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HomeMy WebLinkAbout1978-12-31 Min Ord - Board (3) �► THINGS TO DO - STAFF December 18, 1978 Board Meeting Due Date Comments Milt - Re North Tahoe Properties, Inc. easement - report on parcel split - electrical and water arrangements - (agenda - 1/2/79) 12/29/7 Milt - Confer with Steve - reword resolution appointing Deputy District Clerk adding duties designated by Clerk (agenda - 1/2/79) 12/29/7 Milt - Water Committee meeting - make recom- mendations to the Board re specific requirement Milt - Provide copy of letter addressed to Dick Mueller to the County of Nevada Milt - Verify that response to the County has ; been made regarding the proposed. Safeway ,Store eo ' Susan - Incorporate Roberta's correction in minutes of November 6, 1978 Susan - Prepare minutes of November 21 ,. 1978, in final form as drafted (agenda 1/2/79) 2/29/78 Susan - Retype Resolution 7864 - include. legal descr i pt.Ton of property1.��� T' '''� Susan - Retype Resolution 7865 - incorporate corrections- - Susan - On future agendas, place item entitled "Miscellaneous Inquiries". after Executive Ses- sion Susan - After properly executed, copy Resolution 7$63 establishing an interim procedure-for the. termination of employees to Board and Steve Mary - Pay all bills presented for approval on �,,.,, December 18, 1978 / �,. THINGS TO DO - STAFF - continued December 18, 1979 Board Meeting Due Date Comments Mary - Provide Board with copy of memo re West River Street Assessment District Mary - Prepare additional mailing to those not responding to first letter in the proposed an- nexation area after verifying addresses Mary - Provide responses to those persons requesting more information on the annexation proceedings Mary - Regarding Standby Charge exemptions - prepare list of those who have protested because of a peculiar land situation by name and parcel number - do not include those appearing on —— previous list because of administrative"'errors. NOTICE PUBLIC HEARING for 7:30 P.M. at the Reg- / ular Meeting on 1/15/79 twice., by display ad, ✓ in the Sierra Su ad to aDDegr on 1 and 1/12 (agenda of 1/15) -2- ' �.•. THINGS TO DO - CONSULTANTS December 18, 197$-- Board Meeting Due Date Comments Steve - Advertise for bids - lease of 1 .9 acres of District land located on corner of Hwy 89 -� , and Donner Pass Rd. (bid opening 2/20/79) Steve - Relating to convenants, conditions and restrictions (sale of land) provide copy of recent Supreme Court Decision to Roberta Steve - Send copy of Code Section on reversion of property to Karl Steve - Confer with Milt - reword resolution appointing Deputy District Clerk adding duties designated by Clerk (agenda - 1/2/79) 12/29/7 �•. Dan - Re North Tahoe Properties, Inc. easement - report on parcel split- electrical and water arrangements - (agenda 1/2/79) 12/29/7 -1 ,�.. THINGS TO DO - BOARD OF DIRECTORS December 18, 197 Board Meeting Due Date Comments Karl & Pat - Schedule Water Committee Meeting re near term source requirements - make recom- mendations to the Board Directors - $25 contribution to Milt for em- ployees Christmas luncheon THINGS TO DO December 4, 1978 - Board Meeting DUE DATE COMMENTS OARD, --- Electric Committee - Schedule meeting with Jerry Canning of Sierra Pacific and Ken Merriman of R. Board Meeting W. Beck & Assoc between 12/4/78 and 12/18/78 of 12/18/78 Water Committee - After proposal has been re- ceived from Tudor Engineering re hydro dams, meet and confer. Roberta - AW94; Meet with Tahoe Truckee Air- port District Committee respecting acquisi- tion of the Airport Well. 'CONSULTANTS; Dan - Reexamine parcels owned by the District A,v, pir.cLo n in the Southside Springs area; considering the _ ` -4. protection of the District's water source, Board Meeting Qa, ..�..-,# f„J recommend which portion of the land could be of 12/18/78 d"r sold for Senior Citizen housing. Steve. - Prepare bid documents and resolution AAAA .vie p�r�91 b rf approving specifications and issuing a call Board Fleeting II''__ for bids - lease of 1.9 acres of District of 12/18/78 0*14S �131.7 V land (Hwy 89 & Donner Pass Road) Steve - Prepare second draft of resolution authorizing acceptance of easement from Board Meeting North Tahoe Properties, Inc. which includes of 12/18/78 a legal description of the property. Steve. - Prepare resolution establishing leave of absence policy for managerial employees advise Pat when resolution has been prepared `Ifo'arr Meet ng II and discuss wording with her prior to copying j of 12/18/78 b �� the Board. h o iphttt t ohA^s kAA.. ,$TAFF Milt - Contact Jim Thompson regarding the Trout Creek Well mitigation agreement Milt - Provide staff comments on office Board Meeting /0� rearrangement and new Board Room I of 12/18/78 /*T Ro4Atr #iIAL Milt - Respond to Grover Curtis claim Mary - Bills presented were approved for payment with the exception of the Ber- �AOIs go-owr101" tagnolli billings. After checking into To (Ned the Bertagnol l i bi I l ings, place on the Httf��� agenda as a separate item. Mary - Regarding the West River Street Assessment District Status Report, pre- pare a second report starting with "day one" �y Mary - Transfer amounts of stale-dated checks back to General Fund Mary - Contract change order from Jetco was approved in the amount of $87.89. ✓ Maw - Progress pay estimate for Jetco ✓ in the amount of $6,109.10 was approved. Mary - Progress pay estimate for Roen / in the amount of $5,666.40 was approved. t/ Mary - Mi I t - Prepare 1979 Budget S(josr For-- Ihee ,•'.5 Susan - Prepare minutes of 7/17/78,✓ 11/ /78 KI1/13/78✓as corrected - pre- Board Meeting pa minutes of 11/8/78✓as drafted of 12/18/78 CS After receipt from R. W. Beck Itemized billing, copy Board. Susan v1kequest that Marron review the tprovided ritten request made,tproposed Trout Creek Well mitigation (/�barting 2/5/78-Handley called agreement and provide comment o€—i•2,i'•1't/�$ 2/6-comment will be Susan - Deliver copy of lease and reso- Board Meeting prior to 12/12. lution re lease of Parcel "J" to TDR&PD of 12/18/78 Delivered 12/5/78. Susan - Purchase and use red ink for incoming mail stamp ,On order. Susan. - Request that McDonough respond to letter he received from R.E.A. re liabil- -,!Letter written on ity of the District in the Richmond suit j12/6/78 Susan, - Request work order from R. W. Beck and Associates for review of Tahoe Letter written on Donner electrical plan I12/6/78 THINGS TO DO December Z , 1978 - Board Meeting DUE DATE COMMENTS BOARD Electric Committee - Schedule meeting with Jerry Canning of Sierra Pacific and Ken Merriman of R. Board Meeting W. Beck r; Assoc between 12/4/78 and 12/18/78 of 12/18/78 Water Committee - After proposal has been re- ceived from Tudor Engineering re hydro dams, meet and confer. Roberta - QW'- Meet with Tahoe Truckee Air- port District Committee respecting acquisi- tion of the Airport Well. CONSULTANTS Dan - Reexamine parcels owned by the District Directors in the Southside Springs area; considering the WP J4 Es., It/13/17V protection of the District's water source, Board Meeting recommend which portion of the land could be of 12/18/78 sold for Senior Citizen housing. Steve - Prepare bid documents and resolution AA1.0 AA, Dirk u rJ approving specifications and issuing a call Board Meeting for bids - lease of 1.9 acres of District of 12/0 78 t 13I7 V land (Hwy 89 b Donner Pass Road) Steve - Prepare second draft of resolution authorizing acceptance of easement from Board Meeting North Tahoe Properties, Inc. which includes of 12/18/78 h ' ar It IZ 9� a legal description of the property. y Steve - Prepare resolution establishing leave 4- of absence policy for managerial employees - See (!w�" S A advise Pat when resolution has been prepared Board Meeting j „.a� r" 1? and discuss wording with her prior to copying of 12/18/78 a /�J the Board. Will hof dsLee 4v, VIM S STAFF Milt - Contact Jim Thompson regarding the Trout Creek Well mitigation agreement ,�// Milt - Provide staff comments on office Board Meeting r R�A� yIT�L too"` rearrangement and new Board Room of 12/18/78 Milt - Respond to Grover Curtis claim Mary - Bills presented were approved for payment with the exception of the Ber- /�Aols Rl�kO!' r10�" tagnolli billings. After checking into ?p &-Ps( o� the Bertagnolli billings, place on the /�1Cf��agenda as a separate Item. Mary - Regarding the West River Street Assessment District Status Report, pre- pare a second report starting with "day one" Mary - Transfer amounts of stale-dated checks back to General Fund Mary - Contract change order from Jetco was approved in the amount of $87.89. Mary - Progress pay estimate for Jetco in the amount of $6,109.10 was approved. Mary - Progress pay estimate for Roen in the amount of $5,666.40 was approved. Mary - Milt - Prepare 1979 Budget is-#000- Pop- mee s' a s � Prrl6 , Susan - Prepare minutes of 7/17/78, 11/6/78, 11/13/78 as corrected - pre- Board Meeting . pare minutes of 11/8/78 as drafted of 12/18/78 Susan - After receipt from R. W. Beck itemized billing, copy Board. Susan - Request that Marron review the / N Written request made proposed Trout Creek Well mitigation (/4loarting 12/5/78-Handley called agreement and provide comment of-+*7-� 12/6-comment will be Susan - Deliver copy of lease and reso- Board Meeting provided prior to 12/12. lution re lease of Parcel "J" to TDRSPD of 12/18/78 Delivered 12/ / 8. �. Susan - Purchase and use red ink for incoming mail stamp On order. Susan - Request that McDonough respond to Letter L written on letter he received from R.E.A. re liabil- etter8 ity of the District in the Richmond suit Susan - Request work order from R. W. Beck and Associates for review of Tahoe Letter written on Donner electrical plan 12/6/78 THINGS TO DO BOARD MEETING - NOVEMBER 6, 1978 Susan ✓ Prepare final minutes of 6/21/78, 7/6/78, 10/2/78, and 10/6/78 Mary ✓ All bills presented were approved for payment, including TTSA Dan Provide the Board with more difinitive information regarding the philosophy, basis and composition of Facilities Fees Dan Reexamine the current facilities fees schedule for adequacy - report to the Board Milt Provide an accounting of facilities fees paid in 1977 and 1978 Dan Proceed with preliminary engineering work related to possible development of Sawtooth Spring, including studies related to transmission facilities, their route and location, and easements Milt Contact McDonough - request he research and report regarding the status of water rights on Sawtooth Spring Dan Prepare necessary information preliminary to the filing of Use Permit Application with the U. S. Forest Service for easements relating to Sawtooth Spring Dan Investigate Anderson Spring and Prosser Spring - contact USFS to arrange ✓testing to determine yield and the conducting of the testing program Milt Contact McDonough - request he examine existing water rights - Anderson and Prosser Springs Dan Consult with McDonough on water rights matters for Hofert Springs, in- cluding relationship to established rights for Anderson or Prosser Springs Dan Proceed with pre-design survey work on water system improvement