HomeMy WebLinkAbout1981-06-05 Min Ord - Board i
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1121181 Jim S. Review 1979 Dart-PUD agreement - prepare resolution re-
leasing the 1. 6 million dollar letter of credit
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12121181 Jim S. Prepare resolution amending By-Zaws with respect to length
of time tape recordings of Board meetings are retained ✓
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12121181 Dan Write letter to the County setting forth the District 's
proposal to dedicate all roadways in the Meadow Lake Park
area with the exception of the Forest Lane easement 1
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12121181 Susan i Agenda item - July 5th meeting - review of the rules and
regulations pertaining to customers - revisions, cZarifi-
cations or amendments will be considered at this time
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12121181 Gene Advise staff to proceed with emergency repairs to Unit 7
in an amount not to exceed $6, 500
12121181 Gene j Purchase backhoe trailer in an amount not to exceed $4,000
- if not possible, prepare specifications for Board con-
sideration at 114 meeting
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12121,181 i Gene Prepare specifications for air compressor for Board con-
sideration at 114 meeting
12121181 Dan Provide Board with updated report re roof poxy coat
12121181 Gene ! Obtain permission from the insurance underu�laer for re- 1
moval of the sprinkler heads in computer room
12121181 i Dan Re Mark Starritt 's letter (Jeffrey Pine development)
respond on behalf of the District
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12121181 1 Gene Resolve Jerome Young's request re required service deposit
12121181 John Consult with Greg Horvorka of Mountain Hardware re his
question as to why the District does not sell out to SPPCo
115182 Susan Prepare minutes of December 4 and 7, 1981 in final form
as corrected
115182 , Mary Bills presented were approved for payment
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17181 Jim S. Keep Board informed re MaZacoff billing dispute
1217181 Jim S. IiInvestigate and provide opinion as to whether or not Dis-
itrict should go to bid on vehicle repairs estimated to be j
over $4,000
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1217181 Susan : Prepare letter for Jim's signature advising that, re Felton
I ! Woods, undergrounding may be necessary because of high
winds and avalanche danger
12121181 Susan Prepare the minutes of 11116 and 11124 in final form as
lcorrected
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12121181 Gene Provide information re City of Santa Clara solar utility
program to the Board
12121181 I Gene Prepare water service schedule of fees and charges
1,,W/21,181 i Gene Provide Board with copy of Fire District letter re removal /
of fire siren ✓
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12121181 Gene ! Contact representatives of the PZumas/Sierra REA to dis-
j ! cuss gas wells in the SusanviZZe area - report to Board
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12121181 Dan 11 Contact Ken Merriman of R. W. Beck regarding inspection of
I the substation equipment and hardware - report to the Board
12121,181 1 Susan I Schedule special meeting for 2:00 P.M. on 12128181 to
discuss the pass-through of the Sierra Pacific increase
and proposed 15% District increase j
12121181 I Susan After execution, submit FmHA Federal Cash Transaction Report
and Quarterly Report and Request for Reimbursement
12121181 Jim S. Review proposed Electric Department rules and regulations
(Gene to provide to you after completion)
12121181 Susan Place Electric Department rules and regulations on 1118
agenda for direction respecting scheduling of public hear-
ing
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12121181 Jim S. Prepare Hilltop development agreement
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/7/81 Susan Type minutes of November 2 and November 13 in final form I
as corrected
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1217181 ! Gene ;Report to Board re Pacific Telephone bill for telemetry
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1217181 ! Gene !,BiZls, with the exception of MueZZer, were approved for
payment
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1217181 Susan iType Notice to Apparent Low Bidder to Harker and Harker
12/7/81 Susan �FiZe negative declaration on Martis Valley Substation ✓
1217181 Susan 'Forward FmHA Estimates and Reports after execution
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1217181 Susan ; PZace notice of public hearing in paper - Water Dept. rules /
'' and regulations and East Truckee Planning Unit Facilities
Plan - 12121181 - 7:30 P.M.
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/7/81 Dan Make recommendation at 12/21 meeting re permanent repair
of office and warehouse roofs
1217181 Gene ; Payment in the amount of $6,863 to Mueller was approved
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1217181 Dan ( Meet with staff - try to resolve problems re application
of rules and regulations (connection fees and purchasing
ipolicy as it relates to outside agents)
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1217181 Dan iFiZe annexation proceedings for Airport Plaza with LAFCo
1217181 Susan FiZe negative declaration for Airport Plaza
1217181 Susan Prepare specs on emergency generator - issue call for bids
1217181 Gene Open generator bids on 1/8/82 at 4:00 P.M.
11217181 Gene Payment in the amount of $66,478.63 to Dana .Knudsen was
approved
1217181 Dan Write letter to Knudsen reaffirming the portion of the 79-1
contract pertaining to ..liquidated damages and noting the
items yet to be completed .�
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.L_116/81 Gene Prepare a letter of commendation to employees who worked
on the electrical outages 11114-15 for Roberta's signature
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11116181 Gene Rent 52' boom truck
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11116181 Gene Request permission to place anemometer pole on Tahoe Donner
Property Owners ' land
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11116181 Gene Check into the 48-hour notice provision for termination of
!service for non-payment (senior citizens) - make sure new
!District rules comply with state and federal regulations
11116181 I Roberta 'Request that Placer County Planning Department provide the
f District with copies of notices relating to proposed de-
I ' veZopment in the Martis Valley area
11116181 Dan ', Write letter to Ed Aweeka (P.O. 267) advising what service
; the District is providing Coachland relative to fire
'! hydrants - copy the Board
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11116181 Dan 'Advise Richard Racich of the development agreement pro- /
!cess and the necessity to bear the costs of annexation ✓
11116181 Susan ;Advise Cranmer Engineering that request for abandonment of /
jeasement (Ponderosa Palisades Duplexes) has been denied ✓
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11116181 Dan - Bob ! Prepare plan to tie-in lines currently encroaching on
Kuttel property with Hilltop lines
11116181 Dan Check out leaking roof in District office and make recom-
mendation for repair
11116181 Jim Simon Prepare two resolutions - one adopting the Water Department
rules and regulations, the other adopting V eatyi Depart-
ment rules and regulations - prepare ordinances adopting
appropriate fee schedules
111f6/81 Dan Contact Rick MaddaZena of the Forest Service - ascertain if
�.:.,. they are stilt interested in providing Granite Flat with
water
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1112181 Susan Schedule public hearing for 7:30 on 11116181 re East
Truckee PZanning Unit Facilities Plan
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1112181 Gene ( Include disclaimer on hand-out of customer rules and regu-
Zations advising that a detailed operating policy is avail-
able upon request
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1112181 I Gene - Jim S., Prepare a proposed ordinance, including fees, for review
jat the 11116 meeting (Water and gZeci-ric RuZes and Regu-
Zations)
1112181 Jim S. Prepare ordinance adopting operating policy (Water Depart-
i ment) for consideration at the 11116 meeting
1112181 Susan Schedule public hearing for 7:30 P.M. on 11116181 to con-
sider adoption of ordinance re Water Department operating
policy
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1�22/81 Genie As soon as Sierra Pacific files for the rate increase,
advise Martin McDonough that the Board has authorized him
to work with R. W. Beck and Associates to do whatever is
necessary to keep the increase as low as possible
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1112181 { Susan Schedule public hearing to discuss a possible rate increase /
(Electric) for 7:30 P.M. on December 7, 1981
1112181 Roberta j Write a "blistering" letter (with a copy to the Board of
Supervisors) regarding the notice of a meeting scheduled
{ for October 29th being received in the District on the 20th ✓
and therefore, allowing no opportunity for District respons
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1112181 Dan Check into Hilltop expansion - report to the Board f ,�
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1112181 Gene Commercial water rates are to be charged to the proposed
Boaz kennel on Alder Drive
11116181 Susan Prepare the minutes of 10112, 10119 and 10126 in final
form as corrected ✓
, 16/81 Gene Advise when to call a special meeting for approval of
the Digital bill
11116181 Gene General Electric bill was approved for payment /
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10119181 Gene Contact Bob Herhusky (Robert 's at Truckee) - try to re-
solve situation (location of remote read-out meter) to
everyone 's satisfaction
1112181 Susan Type minutes of 9/16, 9/21, 10/5 and 10/7 in final form
` as corrected
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1112181 Gene i Bills presented were approved for payment
1112181 Gene Investigate as to whether or not District took advantage
I of discounts with Western Nevada Supply and Western States
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Electric, Inc. - report to Board
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1112181 Gene Advise staff deposit for exterior sign was approved and
that, upon receipt of the sign, the balance of the bill
may be paid
1112181 Gene Make determination as to where anemometers will be located
1112181 Jim S. Research and make recommendation to the Board relative
to whether the Board should retain tapes of the meetings
for a longer period than set forth in the By-Zaws
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11/2/81 Roberta i Sign and mail letter to WAPA re proposed power allocation
1112181 Gene Advise Ken Peters of special meeting scheduled for Friday,
11113181 at 3:30 P.M.
