HomeMy WebLinkAbout1982-06-05 Min Ord - Board j
12/20/82 Susan Prepare minutes of November 15 and 22, 1982 in final form
as corrected
12/20/82 Mary All bills presented were approved for payment
12/20/82 JES Prepare appropriate resolutions for Boca/Prosser license
application process in conpliance with CEQA regulations
for consideration by the Board at the 1/17 meeting
12/20/82 JES Redraft agreement with Pyramid Tribal Council for approval
by resolution at the 1/3 meeting
12/20/82 Susan Prepare Resolution No. 8262 authorizing a call for proposals' /
from Financial Consultants for the hydro projects ✓
12/20/82 j JW Give direction for preparation of request for proposals
from Financial Consultants on hydro projects setting forth
required qualifications and description of the District's
expectations
12/20/82 John, Dick, After Financial Consultants' proposals are opened on 1/26,
JW and JES review and prepare recommendation for 2/7 meeting
12/20/82 JW Re status of Senior Citizen complex, prepare correspondence
to Aiello, Sierra Pacific and Pacific Telephone
12/20/82 Mary Request that Truckee River Bank prepare six-year note so
that computer may be listed on the balance sheet as a long-
term debt - have them include statement tying the interest
Irate to T-bills or current money market
12/20/82 Mary jAccrued vacation hours may be carried forward to 1983 by
employees listed in Resolution No. 8263
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12/20/82 JES IPrepare development agreement between District and Harris
12/20/82 Mary IThe Board approved Home Energy Audit Program extension
agreement with the State
12/20/82 Mary Dick VanLandingham was authorized to attend the CSDA con-
/01*1 I ference; Susan authorized to attend Advanced Professional
! Secretary seminar
12/20/82 Mary Advise employees the Disabled Persons Committee will be
j fusing the Board Room in :the afternoon on the 2nd Tuesday
! ! of each month
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toAIQ/6/82 Susan Prepare minutes of 11/1_6/8/82 in final form
12/6/82 Mary Bills, including MV substation bills, were approved for
payment
12/6/82 Susan Copy Directors with Water Committee report
12/6/82 JW Construct ramp for disabled persons - make arrangements
for Disabled Persons Committee meeting on 12/13
12/6/82 JES & Maass Prepare agreement between the District and Disabled Persons !!
Committee for use of the Board room on the second Tuesday
of each month - sign when ready
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12/6/82 Directors Thoroughly review your hydro development files for 12/20 j
I meeting
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12/6/82 JES Negotiate with Michael Thorpe - prepare agreement and re-
lated resolution between the District and Paiutes
12/6/82 J. Maass Schedule special meeting for consideration of a resolution
approving an agreement between the District and Pyramid
Tribal Council relative to protest withdrawal
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12/6/82 Susan Record public utility easerent from Carnelle Green
12/6/82 JW 1 Contact local architects - request quote for preparation
of an office space analysis
12/6/82 Susan I File application requesting termination of Social Security 1 /
agreement
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12/6/82 Dan/JW Resolve Martiswoods accounting matter i
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12/6/82 1 Dan/JW ( Review development agreement with Hilltop (Rule 12) and,
perhaps, recalculate fees - Jim, provide letter to Kohler
advising of decision reached
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?"/6/82 JW Research Forest Service land trade of'two parcels in the
vicinity of McGlashan Springs —respond if necessary
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10/18/82 Susan Schedule appointment for Maass with Gudgel in Washington,
D. C. - 11/4 early A.M. - leave message with details at
high school
11/l/82 Susan Prepare minutes of 10/4/82 in final form as amended
ll/l/82 Mary All bills presented were approved for payment
ll/l/82 Mary Attendance and expenses for NRECA workshop were approved
ll/l/82 Board - Dan Be prepared to discuss Martiswoods Estates at 11/15 mtg
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ll/l/82 JW Handle tree removal - Tonini and Southside Complex i