projects ✓Pecommended on 9/5/78 Kay Concerning property owned by C. S. Beavers, forward copy of annexation letter to James Porter, P. 0. Box 2819, Truckee Dan 6 Regarding request of C. S. Beavers, consult with developer's representa- Milt tives - when written recommendations have been prepared to issue a will- serve letter, request that the item appear on the agenda Milt When response has been received from the County re easement on strip of land located behind A E W, request the item be placed on the agenda - notify Mr. Koepf and all abutting property owners one week in advance of meeting Steve - Prepare draft lease between the TDPUD and TDR&PD for Parcel "J" - Susan forward copy to TDRBPD Board for approval Milt ✓Meet with Mr. Aiella regarding Senior Citizen Housing Milt, Dan, Committee meeting regarding proposed community center to be located on Steve, Pat, ,-"'TDPUD 1.9 acre parcel & Doug Steve /Prepare resolution designating Arthur Anderson auditor for 1978 Steve /iPrepare Ordinance accepting Phase I Steve Prepare resolution authorizing President to execute Fringe Agreement ,,,,"with Sierra Pacific Milt -,-Solicit response from Sierra Pacific respecting an increase in capacity Milt Provide written recommendations regarding Martis Valley Meadows for 11/20/78 meeting Milt Keep Board posted by memo on contamination at Tonini Springs -1- Things to do - cont. ll/6/78 Steve Prepare resolution respecting lease between the TDPUD and State of Calif. ✓for radio communications site Milt b ,,,Order new valve for Prosser Heights Dan Dan Redraft Trout Creek mitigation agreement Dan Provide Doug w/copy of Impact Report on Trout Creek Well Milt Respecting reconstruction of District parking area, file notice of com- pletion Mary /Pay Bertagnolli $18,289.31, 90% of the amount due Jim Execute progress report for SWRCB concerning Sawtooth Spring Mary Prepare check in the amount of $5.00 to accompany SWRCB petition for /extension of time - Application 20443 - Sawtooth Springs Milt f Special Meeting is set for November 13, 1978, notify IBEW of conflict ,with wage negotiation meeting -2- THINGS TO DO BOARD MEETING OF 10/16/78 Mary Pay bill in the amount of $1,016 presented by Roger Bonnet Mary TTSA billing for sewage treatment fees was not approved- it will be / placed on the next agenda as a separate item for discussion and payment Mary Respecting sewer assessment on Meadow Park, change billing name and address to that of the Truckee Donner Recreation and Park District Mark Draw up resolution regarding lease of District parcel "J" to the Truckee Donner Recreation and Park District for 11/6/78 meeting ($1.00 per year - TDREPD to pay sewer assessments) Mary Regarding outstanding Recreation and Park bill for work performed at Truckee River Regional Park - the District will accept, 'as total pay- ment for the project, the amount of $1,500 Mark Concerning Ordinance accepting Phase 1 pipeline - for I1/6/78 meeting, Jprepare second draft (specify bonds referred to in H3; ;add enactment clause re acceptance of the system by the Distiict) Milt Prior to October 30, 1978, notify abutting property owners and A. H. Koepf of the agenda item relating to District land behind A 6 W. Con- tact the County of Nevada and determine if they are willing to abandon their easement of this particular parcel Jim Execute R. W. Beck work order having to do with substation planning and design relating to 1.9 acres, Mark For next meeting,/prepare questionnaire for each prospective bidder to complete - this form will be mailed with the Invitation to Bid and should request information necessary to prepare lease Milt Contact Arthur Anderson - request that the Manager that 'would be in charge of preparing the District audit make personal appearance and proposal for preparation of the 1978 audit at the next Board Meeting ' Dan Prepare formal detailed report containing your conclusion that the Dis- trict must, for the protection of its existing water supply, destroy the Prosser Well Jim Execute Contract Change Order #4 - Roen Construction Milt Obtain list of Donner Lake property owners to be considered for annexa- b Dan tion - report to the Board on slight expansion of the annexation area from Donner Lake easterly to Highway 267 Dan Make determination regarding facility fees for proposed Ponderosa Pal- isades Duplexes; advise Kieth Sauers of Cranmer Engineering Milt, Dan, Pat b Karl Schedule Water Committee Meeting (possibly on 10/20/78) ' Mark Prepare resolution accepting the East River Street Line 'Extension Susan Copy Glenshire - Sierra Pacific - TDPUD Agreement to Board Milt Request that Tahoe City PUD provide two additional copies of Civil Ser- vice procedure for Pat and Doug Doug, Milt Schedule Civil Service procedure committee meeting b Mark Milt Advise arbitrator recommended by Mike Marron of the Board's affirmative decision Mary Prepare billing to Underground Construction in the amount of $981 (the amount agreed upon by the District and Underground) Mitt Regarding Chappie's opinion re Standby Charges, direct letter to appro- priate County officials forwarding a copy of such opinion continued Mary Prepare, at least three days prior to the next Board Meeting, a list of property owners requesting exemption from Standby Charges Steve Prepare draft resolution establishing a Leave of Absence Policy for Managerial Employees incorporating Marron's recommended changes, if valid for November 6, 1978 meeting Dan For November 6th meeting, prepare analysis on cumulative impacts of pro- posed subdivisions, apartments, condominiums, and developments in the South Side Springs area as related to the future availability of water and adequacy of facility fees Dan Prepare study on cumulative impact of possible development on entire District as related to water, sewage and electricity Milt Prior to October 20th, notify appropriate County officials that a study addressing the cumulative impact of proposed development is being un- dertaken by the District Milt b Dan Relating to the Environmental Impact Report on Martis Valley Meadows, prepare comments for presentation to the Board at the 11/6/78 meeting THINGS TO DO BOARD MEETING OF 10/16/78 �* Mary Pay bill in the amount of $1,016 presented by Roger Bonnet Mary TTSA billing for sewage treatment fees was not approved - it will be placed on the next agenda as a separate item for discussion and payment Mary Respecting sewer assessment on Meadow Park, change billing name and address to that of the Truckee Donner Recreation and Park District Mark Draw up resolution regarding lease of District parcel "J" to the Truckee Donner Recreation and Park District for 11/6/78 meeting ($1.00 per year - TDR&PD to pay sewer assessments) Mary Regarding outstanding Recreation and Park bill for work performed at Truckee River Regional Park - the District will accept, as total pay- ment for the project, the amount of $1,500 Mark Concerning Ordinance accepting Phase I pipeline - for 11/6/78 meeting, prepare second draft (specify bonds referred to in #3; add enactment clause re acceptance of the system by the Distiict) Milt Prior to October 30, 1978, notify abutting property owners and A. H. Koepf of the agenda item relating to District land behind A & W. Con- tact the County of Nevada and determine if they are willing to abandon their easement of this particular parcel Jim Execute R. W. Beck work order having to do with substation planning and design relating to 1.9 acres, Mark For next meeting,/prepare questionnaire for each prospective bidder to complete - this form will be mailed with the Invitation to Bid and should request information necessary to prepare lease Milt Contact Arthur Anderson - request that the Manager that would be in charge of preparing the District audit make personal appearance and proposal for preparation of the 1978 audit at the next Board Meeting Dan Prepare formal detailed report containing your conclusion that the Dis- trict must, for the protection of its existing water supply, destroy the Prosser Well Jim Execute Contract Change Order #4 - Roen Construction Milt Obtain list of Donner Lake property owners to be considered for annexa- & Dan tion - report to the Board on slight expansion of the annexation area from Donner Lake easterly to Highway 267 Dan Make determination regarding facility fees for proposed Ponderosa Pal- isades Duplexes; advise Kieth Sauers of Cranmer Engineering Milt, Dan, Pat & Karl Schedule Water Committee Meeting (possibly on 10/20/78) Mark Prepare resolution accepting the East River Street Line Extension Susan Copy Glenshire - Sierra Pacific - TDPUD Agreement to Board Milt Request that Tahoe City PUD provide two additional copies of Civil Ser- vice procedure for Pat and Doug Doug, Milt Schedule Civil Service procedure committee meeting & Mark Milt Advise arbitrator recommended by Mike Marron of the Board's affirmative decision Mary Prepare billing to Underground Construction in the amount of $981 (the amount agreed upon by the District and Underground) Milt Regarding Chappie's opinion re Standby Charges, direct letter to appro- priate County officials forwarding a copy of such opinion continued Mary Prepare, at least three days prior to the next Board Meeting, a list of property owners requesting exemption from Standby Charges Steve Prepare draft resolution establishing a Leave of Absence Policy for Managerial Employees incorporating Marron's recommended changes, if valid for November 6, 1978 meeting Dan For November 6th meeting, prepare analysis on cumulative impacts of pro- posed subdivisions, apartments, condominiums, and developments in the South Side Springs area as related to the future availability of water and adequacy of facility fees Dan Prepare study on cumulative impact of possible development on entire District as related to water, sewage and electricity Milt Prior to October 20th, notify appropriate County officials that a study addressing the cumulative impact of proposed development is being un- dertaken by the District Milt 6 Dan Relating to the Environmental Impact Report on Martis Valley Meadows, prepare comments for presentation to the Board at the 11/6/78 meeting THINGS TO DO BOARD MEETING OF OCTOBER 2, 1978 ` Mark Check into priorities regarding TDR&PD - High Sierra Senior Citizens (housing for senior citizens - HUD) Milt Inquire of Martin McDonough as to whether or not revenue bonds require an election Mark Draw up an ordinance directing the District to increase substation capacity in the Truckee area (to be increased by 15,000 kilowatts - amount to be spent will be in excess of $100,000) Milt Write to the County of Nevada advising that District has no problem with proposed lot line adjustment for Lots 105 and 106 of the Tahoe Donner Sub- division, Unit I Milt On October 3, 1978, notify the Advisory Review Committee of Nevada County that the District has not had sufficient time to review the information regarding Beacon Hill Subdivision and Tahoe Meadows - the District requests that the matter be delayed until the next scheduled meeting of the Committee Milt Report to Board regarding how power will be provided to Beacon