HomeMy WebLinkAbout1980-09-30 Min Ord - Board THINGS TO DO
September 15, 1980
Action requested Due Comments
Susan Type minutes of June 2 and June 16, 1980, in final a
form (check with Pat first as she may have correc-
tions)
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Mary i Bills presented for approval may be paid
Lyell - Dan Confer re Truckee Launderland problem - report to ;
the Board
Lyell Contact Dave Willer, Tudor Engineering (415)982-8338,
regarding hydro projects at Boca and Prosser - dis-
cuss with Board - invite him to appear on 10/6
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Lyell Respecting Donner Lake Utility billing - collect
"whatever you can"
Lyell Regarding States Hyatt-Thermolito power facilities
project, discuss the matter with representative of S
Beck & Assoc. - learn what you can - report to the
Board as soon as factual information is obtained 0
Lyell Call Ben Bartlett, City of Fallon, ask his opinion
regarding the August Sierra Pacific Power Company
energy billing - report to the Board {
Lyell ;Forward letter (including revisions) to County
;Building Department re code revisions
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Steve Prepare resolution authorizing execution of PUD
! Goldtown Condominium agreement and approving plans
, and specifications
Dan jProvide Steve with figures to insert into Paragraph
i #9 of the Goldtown agreement
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an - Steve - }Draft resolution establishing policy for developer
Lyell ;agreements
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Dan ; Relating to replacement of District roof, obtain
quotes - advise Board when available so they may
call a special meeting
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Lyell Re prohibition and penalty for posting notices on
power poles, check into old policy handbook to see
if there is a pertinent rule or regulation
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Steve - Lyell Prepare notice for publication in newspaper for
Board review relating to the prohibition of and
penalty for posting notices on power poles i
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Steve Respecting delinquent accounts receivable, draw up
a policy stating that, after six months, journal
write-offs occur and that accounts will be turned
over to an agency for collection
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Lyell - Karl 1Contact TTSA - ascertain whether they will agree to r
; make resource materials, reports and data accessible
' to Bill Dendy and Joseph Scalmanini - if so, auth-
orize Dendy and his associate to analyze the impacts d
: on groundwater by the TTSA expansion up to a total
amount of $6,000 with a progress report when the
billings have reached $3,000 !
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Steve iPertaining to financial relationships among District
! officials, prepare revised draft resolution - also,
provide Board with a copy of the code section having
Ito do with "incompatible activities"
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Steve ;Contact Martin McDonough - remind him Board is
' expecting draft resolution authorizing agreement
,between TDPUD, Dart and Security Pacific
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Lyell - Dan iPrepare a brief report respecting the water defic-
Eiency in the Southside area - how many people of the
1155 have fallen into the various categories and how =
`many allocations have been spoken for
Susan Schedule and advertise proposed ordinances for meter ,
?tampering and illegal water diversion for 8:30 on
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yell }Provide Board with information relating to the
;Sassarini billing
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Dan - Steve - Determine asking price (including appriasal cost and
Lyell
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f.. , engineering/legal- fees) for parcels, L, M, N & 0 - k
Ireport to Board - thereafter, offer for sale will
f be made by motion
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Lyell ;Contact Steve McCoy - request that he provide a
,written memo to the Board outlining details of his
,proposed project
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Lyell ',Are distribution lines on McCoy property constructed �
to meet District standards? (discuss matter with ,
Board during executive session)
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Lyell - Roberta -Make determinations re District insurance coverage -
iappraisal of buildings - specifications - issuing a f i
'call for bids
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Steve jRequest a waiver for certain bookkeeping procedures
jfrom Sierra Pacific (sub-account allocations) - when i
,letter is received, ask that item be placed on agenda )
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Lyell Purchase generator for emergency use in District of �
Ifice ($3,000 or less)
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Lyell heck to see whether or not the area behind the Koepf �
Lange building has been cleaned up
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Dan �Irovide explanation to Board re Rule 15 - West River f
treet property owners I
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Dan - Steve repare final agreement between TDPUD and TSD for
ater line extension to new warehouse - provide Board
with copy of categorical exemption for project
Lyell ontact Truckee Fire Protection District and suggest '
joint Board meeting to discuss fire hydrant situa- f
ion
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Dan Relating to payment for easement granted by PUD (SAD j 1
#5) , investigate on whereabouts of check
,,—Dan Correspond with Joe Suter - explain that Board will
not his bill until it is
pay prepared in correct form �
and approved by you
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Steve Advise Toomey that reimbursement for oversizing will
me made upon completion of the line extension
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THINGS TO DO
September 3, 1980 Board Meeting
Action requested Due Comments
Susan Prepare minutes of 3/17/80 in final form as cor-
rected and file in minute book
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Dan Respecting the Sandel-Avery work, prepare a written !