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ll/l/82 JW Have necessary sphere of influence documents prepared
ll/l/82 J. Maass Execute contract with Solar King I ✓
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11/l/82 Bob Base station and tone remotes - bid was awarded to GE
ll/l/82 ! JES Determine if the Board members may contribute to deferred /
compensation plan, if adopted
ll/l/82 Susan Request copies of PLE Units top sheets (Units 1 through 5)
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11/1/82 Susan Record Horman and Catholic Bishop easements
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11/15/821' Susan ! Prepare minutes of 10/18/82 in final form as corrected
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11/15/82 Mary i All bills presented were approved
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11/15/82 JW Does any local institution offer deferred compensation
plan? Report on personnel time and expense involved in
implementing the program
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11/15/821 J. Phelps Amend civil service system and disciplinary procedure for
review by the Union (advisory arbitration panel rather
than binding arbitration)
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/00,0/4/82 Susan Prepare restatement of policy re purchase of yearbook ads
10/4/82 JES Report results of Graham's contact with the Tahoe Fine /
Arts Council
10/4/82 JW - Roberta IBEW negotiations concerning the retirement plan - 1:30 on
and Mary 10/18
10/4/82 JW Advise Aiello that $11,000must be paid to the District prior
to the PUD considering pole relocation for turn lane
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10/4/82 JW Call John Kane of Granite Insulation to follow up on Jim
Maass' request (to stop misrepresenting the District as a
subsidiary of SPPCo) j
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10/18/82 Susan Prepare minutes of 9/20/82 in final form
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10/18/82 Mary All bills presented were approved for payment
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�10/18/82 Susan Notice prospective bidders - timber i
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10/18/82 J. Maass Provide Susan with final list of guests for substation 1
dedication
10/18/82 Susan Have substation dedication invitations printed, addressed
and mailed
10/18/82 J. Maass Prepare letter to Racich re solar installation
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10/18/82 Susan ;Notice public hearing - 7:30 P.M. , 11/l/82 - sphere of
influence
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10/18/82 i JW !Prepare revised recommendation to Board on base station bids
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10/18/82 Susan (Notice prospective bidders - surplus items
10/18/82 JW !Investigate Mountain Electric bill re Soma Sierra upgrade -
'� 4if appropriate, list on 11/1 bills for consideration
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10/18/82 Susan Provide George Edmondson with copy of CHP/PUD agreement
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1'0/4/82 JW Prepare janitorial service specifications for Board con-
sideration at 12/6 meeting
10/4/82 Susan Prepare resolution issuing a call for janitorial service
bids for 1983 - 12/6 meeting
10/4/82 JW Provide copies of Ken's memo pertaining to Stampede nego-
tiations to Board ✓
10/4/82 JW Prepare short report and slide presentation on Boca/Prosser ',
for next Tribal Council meeting (11/5)
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10/4/82 J. Maass Write to Commissioner Broadbent re amending SB306
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10/4/82 i J. Maass While speaking with Mr. Kissel, inquire re S. 2814 ✓
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10/4/82 j JW & J. Maass Prepare Notice of Public Hearing regarding hydroelectric
development - provide to Susan prior to 4:30 on Thursday,
10/7/82 for publication
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10/4/82 J. Maass Contact Sierra Sun and radio station concerning an article
and spot commercials on public hearing re hydro development
10/4/82 JW Has District paid for Solar King equipment for demo?
10/4/82 J. Maass Write to Racich explaining that he is expected to perform,
or another contractor will be asked to install demo solar
equipment.
