HomeMy WebLinkAbout1980-03-31 Min Ord - Board 3/18/80
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THINGS TO DO
BOARD MEETING
MARCK 17, 1980
-- Action Requested ----- Due Comment s
Milt & Robert Re-draft letter to Aiello regarding water I
and electric service to the Sr. Citizens 3/21/80 .�
Housing project to reflect the Board's
feelings
Steve Draft resolution "washing" out the inter-
departmental debts/loans as of January 1,
1980, and have draft reviewed by the
auditors for an opinion letter (only if
auditor's time can be limited to 2 hrs . )
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Milt & Dan Prepare cost analysis of remodeling exist-
ing PUD office building versus building a
new one. Include at least three alterna- WORKSHOP/
tive sites if costs show we should build 'tSP,. MEETING
another one . Consider possibility of t4/7/80 5 : 00
having a business office separate from the x p.m.
plant '
Steve Prepare resolution to declare 4 parcels
unnecessary for District use and authorize
their sale; those parcels being known as 1
A, F, G, & J. The minimum bid shall be the
. .. . . . . .- appraised valuation as of 2/29/80.
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Steve Prepare resolution to cancel Board's
directive regarding Parcel K--resolution
to refer to previous one and comments on
restrictions
Steve Prepare resolution to establish a service
s fee on returned checks at $5 per check per
return and an additional fee of $5 for
checks to be put in to bank for collection
Milt Set public hearing for Environmental Impact
Assessment for the proposed project 79-1
water system improvements, on April 7, �5
7: 30 p.m.
Milt/Susan Provide copy of draft study to Truckee /
Library, Lahonton, and any other appropriate
agencies. AVIV
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BOARD MEETIivG - MARCH 17 , 1980
Milt Prepare a small notice of the above public
hearing and the availablity of the draft
study. Notice to appear in the Sierra
Sun next week.
Milt , Mary, All pieces of paper typed by staff to
Steve, Dan show date, source, and typed by
Steve Resolution 80-16 - (Prepare) Declaring
surplus 1-10 items valued at approximately
$950 and that the subject items be put out
to bid-opening scheduled for April 21 at
4 : 00 p.m.
Milt Prepare bid notice on surplus items
Dan Prepare updated Schedule C-1 regarding
water connection fees
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Milt/Susan Inquire of Wood System, Inc. as to whether j
they would place their Lanier Recording
P.A. system in the District for a 30-day 't
trial
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ceve Review and report to Board on A.B. 1653
i regarding fire hydrants
Milt, Susan, ''� Board is concerned with agendas being
Karl i mailed out late
Steve Prepare resolution to abandon easements on
A.P. #45-750-38, 39,40 & 45-750-05
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Dan Preparelreliminary (draft) grant applica- REVIEW AT
tions to S.W.R.C.B. for the improvements ; SPECIAL MTG.
to the S.S. , water conservation, and j3-26-80
electrolysis analysis 7:00 p.m.
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Steve Resolution 80-17 - Resolution to extend the
bid opening da a for the insurance from a
March 21, 1980, at 4 : 00 p.m. . to May 23, 198i0,
4 :00 p.m. I i
Advice parties concerned with insurance bids � ��
of bid opening date change.
Milt Meet with KTRT regarding possible public
service announcements, look into their
messages and related costs, and report
back to the Board.
PAGE 2 i i
THINGS TO DO
r� Board Meeting
February 19, 1980
Action requested Due Comments
Milt Contact other wholesale customers of Sierra Pacific ' (.
re apparent problem with the fuel charge and, if at
least one of the others agree, have R. W. Beck in-
vestigate and-come up with recommendations
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Mary Bills presented for payment were approved
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Steve Draw up appropriate resolutions for establishing j
separate cash accounts as recommended by Arthur l
Andersen and Co. (re FmHA loan compliance) 2/27/80
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Steve Check into legality of retroactively establishing i
separate cash accounting to 1/l/80 - provide Board
with opinion # 2/27/80
Steve Provide opinion as to the legality of Resolution
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#8006 - suggest any changes or corrections 2/27/80
Milt Instruct Sperry to draw up appropriate resolution t completed
for hiring Stone and Youngberg as District financial smc 2/20
consultants !
Milt Invite Sperry to attend Board Meeting of March 3, he'll be
1980 ;there - smc
Susan Contact Sperry - ascertain correct manner in which
to agenda items re bond election on 3/3 agenda 1completed
Mary Prepare budget in final form - present to Board for j
i review - 3/3/ agenda 2/27/80
Steve Relating to the Martis valley Substation - what is
the proper procedure re bidding etc.?
3/3/ agenda
e*—'Milt Provide figures for insertion into resolutign re
loan from Electric Department to Water Department
(SAD#$) - 3/3 agenda 2/27/80
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Milt Respecting electric rate increase, prepare ad to
be placed in the Sierra Sun notifying public of
5:00 P.M.
hearing to be held 3/3 in either School District
�Thurs.