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1112181 Susan Schedule special meeting for 3:30 on 11113181
1112181 Dan Report to the Board at the 11116181 meeting re the two
projects granted approval by the District prior to the
initiation of the development agreement process
1112181 Gene Advise staff that progress payment to Tom Mueller in the
amount of $8,361 was_ approved
Roberta Execute CCO 6, 7 and 8 and Partial Payment Estimate No. 5
1112181 Jim S. Re Loftis 100-unit motel - advise that, because of an
error in previous correspondence, time limit for response
has been extended to November 12th
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1�, _9/81 Dan ; Work out arrangements with remodel contractor for change
in Customer Service area, baseboard and rest room painting
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10119181 Susan IScheduZe special meeting for P.M. on Monday, 10126
10119181 Gene - Jim S. !,Re Water Dept. rules and regulations, customer handout and
' billing policy, prepare draft format and ordinance for re-
, view at 10126 meeting
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10119181 Gene Go forward with purchase of burster
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10119181 Roberta 'Execute quitclaim deed to Catholic Church (SAD#5)
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10119181 Jim S. Contact Don Strand and Sid Karsh re possibility of Dart /
'deeding Well A and B property to the District
10119181 Gene Prepare letter to Placer County re connection fees in
!Ponderosa Ranchos ✓
10/19/81 I Roberta : When appropriate, execute development agreement between /
' the District and Ponderosa Ranchos ✓
10119181 Gene Advise Mountain Electric that bid for Project 81-1 was
accepted
10119181 Roberta Execute U.S. Dept. of Energy licensing loan agreement with
;respect to the Boca hydro project �✓
10119181 Gene Advise Board when appropriate to schedule a workshop meet-
ing to discuss wheeling power allocated by WAPA ✓
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10119181 I Susan (Record grant deed for Airport Well property
10119181 Roberta Write letter to County in support of continuation of hold-
ing Planning Commission and BZA meetings in Truckee and
lin support of "hot line" from Truckee
1 7/81 Roberta IExecute California Energy Commission Anemometer Loan
.Agreement ✓
10119181 Gene ,Check out the power. hook-up to Sierra Travel at Truckee
'Crossroads ✓
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1,/`,;181 Gene Advise staff that expenses for Engineering and Customer
Relations Seminars were approved
1015181 Susan Provide Board with copy of current resolution pertaining
to payment of expenses
1015181 Gene Investigate and make certain the Thompsons have stopped
work on their project
1015181 Dan Report to Board in October 19th Engineer's Report re status
of overhead water lines in small shops at Truckee Cross-
roads
10/5/8Z Gene Advise bookkeeper that future vacation and sick time ac-
crued by you is to be debited until time off for your
recent illness has been made up
10119181 Susan Prepare minutes of 9/8 and 9/16 1:30 meeting in final form
as drafted
1`,., _9/81 Gene Advise that bill presented was approved for payment
10119181 Susan . Advise Ed Aweeka that he may listen to tapes of the 9/8 /
meeting and prepare a written transcript if he so desires ✓
10119181 Dan Investigate the request for an additional $25,000 from the
FmHA - report to Board
10119181 Gene Proceed with obtaining current prices for an emergency
generator
10119181 Gene Submit proposed budget to the CEC - if approved by the CEC,
consideration of accepting the grant is to be placed on the
71T�agenda
10119181 Jim S. Notify appropriate parties (Loftis 100-unit motel) that
authorization for President to execute development agree-
ment may be withdrawn if it is not property executed by
developers and received by the District within ten days
10/19/81 Gene Order carved sign for District
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1. ,/8Z Gene Advise appropriate staff with respect to provision of
temporary poser - prior to temporary power being provided,
all electric and water fees must be paid
1015181 Gene Advise Board as to why the $350 paid by Mark Starritt for
a temporary power connection connection was not returned
when service was refused
1015181 Roberta Execute TDPUD-Seventh Day Adventist Church development /
agreement
1015181 Dan Prepare draft facilities use plan for consideration by the j
Board at the October Z9th meeting
1015181 Gene Advise bookkeeper that Board approved Progress Pay Estimate
No. 3 for Thomas Mueller in the amount of $27,697
1015181 Gene Advise staff that recommended write offs were approved by
the Board
1015181 Gene - Finalize the Water Department rules and regulations,
Jim S. billing policy and customer handout for consideration by
the Board at the October Z9th meeting
1015181 Gene Determine if easement crossing parcel the Board is con-
sidering quitclaiming to the Catholic Church is necessary
- communicate with Jim Simon
1015181 Jim S. If necessary, amend quitclaim deed the Board is consider-
ing with respect to the Catholic Church
1015181 Martin When appropriate, execute the First Supplemental Treas-
urer's Receipt for the second FmHA advance
1015181 Jim S. Forward standard letter to owners presently delinquent
in their West River Street Assessment payments
1015181 Susan Provide copy of standard delinquent letter re West River /
Street Assessment District to Jim Simon ✓
1015181 Gene Advise bookkeeper that Progress Pay Estimate No. 4 to
Dana Knudsen in the amount of $72,2Z2. 95 was approved
r"` ✓
1. ,/81 Gene Prepare "transportation report" for presentation to the
Board at the October Z9th meeting
1015181 Gene Advise bookkeeper that bills presented were approved for
payment with the exception of $408. 09 to Hood Corporation
(this amount is money owed contractor on claim and should
be deducted from the SAD#5 assessment district funds on
deposit with the County)
10/5/81 Roberta Execute Department of Energy Licensing Loan Agreement for
feasibility study - Boca/Prosser — -
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1015181 Gene Contact representatives of the California Energy Commis-
sion and request a presentation re the home energy audit
program at the October Z9th meeting
1015181 Gene Advise staff that Board authorized the transfer of the
Payroll Account to the Truckee River Bank
1ta4/81 Gene Forward executed waiver of the first $100,000 of collatera
on savings and public time deposits to Central Bank ✓
1015181 Susan Publish Ordinance Nos. 8116 and 8117 once in the Sierra
Sun
1015181 Dan Submit applicable addendum to Martis Valley Substation
specifications to the SWQCB for approval
1015181 Gene Open substation bids at i;00 P.M. on Wednesday, November
253 Z981 - provide to Susan for delivery to Beck and
Associates ^
1015181 Susan Publish invitation to bid - Martis VaZZey Substation =
once in the Sierra Sun ✓
1015181 Dan Prepare an environmental assessment respecting the feeder
lines to TTSA and southerly to Highway 267 addressing
the river crossing in conjunction with Beck and Associate
1"',/81 Jim S. Prepare corrected draft of Aweeka fire hydrant maintenance
and indemnity agreement - present to the Board for con-
sideration after consent form has been signed by the
Fire District
'9-21'81 Susan Type r-' -utes of 8-3-81 , 8-17-81 and 8-?° 81 in final form as
correL �. ✓.
9-21-81 Gene Advise staff bill for board approval was oked.
?0`9-21-81 Jim S. Draw up Indenmity Agreement with Ed Aweeka re: hydrants. ✓
9-21-81 Dan Do a final inspection on trailer park before Distric the hydrant
agreement.
9-21-81 Gene Advise staff when to stop billing trailer park tenants for hydrant
charge.
9-21-81 Susan Publish Ord. 81-15 authorizing purchase of computer system and
post.
9-21-81 Roberta Sign ordinance 81-15 for computer, financing agreement and any other,
necessary documents.
9-21-81 Jim S. Tie indemnity agreement with Thompson to his property.
9-21-81 Jim S. Draw up acceptance of private water line with Seventy Day Adven-
tist Church. ?
9-21-81 Dan Draw up Ordinance for deferred maintenance project, no. 81-1 on
the telemetry system with bid opening on Oct. 15, 1981 , 4:00 p.m.
9-21-81 Gene Advise Ken Merriman we would like him at next meeting to give
a report on the Martis Valley Substation.
9-21-81 Dan Board approved changes on office remodeling project. Do change
order.
9-21-81 Jim S. Advise when civil service/disciplinary action procedure is to be
put back on agenda.
9-21-81 Susan McCarthy and Hendrickson claim - please send standard denial
letters with cc to J. Simon.
9-21-81 Susan Send letter to Dec Systems, Oscar Grant, cc to J. Simon.
9-21-81 Gene Board approved work on hi-ranger line truck, order work done.
9-21-81 Gene Put backhoe trailer purchase on budget for next year. ►✓
9-21-81 Susan Schedule public hearing for 7:30 p.m. , Oct. 5 for ordinance to
accept the Northside booster.
9-21-81 Susan Schedule public hearing for 7:30 p.m. or as soon as possible
thereafter on Oct. 5, 1981 regarding compensation for the
General Manager
9-21-81 Dan Advise Nork with cc to Roth that they can't proceed with their
project until a developer agreement has been approved.
�,.., 9-21-81 Roberta After approval from engineer, proceed with signing appropriate
documents on Ponderosa Ranchos agreement.
9-21-81 Dan Complete questionnaire from Eric Rude of Nevada County re LAFCO.
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9-21-81 Susan Forward letter from Dept. of Interior to Martin McDonough /
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9-21-81 Susan Advise IBEW 1245 that John Phelps of Wood, Porter, Simon & Graham
along with Gene Holt and Roberta Huber will be on negotiating
committee.
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,-21-81 Dan Advise Planning Dept. our District has a concern monitoring our
— wells re affluent from the T.T.S.A. treatment plant. ✓
9-21-81 Gene Post opening for permanent water serviceman position.
9-21-81 Jim S. Investigate the ownership of Wells A & B by the District since
they are on Dart property and if it is proper to invest alot
of money to maintain them.