10/4/82 JES Prepare Starritt/PUD development agreement in final form
10/4/82 JW Investigate and determine why Ponderosa Ranchos capacity
acquisition costs previously identified and noted in Dan's
letter of 10/1 differ - report to Board
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10/4/82 ! Susan File Crosby Notice of Determination on 10/24/82 ✓
,Oxw10/4/83 Mary Expenses for JW to attend AWWA seminar were approved ✓
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10/4/82 Susan f Register JW in AWWA seminar
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j/20/82 Susan Prepare letter of agreement between District and Union
for J. Maass' signature
9/20/82 JES Provide copies of proposed development agreement between
District and Starritt to Board and Susan
9/20/82 Susan Issue cal for bids - Engineering Department remodeling /
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9/20/82 Susan Issue call for bids - tone remote radio base station and /
tone remotes ✓
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9/20/82 Dan Correspond with Placer County Bond Counsel, Ed Ness, re- j
garding inclusion of the beneficiary obligation in the
Ponderosa Ranchos assessment district proceedings
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9/20/82 JW Proceed with preparation of area of benefit map and , °
associated costs - private water line 267/Martis Drive
100"/20/82 Susan File Crosby negative declaration
9/20/82 JW Correspond with Mr. Aiello regarding an extension of time
in which to complete the remaining punch list items
9/20/82 Mary Project 77-1 transfers were approved in accordance with
your memorandum of 9/27/82
9/20/82 i J. Maass Reject the offer to purchase the Albert-Noble parcel
discontinue further consideration ✓
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10/4/82 Susan f{ Prepare minutes of 9/7 (regular and special meetings) in
{ final form as .corrected
10/4/82 JW Investigate progress of several assignments referred to
IDan and report to Board
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10/4/82 Mary Bills presented, Martis Valley Substation bills, and Tom
iMueller's bill were approved for payment
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10/4/82 Mary ! Provide Board with revised balance sheet
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/o-Nd/7/82 JW Prepare specifications for Engineering Department remodel-
ing
9/7/82 Susan Prepare resolution approving plans and specifications and
issuing a call for bids for Engineering Dept. remodeling
9/7/82 John Phelps Re employee job descriptions - prepare letter of agreement
between IBEW and District
9/7/82 JW Reassess the District's development agreement flow chart
and report findings to the Board
9/7/82 Mary Board authorized disbursement of contingency funds which
will result in settlement of the Roen case
9/7/82 'JES Respond to FHK letter of September 1,. 1982
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9/7/82 JES Re downtown street lighting, draft agreement between the
Truckee Merchants and the District
9/7/82 JW Clarify Wood, Porter, Simon and Graham's billing responsi-
bilities
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9/7/82 JES - J. Maass Prepare a dual representation agreement for consideration
by James Hansen and Associates as soon as possible
9/20/82 Susan Prepare minutes of 8/16 and 8/25 in final form
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9/20/82 Mary Bills presented were approved for payment
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9/20/82 JW I Attend 10/1 Pyramid Council meeting on behalf of the /
j District
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9/20/82 J. Maass Execute FmHA Federal Cash Transactions Report and Outlay i
Report and Request for Reimbursement for Construction
Program
9/20/82 JES Draw up an agreement between Racich and the District re
+'� I installation of solar panels ✓
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9/20/82 'JW i Re sphere of influence - prepare necessary map and initial
i documents for review at 10/4 or 10/18 meeting
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/"/16/82 Bob Electrical equipment bids were awarded as recommended
8/16/82 JW Advise staff of revisions to the Water Standards and Guide-
lines
8/16/82 Mary Attendance and expenses for Special Districts Administrative ;
Services Workshop and Digital System User' s Conference were
approved
8/16/82 JW Test Southside Well No. 2 after disinfection and bacteriolog-
ical testing; if acceptable, notify FmHA by letter so 77-1
may be closed
8/16/82 !JW Investigate provision of temporary service to residents of
Mogul Lane and report to Board ✓
8/16/82 IJW Release funds in the 77-1 retention account after the final
figures are received
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f /16/82 Dan Provide final 77-1 figures to J. Ward
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8/16/82 ; Water Comm. Meet with the property owners using the illegal Kamienski
JW line; attempt to effectuate a resolution of the problem i
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9/7/82 Susan Prepare minutes of 8/2/82 in final form as corrected
9/7/82 Mary Remove Truckee Tribune payment from approved billings and
place on bills presented for approval
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9/7/82 Mary (Bills presented (including Truckee Tribune) were approved
for payment
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9/7/82 Susan Prepare form to be filled out by organizations requesting
`PUD assistance in attaching banners to poles belonging to /
the Downtown Merchants Association ✓
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9/7/82 J. Maass Write letter authorizing O'Connor and Hannan to represent
'the District in the matter of SB306 amendment (Boca/Prosser)
9/7/82 :Mary Martis Valley Substation CCO#4 in the amount of $10,005.70
j -to Harker and Harker was approved
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P0m*'/16/82 Susan Prepare minutes of 7/16 and 7/19/82 in final form /
8/16/82 Mary With the exception of the Mountain Electric bill, the bills
presented were approved for payment
8/16/82 Susan Publish and post Ordinance 8209 /
8/16/82 JW - Susan File 79-1 Notice of Completion when appropriate
8/16/82 JW Make demand to FmHA for 79-1 retention funds/liquidated dmgs.