Hill Sub- division Milt Meet with Frederick Kohler - prepare written report and recommendations Mark regarding Hilltop property prior to October 11, 1978 Dan Milt Pursue White Pine County proposal for electric generating plant Bob Prepare quotation for power line extension under Rule 15 to serve Sanders No. 1 Well Mark Prepare ordinance approving and accepting Phase I Pipeline Milt Request Inter County Title Company to interpret title report on TDPUD prop- erty located behind A S W - extension of Forest Lane - report to Board Mark Draw up bid documents for lease of 1.9 acres of PUD land - include terms and conditions (architectural and use control - in perpetuity - minimum of 30 years - maximum of 55 years - sublease only with District's approval - minimum bid of $2,400 per month) - provide draft resolution calling for bids to Directors prior to next meeting for review Mary Write off Van Wetter account Mary Prepare preliminary 1979 Budget Milt Mary Budget report is to be prepared on a quarterly basis Bob Check into and resolve electrical maintenance items - lines running through dead trees - Summit and Highway 40 - Bull Pine and Northwoods Milt Contact Pacific Telephone respecting paving the area between street and District parking lot Milt For Board review and direction, prepare list of persons requesting ex- emption from Standby Charges Dan Prepare a report on miscellaneous springs for presentation at 10/16/78 Board Meeting Milt Research records - provide Board with list of 1978 Auditors' proposals for review and possible direction at 10/16/78 meeting ,/"` Pat Provide Dan with copy of report relating to fire flow (Board of Supervisor's meeting) Mary On next progress payment to Jetco Underground, enforce liquitated damages clause Mary Pay progress pay estimate to Jetco in the amount of $12,555 - Roen, in the amount of $39,078 Milt Determine whether or not Quintana is using water - shut off until fees are paid I THINGS TO DO BOARD MEETING OF 9/18/78 Susan Prepare minutes in final form for approval at 10/2/78 meeting - Minutes of 8/21/78 as corrected, 8/21/78 Special Mtg. as drafted, 8/28/78 as drafted, 8/29/78 as drafted Milt Work with R. W. Beck re evaluation relating to load centers, upgrading, and financial alternatives Susan Provide copy of original Hilltop agreement containing restrictions to Board Milt Provide in depth review and recommendations re current problems of Hilltop Mark development Dan Mary Pay all bills presented for Board approval Mary Report on-going activity of FmHA Construction account Milt Determine final disposition of Van Wetter matter and report to Board Mary For next Board Meeting, prepare Cash Flow Budget as of June 30, 1978. Board will decide at that meeting whether you may submit Budget Reports on a quarterly basis. Milt Research and report re sewer assessment on Meadow Park Electric Meet respecting rules and regulations Committee Milt Contact Mr. Bath concerning White Pine County proposal �.., Bob Present to the Board a quotation on the power line extension under Rule 15 to serve Sanders #1 Well Mark Notice Juliot and Curtis of their default respecting the lease on Hwy 267, and the District's intent to retain the deposit to cover expenses Jim Advise Susan re publication of Notice of Public Hearing with respect to the 1.9 acres in compliance with Resolution 7810 Mark After consulting with Milt, prepare draft resolution establishing District policy regarding payment of expenses for authorized District business Milt Make determination as to per diem advance per day for meals and tips for in- Doug clusion in resolution establishing District policy regarding the payment of expenses for authorized District business Milt Regarding Phase I pipeline, provide information to Don Strand so that corner stakes may be replaced Milt Request information from North Tahoe PUD and Tahoe City PUD relating to annual reports Mary Data logger proposed by Bill Avery is to be considered in preparation of the Milt 1979 Budget Milt Inquire of Airport District respecting acquisition of Well ; investigate fund- ing Dan Concerning Southside Springs, Application to Appropriate Unappropriated Water, confer with McDonough, make necessary corrections, and file prior to deadline Dan Determine and advise Board of requirements for Beacon Hill and Tahoe Meadows developments smc 9/18/78 THINGS TO DO BOARD MEETING OF SEPTEMBER 5, 1978 Susan Prepare minutes of August 7, 1978, meeting in final form incorporating Jim's corrections - place on the agenda for approval 9/18/78 Milt Consult with Pfotenhauer, McDonough, Marron, and Dan - determine whether Northside Well pump work can be paid out of the Dart Trust Fund - also, telemetry Mary All bills presented were approved for payment Mary Prepare breakdown on LAIF quarterly or once a month along with other restricted accounts, whichever is easier Milt Meet with Mr. Geisendorfer regarding the property located behind A E W Bob Repair street light near Post Office Milt Repair leak in Board Room Milt Prepare report concerning water leaks Milt Check into and report on 2" line serving Southern Pacific trailers Milt Pursue hydro plants at Boca and Prosser Mary In relation to new customer complaint procedure, have forms numbered Roberta COMMITTEE MEETING - Thursday, 9/21/78, 2:30 P.M. - re mitigation agreement Jim, Milt with Dart Dan Milt Request Mr. Bonnett to reappraise land located around Tonini Springs for possible land exchange - market and protection value Milt Regarding the 1.9 acres of District land, start proceedings in accordance with Resolution 7810 Mark For action at 9/18/78 meeting, prepare Resolution affirming fire hydrant agreement with the Truckee Fire Protection District Jim Sign letter of agreement between TDPUD and Hood Construction Milt Correspond with White Pine County regarding electric generating plant - indicate District has interest - ascertain possibility of participating after EIR has been completed Mary Proceed with arrangements for sending Bruce Grow to Meter Technician School Dan Make recommendations regarding major water projects for 1979 - to be dis- Water cussed at 9/18/78 meeting Committee Jim Execute change order N2 for Roen Construction Mary Partial pay estimates for Jetco in the amount of $7,051.50 and Roen in the amount of $7,020.00 were approved Milt Regarding annexation, proceed with mailing to improved property owners, un- improved property owners, and property owners in the area that is within the District's electrical boundaries at Donner Lake, Ponderosa Palisades West, Ponderosa Palisades Unit #2, and Sierra Meadows Unit #4 �..� Dan Prepare letter to Board outlining the off-site and on-site requirements for the proposed Beavers' subdivision - copy Jim Porter Jim, Milt, Represent the District in negotiations with Union concerning wages Steve Dan Forward District copy of McDonough's correspondence of approximately three weeks ago concerning South Side Springs Application THINGS TO DO BOARD MEETING OF AUGUST 21 , 1978 Mary Make determination as to proper financial information to be printed in the Mark Sierra Sun - publish the appropriate number of times Milt Milt Provide Susan with Mr. Beardsley's letter for attachment to the minutes of August 21, 1978 Milt, Dan Mark and Examine the 1.9 acres of potential commercial District land; prepare tan- Jim gible list of alternate uses within the next 30 days Mary All bills presented for approval may be paid Milt Make determination regarding Mr. Bentley's offer for gas pumps Mark For review at the 8/28/78 Special Meeting, prepare amended resolution designating the County of Nevada as the collector of delinquent Standby Charges Mary For presentation at 9/5/78 meeting, prepare status report on standby collec- tions for 1977-1978 Mark Regarding Standby Charges, follow-up on contact with Assemblyman Chappie's office - report at 9/5/78 meeting Susan Notice Special Meeting for August 28, 1978 Mary For review during Executive Session at the 9/18/78 meeting, prepare listing of old accounts including name, amount, when charge was incurred and for what purpose, current address. Milt Post reward notices Susan Before 9:00 on August 22, 1978, deliver advertisement for bids on reconstruc- tion of District parking area to Sierra Sun for publication - 8/25/78, 8/30/78, and 9/l/78 Jim Prepare letter to Truckee Sanitary District respecting the joint committee study on merger of services between the TSD and TDPUD Milt Schedule meeting with R. W. Beck representatives for the purpose of dis- cussing financing of substation upgrading (Special Meeting?) Milt Concerning power line extension to serve Sanders No. 1 Well, provide par- ticulars to Board on 9/5/78 re possible underground line extension Milt Obtain certificate of insurance from Hood Construction Mark For review on 8/28/78, prepare short term lease for TDPUD-Hood Construction Mark Make determination, and, if necessary, obtain temporary use permit from the Nevada County Planning Department for use of 1.9 acres by Hood Construction Milt Return call to Jim Porter, schedule meeting respecting the Beavers property Milt Provide comment to Planning Department Notices - Forest Service, Tom's TV, Holmes, Powers, and Village Green - note discrepency in description and map on Village Green Mobile Home Park notice Milt Follow-up on correspondence to Juliot-Curtis re lease of property on Hwy 267 Jim New Committee - TSD-TDPUD JOINT COMMITTEE Doug smc 8/22/78 THINGS TO DO too,,, BOARD MEETING - AUGUST 8, 1978 Mary Regarding the Statement of General Fund, if there is an error, prepare a new statement; if no error exists, provide an explanation Susan Attach Director Sutton's corrections to the minutes of the 11/21/77 meet- ing to the minutes of that meeting Susan To the minutes of August 7, 1978, attach a copy of the newspaper ad re- specting the 1.9 acres of District land and a copy of letter received Milt from Bruce and Joyce Giampaoli regarding possible use of that land Dan Meet with Jim Porter regarding the 80 acre parcel owned by C. S. Beavers Steve south of Ponderosa Palisades Susan Provide copy of tapes regarding discussion of possible merger of services between the TDPUD and TSD to Jack Marquette MOO P.M. to conclusion of discussion) Milt Make official contact with the Truckee Sanitary District proposing that a committee consisting of members of the TDPUD and TSD Boards be formed to investigate the possible merger of services Steve Schedule meeting with Underground Construction Company Roberta Meeting with Mr. Mac Bruch of Lincoln National Insurance Company - Thursday, Milt August 10, 1978, 4:00 P.M. - for the purpose of discussing package insurance plan Steve Verify that Resolution authorizing the District to charge customers a fee for collection efforts when necessary because of delinquencies complies with new California Code provisions Susan Copy Resolution 7839, authorizing a collection fee for delinquent accounts, to Steve and the Board Susan Publish Resolution 7839 in the Sierra Sun three times within the next 30 days Susan Publish invitation to bid on surplus District vehicles three times in the Sierra Sun - 8/11/78, 