Board Room or High School Auditorium - prepare 12/21/80
examples of bills comparing TDPUD to SPPCo
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Susan Prepare agenda for Special Meeting to be held at 2/20 completed
` 2:45 P.M. on Thursday, 2/21
Milt I Instruct Bonnett to update the appraisal on the
1.9 acres and instruct the attorney to draw up
! appropriate papers (re lease of the land - figures 4
to be inserted when available) . If Bonnett cannot
provide reappraisal by 2nd meeting in March, hire
another appriaser
Dan & Steve Prepare report on FHK project ($500 deposit reed) /27/80
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Milt Refer Whitson and Petersen claims to insurance M
carrier
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Mary Bill Roeder $1,500 for the electricity h tole over
a period of 13 months, and, in addition, if said i
bill is not paid within 30 days (or arrangements
t for payment made) , the matter is to be referred to a
the District Attorney for prosecution
Steve i Draw up a draft ordinance regarding assessment of
fees for any person tampering with an electrical
meter (the illegal diversion of electricity) .
See motion for details.
Steve i Prepare a draft ordinance of fees for diversion and
illegal use of District water, inappropriate or un-
authorized hookups of District water - see motion
for details
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Jim Act in behalf of Personnel Committee in the absence
of Sutton and Hatch
Milt Prepare draft p qualified will-serve letter for Sen-
ior Citizen housing project - 3/3 agenda 12/27/80
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Milt ( Contact Dave Willer of Tudor Engineering - request
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that he be present to discuss the feasibility study 3/12/80
on the potential hydroelectric development at Boca &
Prosser Dams at the 3/17 meeting
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THINGS TO DO
February 4, 1980
`�•., Board Meeting
Action Requested
Mary Bills presented for approval were approved with the
exception of Grimes' bill in the amount of $54.06
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Steve Check with County Building Department re proper
procedure for ch anging building standards 12/13/80 j
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Doug and Pat Review proposed conflict of interest code and notice
Steve of any corrections or changes desired
s
Steve Prepare resolution issuing a call for bids for
restaurant at which overtime employees are to eat 2/13/80
Milt and Steve Respecting separate cash accounting for the Electric ;
and Water Departments, check into the impacts and
report back to the Board
Steve Establish policy regarding electric and water hook-
ups and method of enforcingsuch
policy (resolution) /13/80 {
Pat and Doug PERSONNEL COMMITTEE - review Manager's recommendation'''
re staffing requirements for 1980 - report back to the
Board
Dan and Milt Prepare working drawings to provide revised discharge
piping within the Southside Booster Complex - pur-
chase production meter - use force account construction C
assistance during the fabrication and installation of
the revised discharge piping
Milt SImmediately repair system leakage within the critical
ly deficient area of the District with primary em-
phasis on the .Southside area - issue disconnect no-
tices when necessary (coordinate with TSD)
Dan, Milt and Prepare a very strict, comprehensive water conserva-
Steve tion program for the District - present to the Board
in one month 3/4/80
Steve Meet with Counsel for the Truckee Fire Protection
District - devise legal rationing plan to preserve
adequate fire reserve
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Board, Milt SPECIAL MEETING - 4:30 P.M. , February 18, 1980
Dan, Steve re Senior Citizen Housing - discussion and possibl iii
�` i direction and/or action re PUD parcel being placed
up for bid
Steve For 2/19 meeting, prepare resolution placing a ban `
on division of land in the Southside area until {(
j such time as the Airport Transmission Line is in
1 and operational (at which time the limits of the
ban can be reviewed) t2/13/80
Mary - Bob 1 Effective at'12:00 A.M. on 2/5/80, there will be no' `
new applications for service accepted from anyone [
in the Southside deficiency area until the TDPUD i
Board of Directors establishes its policy at the
2/19/80 meeting
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Milt, Steve and ; Recommend a proposed list of priorities for new I
Dan hookups in the Southside area
Milt, Dan, Within the week, meet with Ed Ness regarding '
the
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Steve bond election - present his opinions to the Board at
2/19 meeting
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.Steve and Dan Prepare resolution for consideration by the Board
€ at the 2/19 meeting re District's approval to grant ;.