8/16/82 Electric Comm. Meet with representatives of the Truckee Merchants to re
JW - Bob solve technical details of relighting project j
8/16/82 !J. Maass Execute Hilltop development agreement
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8/16/82 Dan Begin review of the plans and establish conditions of the
development agreement with MacDonald's j
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8/16/82 `J. Maass When advised by Dan that they are acceptable, execute the I
Ponderosa Ranchos plans
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8/16/82 JES Report outcome of Pyramid Tribal Council meeting to Board
8/16/82 JES Review draft agreement prepared by SPPCo for protest with-
drawal (Boca hydro)
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8/16/82 'JW (Correct Lockwood Drive water line problem as recommended in
your memorandum
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8/16/82 JW (Solve the problem of unauthorized connections to the fire
(hydrant in Prosser Lake Heights
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8/16/82 ' JW Contact LaRoy Carroll concerning the Mendoza drainage prob-
lem
t.vQ/16/82 • Susan (Forward certified copies of standby resolutions to Placer
iCounty Board of Supervisors and Auditor
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8/16/82 ; Mary Contact Placer County regarding collection of standby
charges
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to"12/82 JW Provide Susan with wording for additional provision in the
termination policy allowing disconnect procedures to be
transferred from an old account to new account in instances
where past due balances on closed accounts have not been paid
8/2/82 JW Advise personnel of deposit and policy changes
8/2/82 Mary Expenses for Maass and Peters in the amount of $500 were
approved
8/2/82 JES Regarding acceptance of improvements valued in excess of
$100,000, prepare draft policy resolution for consideration
at 8/16 meeting
8/2/82 JW Regarding Project 79-1 - contact Bond Counsel Sperry and re- I
quest that he prepare a demand letter to FmHA for $9,500
remaining on deposit
8/2/82 Dan Re Project 79-1 - liquidated damages - provide written ex-
planation of procedure for assessment to Mr. Ward
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8/2/82 JW When written explanation of procedure for assessment of
liquidated damages (Project 79-1) is received from Dan Cook,
discuss the matter with FmHA
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8/2/82 JES Revise 79-1 acceptance ordinance for public hearing on 8/16
8/2/82 Susan Prepare appropriate resolutions for collection of standby
charges by County of Placer
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8/2/82 JES Prepare applicable resolution requesting County amendment
Ito building requirements x
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8/2/82 JES repare contract between District and Solar King and letter
of agreement between Mikelich and District ✓
8/2/82 JW Write letter to County re District's concerns with proposed
MacDonald's Restaurant development
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JW Make sure Dodge Van has been removed from Tonini Springs
: property
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/0-�'9/82 JW Determine if all fees owed the District have been paid by
the Seventh Day Adventist Church - if so, recommend accept-
ance to the District
7/19/82 J. Maass After reviewing correct voltage charts, resolve problem
with Smythes
7/19/82 JW Koepf & Lange building - take photographs of the property -
direct District crews to clear - forward bill for debris
removal to Koepf and Lange - file small claims action if
bill is not paid promptly
7/19/82 Mary Represent District in Union negotiations pertaining to
employee benef its
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7/19/82 JW Check with County regarding rezoning of certain PUD parcels
7/19/82 JW Re Bill Cummings condo conversion - advise Planning Commis-
sion that District has no objection but will require
separate electric and water hookups ✓
