calendar days before the date of opening the bids in a newspaper of general circulation, printed and published in the District. The notice inviting formal bids shall also be mailed to all construction trade journals specified in Section 22036. The notice shall be mailed at least 30 calendar days before the date of opening the bids. In addition to notice required by this section, the General Manager may give such other notice as he deems proper. Section 9. Rejection of Formal Bids In its discretion, the District may reject any bids presented. If after the first invitation for bids all bids are rejected, the District shall state the reasons for the rejection, and after reevaluating its cost estimates of the project, the District shall have the option of either of !� the following: (a) Abandoning the project or readvertising for bids in the manner described by this ordinance. (b) By a four-fifths vote of the Board of Directors, pass a resolution declaring that the project can be performed more economically by the employees of the District. Section 10. Award of Formal Bids (a) If a contract is awarded, it shall be awarded to the lowest responsible bidder. If two or more bids are the same and the lowest, the District may accept the one it chooses. (b) If no bids are received, the project may be performed by employees of the District by force account, or by informal bidding procedures set forth in this ordinance. Section 11 Adoption of Plans Specifications and Working Details The Board of Directors of the District shall adopt plans, specifications and working details for all projects of more than $15,000. For projects under $15000, the General �,.. Manager shall cause plans and specifications in sufficient detail to be drawn up to allow proper bidding to occur. PASSED AND ADOPTED by the Board of Directors of the Truckee Donner Public Utility District at a regular meeting duly called and held within the District on the 17th day of April 1989, by the following roll call vote: AYES: Aguera, Corbett, Sutton, White and Maass. NOES: None. ABSENT: None. TRUCKEE DONNER PUBLIC UTILITY DISTRICT By Jaros A. Maass, President ATTES Susan M. Craig, Deputy D trict Clerk smc ?,..., r"`