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.,/8/81 Gene , SeZect the appropriate individual for teZemetry training
at a cost of.up to $2,500
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9/8/81 i Gene CZear up existing telemetry system problems
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9/8/81 ( Dan Prepare outline of the East Truckee Planning Unit Facil-
ities Plan for Board review
9/8/81 Jim Simon ; Regarding Roen Construction's request for payment informa-
tion, investigate and report to the Board
9/8/81 Roberta With respect to power surges and alleged resultant teZe-
, vision problems reported by Mrs. Van Dyke, respond and ✓
suggest the purchase of a voltage regulator
9/8/81 Susan ; Schedule public hearing for 7:30 P.M. on September Z6th,
for the purpose of considering an ordinance re General
Manager compensation
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918181 Gene , Refund aZZ,6 tandby payments made by the McCalZens
; exempt them from such charges in the future
918181 Gene Advise Mr. Fowler that request for an account adjustment
has been rejected without prejudice
918181 1 Jim Simon ( Contact R. W. Beck and Associates - advise them of Board's
; opinion with respect the substation work ✓
918181 Jim Maass Execute SWQCB Form 200 re waste discharge requirements
! for Martis Valley Substation
918181 Jim Simon , Rewrite Thompson indenmity agreement after appropriate
research
918181 1 Gene Progress Payment Estimate No. 2 to Thomas Mueller in the
I amount of $28,964. 78 was approved ✓
. 8181 Dan Re the large support post awkwardly situated in the new
Board room, investigate and make recommendations for its
removal at the September Z6th meeting
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918181 Gene ! Contract Change Order No. 3 for Thomas Mueller was approved
918181 Gene ! Progress Pay Estimate No. 3 for Dana Knudsen in the amount
; of $64,069. 53 was approved ✓
9/8/81 I Gene Contract Change Order Nos. 4, 5 and 6 for Dana Knudsen
were approved ✓
918181 IGene !Advise Henrikson and McCarthy that claims have been denied
f ` and refer to insurance company ,✓
918181 Jim Simon Advise insurance carrier that, with respect to Henrikson
and McCarthy claims, the District desires to exercise /
strict control over any out-of-court settlement
,/81 Gene Provide Board with copies of proposed write offs for review /
at September 2Zst meeting ✓
918181 Dan Negotiate with Mrs. WooZverton for easements required for /
�TTSA monitoring well
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918181 Susan Prepare August 3, Z98Z, minutes in final form as corrected ✓
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918181 Gene ; BiZZs presented for payment were approved
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918181 Susan iAdvise California Energy Commission that Tahoe Donner has
granted permission in instaZZ anemometers for testing
purposes
9/8/81 Susan Publish Ordinance 8114 once in the Sierra Sun
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918181 Dan Investigate a possible encroachment onto PUD land because
of the Highway 267 expansion (near Southside Complex) ✓
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9/8/81 , Jim Maass Execute development agreement between the District and
AieZZos ✓
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9/8/81 Jim Maass Execute the development agreement between the District and
Prosser Woods Subdivision ,✓
9/8/8Z Dan Present Ponderosa Ranchos improvement plans for Board con- j
sideration at the September 21st meeting ✓
9/8/81 Dan ; Amend appropriate portions of the flow chart that deal
with small commercial development to provide for service
of temporary power .whiZe in the development agreement stage
9/8/81 Dan Resolve problem of adequate fire flow during construction
lof the Seventh Day Adventist Church /
9/8/81 Jim Simon At District expense, prepare development agreement between
the PUD and Ponderosa Palisades Cuplexes
9/8/81 Jim Simon With respect to developments previously approved by the
District, advise concerned parties that appearance before
Board and a development agreement is required by the Dis- ✓
trict prior to construction
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2,—"8/81 Jim Maass � Execute WAPA application for a power -aZlocation
9/8/81 j Gene Advise Schmidts that their request for an adjusted billing
has been denied by the Board without prejudice
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8?-,Z,/81 Gene Determine whether or not alterations will be necessary in
the computer room - request Dan to prepare any required
change orders prior to the completion of the office remodel-
ing
8/17/81 Jim S. Advise John Roth that Board is ready to consider development
agreement between the District and developers of Ponderosa
Estates - advise Susan if item should be placed on agenda
(the Wednesday preceding Board meeting - 12:00 P.M. )
8/17/81 Jim Maass Advise Gene what transpired during closed session
8/17/81 Susan Provide Jim Simon with copy of Gene's employment contract
8/17/81 Jim S. Defend District in Roen lawsuit
8/17/81 Roberta After corrected and executed by MVI, sign development agree-
ment (100-unit motel)
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8/o6.7/81 Roberta Execute CCO in the amount of $3,200 for office remodeling
8/17/81 Dan Advise Board whether or not customers in annexation areas
are being billed by the District
8/17/81 Roberta Write a letter to the County requesting the removal of /
Oliver Henrikson's unuseable fire hydrant
8/17/81 Jim S. Check on the status of the hold harmless agreement to be
signed by Gene Thompson - if not received prior to the /
next Board meeting, advise Mr. Thompson he is in violation
of encroaching upon the public utility easement
8/17/81 Gene Purchase the Northside redwood tank from Hood Construction
for $2,000
8/17/81 Jim S. Complete Senior Citizen development agreement for Board /
consideration at the 9/8 meeting ✓
8a7/81 Dan Proceed with site grading for the Martis Valley Substation
in an amount under $4,000
8/17/81 Roberta Execute change order in the amount of $900 to complete the
Hospital loop
8/17/81 Jim - Dan Prepare necessary ordinance of acceptance for the Airport
facilities for 9/8 meeting
8/17/81 Susan Schedule and advertise public hearing on ordinance accept- /
ing Airport facilities - 7:30 P.M. , 9/8 ✓
8/17/81 Dan Copy Board with letter previously forwarded to Roen setting
forth items yet to be completed on Project 77-1
8/17/81 Dan - Gene Meet and confer re electric facilities fees - report to
the Board .�
8/17/81 Jim Prepare appropriate ordinance authorizing computer purchase
for consideration at the 9/8 meeting
8/17/81 Susan Schedule and advertise public hearing on ordinance author-
izing computer purchase - 7:30 P.M. , 9/8
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81 81 Susan Prepare minutes of July 14 and July 20, 1981, in final form ✓
8/17/81 Gene Advise staff that bills presented were approved for payment
8/17/81 Gene Purchase 40hp line shaft vertical turbine pump for the South
side at an approximate cost of $14,500 plus wiring
8/17/81 Gene - Dan Complete the buck boost work on Prosser Heights and Donner
Creek Wells in the amount of approximately $2,000
8/17/81 Susan Provide Jim Thompson with copies of minutes, drafts of the
proposed ordinance and map relating to the proposed ordin-
ance rescinding Ordinance No. 8010 and establishing District
policy regarding the Airport Water Transmission Main and
service to parcels on Highway 267
8/17/81 Susan Publish Ordinance No. 8113 in the Sierra Sun once
8�/81 Susan Publish Resolution No. 8166 in the legal section of the /
Sierra Sun once
8/17/81 Jim S. Investigate the ownership' of the private water line alleged-
ly owned by Mr. Vind - report to Board
8/17/81 Dan Go forward with the development agreement between the Dis-
trict and Seventh Day Adventist Church ✓
8/17/81 Jim S. Negotiate the escrow fees with title company - place sale of
Parcel J and Parcel A into escrow
8/17/81 Susan Advise Richard and Fred Baumsteiger that their bid on Par-
cel A was accepted by the District f
8/17/81 Gene Advise Susan if you will be available for a workshop meeting
with the Board on Wednesday, September 16th ✓
8/17/81 Susan If Gene is available, prepare agenda for 9/16 Special Meet-
ing
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Ca.0 del.,
8/17/81 Gene Request that Dana Knudsen agree to having a local contracto =
perform any warranty work required on Project 79-1
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authorizing Counsel to enter into contract negotiations
for purchase or lease subject to financing
8/3/81 Gene Advertise over KTRT radio when appropriate
8/3/81 Dan Investigate and determine whether or not a well is being /
drilled in Ponderosa Estates ✓
8/3/811 Gene Reimburse appropriate parties $5,500 for upsizing the water /
main constructed by Northbilt ✓
8/3/81 Gene Advise Walter Sachko that the Board denied his request for
a credit to the Truckee Launderland account
8/3/81 Gene Advise Mr. Deatsch that Board granted permission to encroach
on the utility easement between Lots 226 and 227 in Tahoe /
Donner ✓
8 /81 Dan File the State Health Department application for a water
purveyor permit
8/3/81 Susan Record easement deeded by Charlotte Harris
8/3/81 Gene Payment to Mueller in the amount of $4,839.22 was approved
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8/3/81 Susan Prepare agenda for special meeting - 1:30 P.M. , 8/24 at
Tahoe Truckee Unified School District conference room to
coincide with the Supervisors' meeting
8/3/81 Gene Notify Mr. Malfitano that, with respect to providing a 1"
water service connection, the line extension for water as
well as electricity was approved by the Board
8/3/81 Dan Re LaRoy Carroll's request for the District to loop a dead
end line serving his home in the Gateway area while the
hospital loop is still in the construction stage, investi-
gate and report back to the Board
8'"'/81 Dan* Take action necessary to complete the Martiswoods/Sierra
Pines and Ponderosa Ranchos Annexations
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&0�"81 3ene After a thorough investigation, purchase a new radio base
station
8/3/81 Susan Notice continuation of public hearing re Airport water
transmission line for 7:30 P.M. , August 17th
8/3/81 Dan Prepare factual data for the public hearing re the Airport /
water transmission main
8/3/81 ene Prepare complete, detailed job scope clearly defining the
end product desired for mapping the District's electrical
system
8/3/81 Dan Re monitoring well, make appropriate arrangements with Mrs.
Woolverton for locating the well on her property - contact
TTSA officials - if TTSA is willing to pay $10,000 towards
the construction of the monitoring well, authorize Dendy
to proceed with the drilling
8/3/81 Gene Progress payment to Knudsen in the amount of $16,923.55
was approved by the Board ,✓
8/3/81 Dan Prepare list of bidable items and work that can be performed
only by Sandef-Avery with respect to the telemetry system
8/3/81 Gene Provide report as to staffing for telemetry maintenance
and the effect on Water Department duties
8/3/81 Gene Bring backlog of water services current
8/3/81 Gene Provide direction to Sandel-Avery re interim maintenance
of the telemetry system
8/3/81 Gene Present draft electric and water budget to Board no later
than the second Board meeting in October
8/3/81 Jim S. Review contract documents which will be provided by R. W.
Beck for the Martis Valley Substation ✓
8� 81 Dan Prepare schedule of electrical facilities fees for Board /
review
8/3/81 Jim S. Prepare Resolution setting forth findings, stating
that RECAP best suits the needs of the District, and
-35-
7^ /81 Jim S. Write to Roen Construction Company - identify work yet to
be completed
7/20/81 Dan Advise Fred Katz and individual Truckee Crossroads shop
owners that, if the metering problem with the shops is not
corrected to the District's satisfaction within 30 days of
the date of letter, all services will be shut off
7/20/81 Susan Draft resolution permitting an encroachment - William
Deatsch
7/20/81 Jim S. Review Popovich agreement - make appropriate response to
Jerry Smeltzer
7/20/81 Gene Make decision regarding logo
7/20/81 Dan Advise Placer County (re Racich) that District is presently
in the process of determining how the Martis Valley area
will be served
/00�11
.J/81 Roberta Write to Nevada County - inform them that, with respect to
the portion of Forest Lane westerly of Meadow Way, the
District is not interested in an abandonment
7/20/81 Susan Re J & M Properties (condos, Unit 2, Tahoe Donner) send
standard advice letter
8/3/81 Susan Prepare minutes of 7/6/81 in final form as corrected
8/3/81 Gene Provide explanation to Board re overtime and double time /
on Statement of General Fund
8/3/81 Gene All bills presented for approval were approved for payment
8/3/81 Gene Transfer miscellaneous SPPCo refunds in the amount of
$13,258.56 to the Martis Valley Substation restricted fund
R04"'81 Gene Relocation of overhead garage door by Mueller was approved �.