7/19/82 JW Review Martis Woods elevated tank specifications to be sure
proper insulation will be.used
7/19/82 Solar From the ten contestants drawn, select those meeting all i
Committee conditions for a second drawing to determine the winner
8/2/82 Susan Prepare minutes of 7/6/82 in final form as written
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8/2/82 Mary Bills presented were approved for payment - substation ex
1penditures and West River Street Assessment District trans-
fer were also approved
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8/2/82 Mary In future, statement of general fund and bills for approval
should be mailed to Directors in time for adequate review
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8/2/82 JES , Re West River Street Assessment District - forward appro-
priate letters to owners of parcels delinquent in assess-
ment payments; investigate whether or not late charges may
�-. be imposed
8/2/82 Susan ( Publish and post Ordinance No. 8208
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7119/82 Susan Prepare minutes of 6/21/82 in final form as drafted
7/19/82 Mary Bills presented were approved for payment
7/19/82 JW Regarding water service to Juniper Hills, write letter /
to County setting forth Board's opinion ✓
7/19/82 JW, JM, and Attend meeting with Ken Peters - Thursday, July 22nd - to
Roberta discuss WAPA power allocation and other matters
7/19/82 JW Draft letter for J. Maass' signature to Susan Oldham re-
questing SPPCo to provide District Counsel with parameters
for protest dismissal
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7/19/82 J. Maass Respond to Lila Ventura's letter to the Editor of the
Sierra Sun regarding utility deposits
7/19/82 John Phelps Determine if improvements over $100,000 (which were auth-
orized by ordinance) should be accepted by resolution or /
ordinance - report at the 8/2 meeting
7/19/82 JW Initiate the annexation process (Crosby) - present package
to the Board at 8/2 meeting
7/19/82 Susan Redraft proposed customer rules to include changes and
additions requested by the Board
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7/19/82 Susan Post and publish Ordinance 8207
7/19/82 JW I-
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7/19/82 � JW Ask Dan for a time estimate for cathodic protection install
ation in Tahoe Donner - request that Dan initiate the en-
gineering and investigate potential funding sources for the j
jreplacement of old Truckee defective liens i
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7/19/82 JW : Prepare letter for J. Maass' signature to SPPCo regarding
service by the PUD to adjacent property located within the
SPPCo serving area (Martis Woods)
7/19/82 Susan ; Publish and mail notice to bidders - Resolution Nos. 8231,
8232, 8233 and 8234
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�"'6/82 John Phelps Advise of highest rate allowed to be charged for late pay-
ments
7/6/82 JW Amend termination of service policy to include installation
of power limiting devices
7/6/82 Mary Check with local banks to see what is charged for bad
checks
7/6/82 Susan Prepare amended customer rules/regulations to Board - note
differences between present and proposed policies
7/6/82 Mary Advise customers presently receiving bills in envelopes
that the District will no longer be providing this service
(if more than 1% of the customers object, the matter will
be placed on an agenda for reconsideration)
7/6/82 Susan Schedule public hearing - 7:30 on 7/19 - to discuss draft
ordinance pertaining to minimum customer deposits
�/6/82 John Phelps Determine and advise Jim Ward whether expenditure of public
funds to join Chamber of Commerce is permissible
7/6/82 JW After being advised by John Phelps, join Chamber of Commerce,
7/6/82 Mary Advise staff that Board approved automatic payroll deduc-
tions - set up computer (Placer County Credit Union only)
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7/6/82 JW Investigate location of power lines - Barbara Duerksen ✓
7/6/82 JW 'Attend hearing on Nevada County land use development - 7/12
; 9:30 A.M.