8/16/78, and 8/18/78. Milt Open bids received on surplus District vehicles at 4:00 on Monday, August 21, 1978 Dan Implement recombination and possible decombination of parcels 28 and 29 located near Tonini Springs Steve Prepare rough draft of resolution authorizing Manager, in emergency situa- tions, to offer rewards for information leading to the arrest and convic- tion of individual damaging TDPUD property Susan Register two directors for symposium on recommendations of Governor's commission - water rights legislation Mary Register for Work Order Workshop - District will pay necessary expenses smc THINGS TO DO /00., BOARD MEETING OF 7/17/78 Mary Payment to contractors for FmHA project are to paid out of Construction Ac- count only; draw up counter checks if printed checks are not yet available Mary LAIF figure, in the future, should not include any restricted funds Steve For 8/7/78 meeting, prepare draft policy respecting expenses for conferences and training sessions for employees and directors Milt Provide Board with a copy of your REA conference expenses Mary Pay bills with the exception of payment to Jetco and Roen Mary It is the Board's desire that the Budget Report be kept current and the Balance Sheet and Statement of Revenues be only two months behind Milt For 8/7/78 Manager's Report, explain March Balance Sheet figures Dan, Pat Water Committee Meeting - 8/22/78 - & Milt Steve Meeting respecting Management Leave of Absence Policy - report at 8/7/78 & Pat meeting Roberta Provide District with copy of rate comparison study for presentation to Harold Christian Milt Prepare advertisement for newspaper and radio respecting 8/7/78 agenda item, discussion and public input - merger of TSD and TDPUD (also discussion re 1.9 acres of District land) �_D Mary Prepare list of delinquent Standby collections for presentation at 8/7/78' Board meeting Dan & Provide Board with recommendations re Standby Charges Milt Dan Regarding the TDPUD - Dart mitigation agreement - prepare second draft direct- ed only towards an exploration hole allowing the development of only one well; incorporate ideas presented by Roberta and Pat. Deliver copies to Dart repre- sentatives and Board prior to 8/7/78 meeting Dan ??? Prepare new "Flow Diagram" Susan Forward copy of Application to Appropriate Unappropriated Water and attach- ments provided by Dan to Martin McDonough Steve Notify Mr. Rich that his claim has been denied Steve Prepare resolution for 8/7/78 meeting declaring certain District vehicles & Milt surplus, establishing minimum bid, time for inspection, and issuing a call for bids Milt Execute Special Use Permit for electric transmission line with the Department of Agriculture, Forest Service, as requested in letter from the Forest Service received by the District on July 10, 1978 Steve Prepare resolution appointing Office Manager and setting forth terms and con- ditions of the position - 8/7/78 meeting Dan After conferring with Milt, forward letter to Planning Department regarding the adverse EIR on Timberline Shopping Center from the standpoint of the Dis- trict's property and groundwater and anything else properly commented on by the District. Make correction on Page 11 as to the District's proper name. Provide the Board with copy of your response. Milt Concerning a possible donation, write to the Truckee Donner Recreation and Park District and ascertain what, if any, parcels belonging to the TDPUD they might have interest in and to what use they would put such parcels - report on their response at the 8/7/78 meeting -1- Pat, Roberta, Committee meeting - 7/21/78 - 1:00 P.M. - draft policy on District's responses Dan, Milt E to Planning Department Notices - develop a flow chart as to how they are to be Steve handled �^ Milt Confer with financial consultants - schedule interview at Special Board meeting - advise Susan to post agenda for such meeting Milt Manager's Report - 8/21/78 - advise as to Juliot-Curtis response - lease on Hwy 267 (send a reminder letter to them if no response is had prior to Aug. 15th Mary Budget Report must be up-to-date before any carpeting is ordered for the Dis- trict offices Mary Transfer necessary monies from the General Fund to cover delinquencies (West River Street Assessment District bond). A written report specifying amount is to be provided to the Board by the end of this week (7/21/78) Milt In preparation for the 8/7/78 meeting, research District files respecting will-serve for Ponderosa Palisades South and West (Porter's request - Beaver parcel) Dan Prepare letter to the Planning Department respecting affect on water source and drainage - Use Permit 78-28 - Martis Associates Dan Regarding Use Permit 78-45, comment as to how much water is available at that location Dan Concerning Frost & Baker site plan application for project on West River Street, reply to the Planning Department r� F smc 7/17/78 -2- 7/7/89 smc THINGS TO DO BOARD MEETING - JULY 6, 1978 too"*, Steve Prepare agreement between the TDPUD and Truckee Fire Protection District regarding fire hydrants Milt & Prepare and publish another advertisement regarding the 1.9 acres of potential- Susan ly commercial District land - discussion to be had by the Board and public at 8:00 P.M. on July 17, 1978 Steve Research new laws regarding disconnect procedures by public utilities Steve Prepare resolution authorizing the District to charge delinquent customers a fee in the amount of $5.00 for collection efforts for presentation to the Board for approval at the July 17, 1978, meeting. Milt Proceed with solving problems in Donner Center - respond to Planning Depart- ment in regards to Mr. Birge's application Steve Prepare resolution authorizing the County of Nevada to collect delinquent standby charges for the District - July 17, 1978, meeting. Mary Provide Steve's office with list of delinquent standby accounts for attach- ment to a resolution being presented for Board approval at the July 17th meeting Dan By July 12, 1978, provide to the District and Board the proposed mitigation agreement and negative declaration on Sanders Wells No. 2 and 3 Milt Investigate fire and liability insurance coverages and costs available to the District - report at July 17th meeting Milt Regarding the letter from the State Department of Health, report to the Board b Dan plans for accomplishing the uncorrected items that have not been corrected through the FmHA project 77-1 - July 17, 1978, meeting. Mary Determine if a resolution authorizing all Directors to sign on all District accounts is already in existence - July 17, 1978, meeting Mary Forward copy of the Smolsky claim to the District insurance carrier Steve Notice Mr. Barnett of the District's rejection of the Smolsky claim - copy Glen Stice and (Steve, the second name was your suggestion - I 'm afraid I didn't catch it. Milt Advise the Public Utilities Commission that the District is an interested party in the Biltz Tract matter; attend hearing Steve By letter, inquire of the County regarding the District's proposed Conflict of Interest Code Dan Regarding letter from Bill Nork on Sanders Well, provide copy of attachment to the Board and District Susan Notice Special Meeting - 7/26/78 - 7:30 P.M. - Workshop session with Matt Gomez re 1977 Audit Susan Attach McDonough's letter re State Lands Commission's suit against the District and proposed settlement of June 12, 1978, to the minutes of the July 6, 1978, meeting Dan Review and report at the July 17th meeting respecting Jack Leonesio's ap- plication - respond to Planning Department prior to July 13, 1978 Dan Report on status of Martis Valley Estates Unit H4 - July 17, 1978 meeting. Steve Proceed with foreclosure proceedings as against delinquent parties - West River Street Assessment District - pursuant to Resolution 7617. Susan Attach copy of Resolution 7617 to the minutes of this meeting Susan In accordance with Doug's request, forward two copies of draft minutes for each meeting he is in attendance Milt Contact McDonough re June 12, 1978, letter - status on State Lands Comm. suit. THINGS TO DO BOARD MEETING OF JUNE 21 , 1978 Mike Prepare Purchase Order for capacitors to Maydwell & Hartzell , Inc. in ac- cordance with Milt's instructions "lilt Notify Bertagnolli that bid for paving office parking area was rejected Dan Notify District of ideal time to call for bids on reconstruction of parking area Milt Collaborate regarding Standby Charges for 1978-1979; transmit information Dan to Steve Steve Prepare Resolution reaffirming Standby Charges for fiscal year 1978-1979 Steve Prepare resolution and quitclaim authorizing the abandonment of the pipe, pump, and pumphouse, and the easement on Lot 17, Riverside Drive (to be delivered to the District by 7/26/78) Susan Notice Special Meeting for 7/26/78, 4:00 P.M. for the purpose of granting quitclaim - Lot 17, Riverside Drive, and passing resolution pertaining thereto 'lilt Notify Mr. Garbutt on the District's denial of his request for access to Ponderosa Palisades easement n Confer with Dart representatives; prepare preliminary mitigation agreement and negative declaration on Sanders Wells No. 2 and 3 (Board consideration on 7/6/78) Milt Dan Confer with Truckee Fire Protection District regarding the possibility of Steve a new agreement pertaining to fire hydrants and having to do with the maintenance, elimination of rental fee, number of hydrants provided per year, and placing of such fire hydrants - report at 7/6/78 meeting milt Advise Mr. Toomey of the Board's denial of his request that Cook Associates be employed by the District to design the line extension to the West River Street Assessment District; inform him of procedures by which he may obtain the line extension Dan Devise reporting procedures in compliance with Federal and State safe drinking water laws for presentation to the Board Steve Prepare demand letters to persons delinquent in assessments on West River Street Dan Commence groundwork on recombining property District owns located around Tonini Springs with the view of being sure that the District's equipment is on District land and with the future use of the land in mind - (parcels M, N, 0, and P) . Make recommendations to eliminate illegal encroachments and for maximum and optimum use. .,teve Correspond with Assemblyman Chappie regarding future Standby Charges Dan Proceed with mailing of letter to William C. Payne regarding Prosser Well 11),ml smc � _ 6/21/78 THINGS TO DO BOARD MEETING OF JUNE 19, 1978 Dan Provide explanation of charges listed as "Hatch vs" and "Board functions" on recent billing Mary Complete January Budget Report prior to June 23rd and forward by mail to Directors Mary Revise 1976-1977 Income Statement for Water Department making Tahoe Donner and Truckee figures more accurate - this item will appear on the July 6th agenda Mike Prepare Purchase Orders for the following in accordance with Milt's in- Milt structions: a) Power poles - North Pacific Lumber Co. b) Transformers - RTE _. c) Three,utility-trucks- Florin Road Toyota Mary Complete Sierra Pacific Power refund accounting and forward to Directors by mail Dan Milt