8/3/81 Gene Prepare list of all items you recommend be put out for bid
for Board review
-34-
7/.10/81 Jim S. Prepare hold harmless certificate for the Thompsons to ex-
ff� ecute - legal fees are to be billed to Gene Thompson
7/20/81 Jim S. Redraft Ponderosa Estates development agreement
7/20/81 Susan Copy entire Ponderosa Estates file to the Paynes
7/20/81 Jim S. Prepare resolution consistent with Dan's statement (re in-
adequacy of Ponderosa Estates well)
7/20/81 Susan Prepare letter for Jim's signature requesting that Dendy & /
Associates proceed with determining a monitoring well site
7/20/81 Jim S. Copy Board with proposed water use policy
7/20/81 Gene Request that Beck & Associates complete substation plans and
appear with them in hand at the next Board meeting
7/20/81 Gene Visit Klickitat and Roseberg to view operating computer sys-
tems ✓
7/20/81 Gene In time for adequate review, prepare analysis on all bids /
received by the District for a new computer system
7/20/81 Roberta Write a letter to all computer bidders stating that bids
are still being considered for possible award on 8/3 - re- /
quest that they submit supplementary informaty sheet if
they have not already done so
7/20/81 Jim S. Advise Mrs. Ramona G. Jefferson that the District has no ob-
jection to placement of a fence on her property
7/20/81 Jim S. Prepare resolutions of acceptance for the Airport facilitie
and Northside pump station
7/20/81 Susan Forward certified copies of Resolution 8157 and 8158 to
the Nevada County Board of Supervisors and Auditor
-;06-q/81 Susan Forward certified copy of Resolution 8159 to Election Clerk
7/20/81 Gene Remove Oliver Henrikson's fire hydrant - bill him for the
removal time - notify him that he may pick up the hydrant
at the District office
-33-
7t0r►/81 Susan Forward notice of public hearing re new policy on Airport
Transmission Line use to all concerned property owners
7/6/81 Gene Notify Hood Construction Company that the District does not
want to purchase the redwood tank, and request immediate
removal - forward copy of letter to Nevada County
7/6/81 Gene Advise staff Board approved $22,000 reimbursement to FHK /
for upsizing the water main constructed on West River St.
7/6/81 Jim S. Re West River Street line, procure release of mechanic's
lien executed by Northbilt
7/6/81 Dan Within next week, provide comments re Martis Valley Meadows
to Nevada County
7/20/81 Susan Prepare minutes of 6/15/81 in final form as corrected
7/20/81 Gene Contact California Energy Commission with respect to pro-
ceeding with anemometer loan program ✓
7/20/81 Susan Request a copy of the 7/17/81 Tahoe Donner Association /
Board meeting minutes
7/20/81 Dan, Jim S. Meet and confer relative to Hansen & Associates' mapping
& Gene proposal - make written recommendation to the Board prior
to 8/3/81
7/20/81 Susan Notice continuation of public hearing re Airport Water
Transmission Main
7/20/81 Dan Draft letter to Nevada County Board of Supervisors noting
specific concerns over the density and planning in the
Martis Valley area and requesting an appearance to discuss
the issue
7/20/81 Dan Write to Planning Commission expressing District's concerns
over the inadequacy of the Martis Valley Meadow environ-
mental impact report
7,�0/81 Roberta Prepare transmittal letter to forward a copy of the reso-
lution to the WAPA ✓
-32-
7/6/81 Susan gotify Gene Thompson of the Board's denial for a variance
o construct a garage on a portion of a utility easement
that crosses his property at Donner Lake - advise that he
.may appear before the Board at another meeting and ask for
further consideration - he should present scale drawings of
he property, lines and proposed construction
7/6/81 Gene Advise staff of insurance loss claim procedure
7/6/81 Gene Advise staff that Dave Brennen's claim was denied by the
Board - refer to insurance company
7/6/81 Roberta Execute agreement with State of California, Department of
General Services
7/6/81 Jim S. Contact Truckee Fire Protection District and ascertain what
its regulations are concerning permissible setbacks for the
location of propane tanks (Phil Notz - Alpine Deli)
7/6/81 Roberta Execute State Health Department applications
7, , 81 Gene Advise staff - transfer to new construction account (79-1)
$114,000; transfer back to General Fund $89,449.08 repre-
senting current expenditures paid to date; make payment to
Knudsen in the amount of $43,837.33
7/6/81 Roberta Execute FmHA form 440-11, request for cash flow payments
7/6/81 Gene - Dan Supervise remodeling and pump station ventilation work
7/6/81 Dan - Jim S Send a letter to C. W. Roen stating that the District will
complete work on the Southside Well No. 2 building unless
he starts construction before the expiration of two weeks
7/6/81 Jim M. Redraft ordinance rescinding Ordinance No. 8010 and estab-
lishing a new policy re the Airport Water Transmission Line
and service to parcels on Highway 267 easterly from Martis
Road
7/6/81 Susan Schedule public hearing for 7:30 P.M. on 7/20/81 re ordin-
ance establishing a new policy on the Airport Well Trans-
mission line
7/6/81 Dan Provide Susan with list of property owners concerned with
Airport water use ✓i
-31-
Gene Gene Advise that Board authorized transfer in the amount of
$18,379.02 to the General Fund for reimbursement of Cook
Associates' bills (Project 77-1)
7/6/81 Susan Schedule special meeting for 7:00 P.M. on Tuesday, 7/14/81
7/6/81 Susan Provide Sandel-Avery with copy of Telemetry System Engineer- /
ing Evaluation
7/6/81 Gene Advise staff of new Director compensation provisions -
Ordinance No. 8112
7/6/81 Susan Publish Ordinance No. 8112 (and post)
7/6/81 Roberta Sign letter to WAPA prepared by Hansen re wheeling arrange-
ments
7/6/81 Susan Notify winners of logo contest - advise bookkeepers to pre-
pare checks - arrange to have logo made up into useable /
copy - prepare thank you ad and letters to participants ✓
7"81 Roberta Speak to Tahoe Donner Property Owners' Association Board re /
anemometer placement
7/6/81 Jim S. Advise Roberta of next Tahoe Donner Property Owners' As-
sociation Board Meeting ✓
7/6/81 Roberta Execute Notice of Determination relative to Martis Valley /
Substation ✓
7/6/81 Susan File Martis Valley Substation Notice of Determination with
County ✓
7/6/81 Gene Outline a workable disciplinary/grievance policy
7/6/81 -S. Prepare disciplinary/grievance policy in accordance with the
State civil service system from Gene's outline
7/6/81 Roberta Execute Notice of Determination relative to the annexation off
Ponderosa Ranchos on or after 7/10/81
7/6/81 Susan File Notice of Determination re annexation of Ponderosa
Ranchos with County
-30-
&.435/81 Gene Advise Katz water lines and metering locations to shops
in Truckee Crossroads (other than the Lucky - Longs portion)
are not installed .according to the District's standards
and instruct him to correct the situation
6/15/81 Gene Provide statement to Placer County verifying that the
$5,900 which is included in the assessment district pro-
ceedings to be paid over to the PUD is the proper amount
6/15/81 Gene Inform Charlotte Harris that development agreement and
deposit will be necessary for Donner View Subdivision -
advise General Foreman that after plans have been approved
by him, they are to be forwarded to Counsel for preparation /
of the agreement , +/
6/15/81 Gene Continue negotiations with Harris and Mein for easements
and additional land for future expansion of Donner Lake
Substation
6/15/81 Gene Invite Helms & Associates to be present at the 7/6 meeting
to present their telemetry system analysis
6, t5/81 Gene Review work order procedure
6/15/81 Gene - Dan Document all instructions given to staff
6/15/81 Susan Inform McCarthys that they may listen to June 1st Board
meeeting tapes and will be provided with a copy of the
June 1st minutes when approved by the Board
7/6/81 Susan Prepare minutes of 6/1/81 in final form as corrected
7/6/81 Gene Provide memo to Board explaining why gross wages for part-
time employees for pay period ending 5/31 (on statement of
general fund) was listed as $460.48- and net amount was
listed as $461.07 - also, inform Board as to the location of
the fan installed by Mountain Electric, and the use of the
oxygen provided by Withrow Oxygen Service (bills for Board
approval)
7/6/81 Gene Relating to Vartron's bill for fire hydrant computer pro-
gram, the $840 is to be included in the'hydrant program
costs so that, when the '82 budget is considered, the Board
may determine whether or not an adequate fee has been charg-
ed to District customers
-29-
CEO' /81 Gene Regarding power allocation to be made by WAPA - ask Hansen
representatives to make proposal at next meeting
6/15/81 Jim S. Re policy and operating procedures on disciplinary action
and civil service system, review documents prepared by Lloyd
as to compliance with current law and determine whether or
not it is workable
6/15/81 Roberta Contact Truckee Donner Recreation & Park District to dis-
cuss a joint venture with the PUD re using easements for
non-motorized recreational purposes - report to Board
6/15/81 Dan Provide Jim Simon with a map delineating easements and ser-
vice roads that may be used for recreational purposes
6/15/81 Jim S. Check legalities involved with using easements for recrea-
tional purposes
6/15/81 Gene Request that Arthur Andersen & Co. provide analysis and
recommendation re computer bids and be present at either /
�► the 7/6 or 7/20 meeting to present their findings to the
Board
6/15/81 Gene Have appropriate staff analyze operational aspect of the
computer bids and make recommendation to the Board
6/15/81 John C. If possible, attend APPA meeting and IBM session in San /
Francisco
6/15/81 Dan Request that John Roth retest the Ponderosa Estates well
6/15/81 Dan File form with Placer County stating the District will /
serve water to Martiswoods Estates and attesting to the v/
water treatment, storage and capacity
6/15/81 Jim S. Deny Roen's claim and demand construction of the Southside /
Well No. 2 building be completed ✓
6/15/8 Gene - Jim Ask Dave Rully to investigate the construction at Toomey's
Simon Mobile Home Park and provide a written report to Simon and
the Board - demand that work be halted
6/15/81 Jim S. Prepare appropriate CSA#19 resolution for consideration by
Board at 7/6 meeting
-28-
/81 Jim S. Check into Fire District variance regulations prior to
preparing the agreement between the District and Phil
Notz
6/1/81 Susan Provide copies of all letters, bills, etc. having to do
with the Schmidt matter to the Board
6/1/81 Dan With respect to the requested easement abandonment of the
common lot line, Lots 273 and 274, Tahoe Donner, Unit,#1,
respond on behalf of the District ✓
6/1/81 Dan Prepare application to the Health Department for a permit
to construct new works, use existing works and make al- /
teratiions or additions in works or sources
E/15JBI Susan. Prepare minutes of 5/18 in final form as corrected
6/15/8 Gene Bills presented were approved for payment - advise staff
'/."'