7/6/82 Mary jProvide Sid Karsh of Dart Industries with bill for delin-
; quent taxes paid by the District $83.50
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7/6/82 Susan Schedule public hearing - 7:30 - 7/19 - appointing Manager
land establishing salary/benefits
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1/6/82 Susan Prepare minutes of 6/7/82 in final form as written
7/6/82 Mary In the future, progress payments to substation contractors
should be listed as a separate agenda item
7/6/82 Mary Payment of bills presented (including Harker and Harker)
were approved
7/6/82 JW Investigate availability and potential of Summit Lake
7/6/82 Mary Readvertise home energy audit program (program is not limit- /
ed to all-electric homes) ✓
7/6/82 JW Determine and advise Charlie White if his business qualifies:
for the energy audit
7/6/82 JW Respecting the Sunstone development, initiate the process
for serving temporary power, preparation of a letter of un-
derstanding, annexation and a development agreement
7/6/82 JW Send notice to Mr. Lange stating that the materials located
on the District's property must be removed by 7/15 - if not,
the District will remove and place a lien upon the Koepf &
Lange property in the amount of the cost to remove debris
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7/6/82 JW Provide Board with a monthly status report on all pending
projects
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7/6/82 Susan Publish Ordinance 8206 - post
7/6/82 Susan ;Contact Rick Blumenfeld - obtain possible workshop meeting /
dates - ask for proposal for 1982
7/6/82 Susan Provide Mary with certified copies of Resolution 8228 and
8229
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7/6/82 Mary When received, provide County with appropriate standby
resolutions (with cover letter)
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//6/82 , John Phelps 'Investigate Placer County regulations pertaining to collec-
tion of standby charges for other agencies; prepare appro-
priate documents for consideration by the Board 7/19
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/7/82 JW Advise Stanley Bienus of decision that he is to pay current /
connection and facilities fees, and his right to appear in
person before the Board to appeal decision
6/7/82 JES Proceed on behalf of the District in accordance with the
current MOU respecting the Marsh grievance
6/7/82 JW Administer oath of office to Dick VanLandingham /
6/7/82 Susan Advise Sec. of State and County of appointment and resigna
t ion
6/21/82 Susan Prepare minutes of 5/17/82 in final form as drafted /
6/21/82 Mary Bills presented were approved for payment
6/21/82 Mary After solar utility announcement, readvertise home energy /
audit on customer bills ✓
6/21/82 JW Contact Truckee Fire Protection District regarding an ex-
tension for completion of Hilltop improvements
6/21/82 JW Advise staff that deposit policy has been suspended with
respect to the Senior Citizen Housing - refund deposits /
which have already been collected /
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6/21/82 Susan ; Make arrangements for attendance at Special Districts
Management Seminar - JW - July 29th
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6/21/82 JW ! Prepare report re adequacy of fire hydrant maintenance fee j
' for review at the 7/6 meeting
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6/21/82 JW Contact FmHA = make appointment for 6/25 A.M. for purpose j
4of discussing Aiello development �(
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6/21/82 Dan ! Proceed with Project 77-1 well seal kit installation f
21/82 JW Investigate bringing an instructor to the District for the i
; purpose of conducting an electrical technical training
course
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6/21/82 JW ! Provide total amount expended on patch paving in 1981 to RH
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5/17/82 JES Research California laws applicable to use of power limiter ✓
devices - provide opinion - 6/7 meeting
6/7/82 Susan Prepare minutes of May 3, 1982, in final form as corrected
6/7/82 Mary Show monthly transfer to the Martis Valley Substation re-
stricted fund on Statement of General Fund
6/7/82 Mary Bills presented and D&C Roadside bill in the amount of
$7,575.42 were approved
6/7/82 Susan Provide JES with copy of Roberta's report on the APPA
conference
6/7/82 Mary Increase monthly deposit to Martis Valley Substation re-