Relating to the request by Sally Hudson for quitclaim of easement on Lot Steve 17, Riverside Drive, investigate and make recommendation to the Board at June 21 meeting Milt Confer with Dan Cook respecting D. Toomey's request that Cook Associates be employed to design line extension to the West River Street Assessment District Dan Provide more input to Directors respecting the Environmental Impact State- ment on Sanders Wells No. 2 and 3 Steve Provide more input to Directors regarding standby charges Dan Milt Purchase and post "no tresspassing" signs in District storage yard Susan Order screens for Board Room windows WATER Schedule Committee meeting re revision of water rules, rates and fee schedules COMMITTEE Susan Advise Matt Gomez that workshop session scheduled for 6/21/78 has been cancelled Milt Provide reminder to employees concerning overtime meal expense Milt Review service applications; advise Board whether "collection services" may be billed to customers Milt Reply to Telephone Company's claim for damages - deny claim until such time as Underground Construction matter has been resolved Milt Prepare ad for Sierra Sun respecting disposition of District's 1.9 acres Jim located across from the Bank of America Susan Publish notice respecting 1.9 acres two times in the Sierra Sun (agenda item for second meeting in July. Milt Advise the Public Utilities Commission that the District is an interested party in the Biltz Tract matter; attend hearing THINGS TO DO BOARD MEETING OF 6/5/78 lilt Request Stice b Welis to place rider on insurance for FmHA ;teve Contact Assemblyman Chappie regarding standby charges ,teve Review Resolution clarifying District policy re the lease of District lands - prepare check list to be followed in the Juliot-Curtis lease - prepare lease for execution by the District and Juliot-Curtis 3oard Review proposed standby charge resolution and letter regarding service to future subdivisions Steve Prepare resolution establishing connection, gallonage and pumping fee for fire hydrants lilt In November or December of 1978, process application for E.D.A. funds lilt Contact Matt Gomez; ascertain his availability for Special Meeting to be held June 21, 1978 at 7:30 P.M. lilt Determine ownership of Prosser Well; arrange to have well sealed or filled in Steve Begin proceedings against Underground Construction Susan ✓ Notice Special Meetings for June 14th, 16th, and 21st. lilt Request that Fire Chief Copeland provide letter pertaining to ten new fire hydrants for the District - item will be listed on the June 19th agenda under New Business Lary Pay bills - they were approved with the exception of Cook Associates'; try.. Cook's revised billing was approved Dan Check into revision of water connection rules, regulations, and fee schedule; refer to Water Committee Dan lilt Relating to the request by Sally Hudson for quitclaim of easement on Steve Lot 17, Riverside Drive, investigate and make recommendation to the Board lilt After election, request letter of intention or agreement from the Truckee Donner Recreation and Park District respecting sewer assess- ments on parcels leased by the TOPUD lilt Forward copy of previous letter regarding the sale of District parcels to the Truckee Donner Recreation and Park District .)an Correspond with Rasmussen and Russell respecting the proposed subdivision lilt - outline process to be followed; determine facility fee; provide "gen- eral" will-serve letter Steve Prepare policy resolution respecting will-serve letters for 1978 Susan Regarding utility trucks, capacitors, transformers and paving, prepare invitations to bid and publish three times each in the Sierra Sun Milt Determine and report respecting fire flow problems for proposed duplex on High Street Steve Contact Hike Merron regarding T b S Construction Company's work on the Tahoe Donner pipeline Milt ,/ Post notice that position of Office Manager is available BOARD MEETING May 15,19�- THINGS TO DO Milt Confer with R.E.A. representatives regarding the initiation of procedures for the ✓District to obtain the $33,000 that remains in the approved loan commitments Susan /Notice Special Meeting for May 24th after advice received as to time meeting is to be held Milt Contact Ed Ness respecting his recommendations for a small Financial Consulting firm Dan Review FmHA list of necessary tasks and complete Milt Milt Obtain agreement letter from Arthur Young S Co. respecting audit of FmHA loan funds at end of project Milt S ,i Meet with contractors on WEDNESDAY, MAY 17, 1978 Dan Milt Schedule meeting with FmHA representatives in Woodland for a review of all loan documents Steve ✓ Prepare resolution regarding the 1978-1979 Standby Charges (for 6/5/78 meeting) Steve Contact Assemblyman Chappie concerning future Standby Charge collections by the County Jim Prepare notice for publication regarding disposition and requesting public in- Susan put on the 1.9 acre District parcel - publish (6/19/78 meeting) Milt Prepare specifications on poles, capacitors, utility trucks, and transformers Dan Prepare specifications on paving of District parking lot and fencing of District land Susan Prepare resolutions calling for bids and poles, capacitors, utility trucks, transformers, paving of parking lot and fencing of District land Milt Research District files for Ponderosa Palisades easement (per request of Lew Garbot) Dan Regarding the annexation in Placer County, locate subject properties on map Dan Review and make recommendations regarding the tentative map and environmental assessment on Martis Valley Estates #4 Dan Referring to Planning Department Notice concerning Wm. Marsh, review and make recommendations re water requirements Steve For May 24th meeting, prepare resolution amending Resolution 77-05 relating to the borrowing of FmHA funds Milt For Manager's Report of June 5th, prepare accounting of S.P.P. refund Milt Set up interview with financial consultants for May 24, 1978 at Special Meeting .....r.wir......v.....r.....w.. ... ... �.. •. M, Rkflf✓N.�i.rµi N. fir� r •wr.Fra.y^.rli f r 1.t'1+ rM o '�Y'�T'E`":��'tl��l.�� ') t •' •� .. ..-. �'} .« �: . r t� ,, t.y'+wr,.w.ww.,, � �"4 � •• =:rar..�r�..�.�.Ki:i.::..c..-cr:e:. .:a: .__..��:._��..�.•..-vt_:s:a:ii�sti....�t�,......�..,•Y. ....�G:� .. .. :�... �: BOARD MEETING MAY I , 197 THINGS TO DO ,an /Incorporate Jim' s corrections in minutes of March 29 and April 17, 1978 -y Regarding Bills for Board approval , ."appraisal of lands" should be charged to the Water Department rather than General 'y Concerning the Sierra Pacific Power refund, prepare an accounting of all expenses incurred for presentation to the Board at the June 5th meeting. aerta, Iim ELECTRIC COMMITTEE MEETING - Wednesday, May loth, 2:35 P.M. Schedule interviews of financial consultants (next Regular Meeting or at a Special Meeting) ' Continue checking into hydro plants In regards to the Sierra Pacific refund to former TDPUD customers, if amount due is less than $1 .00, make notation on postcard to that effect Forward 1978 budget to Farmers Home Administration - also, a letter re- garding the new electric rate. The rate structure must be approved by FmHA before the loan closing. Request clarification from FmHA regarding auditor's letter (re compliance) Review and report concerning 1977 minutes Su-san After Board review and approval , prepare 1977 minutes as requested an orward self-addressed, stamped envelopes to Nevada County Planning Com- mission - request that they forward agendas Prepare correspondence to Underground Construction in final form - S for- ward BOARD MEETING OF APRIL 17, 1978 THINGS TO DO Milt I . Examine water connection rules, regulations and fee schedule - consider revisions - report to Board Milt 2. Request Mr. Bonnett's reappraisal of the 1 .9 acre parcel located across from Bank of America Milt 3. Provide copy of Dr. Sharp's report to Susan - Susan, copy report for Pat Susan and Steve Milt 4. Determine term of agreement entered into with the State of California, Dept. of General Services, Communications Division, for services (Resolution 7822) Dan 5. Reinvestigate the status of the land around Tonnini Springs and any encroach- ments that may be necessary for District use of that land, also, the right- of-way for the South River Street through parcels (1) , (m) , (n) , and (o) , and make a recommendation for an easement and possible recombining of those par- cels to make usable lots. Milt 6. Start the process as outlined in established Board policy in preparation for the possible advertisement of sale of parcels (a) , (c) , (f) , (g) , and (j) . ?"'''ve 7. Provide draft of Management Guidelines to Pat Sutton for review by the Committee Milt 8. Contact Bill Nork - determine if he can have an evaluation of the Sanders Well #1 ready by the meeting of May 15, 1978. i ITEMS YET TO BE COMPLETED (Remaining from previous "Things to Do" Lists) /^ 2/21/78 Steve I. Preceed with action regarding delinquencies in West River Street Assessment District Dan 2. Provide copies of sample letters regarding delinquencies to Steve Milt 3. Check with Stice and Wells respecting fidelity bonds Milt 11-14. Prepare letter of understandin of terms and condit ons to Sierra Pacific re their reques for service outsid �in ict boundaries Request that an auth- orized SPP of ial acknowledge satter by way of igning and returning a copy to the Dist ct for retentionur files. Mary 5. Prepare back-dated bill to Tahoe Forest Hospital for occupancy permit Milt 6. Provide Dan with direction or comments on each item in Chapter XI Milt 7. When Union contract comes up for renewal, renegotiate re Blue Cross Insurance 3/6/78 Milt 8. Based on report provided by Steve and Dan, prepare response to the telephone company requesting their support Steve 9. Prepare draft resolution establishing District policy respecting terms and con- ditions of leaves of absence for managerial employees Milt 10. Solicit proposals from financial consultants Milt il. Confer with Firechief Copeland concerning each Districts' responsibility with respect to fire flow \\ Milt ✓12. Meet Ing�pril 6, 1978, 3:30 P.>,,with Joel Grey of Tahoe Forest Hospital E J i m Milt 13. Prepare application for Sierra Economic Development District's EDA funds 6 Dan Dan 14. Comment respecting new State Water Regulations - advise the Board when matter should be placed on the agenda Steve 15. Complete Management Guidelines - provide copies to Board and District 3/20/78 Milt 16. Complete survey of customers using, but not paying for, water - report to Board Mary 17. Upon approval by Board, request publication of the 1978 Budget in the local paper once Pat �18. Execut Water Main Extension Agr ment between TDPUD and Qui ana Construction Company r a water main extension n East River Street which � s previously approved Milt ✓I9 For present ion at the Public Hearin>�prepare a "pie" showing h�w the District's funds are exp ded (Water Department) Steve ,i20. Concerning tton's request that co espondence relating to re rganization of the Board and lection of officers be ttached to the minutes o the Special Meet- ing of March 9t - review corresponden - determine if such corr pondence re- lates to the item - provide instructions. APRIL 3, 1978 Milt 21. In your accounting of expenses for R.E.A. Managers Conference, list $20 pay- ment to the R.E.A. Athletic Association (which you paid personally) Milt 22. Report on proposals received from financial consultants �+ Susan 23. When invitation to bid on sale and/or lease of District lands is prepared for publication, forward copy to Grover Curtis, Larry Juliot, and Wes Bentley Milt 24. Review FmHA check list provided by Dan; take necessary action Dan 25. Prepare draft letter to the Underground Construction Company; submit to Board for approval -1- Milt 26. Check with Mike Merron as to his success in contacting Mr. Cattan respecting the Prosser Well ems' Dan 27. At the next regular meeting, provide report regarding the Prosser Well -2- •+ruuarww•w.....r. '131.G:1:i.t:::..c:::s:::c.t:e:.