-5/8 Gene Re PCB neutralizing process - keep Board apprised
6/15/8 Susan Schedule Public Hearing for 7:30 P.M. 7/6/81 - place ad in
newspaper stating current compensation for Directors and
maximum allowed by the 1953 law still in effect
6/15/8L Gene Issue will serve letter relative to fire flow protection to
the 100-unit motel from the Airport transmission line upon
appropriate payment of tapping, facilities and connection
fees ✓
Age-
6/15/8L Gene Notify involved staff members of new fuel charge adjustment /
policy ✓
6/15/81 Gene Notify General Foreman Board authorized completion of Dutt-
weiler power line installation east of Brookstone Drive in
compliance with District policy
6/15/81 Roberta Advise Tudor Engineering to hold off on their efforts
towards fulfilling conditions of the preliminary permit
(Boca and Prosser) since the District will be requesting ✓
that d velopment by the Dept. of the Interior be included
in SF*ite Bill 306
-27-
6/_1/81 Gene When Nork' s well report (Ponderosa Estates) has been re-
ceived, advise the Beardsleys so they may be present
during the meeting at which it is to be discussed
5�
6/1/81 Dan Rewrite remodel contract - readvertize - forward amended
documents to plan holders
6/l/81 Jim S. Publish portions of the audit as required by law
6/l/81 Dan Advise Susan when pump station on Sierra Drive has been /
removed
6/l/81 Susan When appropriate, prepare resolution and quit claim deed
on Sierra Drive pump station property
6/l/81 Gene - Dan Copy Mr. Duttweiler with flow chart •- initiate develop-
ment agreement proceedings
6/l/81 Roberta Call Peter Collet of R. W. Beck - inform him that the
specifications for soil testing (Martis Valley Substation) /
!'"^ exceed what is necessary - ask that they be amended to be y/
in line with size of project
6/l/81 Gene Ask Bob to prepare cost estimate for hospital underground-
ing - contact hospital and ask for a decision as to
whether or not the undergrounding of electrical facilities
is to be done during 79-1 water line installation
6/l/81 Roberta Sign agreement for construction and ownership of a domes-
tic water supply system, Martiswoods Estates r/
6/1/81 Susan Forward agreement for construction and ownership of a
domestic water supply system, Martiswoods Estates, to /
Placer County ✓
6/l/81 Gene Go forward with mobile office window installation
6/1/81 Gene Place "no trespassing" signs and block entrance to 1.9
acre parcel
/81 Dan Contact Dendy - advise that Board would like monitoring
well project completed /
-26- ✓
5/opn'/81 Susan Advise Anne Audas her request for lot line adjustment has
been denied
5/18/81 Dan Prepare negative declaration on Ponderosa Ranchos for /
consideration at 6/1 meeting ✓/
5/18/81 Dan Advise Bill Williams that development agreement with re-
spect to development near the Airport will be necessary
5/18/81 Susan Advertise public hearing - 7:30 on 6/1 - consideration of /
corrected ordinance setting GS-1 rate t/
5/18/81 Gene Prepare draft policy respecting fluctuations in the fuel
charge —provide to the Board by 5/29
6/1181 Susan Prepare minutes of 5/4/81. in final form as corrected
6/l/81 Gene Re interest on late filing of the Electrical Energy Sur-
charge Report for the first quarter to the Board of Eq-
ualization, investigate, determine the reason and report
to the Board
6/1/81 Gene Bills presented were approved for payment
6/l/81 Gene Board authorized transfers from the following accounts to
the Martis Valley Substation restricted fund - 136.18,
136.10, 136.06, 136.04 and 136.03
6/1/81 Gene Prepare chart showing where revenue to cover substation
costs will be obtained
6/1/81 Susan Insert fuel charge as of June 1, 1981, in Ordinance No.
8111 - publish and post
6/l/81 Susan File Negative Declaration - Ponderosa Ranchos Annexation
6/1/81 Susan 30 days after Ponderosa Ranchos Negative Declaration has
been filed, file Notice of Determination
6/l/81 Susan Forward Placer County copy of Resolution 8144 accepting
Placer County Board of Supervisors Resolution No. 80-142 /
re Ponderosa Ranchos Annexation
-2 5-
�!/81 Susan Type minutes of 4/20 in final form as corrected
5/18/81 Gene Bills presented were approved for payment
5/18/81 Susan Select judges to choose five logo entries for Board con-
sideration
5/18/81 Susan Prepare logo notice & application - advertise ✓/
5/18/81 Gene Notify appropriate employees that those doing the most
driving should use the small, economy vehicles
5/18/81 Gene Look into the possibility of relocating the existing radio
station to the top of the mountain where the antenna is
located ✓
5/18/81 Gene $3,000 expenditure for a new base station - two way radio
is to be removed from the budget
5,-8/81 Gene - Write to Dendy - ask for a status report re selection of
Susan monitoring well sites
5/18/81 Gene Write the APPA - ask for an opinion with respect to SB306
and recommendations as to action the District should take
5/18/81 Jim S. Prepare simple agreement for execution by PUD and Phil
Notz stating that the variance has been granted on the
condition that the propane tank will be relocated if, at
some time, the District makes such request
5/18/81 Dan After your approval, forward Ponderosa Estates' plans and
specifications to Jim Simon
5/18/81 Gene Advise Bob that he will be the inspector .for the Martis /
Valley Substation construction
5/18/81 Gene Report to the Board whether or not the directed transfer
from the General Fund to the Martis Valley Substation /
100-1 restricted fund has been made ✓
5/18/81 Dan Perform the necessary soil testing on the MV substation
site /
-2 4- 1/
5/4/81 Susan Contact Charles White - ask for help in establishing
logo contest rules and regulations
5/4/81 Roberta & Sign duplicate FmHA 77-1 note /
Gene ✓/
5/4/81 Dan Relating to report on private water sources within the /
District's boundaries, expand the report to include
private water lines located in the District
5/4/81 Dan When proposal with respect to the monitoring wells to
test the groundwater quality in the vicinity of the Air-
port Well and proposed TTSA expansion is received from
Dendy, report to the Board
5/4/81 Gene With respect to theft of electricity/water, advise ap-
propriate staff that criminal prosecution may be initiat-
ed by contacting the Sheriff' s office, reporting the vio-
lation, and providing the necessary information to the
investigator assigned to the matter. If it is determined
that there is probable cause to believe a crime has been
committed, the individual will be prosecuted. O9Iel'81 Jim S. Re Water System Analysis Report, amend rules to include
updated information contained in the more recent reports
along with more elaborate descriptions of the procedures
involved in obtaining water service. Extract amended
rules from the Report and prepare them in booklet form
for consideration by the Board
5/4/81 Susan Provide Jim S. with a copy of the resolution proposed by
Maass expressing concern about the method of adoption
of Lahontan Resolution No. 7911
5/4/81 Jim S. Copy District and Board with letter from State Board of
Equalization which states District must pay sales tax
5/4/81 Jim S. When necessary information is received from Cook Assoc. ,
complete transfer agreement between the County and the /
District with respect to.the annexation of CSA#19 ✓
5/4/81 Jim S. Provide District and Board with letter from Katz re the
right of way under Sierra Pacific tracks
5, _/81 Susan Provide exact anemometer site locations to Tahoe Donner
Homeowners Association
5/4/81 Jim S. Write to Roen - request that 77-1 be completed - advise
that, upon completion, Board will authorize payment
-23-
5/4/81 Susan Deliver letter to Park District (and other agencies if so /
advised by Jim S.) offering parcels A, F, G and J for ✓
sale at fair market value
5/4/81 Gene or Write letter to Mr. Crowder of the Postal Service explain
Roberta ing that the District may consider leasing the property
(1.9 acre parcel) and scheduling a meeting for discussion
purposes
5/4/81 Susan Make second request of R. W. Beck with respect for a
review and recommendations of Anne Audas' proposed lot %
line adjustment ✓
5/4/81 Gene Request that Peter Collet of R. W. Beck be present at the
May 18th meeting to discuss going to bid (substation) -
prior to the meeting, ask that he conduct an on-site in-
ventory and inspection
5/4/81 Roberta Execute the 1981/1982 proposed expenses and amended oper-
ating budget for submittal to FmHA
5/4/81 Roberta Execute Contract Change Order No. lA (Project 79-1) in /
/01 the amount of $3,264 ✓/
5/4/81 Gene Schedule necessary meeting with FERC in San Francisco to
discuss the impact study on the proposed hyrdo plants at
Boca and Prosser
5/4/81 Dan Forward flow data to Walters & Beyer for microhydro study
5/4/81 Gene With regard to the microhydro proposal made by Walters /
& Beyer, write and ask for more specific proposal ✓
5/4/81 Dan Respecting the request by developers of Martis Valley
Meadows for annexation into the District and service of
water, return the application and checks - inform Mr. ✓�
King of the deficiency and prevailing conditions
5/4/81 Susan & Notify service organizations that presently have plaques
on the District's signpost that the posts and plaques
will be removed during the remodeling and not replaced
(since the sign will thereafter be attached to the build-
ing)
5/4/81 Susan Schedule and advertise public hearing - 5/18 - 7:30 P.M.
to consider adopting the Electric Department Budget for
1981 /
a -22-
4/20/81 Jim S. Respond to Placer County's request re transfer of service /
ell"l (annexation) in the Southside Area ✓
4/20/81 Gene Relating to the area variance application of Koepf & Lange
to rectify an existing overhand encroachment into the re-
quired sideyard setback, object on behalf of the District
4/20/81 Dan Comment on the adequacy of the draft EIR for Martis Valley
Meadows prior to May 30, 1981
4/20/81 Dan Regarding Silvertip's tentative map application and peti-
tion to rezone, respond prior to April 28th
4/20/81 Gene Re area Variance application of Gusimat proposing to reduce /
the required frontyard setback for the construction of a
single-family residence, have Bob check into the matter
4/20/81 Dan Regarding the tentative map application and zone change for
Countryside Manor Subdivision located at Edmunds Drive and
Donner Trail Road, respond to the Planning Commission prior
to May 2, 1981
4/20/81 Gene Order fire hydrant truck and truck bed as selected by the
Board
4/20/81 Gene Withdraw pole mounted transformer bid from Wedco - purchase
from RTE
4/20181 Gene Notify staff that District Counsel Simon has withdrawn his
authorization to sign delinquent account letters. Staff
is to notify his office when there are letters to be signed;
they will be picked up and personally signed by him
4/20/81 Jim S. Determine whether or not the District is exempt from sales
tax
5/4/81 Susan Prepare the minutes of 4/6 and 4/15 in final form as cor-
rected
5/4/81 Gene Request that Hansen & Associates itemize future statements
4/81 Gene Bills presented were approved for payment
5/4/81 Jim S. When material is received from Dan, draft the Ponderosa
Estates development agreement ✓
-21-
44/20/81 Jim S. After consulting with Cook Associates, prepare opinion /
relative to rights of way
4/20/81 Roberta Prepare a statement respecting interim financing stating /
that District funds will be expended prior to requests for
FmHA funds
4/20/81 Gene Call Mr. Scott of FmHA on Wednesday to see whether or not
the necessary insurance certificates have been received
4/20/81 Gene, In order to allow adequate time for review, provide the
Jim, Dan & Directors with pertinent material the weekend before the
Susan scheduled meeting
4/20/81 Jim S. Review remodeling plans, specifications and contract docu-
ments - revise contractors agreement if necessary
4/20/81 Gene Include $38,000 in Electric Department budget for office
remodeling
0^ 20/81 Susan Forward letter of intent to send Senior Clerk Black and
Bookkeeper Pomponio to the Work Order Workshop in Portland,
. .Oregon.