Pat Shane a right-of-way across District property s
j (with tapers included) - Dan, provide Steve with ;
updated legal description 12/13/80
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Susan Research minutes - ascertain what Arthur Andersen &
Co. was authorized to do with respect to identify-
ing the District's assets - inform Board t
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Steve j Revise ordinance authorizing loan from Electric f
Dept. to Water Dept. (SAD#5) 2/13/80
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Susan Locate CSA19 Contract - provide copy to Steve ;
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Steve ,Prepare ordinance increasing residential and light /13/80
-commercial electric rates for consideration by the
Board
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Milt tPrepare notice of public hearing re proposed elec-
tric rate increase (7:30 on 3/3) �/15/80 �#
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__-lt and Steve Meet and draw up documents issuing a call for in-
_ 1surance bids - resolution to appear on 2/19 agenda
Ifor Board consideration: �/13/80
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Steve Prepare letter from Karl requesting list of claims
that have been paid by the insurance carrier since
coverage with company
Milt Inform Ganong that 1.9 acres owned by TDPUD is not
for sale but may be for lease soon
Milt Respecting correspondence dated 1/23/80 from Donner
Lake Utility Company, refer matter to McDonough for
review and recommendation
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THINGS TO DO
Board Meeting of 1/21/80
Action✓requested` N ...-Due - Comments
Susan Prepare minutes of 10/29/80 after corrections have
been received from Director Sutton
Mary Transfer necessary funds from General Fund to the
! West River .Street Assessment District account
Steve For next meeting, prepare ordinance embodying recom-
mendations of the Electric Committee for considera-
tion by the Board as far as a rate increase is con- i1
cerned 11/30/80
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Dan & Milt Evaluate the need to increase water tariffs, water
connection fees, and water facilities fees
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Milt Obtain a regular monthly chemical analysis of water
from the Donner Creek Well #2 so that records can be
established on the properties of the water
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Pat !Provide Susan with the three pieces of correspondence
!mentioned at the 1/21 meeting relating to the pro- 1
posed substation for attachment to the minutes
Steve Regarding future connections in CSA 19, check into
whether or not our contract with them is for "sur-
plus water" - 2/4/80 agenda 1/30/80
Steve Provide opinion in writing as to proposed develop-
ment and the equal treatment of the developers 1/30/80
p- 2/4/80 meeting agenda
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Steve Written opinion re legal aspects of a developer pro-
viding funds for water system improvements (Aiello -
Senior Citizen Housing) 1/30/80
Steve Prepare first item in chain of action in event Senior
Citizen Housing project and land sale is approved by
`Board 1/30/80
Mary Pay bills with the exception of $2,800 payment to
Oehler - Koehler is to be paid after receipt of
$3,500 from the County (for SAD#5)
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Mary In the future, provide a written explanation of any
expenditures having to do with SAD#5 !
`Dan Forward Hampson the "first installment" of the draft
water use ordinance i
Steve `i Respecting the Atkinson suit, provide the Board with
1 settlement information
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Milt Advise Kozlowski and Planning Department that Koz-
lowski's request for a waiver has been denied
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Susan File Categorical Exemption - Southside Well #2 build- /
ing - with the County Clerk t/
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Milt Direct crews to check out possible water leaks at i
Deerfield and Hwy 89 and McIver Springs
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Milt ; Prepa re proposal i p posal for additions to staff —include 1
` job descriptions, salary, etc.- 2/4/80 agenda 1/30/80 j •
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Dan iMake recommendation to Board regarding Shane's re-
quest for right-of-way across District owned prop- i
'erty - 2/4/80 agenda l/30/80
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THINGS TO DO
.. January 7, 1980
Action requested Due Comments
Susan Type minutes of 10/1, 10/8 and 10/15 in final form
as drafted 1/16/80
Mary Bills presented were approved for payment
Susan Prepare and sign letters re Boca and Prosser re- r
Karl questing filing priorities be recognized and ap-
plications be suspended and held in abeyance
Milt Report on costs involved in installing an emergency
alternator for PUD headquarters - Mgrs. Rpt. 1/21 1/16/80
Milt Relating to power outages, prepare a draft list of ' +
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priorities for restoration of service - 1/21 agenda 1/16/80
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>teve, Milt Draft a "legal-loan type" ordinance loaning the i
Dan Water Dept. up to $309,000 and providing for pay-
back provisions and interest - 1121 agenda 11J16/80
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Mary Continue research to determine momaccurate figure I
of what the Electric Dept. owes the Water Dept. f
going back to 1/1J65 (but including the sale of
the golf course)
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Dan Submit preliminary applications to FmHA and the
State Water Resources Dept. for 79-1 approved im-
provements
Milt s Employ Ed Ness as Bond Counsel for the water im-
provement projects
Dan Reanalyze the water source, storage and availabil
ity on the Southside pursuant to a possible mora-
torium and also make a map that will delineate the
critical area 1/21 agenda 1/16/80
.DATER COMMITTEE Meeting - Monday, January 14th at 9:00 A.M.
Steve Relating to reconstruction of Southside Well #2,
provide written opinion as to whether categorical
exemption is in order - 1/21 agenda 1/16/80
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Things to do
January 7, 1980 - continued
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an Prepare resolution authorizing application for t
State Department of Health permits - 1/21 agenda 11/16/80
Steve Prepare resolution approving easement abandonment
- reversion to acreage of four contiguous lots on
Northwoods Blvd. , Tahoe Donner - 1/21 agenda =1/16/80
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