•`.-.��... Y� ar N �Y�R S+?^'rr J�.'4y.� J..p- 1.wra.e^M.R•C!Y^ipilnG Y {�+.ti.��: rrr*m �wr y,.ny,.j,,�„N,r..+v. �. BOARD MEETING MAY 1 , 1978 THINGS TO DO .an Incorporate Jim's corrections in minutes of March 29 and April 17, 1978 'y Regarding Bills for Board approval , "appraisal of lands" should be charged to the !dater Department rather than General y Concerning the Sierra Pacific Power refund, prepare an accounting of all expenses incurred for presentation to the Board at the June 5th meeting. jerta, Jim ELECTRIC COMMITTEE MEETING - Wednesday, May loth, 2:35 P.M. ` Schedule interviews of financial consultants (next Regular Meeting or at a Special Meeting) Continue checking into hydro plants In regards to the Sierra Pacific refund to former TDPUD customers, if amount due is less than $1 .00, make notation on postcard to that effect Forward 1978 budget to Farmers Home Administration - also, a letter re- garding the new electric rate. The rate structure must be approved by FmHA before the loan closing. Request clarification from FmHA regarding auditor's letter (re compliance) Review and report concerning 1977 minutes an After Board review and approval , prepare 1977 minutes as requested an Forward self-addressed, stamped envelopes to Nevada County Planning Com- mission - request that they forward agendas Prepare correspondence to Underground Construction in final form - E for- ward BOARD MEETONG OF APRIL 3, 1978 THINGS TO DO us�'a�ta After obtaining information from Karl, prepare Purchase Order for mileage to and from Sacramento Milt In your accounting of expenses for R.E.A. Managers Conference, -list $20 payment to the R.E.A. Athletic Association (which you paid personally) Milt Report on proposals received from financial consultants Mary Provide salary increase to high school students working for District - it was ,/determined that the TDPUD would increase wages whenever necessary to comply with minimum wage requirements. (Presently $2.65) Milt Reorder Subaru from Snider Pontiac - Subaru in colors they indicate are now ✓available usa __Xorrect Ordinance establishing new water rates to read "PASSED AND ADOPTED... at a special meeting" K_S_tf_t_—a_rT> When invitation to bid on sale and/or lease of District lands is prepared for publication, forward copy to Grover Curtis, Larry Juliot, and Wes Bentley Milt Review FmHA check list provided by Dan; take necessary action Prepare draft letter to the Underground Construction Company; submit to Board Dan for approval Milt Check with Mike Merron as to his success in contacting Mr. Cattan respecting the Prosser Well Dan At the next regular meeting, April l7th, provide report regarding the Prosser Well Milt /Hire appropriate personnel to assist the District in preparation of the 1977 ✓minutes Milt Provide correspondence to the County of Nevada requesting that certain District ✓parcels be removed from the assessment rolls Milt, MEETING - WEDNESDAY, APRIL 5 1978 - 9:00 - Placer County representative - Dan S concerning procedural matters of annexation Karl Roberta, Schedule meeting prior to April 10, 1978, to discuss Tahoe Donner matters - Jim b ✓ supplemental agreement Dan The following Committees have been disolved: Budget Committee - in the future, the Electric 6 Water Committees will handle budget preparation Bylaws Committee The folliwing Committees hava been retained: Solar Energy Committee - Roberta Water Committee - Pat and Karl (development and rates) Electric Committee - Roberta and Jim The following Committees have been created: Management Guidelines Committee - Pat and new director Special Committee on Tahoe-Donner Matters - Roberta and Jim -1- Re #7 -It was requested that a copy of something be provided to all directors of both Boards - was it our response, our request, or reply from BOARD MEETING OF FEBRUARY 21, 1978 TSD? �.� THINGS TO DO Steve 1. Request ruling regarding directors' terms when elected or appointed from Brian Bishop, Assistant County Counsel, Nevada County. Steve 2. Prepare Ordinance 78-02, Changing Electric Rate Schedules for Commercial Users, incorporating changes and corrections. Steve 3. Prepare amended Ordinance 78-01. Steve 4. Proceed with action regarding delinquencies in West River Street Assessment District. Dan 5. Provide copies of sample letters regarding delinquencies to Steve. Milt 6. Check with Stice and Wells respecting status of insurance - also request information regarding fidelity bonds. Milt 7. Provide information to Jack Marquette, TSD, requested in his letter of February 8, 1978 - SEE NOTE ABOVE- Request copy of TSD financial report, copies of any correspondence from TSD attorney to the Board regarding mergers, acquisitions, etc., and copies of the annual report of financial transactions to the State Controller's Office. Milt 8. Make recommendations respecting the hiring of a financial consultant. Contact Peggy McElligott and request that she also make recommendations. Milt 9. Prepare letter of understanding of terms and conditions to Sierra Pacific re their request for service outside District boundaries. Request that an authorized SPP official acknowledge said letter by way of signing and returning a copy to the District for retention in our files. Milt 10. Advise Tahoe National Bank that the TDPUD has denied their request for a waiver of security requirement as allowed by Government Code. Milt E 11. Arrange meeting with Sierra Pacific regarding recent increase in the fuel Roberta charge. Inquire about PG&E's 22% rate reduction and ascertain how this will affect the fuel charge. Milt b 12. Prepare preliminary proposal regarding a new rate structure to comply with Roberta Chapter XI Milt 13. Write letter to Planning Department regarding their file no. Z78-6 and SP78-5, Wes Bentley and John Brand project. Roberta S 14. Have signature stamp made for use in signing the refund checks. Jim Mary 15. Establish Special Checking account at the Bank of America NT&SA for refunds. Mary 16. Prepare back-dated bill to Tahoe Forest Hospital for occupancy permit. Susan 17. Post and publish Ordinance 78-02 and Ordinance 78-03. Notice Public Hearing for March 6, 1978, 7:30 P.M. regarding changes to Ordinance 78-01 by way of publication in the Sierra Sun. Susan 18. Prepare invitation to bid on gasoline and diesel fuels (Resolution 78-13) and publish. Susan 19. Notice Wedco that we have accepted their proposed bid on the 500 kVA Trans- former - issue purchase order. Susan 20. Notice Tahoe Office Systems that TDPUD has accepted their proposed bid on the Savin copier on a conditional basis - the copier will be rented for the first three months with a portion of the rent being applied to the purchase price if the District finds the machine satisfactory and decides to go for- ward with the purchase. Milt 21. Provide Dan with direction or comments on each item in Chapter XI . Board 22. Call for Special Meeting regarding the new rate structure. Milt 23• When Union contract comes up for renewal , renegotiate re Blue Cross Insurance. i BOARD MEETING OF FEBRUARY 7, 1978 THINGS TO DO /" - Milt Confer with Steve regarding TTSA deduction from their payment to the District. Milt Prepare written proposal concerning the after-hours call-out procedures. Milt Check legality of establishing October 31 , 1978 as deadline for customer ap- plication for refund. (Steve has answered our question - we should be receiving memo tomorrow.) Milt ,/ Edit and submit correspondence to Lowell Pannell , Acting State Director, FmHA, (Draft prepared by Dan Cook) respecting the Drought Relief Loan ri Grant Applications. Milt g�,pe_ Request Truckee Donner Recreation and Park District to provide the District proof of insurance as required in Modification of Lease dated Milt Request as-builts from Matulach, C.S.A. 19. Milt ./ Prepare and forward. letter to Ms. Peeler and Ms. Witham. Milt 4@p Notice Kwitcherkikin as to when they should proceed with demolition of PUD House. �1t E Research request of Michael Fowle for Will Serve letter for water service to _in 20 acre parcel outside District boundaries. Milt Provide Board with pertinent information regarding Tahoe National Bank waiver of security requirement as provided under Government Code Section 53d53• Milt Prepare proposed rate structure for FmHA. Milt Obtain certificate of exemption from State Controller' s Office; Milt Investigate availability of insurance coverage -P/L - P/D - fidelity bonds. Milt Investigate the possibility of borrowing money from sources other than FmHA and determine what amount is available. Milt Review and report respecting sewer assessment charges of all District parcels. Dan Regarding Chapter XI , list mandatory duties of the District, what has been accomplished and duties yet to be completed. Prepare draft letter to FmHA. Steve & After consulting with Roberta, prepare Ordinance Changing Electric Rate Roberta Schedules for Commercial Users. '' ',ve Prepare amendment to Resolution 7801 , Establishing District Policy Regarding the Lease of District Land. Steve Provide copies of code sections referenced in proposed Bylaws to be an at- tachment to the Bylaws -1- Steve Advise the District as to whether there is a time limitation on outstanding "Will Serve" letters. Dpa, Advise Bill Nork that Dr. Sharp is not available for Water Committee meeting scheduled for February 9, 1978. Milt Prepare and forward correspondence to Nevada County Planning Department in regards to Gateway Estates advising of developer's non-compliance with District's requirements. (24, 25, 26 - Item C, Water Supply, Water Section 11 , 12, 13, and 14.) Pat Prepare and forward correspondence to Nevada County Board of Supervisors re their letter concerning Truckee Sanitary District's capacity. Pat Contact John Wilson by telephone and in writing advising of the District's desire to appoint him as a Director in order to fill the vacancy created by Peggy' s resignation. ary Compute all assessments the District has paid on the "Meadow Park" parcel ; prepare billing to Truckee-Donner Recreation and Park District and forward along with a copy of the Modification of Lease dated 1/12/67. E yThe TTSA bill up for approval was deleted because of their deduction from Y) recent payment to the District - check into this matter and report. Susan i/ Prepare draft agenda and mail prior to. February 10, 1978. St i -'-'--Make reservations for Roberta and Karl at the Red Lion for CMUA conference attendance - register Roberta and Karl for "Solar Opportunities for Local Government" -2- TRUCKEE-DONNER PUBLIC UTILITY DISTRICT POST OFFICE BOX 309 TRUCKEE. CALIFORNIA 93734 ^► TELEPHONE 387 3896 MILT-THINGS TO DO Board Meeting of January 16, 1978 1 . Check into the possibility of charging a fee for will-serve commit- ments. 