4/20/81 Jim S. Re reimbursement to Directors (or their employers) for
wages lost due to legal court appearances on behalf of the
District, research the matter, prepare a list of alterna-
tives, and report back to the Board
4/20/81 Jim S. Respecting the new computer - contact Mr. McDonough, con-
duct research for close analogies and/or request an op-
. ion from the Attorney General ✓
4/20/81 Jim S. Check Tahoe Donner CC&R's to determine if anemometers may /
be placed within its boundaries (on District property) ✓
4/20/81 Roberta Go forward with initial work for anemometer installation /
& John ✓
4/20/81 Gene Write letter to Walters & Beyer providing existing spring
flow data and asking for a more specific proposal re micro-
hydro power study
4/20/81 Gene Contact Arthur Andersen & Co. - ask that they take care of
the Annual Report of Financial Transactions for 1980 re-
quested by the Controller
-20-
eo "`20/81 Susan Prepare minutes of 3/16 and 23, 1981 in final form as cor-
rected
4/20/81 Jim S. Investigate as to whether there may be a requirement for
the cable company and telephone company to carry the same
limits of liability coverage as the District when poles are
used jointly
4/20/81 Gene Relating to the $25 connection charge for adding any new
connection points or metering points, advise the cable
company that the District will consider an increase in the
near future
4/20/81 Jim S. Check into the possibility of initiating a criminal com-
plaint with the DA in instances where illegal use of elec-
tricity or water is discovered - report to Board at 5/4 ✓
meeting
4/20/81 Dan Identify all private water systems located within the Dis-
trict and determine the condition of such systems as they
relate to District standards - report to Board
4/20/81 Tom J. Charge the Toomey line extension - do whatever is necessary
to make the line operational on April 21, 1981 (subject to ✓'
appropriate bacteriological testing)
4/20/81 Jim S. Prepare a resolution regarding the charging of the Toomey
line which states the reasons; write to Mr. Toomey advising
that the Board intends to execute the documents accepting
the line; write to the TFPD and advise that the line has j
been charged and the firehydrant at Toomey's mobile home ✓
.park is usable
4/20/81 Susan After execution, file the Negative Declaration for the
Martis Valley Substation project with the County of Nevada
4/20/81 Susan 30 days after filing the Martis Valley Substation Negative /
Declaration, file the appropriate Notice of Determination
4/20/81 Jim s. Contact Arthur Andersen & Co. and discuss the District's
non-compliance with FmHA regulations for 1980
'*i20/81 Jim S. Re Legal Services Agreement - contact Frank Scott for
direction
-19-
CONTINUIFJG LIST
OF
ACTION REQUESTED BY THE HARD
Date To whom Direction _ Completed
4/6/81 Roberta When prepared in final form, execute Ponderosa Associates'
memo of understanding
4/6/81 Jim S. For review at first meeting in May, prepare water policy
statement which includes a plan for use and conservation
4/6/81 Gene Request that R. W. Beck prepare two sets of plans, specifi-
cations and contracts - one for substation site work and
one for facilities
4/6/81 Dan Please define "zones above the Sierra Meadows tank"
4/6/81 Gene Advise Union stewards that Board approved time change
/"^1/6/81 Gene Provide report at first meeting in November as to how the /
time change worked out
4/6/81 Roberta Execute 1977 minutes which have not as yet been signed
4/6/81 Susan Prepare draft advertisement re fire hydrant maintenance
charge for Board review at 4/15 meeting
4/6/81 Gene Advise staff Board rescinded its motion to award the pole
mounted transformer bid to RTE and to award the bid to Wed- /
co, Inc, supplying Westinghouse-transformers ✓
4/6/81 Dan Send letter of opposition to the site plan variance applica-
tion of Kavanaugh Koch (LaMarina Lodge) because of possible
encroachment into utility easements
4/6/81 Dan Re zone change application of Bill Williams - advise County
that there will be no connections made to the Airport Trans- /
mission line
-18-
CO'iT?INUING LIST
Of
ACTION REQUESTED GY THE ,,OARD
Date To whom Direction Completed
4/6/81 Gene Ask Arthur Andersen & Co. to prepare a letter stating their
contractual relationship with the District and further stat-
ing that the District follows the California system of ac-
counts per .state requirements (for FmHA)
4/6/81 Jim S. For Project 79-1, prepare an opinion relative to rights-of-
way /
4/6/81 Roberta Prepare a statement respecting interim financing (stating /
that District- funds will be expended prior to requests for ✓/
FmHA funds (for FmHA - 79-1)
4/6/81 Dan Re property insurance - fire and extended coverage in a
minimum amount as recommended by you on all above-ground
structures including District owned equipment and machinery
housed therein - prepare appropriate letter and obtain the
,ram necessary certificate from the insurance carrier
4/6/81 Gene Copy FmHA with a copy of workers' compensation insurance
policy
4/6/81 Gene Forward copy of public liability and property damage in-
surance in a minimum amount recommended by the District's /
attorney to FmHA ✓
4/6/81 Dan Prepare fidelity bond for FmHA
4/6/81 Susan Prepare a list of actions taken to date with respect to
Project 79-1 and those remaining to be completed
4/6/81 Jim S. Prepare Martiswoods Estates' development agreement in final
form for review at 4/15 meeting
4/6/81 Dan Provide District with copy of FHK Exhibit D as adopted
'/6/81 Jim S. Record Truckee Crossroads electrical easements with Nevada /
County ✓
4/6/81 Susan Prepare Ponderosa Associates' memo of understanding in
final form
-17-
COrdTINUING LIST
OF
ACTION REQUESTED BY THE P,. D
Date To whom Direction Completed
3/16/81 Gene C. W. Roen Construction Co. final bill for reconstruction of
the Southside Well No. 2 building and bill from Thomas Archer
for legal fees are to be placed on the next list of bills
presented for Board approval
3/16/81 Dan Notify County that The Meadows is located outside the Dis-
trict's boundaries
3/16/81 Susan Prepare resolution appointing John Corbett and oath of
office for 3/23/81 special meeting
4/6/81 Susan Prepare minutes of 3/2 and 3/9/81 in final form as correct-
ed ✓
4/6/81 Gene Board approved bills presented for payment and final payment
to C. W. Roen for the reconstruction of the Southside Well
No. 2 building in the amount of $6,154.21
4/6/81 Robert Execute contract progress estimate in the amount of $6,154.2
for Roen Construction - reconstruction of Southside Well
No. 2 building
4/6/81 susan Write to Jim Lloyd - ask him to attend the special meeting /
scheduled for 4/15 to discuss the employee benefit package
4/6/81 lusan Write to Pat Sutton - ask if she can recall why the $4.00
per pole per year charge to the TV cable company was decided
upon
4/6/81 ene Advise staff of rate increases
4/6/81 Susan Publish and post Ordinances 8108, 8109 and 8110
4/6/81 Gene Provide copies of press release re electric rate increase to
appropriate parties
4/6/81 Jim S. Prepare written agreement for professional services (legal
services agreement) for FmHA
-16-
CONFINUING LIST
OF
ACTION REQUESTED BY THE L D
Date To whom Direction Completed
3/16/81 Gene Meet with Jim Lloyd - check on status of matters assigned to /
him and report to the Board ✓
3/16/81 Susan Prepare corrected resolution amending Section 14 of the /
Bylaws
3/16/81 Dan Contact Frank Aiello re development agreement
3/16/81 Jim S. Re sale of surplus District land, determine whether appro-
priate agencies must be notified again before offering the
parcels to the public
3/16/81 Gene Obtain updated appraisal on Parcels A, F, G and J
e-1-/16/81 Gene Notify staff that electrical distribution equipment bids
were awarded
3/16/81 Gene Investigate and advise whether or not the District may pur-
chase a surplus government generator
3/16/81 Susan Copy Board and Jim with proposed resolution establishing
District policy regarding payment of expenses for authorized
District business and rescinding Resolution No. 7849
3/16/81 Gene Contact Pat Sutton and ask if she remembers how the $4.00
per year per pole charge to the cable company was determined
3/16/81 Gene Advise Dave Ruly seminar attendance was approved
3/16/81 Susan Advertise public hearing on proposed electrical rate increase
for 7:30 P.M. , 4/6/81
3/16/81 Gene Prepare press release for the newspaper regarding the rate
increase prior to the 4/7 deadline
3/16/81 Jim S. Write the Tahoe World - determine if that newspaper would be
willing to obtain a court decree establishing it as a news-
paper of general circulation for the District
-15-
?rm
CONTINI)ING LIST
OF
/ACTION REQUESTED BY THE BL )
Date To whom Direction V Completed
3/2/81 Dan At Project 79-1 preconstruction meeting, discuss the possi-
bility of obtaining a grant from FmHA to rebuild the water
distribution lines in old Truckee for adequate fire hydrants
and metering'
3/2/81 Susan Advertise public hearing - 7:30 on 3/16 - ordinance establish-
ing policy for purchase of power and energy from small power
producers and cogenerators
3/2/81 Gene Prepare draft schedule of rules and regulations similar to /
those of the Elizabethton Electric System for Board review
3/2/81 Gene If Solinsky and Tsitovich nurseries are approved, advise that
they are considered commercial ventures by the District -
eter and charge accordingly
2/81 Susan Place consideration of sale of surplus District land on next
meeting agenda
3/16/81 Susan Prepare minutes of 2117/81 in final form as corrected. /
3/16/81 Gene Bills presented were approved for payment
3/16/81 Jim S. Contact Bill Owen re opinion - will pending Garbutt litiga-
tion be affected if Anne Audas' request for a lot line ad- /
justment is granted?