report indicating the expenditures versus a benefit 1
analysis and a history of what tank, well or pump
came onto the telemetry system when. ` 9/15/80 J
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Mary Bills presented for approval may be paid including
interest payments due on West River Street Assess-
ment Bonds and FmHA Construction Account payment
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Steve Handle escrow on sale of Parcel "F" to August Don-
tanville
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Steve and Notify Murchison, the subcontractors and the County i
Dan of Nevada, Longs, Lucky's and FHK Investment Co. 3
that inspection will stop on the water system relat-
ed to FHK development; Steve - invite representa-
tives of Longs, Lucky's and FHK to appear before thei 1
Board at 8:00 on August 8, 1980 19/4/80
Steve Redraft Truckee Crossroads - PUD agreement
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Dan, Lyell Report to the Board respecting progress on the com-
pletion of the Don Toomey/West River Street line
extension 10/6/80
Lyell Provide will serve letter on Riverview Condominiums 9/4/80 4
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Lyell, Respecting transformers containing PCB, do whatever
is in the best interest of the District and keep the
Board informed of the. situation
Susan Prepare statement indicating Board's position re
Seymour's termination - provide to KTRT radio
�� " station 9/4/80
THINGS TO DO
August 18, 1980, Board Meeting
Action Requested Due Comments
Lyell Re steno position, initiate meet and confer pro-
cess with the Union
Mary Bills presented for approval may be paid (FmHA Con-
struction account payment was not discussed or ap-
proved - will be placed on the 9/3 agenda)
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Lyell Write explanatory letter to John S. Schmidt, forward
bill and advise that he may discuss the matter with
the Board at a meeting if he so desires t
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Lyell Notify Reg Smart that the Board has granted permis-
sion to Sierra College for the use of District
near McGlashan Springs for the property purposes of �
college classes (forestry and astronomy) for the f
1980-81 school year
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Lyell - Dan Re PVC i y pipe: and upgrading the County standards, con- '
fer and make a proposal to the Board
Steve Prepare draft resolution relating to the prohibitions
of employees using District materials, equipment, '
supplies and land - 9/3/80 agenda ;8/27/80
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Steve Provide Recreation and Park District with copy of i
agreement between the PUD and Mr. Aiello for their i
. review and ratification at their 9/4 Board Mtg. j914/80
Steve Prepare Resolution No. -
a054--declaring conduit surplus
i and making donation to the Recreation and Park Dis- i
i trict ASAP '
Steve Notify Don Toomey (with copies to Northrop and Vail)
that West River Street line extension project is to
be completed to the District's specifications by
9/12/80 or the Board will move against the bond and
complete the project itself
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Dan Steve Prepare second draft of PUD - Truckee Crossroadq
agreement - provide Board and all parties with copies
of agreement and exhibits 8/27/80
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Lyell Contact Bill Dendy in Sacramento -ask him to pre-
pare a proposal to the Board for an investigation
100"- of the adequacy of the TTSA EIR and determination
} as to whether groundwater quality issue has been
addressed
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Steve j Prepare draft resolution addressing financial re-
lationships among District officials 8/27/80
Steve ; Contact McDonough re Dart - PUD letter of credit;
inform him District would like his counsel and ad-
vice re the situation - specifically, the substitu-
tion of the Airport Well and transmission line fac-
ilities for the Donner Creek facilities - also, ask I
his advice as to how to proceed 1 9/3/80
Lyell Place ad for recruitment of a General Manager in ap-
propriate publications (Sierra Sun, Bonanza, Tahoe
f World, S.F. Chronicle, L.A. Times, Sacramento Bee &
iNevada State Journal - also trade publications) '
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Lyell Prepare salary schedule for General Manager position R
E for review by the Board at its next meeting 8/25/80
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Lyell Advise County, Chamber of Commerce and employees 4
that it is against District policy to use District
equipment or employees to place banners
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Steve Research legality of placing posters on District
power poles; if penalty clause exists in State law,
draw up a resolution outlining law and authorizing
District to assess fees
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Lyell ' Make recommendations to the Board respecting imple-
mentation of Resolution 8006 (service connection
priorities in the Southside Area) 9/3/80
Dan ` Provide Board with copies of reports on Town System 1
and.Tahoe Donner 19/3/80
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Dan - Susan Place invitation for bids in appropriate publica-
tions. (roof) � !