2. Check with County - determine if property which is unbuildable is assessed for tax purposes at the same rate as buildable property. (Upon checking with an appraiser at the County Assessor's office, I learned that unbuildable property is not assessed at the same rate as buildable property) 3. Re After-hours call-out procedures - report on "beeper" outfit recom- mended by Roberta - follow up on possibility of having a local shut-in or disabled person act as an answering service. 4. Report re response from public agencies to start program utilizing scanners for better communication between the various districts during storms and other calamities. 5. Regarding Federal Surplus Personal Property Program - a) Obtain list of available items b) Request Steve to prepare resolution designating representa- tives authorized to bind the applicant to the terms and conditions governing the transfer of federal surplus per- sonal property (Form 202) c) Produce evidence that we are a public agency 6. Notify Matt Gomez that we will be questioning him re P.U.D. house property at time of audit. January 11 , 1978 MILT - THINGS TO DO " (Special Board Meeting of January 10, 1978) 1 . Prepare memo to the Board re R. W. Beck services a) How much has District spent to date on. work orders? b) What is estimate of amount yet required on continued work? • 2. Current operating report must be submitted to R.E.A. at time funds are requested. 3. For Board review, locate work orders supporting move in location of Panonia line. 4. Provide R.E.A. with wholesale power contract with Sierra Pacific Power which provides for increase in capacity at two delivery points - Truckee and Tahoe-Donner. Each Board member to be supplied with R.E.A. Bulletin 101-3, June, �••,I 1971 (Business Management for Board Members of Electric Cooperatives) Mr. Coulombe indicates he will forward copies. �. Make inquiry of Bureau of Reclamation re plans for Federal feasibility studies of small hydro dam sites. TO BE DONE TODAY i 7. Telephone Bill Nork - brief him on meeting with Water Committee tomorrow. I i • , i i j 10011, MILT THINGS TO DO Board Meeting - January 4, 1978 1 . Ordinance 78-01 needs to be published, posted in three places and certified 2. MEETING - January 12, 1978 - 9:00 a.m. - Jim Thompson, Attorney for Dart, and Don Strand re Environmental Review Process. 3. MEETING - January 10, 1978 - (time of meeting not set) R. W. Beck rep- resentative (George Dixon?) re consulting service work order. (Letter of 11/4/77 from R. W. Beck) 4. Get Security Light Contract for Electric Committee to review. 5. MEETING - January 10, 1978 - 4:00 p.m. (Special Meeting??) with Jim Coolum of R.E.A. and R. W. Beck on FmHA Loan. 6. Check into beepers, cost, etc. for possible alternative to after-hours call out procedure. 7. Meeting with Glen Stice re insurance package - (meeting date?) 8. Submit specifications on copy machine. 9. Order car. 10. Go to bid on unneeded water pipe (1 ,100 feet) 11 . Press release - electric rate change BOARD MEETONG OF APRIL 3, 1978 THINGS TO DO Susan After obtaining information from Karl, prepare Purchase Order for mileage to and from Sacramento Milt In your accounting of expenses for R.E.A. Managers Conference, .list $20 payment to the R.E.A. Athletic Association (which you paid personally) Milt Report on proposals received from financial consultants Mary Provide salary increase to high school students working for District - it was determined that the TDPUD would increase wages whenever necessary to comply with minimum wage requirements. (Presently $2.65) Milt Reorder Subaru from Snider Pontiac - Subaru in colors they indicate are now available Susan Correct Ordinance establishing new water rates to read "PASSED AND ADOPTED... at a special meeting" Susan When invitation to bid on sale and/or lease of District lands is prepared for publication, forward copy to Grover Curtis, Larry Juliot, and Wes Bentley Milt Review FmHA check list provided by Dan; take necessary action Prepare draft letter to the Underground Construction Company; submit to Board Dan for approval Milt Check with Mike Merron as to his success in contacting Mr. Cattan respecting the Prosser Well , Dan At the next regular meeting, April 17th, provide report regarding the Prosser Well Milt Hire appropriate personnel to assist the District in preparation of the 1977 minutes Milt Provide correspondence to the County of Nevada requesting that certain District parcels be removed from the assessment rolls Milt, MEETING - WEDNESDAY, APRIL 5, 1978 - 9:00 - Placer County representative - Dan b concerning procedural matters of annexation Karl Roberta, Schedule meeting prior to April 10, 1978, to discuss Tahoe Donner matters - Jim b supplemental agreement Dan The following Committees have been disolved: Budget Committee - in the future, the Electric E Water Committees will handle budget preparation Bylaws Committee The folliwing Committees have been retained: Solar Energy Committee - Roberta Water Committee - Pat and Karl (development and rates) Electric Committee - Roberta and Jim The following Committees have been created: Management Guidelines Committee - Pat and new director Special Committee on Tahoe-Donner Matters - Roberta and Jim -1- ITEMS YET TO BE COMPLETED (Remaining from previous "Things to Do" Lists) 2/21/78 Steve 1. Preceed with action regarding delinquencies in West River Street Assessment District Dan 2. Provide copies of sample letters regarding delinquencies to Steve Milt 3. Check with Stice and Wells respecting fidelity bonds Milt 4. Prepare letter of understanding of terms and conditions to Sierra Pacific re their request for service outside District boundaries. Request that an auth- orized SPP official acknowledge said letter by way of signing and returning a copy to the District for retention in our files. Mary 5. Prepare back-dated bill to Tahoe Forest Hospital for occupancy permit Milt 6. Provide Dan with direction or comments on each item in Chapter XI Milt 7. When Union contract comes up for renewal, renegotiate re Blue Cross Insurance 3/6/78 Milt 8. Based on report provided by Steve and Dan, prepare response to the telephone company requesting their support Steve 9. Prepare draft resolution establishing District policy respecting terms and con- ditions of leaves of absence for managerial employees Milt 10. Solicit proposals from financial consultants Milt 11. Confer with Firechief Copeland concerning each Districts' responsibility with respect to fire flow Milt 12. Meeting - April 6, 1978, 3:30 P.M. with Joel Grey of Tahoe Forest Hospital /'""` & J i m Milt 13. Prepare application for Sierra Economic Development District's EDA funds & Dan Dan 14. Comment respecting new State Water Regulations - advise the Board when matter should be placed on the agenda Steve 15. Complete Management Guidelines - provide copies to Board and District 3/20/78 Milt 16. Complete survey of customers using, but not paying for, water - report to Board Mary 17. Upon approval by Board, request publication of the 1978 Budget in the local paper once Pat 18. Execute Water Main Extension Agreement between TDPUD and Quintana Construction Company for a water main extension on East River Street which was previously approved Milt 19. For presentation at the Public Hearing, prepare a "pie" showing how the District's funds are expended (Water Department) Steve 20. Concerning Sutton's request that correspondence relating to reorganization of the Board and election of officers be attached to the minutes of the Special Meet- ing of March 9th - review correspondence - determine if such correspondence re- lates to the item - provide instructions. BOARD MEETING OF MARCH 20, 1978 THINGS TO DO Milt Pertaining to the New Managers Conference being held in Washington D.C., determine why $20 registration fee is to be paid to the REA Athletic Fund - what is the "athletic fund" - what is its purpose? Mary Approval of the $20 payment to the REA Athletic Fund (registration for Managers Conference) was not obtained. Since registration fee must be paid by the end of this week, Milt will forward his personal check; ap- proval of a check reimbursing Milt should appear on the list for Board meeting of April 3, 1978. Milt Completesurvey of customers using, but not paying for, water - report to the Board Susan Prepare minutes of 1/4, 1/16, and 3/13 in final form - attach Pat's correc- tions of 1/4 minutes to those minutes -' (Prepare folder and copy of final minutes for each director) Susan Contact Roger Bonnett - ascertain when his appraisal of the 10 District parcels will be completed.— Notify Wes Bentley when appraisal on commercial property near; Bank of America is available. Mary Upon approval by Board, request publication of the 1978 Budget in the local paper once. Roberta Milt Meeting - TUESDAY, MARCH 28th, 2:30 P.M. - New water rate schedule and budget Dan Pat Execute Water Main Extension Agreement between TDPUD and Quintana Construction Company for a water main extension on East River Street which was previously approved. Steve Concerning the Sierra Pacific refund, determine whether or not former customers not responding to our previous ads or post cards should be named in an adver- tisement and anyone knowing their whereabouts asked to notify the District Milt For presentation at the Public Hearing on March 29, 1978, prepare a "pie" showing how the District's funds are expended (Water Department) Susan Publish CEQA ordinance in whole in the Sierra Sun once. Steve Provide By-laws and Management Guidelines to the District and Directors for review prior to the April 3rd meeting. Steve Concerning Sutton's request that correspondence relating to reorganization of the Board and election of officers be attached to the minutes of the Special Meeting of March 9th - review correspondence - determine if such correspondence relates to the item - provide instructions. Jim Milt Meeting with Frank Giovannoni of Sierra Pacific Power Company 3/21/78 0 Milt Prepare memo of understanding to Sierra Pacific regarding their request for District service to customers within their service area (20 acre parcel - Fowle). Request acknowledgment from SPP by way of their signing a copy of the memo. Milt Refer claim of Don Caster to insurance company - advise Mr. Caster of action taken by way of a copy of the correspondence to the insurance company. BOARD MEETING OF MARCH 20, 1978 THINGS TO DO Milt Pertaining to the New Managers Conference being held in Washington D.C., determine why $20 registration fee is to be paid to the REA Athletic Fund - what is the "athletic fund" - what is its purpose? Mary Approval of the $20 payment to the REA Athletic Fund (registration for Managers Conference) was not obtained. Since registration fee must be paid by the end of this week, Milt will forward his personal check; ap- proval of a check reimbursing Milt should appear on the list for Board meeting of April 3, 1978. Milt Completesurvey of customers using, but not paying for, water - report to the Board Susan Prepare minutes of 1/4, 1/16, and 3/13 in final form - attach Pat's correc- tions of 1/4 minutes to those minutes - (Prepare folder and copy of final minutes for each director) Susan Contact Roger Bonnett - ascertain when his appraisal of the 10 District parcels will be completed. Notify Wes Bentley when appraisal on commercial property near Bank of America is available. -2/ZL-r Mary Upon approval by Board, request publication of the 1978 Budget in the local paper once. Roberta Milt Meeting - TUESDAY, MARCH 28th, 2:30 P.M. - New water rate schedule and budget Dan Pat Execute Water Main Extension Agreement between TDPUD and Quintana Construction r,..