3/16/81 Gene If Owen' s response re Anne Audas' request is favorable, re-
er to R. W. Beck for their opinion
3/16/81 Roberta if corrected agreement between District, Lucky Stores, Longs,
and FHK is signed by other parties and returned to the Dis-
trict within five days, execute the agreement. ✓
3 16/81 Susan Nhen signed, publish Ordinance #8105, #8106 and #8107
3/16/81 Gene heck with auditors as to whether or not the District would
e in compliance with the agreement with Sierra Pacific if
13,011.92 was transferred out of the account set up per the
.loan agreement for the purchase of the Donner Lake system &
placed in the restricted fynd for the new substation
CONTINUING LIST
O
ACTION REQUESTED BY THE 5C. �
Date To whom Direction Completed
3/2/81 Jim S. Correspond with John Roth re finalizing development agreement
- advise him that District may take legal action if he does
not comply with District's requests
3/2/61 Dan Notify John Roth that Cook Associates will not proceed any
further until the development agreement has been completed
write to Cal Trans stating the District's position relative
to Roth's request for an encroachment permit
3/2./81 Susan Ndvertise and solicit proposals for telemetry system evalua-
tion
3/2/81 Jim S. Prepare Resolution No. 7823 authorizing certain officials
r employees to make LAIF transfers by telephone (Jim - see /
eso. No. 8066 which is contained in Resolution files pro-
ided to your office)
3/2/81 Jim S. onsult Roy Hampson of the State Water Quality Control Board
Lahontan Region, to discuss the proposed water use ordinanc
report to the Board at the 3/16 meeting
3/2/81 Jim S. Envestigate as to whether or not there are any legal require-
ments pertaining to tapes and the length of time they should
e retained report at.the 3/16 meeting
3/2/81 an Re requested easement abandonment on AP#44-110-24, prepare a
Letter to Cranmer Engineering indicating Board's denial
3/2/81 Jim S. 4ith respect to Martiswoods Estates' ad in the Sierra Sun,
advise developers of potential problems re statemgnts about
utilities prior to finalization of annexation proceedings and
evelopment agreement with District
3/2/81 Gene Meet with Ben Bartlett of Fallon and discuss the proposed ✓
ate increase and fuel clause adjustment
�`2/81 3ene Re request for water service from Marianne Guinane of Juniper
ills, advise that no meeting will take place until the re-
uired $500 deposit has. been- received
3/2/81 Gene Become involved in local PUD Managers' meetings
-13-
CONTINUING LIST
OF
ACTION REQUESTED BY THE DOAku
Date To whom Direction Completed
3/2/81 Susan Prepare minutes of 1/19, 2/2 and 2/9/81 in final form as ✓'
corrected
3/2/81 Susan Retype page two of 12/l/80 minutes incorporating Maass'
correction
3/2/81 Gene At next Board Mtg. , report re $200,000 transferred from
General Fund to Restricted Fund for Martis valley Sub
3/2/81 Gene At 3/16 mtg. give status report on projects assigned to
Jim Lloyd
3/2/81 Jim S. At 3/16 mtg. , report on legal publication requirements
2/81 Gene Bills presented for approval were approved (including Cook
Associates' bill)
3/2/81 Susan Advertise and solicit bids for truck and truck for fire
hydrant maintenance
3/2/81 Jim S. Investigate feasibility of initiating lien procedures agains
owners or renters for non-payment of utility bills report
at 3/16 meeting
3/2/81 Gene Physically inspect Donner Creek Mobile Home Park to deter-
mine where four requested electrical connections are
3/2/81 Gene Attend Western Area Power Association meeting on 3/3/81
3/2/81 Dan - Jim S.Meet with FHK developers, attorneys and engineers on 3/3
3/2/81 Susan Schedule special meeting for 7:00 P.M. on 3/9/81
.,/2/81 Gene Advise staff that refunds should be made to remaining ap-
plicants who are unable to meet the terms of Resolution
No. 8109 by way of certified mail (Southside Area) - appli-
cants are to be advised that the Board will review the re-
sponses on an individual basis, if requested
-12-
CONTINUING LIST
OF
ACTION REQUESTED BY THE BOAtw
Date To whom Direction Completed
2/17/81 Jim S. Review draft resolution establishing policy on owner/renter
responsibilities and customer service application presently
being used by the District
2/17/81 Susan Advertise Board vacancy
2/17/81 Dan When possible, take current water quality analysis on South-
side Well No. 2
2/17/81 Dan - Gene Finalize office remodeling contract and prepare resolution /
approving specifications and issuing a call for bids ,✓
2/17/81 Dan File Ponderosa Ranchos annexation with Placer County LAFCo
?o-47.7/81 Dan - Gene Finalize memorandum of understanding re payback provisions -
Ponderosa Associates ✓
2/17/81 Dan Prepare map showing relationship between private water
sources and lines to District's system noting any exposure /
to the public water supply that might exist
2/17/81 Gene With respect to the proposed condominium conversion in
Tahoe Donner, send the standard letter
2/17/81 Jim S. Advise Mr. Wight (in writing) that his claim has been denied
and that, if he wishes, he may take the matter to small /
claims court - further, advise that the District is not ✓
governed by the PUC
2/17/81 Gene Advise Dave Willer of Tudor Engineering to go forward with
the DOE licensing loan application
2/17/81 Dan Investigate the requested easement abandonment - AP#44-110-
24 and 23, Lots 273 and 274, Tahoe Donner, Unit No. 4 ✓
�,17/81 Jim S. With respect to the Hatch case, advise John Craig and Pat
Sutton to submit.detailed.bills to the District for payment
-11-
CONTINUING LIST
OF
ACTION REQUESTED BY THE QOAku
Date To whom—I Direction Completed
2/17/81 Susan Type minutes of 1/19/81 in final form as corrected Z
2/17/81 Gene Bills presented were approved for payment
2/17/81 Dan - Gene Meet on 2/18 - prepare cash flow estimate
2/17/81 Gene Refer Ames' claim to insurance company /
12/17/81 Gene Advise staff with respect to fire hydrant maintenance ordi-
nance and its implementation
2/17/81 Dan Meet with Katz prior to next Board meeting to be sure that /
administrative matters have been completed •/
7/81 Susan Notice public hearing - acceptance of FHK water line
2/17/81 Gene Advise staff with respect to Resolution No. 8117 excluding
payments made on account of sickness from Social Security /
Tax
2/17/81 Roberta Sign and send letter re proposed purchase of power to the /
Friant Power Authority
2/17/81 Roberta Sign letter prepared by Ken Peters to the Western Area
Power Association by 2/27
2/17/81 Jim S. Prepare resolution hiring the firm of James Hansen and
Associates
2/17/81 Gene Contact Maryanne Guinane and inform her of the present
development agreement policy
2/17/81 Gene Find appropriate conference for Debi to attend
2/17/81 Susan Make arrangements for conference attendance for Martin and
Roberta ✓
-10-
CONTINUING LIST
OF
ACTION REQUESTED BY THE BOAiw
Date To whom Direction Completed
2/2/81 Susan Advise designated employees that disclosure statement has
been approved by Counsel and must be filed by June 30th
2/2/81 Gene Provide Downtown Merchants with cost estimate for security /
lighting for new parking lot
2/9/81 Gene Issue call for bids on electrical distribution system equip-
ment
2/9/81 Roberta Execute application for preliminary permit for Stampede
Power Project (in front of a notary)
2/9/81 Jim S. Re Friant Power Project - investigate and provide an opinion
at 2/17 meeting
9/81 Gene Board tentatively approved seminar attendance for Bob
Slattery and Bruce Grow
2/9/81 Jim S. Prepare draft water use ordinance for review by the Board /
at the March 2nd meeting
2/9/81 Dan Provide corrected copy of Summary of the Subservice Area
Analysis to Roy Hampson
2/9/81 Gene Investigate water leak on Ponderosa Drive
2/9/81 Gene Prepare list of bills for Board approval to 2/17 meeting /
which includes Ice's invoices and Tamietti bill for carpet
2/9/81 Gene Direct staff to locate distributor in Reno for doors for
mobile office
2/9/81 Jim S. Summon Mr. Northrop and Mr. Toomey (or their respective repre-
sentatives) to the 2/17 Board meeting to discuss the North-
built/Toomey claim
-9-
CONTINUING LIST
OF
ACTION REQUESTED BY THE BOAKO
Date To whom Direction Completed
2/2/81 Gene Obtain specifications for pickup to be used for fire hydrant
maintenance - provide to Susan for preparation of appropriat
resolution
2/2/81 Susan Advise bank of Board action - order signature stamp for /
Roberta ✓
2/2/81 Susan Provide Board with copy of TDPUD-SPPCo agreement re provi-
sion of service to Glenshire
2/2/81 Dan Re Martis Valley Substation, file general plan change and i /
zoning request with Nevada County /
2/2/81 Roberta Sign 79-1 contract with Dana Knudsen Construction Inc. in the /
amount of $346,832
2/2/81 Susan Forward copy of resolution 8113 re snow removal from tem-
porary mobile office to the County ✓
2/2/81 Dan - Gene Prepare contract documents in bid form for the remodeling /
and necessary repairs to the office and warehouse ✓
2/2/81 Dan Supervise application of wet cement material for temporarily /
repairing District roof
2/2/81 Susan Issue call for bids - emergency generator
2/2/81 Susan Correct specifications - issue request for proposals for in- /
surance (be sure to send request to TTSA's new carrier)
2/2/81 Jim S. Relating to resolution excluding payments made on account of
sickness from Social Security Tax, ascertain whether or not /
the resolution should include a retroactive provision ✓
r
:/81 Dan Solicit proposals for evaluation of telemetry system
2/2/81 Gene Advise staff that Board authorized them to provide County ✓
ith information from District records to update voter reg-
istration
-8-
CONTINUING LIST
OF
ACTION REQUESTED BY THE QOAKU
Date To rjhom Direction Completed
2/2/81 Gene Make payment of $4,633.26 to Mountain Electric for labor and
materials to convert Soma Sierra #3 pump control out of re-
stricted funds
2/2/81 Gene Payment for tire repair (flat tires caused by construction
debris in District lot) was authorized by Board. Provide
Board with report of payments made
2/2/81 Gene With respect to the WRSAD, transfer in the amount of $17608.12
was authorized.
2/2/81 Dan Prepare documents and resolution necessary for Ponderosa
Ranchos annexation
2/2/81 Dan Draw up a memo of understanding relative to payback provi--
sions if facilities isntalled by Ponderosa Associates' are
used by future owners
2/2/81 Gene Mrs. Ames wishes to pursue claim -- advise Egbert to be pre-
sent at 2/17/81 Board meeting.
