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HomeMy WebLinkAbout1980-06-30 Min Ord - Board THINGS TO DO June 16, 1980, Board Meeting r^ Action requested Due Comments Susan Prepare minutes of 1/28/80, in final form as drafted 17/2/80 6/17/80 smc Mary Bills presented for approval were approved for pay- f ment i Roberta and Look at trailer - Redi-Space, Santa Rosa; make rec- ¢ Dan Irmendation to the Board 7/7/80 +� { ! Steve Inquire of the Planning Department re procedures necessary to make use of trailer in expanding 17/7/80 1 6 1 Karl and Review backhoe bids - make recommendation to the Milt Board 17/7/80 8 Milt Request Stone and Youngberg and Bond Counsel to pre- �"` pare a step-by-step outline of actions to be taken from time of passage of the bond to completion of v the project p } 4 Steve Prepare resolution stating intent to annex Martis ` Woods Estates, Ponderosa Palisades Unit #5 and i Sierra Pines 7/1/80 !!! i Milt Resolve problem of recreational vehicle being parked i on 1.9 acre parcel p 1 Susan Type resolution 8041 authorizing the purchase of a ✓,pump for Soma Sierra Booster i Milt and Effectuate installation of replacement equipment at Dan Soma Sierra Booster Milt Execute appropriate documents to effectuate abandon- ment of easement (Lots 424-427, Tahoe Donner, Unit 2) 6/17/80 ams Milt and Milt - prepare letter to Controller advising that the Karl District will not serve without the prospect of being paid and noticing it is the District's intent that electric and water service will be turned off on 7/1 and a bill sent through 6/30 unless the District is assured of payment (copies to Speaker of the Assembly, President pro tem of the Senate and Chappie.) Karl - sign letter. Milt Resolve problem of recreational vehicles located on . First Baptist Church property using water by way of hose from lot across the street Milt Send appropriate will-serve letter to First Baptist Church ` Steve Provide opinion letter addressing Sutton's concern re apparent clerical error in Suter's bid for al- titude valve installations 7/l/80 7 Mary Provide payment to Roen in the amount of $34,014 for 65% completion of Southside No. 2 � s Susan Provide Sutton with copies of correspondence from I Furbey of Hood Corp. 1 Dan Allow Milt to review plans and specs for Phase VII i ! Airport Pipeline prior to submittal to the Board /-� for approval y � 1 Dan Write letter to Nevada County stating that the Board9/� would like the annexation of CSA#19 to move exped- itiously by whichever County S Dan !Write to Mr. Butler and explain drainage problem & ; solution in detail; note that problem is not the ' District's responsibility MiltReview TTSA draft EIR in substance, if not adequate, I request Bill Nork to review, then prepare letter ad- ldressing concerns within the comment period i Milt Write letter to Planning Commission stating the Dis- trict cannot promise to serve until water deficiency problem has been solved and a developer agreement f has been made (Silver Tip Subdivision) i 1 i Milt and iSet up meeting with Fire District to decide what can Dan and cannot be served 1 1 Milt Advise Mitra and Kenna that claims have been denied E -2- t Milt Advise Howard Rosamond that bill for two broken valves in Tahoe Donner stands Steve Provide report to the Board on status of ordinances having to do with the theft of water and electrici- ty 7/l/80 Milt Check into possibility of sending PUD bills for 13¢ as suggested by Huber Milt Determine whether there is an existing ordinance or resolution prohibiting the attachment of posters and signs to power poles - report to Board Milt Explore possibility of purchasing power from Dept. of Water Resources a t Milt Investigate purchase of power from Western Area Power Administration I 4 i s r I f{ { i s 1 �1 ' -3- THINGS TO DO June 2, 1980 Board Meeting Action requested _ M^ Due Comments Susan Prepare minutes of January 7, 21, 1980 in final form - minutes of January 24, 1980 in final form as drafted with times inserted as noted by the Board 16/11/80 d Mary Pay bills that were presented for approval r I Milt Obtain breakdown from Pacific Telephone re telem- etry charge - advise Board Milt ' Inquire of FCC as to whether PUD may have more � than one radio frequency - advise Board a Milt - Susan Post notice regarding the vacancy on the Board ' created by Doug Hatch's resignation - notice should state that Board is accepting resumes from intereste f candidates up until July 1, 1980, and that inter- viewing will commence July 7th or after; appoint- ment may take place on the 7th of July or after i Milt Check into purchase of 20'x40' trailer to increase p! � PUD working space - report to Board Fi/11/80 f Milt Prepare letter of agreement with Union re time change for summer months Steve Prepare an agreement with the developers of Truckee Crossroads (FHK) for water service /12/80 Steve i Prepare a draft agreement between FHK developers and the District re electrical service for review and discussion by the Board 6/12/80 Milt Authorize additional 75 dwelling unit equivalents as recommended by the Engineer for the Southside area Steve Prepare an agreement with the developer of River Street West (Gallagher Development Co.) for parcel B which has a total of 26 dwelling unit equivalents for review by the Board 6/12/80 -1- } Dan - Steve Draw up appropriate