Dan Advise Board as to how determination that District
could charge double fees (WesDan) was made �/3/80
Steve Prepare draft resolution allowing the encroachment of
'Harold Leedy's roof (TD) into the easement at the
ledge of his lot until further notice j9/3/80 i
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Steve - Lyell � Develop a "customer policy" which would be in
Mary ordinance form for review by the Board 8/27/80
Lyell Write to Tudor Engineering and request that they
respond to the FERC letter re proposed power plant
studies and licenses for Boca and Prosser.
Lyell i Re Dept. of Health Services annual inspection,
check into taking care of minor items
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THINGS TO DO
August 4, 1980
Action requested Due Comments
Susan - Karl Sign and file minutes of March 3, 10, 20, 26, April I
7, 9, 21, May 5, 19, 1980, in minute book
Mary Relating to Cobk's bill of July 3rd for electrical
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expenses, correct statement of general fund - Elec-
tric Dept. rather than Water Dept. should be charged
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Mary Pay bills with the exception of the Sandel-Avery {
Engineering bill
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Mary Pay United California Bank bond No. 5 in the amount
of $5000 from the West River Street Assessment Dis-
trict funds
Dan Write to Tahoe Donner Golf Course regarding a re-
duction in water usage
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Jim Re lease of land to Hood on temporary basis, amend
I the agreement to allow for the placement of a guard
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trailer at an additional cost of $500 for the re- i s
mainder of the term of the agreement if the agreement ,
is $1000 total, or $500 per month if the agreement isl i
$1000 per month
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Steve Prepare resolutions re meter tampering and diversion
iof water ;
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Steve - Dan 'Consult with Mr. Aiello - draw up an agreement based
,upon 1) that Mr. Aiello will have an option to the
;easement, 2) PUD will have option on 1.54 acres in
;the northwest corner of the 20 acre Aiello parcel, 3)
ithat the proposed 60' access from the northwest part !
°of Parcel 1 to the substation site be put in and
aintained by the PUD, 4) if there are any problems
ith the County, the matter will come back to the E
oard for negotiations r
,.. Jim erect letter to Sierra Pacific informing them that
the District does not expect to begin construction of f
he substation this fall so that they may organize fi
heir line construction plans as best suits them f
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Steve Opinion as to whether or not District property can
be given away (surplus conduit) 8/18/80
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Staff iProvide a recommendation to the Board re declaring i
� 1400' of 2" conduit no longer used by the District
las surplus material 8/18/80
Jim ! If Steve cannot provide developer agreements between
, the PUD, Truckee Crossroads and River Street West,
{ request that Martin McDonough prepare them
Jim Refer matters relating to a collection policy, '
delinquent accounts receivable and customer credit ; 3
policy to Martin McDonough
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Dan ' Prepare resolution authorizing purchase of the •
' temporary building
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Dan iPay filing fee in the amount of $550 to the County !,
' for special use permit (locating trailer on District
property)
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,,.P-, Dan ;Re TSD line extension to warehouse in Martis Valley,
,draw up addendums to the contract j
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Lyell ',Be prepared to discuss the General Manager job
(description and provide input to the Board at the {
special meeting scheduled for 8/12/80
Jim Contact Frank Champion and advise that the District !
;will relocate the pole at his expense for his con-
jvenience if he so wishes
Jim (Contact Montgomery, Dendy and Teerink - request their
,background qualifications and an estimate of time and ,
!cost to analyze the impacts of the TTSA proposed
,{sewer plant expansion on the groundwater quality of
,sewer
Valley
Jim elating to a policy covering financial relationships !
Cong District officials, ask Martin McDonough to '
rovide guidelines
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Steve tMAT IS THE STATUS OF THE CONFLICT OF INTEREST CODE
RDINANCE???
Dan Begin drawing up the necessary documents for paint- f
tng and fixing the existing building.