2/2/81 Susan Publish Ordinance #8101, 8102 and 8103
2/2/81 Jim S. Check into the Toomey line extension and take appropriate
actions to resolve the situation � report back to the Board ✓
2/2/81 Gene Advise staff re adoption of Ordinance #8101, 8102 and 8103
and Resolution 8111
2/2/81 Dan Investigate whether or not it would be feasible to base fire
hydrant maintenance fees upon fire flow requirements estab-
lished by the Fire District - rewrite the ordinance incor-
porating Maass' additions
2/2/81 Susan Notice public hearing for discussion of fire hydrant mainten-
ance ordinance
2/2/8L Gene Hire Water Serviceman specifically to deal with fire hydrant
maintenance ✓�
-7-
CONTINUING LIST
OF
ACTION REQUESTED BY THE BOAt�o
Date To whom Direction Completed
1/19/81 Gene and Prepare appropriate specifications and a resolution issuing
Jim S. a call for bids - 15kW generator
1/19/81 Gene Authorize Coopers and Lybrand to proceed with the benefit /
package study
1/19/81 Dan With respect to the private water line/Highway 267 - inter- /
iew concerned parties and report back to the Board r/
1/19/81 Jim S. Review the disclosure statement provided by the County to
determine whether or not it conforms with the District's /
newly adopted Conflict of Interest Code ✓
1/19/81 Dan ontact Lowell Pannel of FmHA - schedule meeting for your-
elf, Victor Subbotin, Roberta and Martin Duffy to discuss
Pam' an appeal re denial of additional funding
1/19/81 Gene Prepare appropriate specifications to order pad mounted trans
formers for the Northside Booster Pump and Airport Well
1/19/81 Dan Investigate Don Casler's Ponderosa Ranchos project
2/2/81 Susan Prepare minutes of 115 and 1/12181 in final form
2/2/81 Gene In the future, have staff present the following payments for
approval: consulting services, employee meals, employee tel-
ephone charges
2/2/81 Gene Investigate as to whether or not there are suppliers other
than Moore Business Forms who can provide billing statements /
- would it be feasible to go to bid for the next order? •/
�O
2/2/81 Gene Provide Board with report re payment for cassette recorder
isplaced by Mr. Seymour
2/2/81 Gene Re Local Agency Investment Fund, inform Board regularly as to
remaining balance
-6-
CONTINUING LIST
OF
ACTION REQUESTED BY THE BOAkU
Date To whom Direction Completed
1/19/83, Roberta Correspond with Piute Indians, SWRCB and SWQCB re the pos-
sibility of Henrikson developing a private water system
1/19/81 Dan Put together a proposal with respect to the West River -
Toomey - Crossroads line extensions
1/19/81 Susan Notice that public hearing re West River Street Line Exten=
sion was continued to 7:30 P.M. on 2/2/81
1/19/81 Dan Draft ordinance accepting the Truckee Crossroads water line
prior to 2/2/81 meeting
1/19/81 Susan Advertise public hearing - 7:30 P.M. , 2/2/81 re considera-
tion of ordinance accepting the Truckee Crossroads water
line
1/19/81 Dan Provide copy of draft water use ordinance to Counsel and
Board/Manager/Susan by 2/9/81 (special meeting)
1/19/81 Susan Prepare agenda for special meeting - 2/9/81 at 7:00 P.M. to ✓
review proposed provisions of water use ordinance
1/19/81 Gene Re establishment of fees for fire hydrant maintenance, review
commercial water users and make recommendations to the Board
at 2/2/81 meeting
1/19/81 Dan Go forward with recommended actions with respect to Martis
Valley Substation
1/19/81 Gene Advise staff of policy regarding delinquent accounts re-
ceivable
1/19/81 Gene Advise staff that, with regard to the critically deficient
Southside Area, Resolution No. 8006 has been rescinded and
��- new resolution fixing the maximum number of new connections
has been adopted.
1/19/81 Dan Contact Delaney at Building Department and resolve problem
concerning the temporary mobile office r/
CONTINUING LIST
OF
ACTION REQUESTED BY THE BOAkU
Date To whom Direction Completed
1/19/81 Susan Prepare minutes of December 15, 17 and 30, 1980 in final /
form as corrected ✓
1/19/81 Gene Provide clarification to the Board re WRSAD transfer prior
to the 2/2/81 meeting
1/19/81 Gene Contact Downtown Merchants Association - ascertain whether /
or not the Association would like to go forward with the ✓
street light district formation - report to Board
1/19/81 Gene Submit letter and first six-month progress report on Boca
and Prosser Creek Dams to the FERC (with minor corrections
to the letter)
1/19/81 Gene Notify Tudor Engineering that Board authorized their firm to
/^ proceed with investigation and file a FERC loan application
with respect to the District's interest in power generation
at Stampede Dam
1/19/81 Gene Advise staff to notify Directors of planned outages in
advance
�oB
1/19/81 Dan and Investigate and make recommendations for a monitoring well
Bill Dendy site with respect to the groundwater quality in Martis
Val ley
1/19/81 Gene Notify Bill Dendy of Board's direction with respect to /
monitoring well investigation ✓
1/19/81 Susan Retype TSD water line extension agreement (using proper
tense) - copy TSD with draft agreement and resolution prior
to 2/2/81 meeting
1/19/81 Martin McD Review 1941 deed (McGlashan to TSD) granting right of way
Jim S. - prepare an opinion prior to the 2/2/81 meeting
1/19/81 Susan Appropriately advertise public hearing continuation re TSD
water line extension
-4-
CONTINUING LIST
OF
ACTION REQUESTED BY THE BOARD
For distribution to
r"1 the Board, Consultants, the Manager,
General Foreman and the Office Manager
Date To whom Direction Completed
1/5/81 Susan File Notice of Completion for reconstruction of Southside
No. 2 Well No. 2 building with Nevada County
1/5/81 Susan File Armstrong easement with County of Nevada
1/5/81 Lyell - Prepare 1981 Electric Cash Flow and Capital Budget
Gene
1/5/81 Dan Write to Boivin of the Planning Dept. re use of Hilltop
Tank site for broadcasting tower
1/5/81 Dan Report to Board at 1/19 meeting re private water line util-
ization (boot-leg subdivision splitting from the south to
Highway 267)
Y""'481 Mary Regarding Toomey water line connection for domestic pur-
poses which is presently illegally connected, when Toomey
applies to the District for service charge him the $500
fine - make sure appropriate personnel have been notified
1/5/81 Bob Make surd Toomey water line has been disconnected
1/5/81 Lyell - Report re electrical service to Baucum property
Gene
1/5/81 Roberta Write letter to TTSA expressing the Dittrict's concern re
groundwater quality - hand deliver at 1/14 TTSA meeting
1/5/81 Dan Attend TTSA Board Meeting on 1/14 on District's behalf
1/5/81 Roberta Write to Energy Commission re CC&R's in Tahoe Donner
pertaining to windmills and clotheslines 1/6/81
1/5/81 Lyell - Re hydro projects at Boca and Prosser, check with Iniguez
Gene of Tudor Engineering about FERC reports
1/5/81 Susan Obtain statement of economic interests from Nevada County 1/7/81
- determine if form can be adapted to meet District's re-
quirements
1/5/81 Bob Advertise for new lineman
-3-
CONTINUING LIST
OF
ACTION REQUESTED BY THE BOARD
For distribution to
to the Board, Consultants, the Manager,
General Foreman and the Office Manager
Date To whom Direction Completed
1/5/81 Mary Bookkeeping Dept. has been authorized to combine Tahoe Don-
ner Water and Truckee Water into one category for account-
ing purposes.
1/5/81 Mary Provide County with history of amounts billed to the County /
for service provided to the building on West River Street - ✓/
bill County for costs incurred in gathering information
1/5/81 Susan Prepare resolution establishing District policy regarding
delinquent accounts receivable incorporating changes for
consideration at the 1/19 meeting
1/5/81 Mary With respect to the disposition of delinquent accounts re-
ceivable which have been on the books for several years
(in the amount of $62,180.81) - transfer such accounts to
the inactive file and submit to collection agency
1/5/81 Mary Union Contract was accepted - management salaries were in-
creased - make appropriate payroll changes - prepare retro-
active payroll checks for Union employees 1/7/81
1/5/81 Susan Advertise public hearing - 2/2/81 - 8:00 P.M. re water
rate increase ordinance, connection and facilities fees
schedule ordinance and Rule No. 15 ordinance
7%gyp
1/5/81 Susan Advertise public hearing - 1/19/81 -_]B�P.M. re the 1981
Water Cash Flow and Capital Budget
1/5/81 Roberta Sign CCO#1 submitted by Roen in the amount of $3399.12 1/6/81
1/5/81 Roberta Sign Progress Pay Estimate No. 4 - Roen - in the amount of
$3059.21 1/6/81
1/5/81 Susan Copy Bookkeeping Dept. with signed CCO#1 and Progress Pay
Estimate #4 (C. W. Roen)
1/5/81 Roberta Sign Notice of Completion for the reconstruction of South-
side Well No. 2 building . . . . . . . . . . 1/6/81
-2-
CONTINUING LIST
OF
ACTION REQUESTED BY THE BOARD
For distribution to
the Board, Consultants, the Manager,
General Foreman and the Office Manager
Date To whom Direction Completed
1/5/81 Susan Prepare the minutes of September 8, September 15, Septem-
ber 19, September 24, September 29, October 6, October 20,
October 21, October 22, November 3, November 17, November
24 and December 1, 1980 in final form as corrected
1/5/81 Mary Only list separately (on bills for Board approval) the /
Sierra Sun billings for incorrect publications ✓
1/5/81 Mary Bills presented were approved for payment I
1/5/81 Bob James Grill's request for a variance from the clustered
meter requirement was denied by the Board ,/
1/5/81 Mary Helen Stolz' request for reimbursement of fees paid to the
District was denied by the Board
1/5/81 Dan Correspond with developers (new Frontier Ranchos, Ponderosa
Estates, Prosser Woods, Riverview Condominiums, Senior Cit-
izen Housing, Martis Woods Estates, Loftis, Rachich) re
development agreement - request deposit - when deposit is ✓
received; draft agreement - when ready, request matter be
placed on the agenda for consideration by the Board
1/5/81 Dan Prepare Trailhouse Square development agreement and for-
ward to Martin McD for review
1/5/81 Bob Fix street light on Ponderosa Drive which has been on 24
hours a day for past three years
1/5/81 Susan Prepare agenda for Special Meeting - 5:30 P.M. - 1/12/81
1/5/81 Lyell Schedule interviews with attorney applicants for 1/12/81 1/7/81
1/5/81 Dan Prepare second draft resolution rescinding Resolution 8006 ✓
and fixing the number of new connections
1/5/81 Lyell and Review Dan's draft So,uthside resolution prior to the next
Gene meeting to be sure provisions can be implemented by staff
-1-