resolution for the intent to annex Martis Woods Estates, Ponderosa Palisades Unit #5 and Sierra Pines (water service only) 6/16/80 10", Dan Check with Nevada County LAFCo re status of CSA19 annexation - report to Board 6/16/80 Bob Bids for annual supplies were awarded as recom- mended - process orders - advise companies Milt Prepare written report on the R. W. Beck letter dated May 1, 1980 6/16/80 Dan Attend SWRCB Workshop scheduled for July 2, 1980 Susan . Prepare Resolution #8039 accepting the Sanford m water line easement - copy Board (easement and resolution) - record with County 6 �D Karl I Sign contract with Roen for reconstruction of Southside Well #2 �.. Steve Re Southside Well #2, prepare letter to FmHA show- ing what is being done with respect to collection, ! that District is able to finance reconstruction on y an imterim basis, and that in event of an adverse judgment, District is financially capable - copy Board Steve Prepare opinion letter and draft resolution qual- ifying situation and authorizing purchase of re- placement pumps (specifically for Soma Sierra) 6/16/80 Milt - Steve Prepare insurance bids with detailed specifications 10/80 Mary Insurance bid was awarded to Stice and Wells - pay bill Karl Sign agreement with the Department of General Ser- vices for repair and maintenance of PUD radio com- munications equipment Dan Re James Butler letter about drainage problem, in- vestigate and report back to the Board 6/16/80 _ -2- THINGS TO DO May 19, 1980 Action requested Due Comments Susan Redraft minutes of January 7, 1980 - elaborate on public testimony re senior citizen housing and the outages mentioned in the Manager's Report. Susan Provide Board with copies of all minutes prepared to date Mary In future, itemize Milt's expenses and copy the Board Milt Check with School District; ascertain where they are renting trailer - report to Board Susan Forward copy of Union letter re change in hours for summer months to Lloyd ✓ Susan - Go out to bid for backhoe Milt / v i Mary. Bills presented were approved for payment THINGS TO DO May 5, 1980 �OO"` Action requested Due Susan Prepare minutes of January 17th meeting in final form as written 5/14/80 Mary Bills presented for approval were approved for pay- ment Susan Post and publish Ordinance #8004 Steve Provide additional research and recommendation on proposed ordinance establishing fees for unauthorized use of District water and proposed ordinance establis ing fees for the illegal diversion of electricity 5/14/80 Board Reschedule public hearing on proposed ordinances i mentioned above Steve Prepare ordinance setting forth time and place of PUD regular meetings V5/14/80 1 Susan Re Gallagher Development - River Street West - provid Pat with a copy of the will-serve letter written when Northrop owned the property r, Milt Advise high bidders (surplus equipment) of the bid award Susan Provide Pat with a copy of the backhoe specifications Steve Prepare resolution approving specifications and auth- orizing a call for bids on a new backhoe which in- cludes trade-in provisions /14/80 Steve and Prepare an agreement to be placed in FHK-PUD document Milt that allows for the addition of fans to be placed on the Truckee Substation at FHK's expense should such fans become necessary Milt Relating to the Southside pumping measurements, pre- re a written report 5/14/80 1 ; pan Relating to Southside pumping measurements and recommendation re connection ban, provide an up- dated report 5/14/80 Susan y Forward copy of Conflict of Interest Code to Pat / Karl j Solicit the support of a citizens' committee for ' the District's bond measure on the June 3rd ballot Steve Contact McDonough - provide opinions and options re 1978 Water Conservation Bond Grants Steve Go forward with suit against Roen and Gregg Bros. N Milt and Finalize advertising campaign on lease of 1.9 acre Steve parcel Steve Relating to the lease of the 1.9 acre parcel, pre- pare a resolution extending the bid opening date to June 30th 5/14/80 t Milt Investigate who is responsible for caution light close to school - request that timer be installed R - copy school district with correspondence Mary Reschedule audit workshop meeting for later date l t � t t � i t -2- "THINGS TO DO" April 21, 1980 Action requested _ Due Comments Susan Prepare minutes of December 17, 1979 in final form las drafted 4/30/80 �� Mary Bill presented for review was approved for payment Mary Transfer excess funds from the West River Street Assessment District to the General Fund Milt Notify bidders (surplus items) that awards will be made at the 5/5/80 meeting Milt Check with County as to the correct process for obtaining a zoning change - report to Board i t i ,,�eve Redraft resolution granting easement for Senior Citizen housing project 4/30/80 Milt Relating to the employees' request for a change in hours, request a letter from the Union and report on the difficulties that may be encountered in schedul- ing (to have one person in each department, on a rotating basis, maintain 7:30 - 5:00 hours) i t Dan File Placer CSA#19 Annexation with Placer/Nevada County LAFCo Milt - Dan Ascertain cost of maintaining fire hydrants. Make recommendations to the Board /30/80 Steve Prepare draft resolution relating to the use of Dis- trict equipment by non-profit associations /30/80 Mary Relating to the