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Jim% `/>1 Request that Bonnett update his appraisal on South
y i River Street parcels owned by the District
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Steve j Prepare resolution declaring land unnecessary for
District use (granting easements to land-locked
parcels - South River Street)
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Roberta ! Send night letter stating the District's opposition
to AB3046 8/5/80 ��fl
Mary Notify Evelyn leave of absence was granted by the
Board
Lyell Set up meeting with Dan Cook and John and Bill
Avery 1
Lyell - Jim ;Meeting - Wednesday, August 6, 1980, at 2:30 P.M.
Steve
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Susan Check to see whether or not Vail & Associates com-
pleted survey of property purchased from the Ralphs
by the District
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THINGS TO DO
Board Meeting of July 21, 1980
Action requested I Due lComments
Susan Type minutes of May 5 and 19, 1980, in final form
.as corrected '
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Mary !Two bills presented to the Board were approved
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DanRelating to Project 79-1, obtain written commitment !
from Stone & Youngberg for FmHA Tends before bid open-
ing date f
Jim Contact Jim Lloyd - request that he prepare for the
Board a job description of the General Manager posi- j� -
ition, qualifications and a proposed salary schedule
Jim Make inquiry regarding potential interim manager
through Mr. McDonough and other resources - call a
f-• special meeting when there is something to report to
the Board
Susan ±Prepare letter for Karl 's signature notifying all of
ithe consultants that the office of General Manager is
,presently vacant and that, during the interim period, A00 �-
Ithe consultants should communicate directly with the
!Board
Susan Call Stice & Wells re bonding L. Martin Duffy z 7/22/80 -
: he has been
1 ' bonded
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Steve F rovide Board and Susan with copies of draft agree-
Xnents between TDPUD and Truckee Crossroads and River
!Street West
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Steve izespecting Collection Policy, provide Board, Mary and
usan with opinion as to legality, lien procedure, ! l
ublication of names and use of collection agency
Steve rovide Board, Mary and Susan with draft resolution
riting off accumulated, uncollectible accounts
Steve 4otify RediSpace that it is the District's intent to I
rchase the used 20' x 40' trailer - prepare draft
resolution - copy Board and Susan !
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Dan ) File an application with the County for a use per-
mit for the temporary building
Susan Order nameplate for L. Martin Duffy j 7/22/80
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Jim ! Advise Arthur Andersen & Company that they have been " i
; authorized to review the District's financial re-
Isults on a quarterly basis beginning with the first
quarter of 1980
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Jim ( Contact the TFPD - request that a joint meeting be R
held concerning fire hydrants and their maintenance t
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Staff Immediately go forward with necessary repairs to
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Dan, Karl, ; fire hydrants - Dan, Karl and Jim, check to see that '
& Jim ;work is done
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Steve !Relating to charges for fire hydrant maintenance, as-
!certain whether or not these charges may be placed
ion the tax rolls and billed by the County
Steve Prepare appropriate resolution regarding Goldtown
:Condominiums - make corrections to the agreement and
!provide the documents to the Goldtown representatives,',
Directors, Dan and Susan prior to the next meeting i
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Steve Make documents (maps, rights-of-way, easements) avail- I
,able for Mr. Aiello's review (Martis Valley Substa-
tion on Senior Citizen Housing project land)
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Jim ;Contact Mr. Aiello re meeting with the Board to dis- i
;cuss the property for the Martis Valley Substation in '
Ithe Senior Citizen Housing project either in special
meeting or at the next regular meeting
Jim Meet with Dave Rully regarding the new water valve at
he County building j
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Jim Advise Arthur Andersen & Co. they have been selected
as auditors for the 1980 fiscal year at the rate pre-
scribed in their letter of July 15, 1980 '
Steve �egarding proposed customer credit policy - check ! i
into legality - report to the Board
Karl xecute appropriate documents a approving plans and spec-
ifications for Airport pump station and tank
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Jim ' On temporary basis, sign purchase orders to meet
. the District's need for 2 0 triplex secondary wire
! as needed - direct staff to immediately begin pre-
paring estimates of needed supplies for the Board
kto go to bid this fall for electrical distribution
; equipment for 1981
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Steve - Look into the matter of the refusal of GE to honor E
Jim the bid that was awarded to them according to the
;terms the District thoug.th to be in effect - Jim, E
'provide documents to Steve for review
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Mary Alert Board if there is a problem with the trans- E
`former delivery
Jim `,Contact John Madsen of Hood Corporation re trailer
!located on PUD site (1.9 acres) - ascertain whether ! ' ✓
for not someone is living in the trailer - notify the
;site has been leased for a construction trailer and 1
;storage of equipment only
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Karl 4Sign no-cost Contract Change Order #1 (SAD#5) for
`furnishing and erecting a welded steel tank and re-
moving and disposing of existing redwood tank
Steve Draw up a resolution rescinding the Casler project
((Ponderosa Palisades Unit #5) from annexation pro-
!ceedings and reaffirming Martis Woods Estates and
.Sierra Pines - when resolution is adopted, notify ! i
,LAFCo j
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Jim inquire of Mr. McDonough about several possible ex- I
6erts who could evaluate the impacts of the TTSA ex- I
ansion and its effect on the groundwater quality s
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Steve egarding the West River Street line extension, notify! '•
�r. Toomey in writing that if the project is not sat- !