� Company for a water main extension on East River Street which was previously approved. Steve Concerning the Sierra Pacific refund, determine whether or not former customers not responding to our previous ads or post cards should be named in an adver- tisement and anyone knowing their whereabouts asked to notify the District Milt For presentation at the Public Hearing on March 29, 1978, prepare a "pie" showing how the District's funds are expended (Water Department) Susan , / Publish CEQA ordinance in whole in the Sierra Sun once.✓3�,2,�y r Steve Provide By-laws and Management Guidelines to the District and Directors for review prior to the April 3rd meeting. Steve Concerning Sutton's request that correspondence relating to reorganization of the Board and election of officers be attached to the minutes of the Special Meeting of March 9th - review correspondence - determine if such correspondence relates to the item - provide instructions. Jim Milt Meeting with Frank Giovannoni of Sierra Pacific Power Company 3/21/78 Milt Prepare memo of understanding to Sierra Pacific regarding their request for District service to customers within their service area (20 acre parcel - Fowle). Request acknowledgment from SPP by way of their signing a copy of the memo. Milt Refer claim of Don Casler to insurance company - advise Mr. Casler of action taken by way of a copy of the correspondence to the insurance company. THINGS TO DO BOARD MEETING OF MARCH 6, 1978 Roberta Meeting - Tuesday, March 14, 1978, 1:30 P.M. with Bill Branch of Sierra Pacific & Milt Power Company, Reno, concerning fuel charge fluctuations Milt Prepare additional application to Farmers Home Administration for grant/loan in timely manner Milt & Meet and review progress on fulfilling conditions of FHA loan/grant - fiduciary Dan bonds Milt Contact Peggy McElligott - confer respecting AB394 and 395; discern if there are any problems which would relate to the District Milt Take action regarding after-hours call-out procedures Dan Prepare and process corrected Application 25625 to appropriate unappropriated water - Southside Springs Steve Prepare proposed amendment to Ordinance 78-01, Domestic Electric Rates, changing billing procedures to combine fuel charge with usage charge (??) Dan & Review and report respecting items on Underground Construction Co. billing and Steve their response to the District Milt Based on report provided by-Steve and Dan, prepare response to the telephone company requesting their support Steve Prepare draft resolution establishing District policy respecting terms and con- ditions of leaves of absence for managerial employees (time limitations - medical verifications, etc.) Milt Contact Mr. Hill, REA, Washington, D.C.; report regarding details of borrowing �! from Federal Financing Bank - (202) 447-3541 Milt Solicit proposals from financial consultants Susan Notice Special Meeting to be held on Thursday, March 9, 1978 at 3:00 P.M. - presentation of proposed budget to be an item on agenda Milt & Confer with Firechief Copeland concerning each Districts' responsibility with Dan /"respect to fire flow Milt Report on status of unresolved problems in service to Donner Center Milt �. Meeting - April \3, 1978, 3:30 P.M. with Joel Grey of Tahoe Forest Hospital & Jim Milt Prepare application for Sierra Economic Development District's EDA funds & Dan Steve Request abstract of item respecting theft of electricity presented on March 5, 1978 (CBS "60-Minutes) Dan Comment respecting new State Water Regulations - advise the Board when matter should be placed on the agenda Steve Complete Management Guidelines - provide copies to Board and District prior to March 20th meeting Steve Advise whether or not it is necessary to publish Exhibit "A" to Ordinance 7803 Milt Utilizing Dan's draft, prepare letter to Lowell Pannell, FHA, re Drought Relief Loan and Grant Milt After review of abstract obtained from Steve re theft of electricity, report on r�,, District's preventative methods THINGS TO DO BOARD MEETING OF MARCH 6, 1978 Roberta l; Milt Meeting - Tuesday, March 14, 1978, 1:30 P.M. with Bill Branch of Sierra Pacific Power Company, Reno, concerning fuel charge fluctuations Milt Prepare additional application to Farmers Home Administration for grant/loan in timely mannermf1contact Mr. Hill, REA, Washington D.C.; report regarding details of borrowing from Federal Financing Bank (202 447-3541) Milt E �hleet and review progress on fulfilling conditions of FHA loan/grant - fiduciary Dan ,/ bonds Milt Contact Peggy McElligott - confer respecting A8394 and 395; discern if there are `any problems which would relate to the District Milt Proceed with your proposal regarding after-hours call-out procedures Dan Prepare and process corrected Application 25625 to appropriate unappropriated water - Southside Springs Steve Prepare proposed amendment to Ordinance 78-01, Domestic Electric Rates, changing billing procedures to combine fuel charge with usage charge Dan 6 Review and report respecting items on Underground Construction Co. billing and Steve their response to the District Milt / Based on report provided by Steve and Dan, prepare response to the Telephone Co. /requesting their support Steve Pr are draft resolution establishing District policy respecting terms and con- itions of leaves of absence for managerial employees (time limitations - medical verifications, etc.) ` Milt `Solicit proposals from financial consultants Milt Inver-t-igate-and--report on District storage of explosives Milt RepeFt-on-methods--©f-complying with legal requirements for storage of flammable fFu-ids--and-fuels Susan Notice Special Meeting to be held on Thursday, March 9, 1978 at 3:00 - presenta- tion of proposed budget to be an item on agenda Milt & Confer with Firechief Copeland coerf►fng necessary amoartt ef-fire flow and Dan 1_i�te_e�c{snsians �r 9� n Milt Wi+h--respeet--to-Tahoe Forest Apartments, determine if line extension fee is j us-I 4+1-ed-" Milt XRort on status of unresolved problems in service to Donner Center Milt 6 eng --April 3, 1978, 1:30 P.M. with Joel Grey of Tahoe Forest Hospital Jim XPepare Miltpplication for Sierra Economic Development District's EDA funds Dan Steve Request abstract of item respecting theft of electricity presented on March 5, 1978 (CBS "60-Minutes") Dan Comment respecting new State Water Regulations - advise the Board when matter should be placed on the agenda Steve Complete Management Guidelines - provide copies to Board and District prior to �. March 20th meeting Steve Advise whether or not it is necessary to publish Exhibit "A" to Ordinance 78-03 Milt Utilizing Dan's draft, prepare letter to Lowell Pannell, FHA, re Drought Relief Loan and Grant -1- Re N7 -It was requested that a copy of something be provided to all directors of both Boards - was it our response, our request, or reply from BOARD MEETING OF FEBRUARY 21, 1978 TSD? THINGS TO DO Steve /1! Request ruling regarding directors' terms when elected or appointed from Brian Bishop, Assistant.County Counsel, Nevada County. Steve Prepare Ordinance 78-02, Changing Electric Rate Schedules for Commercial / Users, incorporating changes and corrections. Steve 3! Prepare amended Ordinance 78-01. Steve 4. Proceed with action regarding delinquencies in West River Street -Assessment District. Dan (5, Provide copies of sample letters regarding delinquencies to Steve. Milt l '6./ Check with Stice and Wells respectin status of insurance - also request `� information regardin�delity bonds. Milt Provide information to Jack Marquette, TSD, requested in his letter of February 8, 1978 - SEE NOTE ABOVE= Request copy of TSD financial report, copies of any correspondence from TSD attorney to the Board regarding mergers, acquisitions, etc., and copies of the annual report of financial transactions to the State Controller's Office. Milt �$. Make recommendations respecting the hiring of a financial consultant. Contact Peggy McElligott and request that she also make recommendations. Milt 9: Prepare letter of understanding of terms and conditions to Sierra Pacific re their request for service outside District boundaries. Request that an authorized SPP official acknowledge said letter by way of signing and returning a copy to the District for retention in our files. Milt Advise Tahoe National Bank that the TDPUD has denied their request for a waiver of security requirement as allowed by Government Code. Milt E /1'l. Arrange meeting with Sierra Pacific regarding recent increase in the fuel Roberta charge. Inquire about PG&E's 22% rate reduction and ascertain how this / will affect the fuel charge. Milt E �2. Prepare preliminary proposal regarding a new rate structure to comply with Roberta / ` Chapter XI Milt �v( Write letter to Planning Department regarding their file no. Z78-6 and / SP78-5, Wes Bentley and John Brand project. Roberta Have signature stamp made for use in signing the refund checks. Jim / Mary Establish Special Checking account at the Bank of America NTESA for refunds. Mary f6?. Prepare back-dated bill to Tahoe Forest Hospital for occupancy permit. �Susan� � Post and publish Ordinance 78-02 and Ordinance"78-03. "ko-tice Public Hearing for March 6, 1978, 7:30 P.M. regarding changes to Ordinance 78-01 by way of publication in the Sierra Sun. usan� Prepare invitation to bid on gasoline and diesel fuels (Resolution 78-13) and publish. uS3Ti 1,4� Notice Wedco that we have accepted their proposed bid on the 500 kVA Trans- former - issue purchase order. usan Notice Tahoe Office Systems that TDPUD has accepted their proposed bid on the Savin copier on a conditional basis - the copier will be rented for the first three months with a portion of the rent being applied to the purchase price if the District finds the machine satisfactory and decides to go for- ward with the purchase. Milt 21'. Provide Dan with direction or comments on each item in Chapter XI. Board /22. Call for Special Meeting regarding the new rate structure. Milt 23. When Union contract comes up for renewal , renegotiate re Blue Cross Insurance.