use of the computer by Wilderness +Finders, coordinate with Director Huber - Merrilyn ceve Draw up draft resolution approving specifications and issuing a call for bids on a new backhoe with trade- in /30/80 -1- Steve Prepare quitclaim deed for power line easement on AP#18-660-36 (FHK) arl - Milt Sign water service commitment between FHK and PUD (letter/agreement dated 4/18/80) Milt Forward all available information to R. W. Beck for analysis and recommendations (in relation to being able to serve the proposed FHK shopping center) Milt Make formal recommendation re establishing a pro- cedure for restoration of power and water s Milt Request extension from SWRCB for applications 25946 and 25947 I s Milt Contact Bob Lancaster of the Forest Service in Nevada City re making use of methane at the Sanitary ` C Land Fill - report to the Board s � Susan Schecule public hearing re proposed ordinance estab- lishing service fees on returned checks and checks r^. submitted for collection advertise 4/28/80 Steve - Dan Prepare resolutions re SAD#5 - one setting forth developer/owner requirements and another stating that the developer/owner shall not be obligated to pay any SAD#5 assessment or portion thereof assoc- iated with the water facilities constructed as part of SAD#5. 4/30/80 Milt 3Make arrangements for Hood Construction to use the 11.9 acre parcel for location of a construction of- fice and equipment storage. Steve lContact Kr. Browne - advise him that all FHK items gqappear regularly on meeting agendas and that the iDistrict has no intention of placing advertisements in the newspapers when FHK development is being dis- cussed. t Mary SWhen fees for meter tampering have been set, place ,message on bills advising customers ousan Schedule and advertise - public hearing - •5/5/80 at 7:30 - ordinances establishing fees for meter tamper- 111,ing and increasing Directors' compensation 4/28/80 � -2- "THINGS TO DO" Board Meeting of April 7, 1980 Action Requested Due Comments Susan Prepare minutes of November 19, and December 3, 1979, in final form as drafted 14/16/80 Mary Bills presented for payment were approved Milt Present recommended water rate increase to the Committee for review Mary As in the past, publish a copy of the budget in the Sierra Sun once Dan Relating to the EIA for the proposed Project 79-1 Water System Improvements, file the appropriate doc- uments with the State Clearinghouse. r"' Steve Forward a copy of the resolution and Conflict of In terest Code to the County Board of Supervisors i c Steve Prepare corrected resolution pertaining to previous interdepartmental transactions (#8025) Steve Prepare quitclaim deed on AP# 18-660-36 to William j and Alice Marsh 3 Dan, Milt, & Relating to FHK Investment Co. 's offsite improvement Steve plans, after review, meet with Mr. Katz; report back { to Board re electrical and water easements Susan repare agenda for Special Meeting to be held on tril 9th at 8:00 A.M. 4/ 8/80 Milt Respecting the proposed Martis Valley Substation, report re alternative locations, provide Board with naps, etc. 4/16/80 Milt Turchase Lanier recording/PA system and supply of apes for an amount not to exceed $3,000 -1- Milt Relating to the sale of four residential parcels, notify public entities listed in Section 54222 of the Calif. Government Code of the District's intent to dispose of said property and offer the same for park, recreation or open-space purposes at fair mkt value prior to such disposal Steve Respecting the lease of District owned 1.9 acre par- cel, place ad in Sierra Sun, Sierra Sun Bonanza, Tahoe World, San Francisco Examiner, San Francisco ,Chronicle, Sacramento Bee, Nevada State Journal, LA Times and Wall Street Journal - Western Division Steve Prepare draft resolution establishing a fee for ;meter tampering 4/16/80 f Steve �Re TFPD's request for TDPUD to maintain fire hydrants prepare an opinion letter for review by the Board 4/16/80 I Steve, Karl, prepare appropriate docuents to effectuate the aban- & Milt :donment of AP#s 45-750-38, 39, 40 and 45-750-05 for texecution by Milt and Karl t Milt pontact Bruce Munro and request to use TTUSD facil- lities for 4/21 and 5/5 meetings. Place ad in the newspaper noting the change in meeting place and re- esting public input Karl & Milt kecute annual display and classified advertising ontract with the Sierra Sun I j Susan ecord easements for water system facilities within D#5 Karl Execute TSD SAD#5 Grant of Easement No. 5048 �`07 Dan especting Armstrong - SAD#5 tank right of way - pre- are draft letter to Mr. Armstrong for review by the card 4/16/80 Milt tAttend SWRQCB meeting on April loth at 10:00 A.M. re PUD's applications for financial assistance under the •-. Clean Water and Water Conservation Bond Law of 1978 lat the Junior College in Sierraville . 4/10/80 Milt Lrresponlls with Jim Simon re undergrounding certain ,power lines in the Biltz Tract - advise of the Board' favorable response -2- Steve Advise James Gerrie that his claim was denied Dan ! Advise Susan as to how proposed annexation of ! CSA19 item should appear on agenda 4/14/80 Milt Advise Roen of bid award and that the District is reserving all its rights to the earlier agreement Steve I Provide opinion letter - P. Scott Browne's letter it re the proposed FHK Development /16/80 1 � i A2F`c f E E { i ' I I � . -3-