'sfactorily completed by the 15th of August or some
easonable date suggested by Mr. Cook the District
ill move against the bond. Forward a copy of the
etter to agency that controls mobile home parks.
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Karl execute contract with Suter for installation of al-
,,� fitude valves in Tahoe Donner
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Dan espond to Planning Department (or Commission) re
earville, Silver Tip, Ponderosa Estates, and WesDan
nterprises
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THINGS TO DO
July 7, 1980
Action requested -N---- Due Comments
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Susan Pr _
epare minutes of February ,
4, 19, 21, March 3, 10, E
17, 20, 26, April 7, 9, 21, 1980 in final form as
drafted 17/16/80 Z
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Milt Check into possibility of preparing bills for Board
approval with lines so that it will be easier to '
follow y,
Mary Bills presented were approved for payment - Cook As-
sociates' bill in the amount of $8,727.43 dated 5/30
was also approved for payment
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Steve Prepare appropriate resolution appointing L. Martin
Duffy as a Director of the Board 7/16/80
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Steve Draw u a summer I p summary of the audit - accomplish publica-
tion as soon as possible {
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Mary Notify Pat Sutton whenever there is a major problem j
in town (having to do with an outage) I
Milt Explore the process by which the District may apply
foy pence power from the Federal Government /21/80
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Dan & Steve Examine the idea of building on 1.9 acre parcel -
report to Board
Steve repare draft agreements for water and electric ser-
i ice - Truckee Crossroads and River Street West 7/16/80 j
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Dan Relating to the annexation of three parcels of real
property in Martis Valley, forward "package" to
AFCo
Milt Advise Suter that the Board selected his bid for +�
altitude valve installations - provide Don Strand e�
with a copy of the bid, contract and a bill so that
payment may be tendered
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Steve Re collection policy, report on legality of Dis-
trict implementing lien procedure & publishing names 7/16/80
Steve & Milt Prepare resolution writing-off the accumulated, un-
collectable accounts d� 7/16/80
Karl Sign FmHA loan application /
Steve Draw up resolution authorizing purchase of temporary(
building 7/16/80
Dan Continue developing plans for arrival of temporary s
building
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Milt Issue a call for bids for sale of four residential
parcels - advertise in all local newspapers once a
week for at least a month - ad is to clearly identi- E _
fy the location of the parcels - bid opening 4:00 PM i
8/29/80
Milt Notify Northstate Equipment that Board approved
purchase of John Deere 410 backhoe in the amount of
$21,5 20
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Steve Advise Mr. Eckberg that Board has denied use of the '.
access road to the water tank
Dan Relating to the TSD request that the Board initiate
tthe Rule 15 procedure necessary to implement the in-
stallation of a water main to the site of their new
iwarehouse in Martis Valley, be prepared to discuss #
the provisions /21/80
Steve Refer Bonano claim to insurance carrier
Steve Prepare draft letter for Karl 's signature requesting
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that insurance company advise the District of the
disposition of claims 3
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Milt Contact individual who purchased the Duttweiler prop. }!
erty and request that he bring the plot plan, etc. to
The District (in advance of the Board meeting); also s 4
,.- prepare a report having to do with the construction
of the electrical and water lines from the standpoints
of acceptance by the Board t f
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Milt Re correspondence from the Local Agency Formation f
Commission in Nevada County, investigate their
reference to Assembly Bill 8 - report to the Board
Milt Forward copies of per foot paving quotes for 1979 /-
and 1980 to Sutton
Steve Respecting LaBellaVia and the PUD's ranking for pay-
ment, investigate and report to the Board
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