stricted fund to $40,000
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6/7/82 JW Provide written response to Karl's questions pertaining to /
the budget ✓
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6/7/82 Mary Publish summary of the budget in the Sierra Sun
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6/7/82 Mary After appropriate legal fees and costs have been deducted,
deposit SPPCo refund in MV Sub restricted fund
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6/7/82 ' Mary Process insurance loss claims first in the -office to de-
termine if the claim is legitimate instead of first going
through the insurance company
6/7/82 Susan Prepare draft #3 of ordinance rescinding 8112 and estab-
lishing new Director compensation provisions
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6/7/82 ' Susan Schedule and notice public hearing - 7:30 P.M. , 6/21/82 -
Ordinance rescinding Ordinance 8112 and establishing new ✓
Director compensation provisions
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.;/7/82 JW Purchase two or three power limiting devices and initiate d
I testing program - report to Board as to effectiveness on
9/20/82
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5/17/82 J. Maass Request Dan Speir of SPPCo to write a letter on behalf /
of the District respecting the WAPA power allocation ✓/
5/17/82 JES Contact Kohler's attorney re Hilltop development agreement
and advise him that any suggested changes to the agreement /
should be in the District's hands by 6/2 in order to allow
the Directors adequate time for review.
5/17/82 J. Maass Execute agreement with State of California, Communications
Division, for service /
5/17/82 Susan Schedule special meeting for at 2:30 P.M. for workshop
with Arthur Andersen & Co. on audit
(,tsiG.K yNA✓.lit !t/�' �y
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5/17/82 JW Go forward with advertising and hiring two temporary clerks
- one for the Bookkeeping Dept. , the other for the Engineer-
ing Dept.
5/17/82 JW Make adjustments to proposed budget as requested by the /
Board
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5/17/82 Susan Request Bonnett to reappraise District's 1.9 acre parcel
as soon as possible
5/17/82 JW Contact McDonough - obtain verbal opinion followed by his
written recommendation re SPPCo/PUD settlement agreement /
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5/17/82 JW Accept $350 electrical connection fee and $200 deposit from
Michael Starr
5/17/82 JW Handle Michelle Plevel complaint
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5/17/82 JW (Handle Frank Costello complaint
5/17/82 JW Check into water system problem noted by Director Corbett - I
idiscern why Bill Avery, Dan Cook and Corbett were aware of
,the matter and you were uninformed
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5/17/82 JW Re Starritt's request for rezoning for purpose of apartment
,conversion, advise Starritt of District's requirements /
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5/17/82 JW Determine actual location of Carl Hickey's proposed con-
struction at Gateway i
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5/3/82 JW - Dan Meet with Charles Phillips at 10:00 on 5/6 - District office /
- regarding Project 79-1 ✓/
5/3/82 Susan Notify District's insurance company of Knudsen's insurance
cancellation notice - request they fill any lapse that may
occur
5/3/82 J. Maass Execute SPPCo/TDPUD letter of intent respecting settlement
of the rate case
5/3/82 JES Correspond with Kohler re Hilltop development agreement
5/3/82 JW Advise Crosbys of District's interest in exchange proposal
and of the necessary annexation and related procedures
5/3/82 J. Maass Write tactful letter to Jerome Young denying his request for , /
refund of service deposit
/00`5/3/82 JW Advise appropriate staff of deposit schedule for project
review, inspection and other related services
i
5/3/82 JW - JES Prepare letter for distribution to project proponents ex- i
plaining how their deposit will be applied
i
5/3/82 JW Advise staff of summer work hour time change
f
5/3/82 JW Prepare letter to FERC requesting reconsideration of applicai�
tion for permit to develop Stampede
5/3/82 Karl Represent District at joint Chamber/Merchants meeting on /
May 4th
5/3/82 Susan Prepare letter from Board authorizing Karl to represent
District at 5/4 joint Chamber/Merchants meeting 1 I
I
5/17/82 Susan Prepare minutes of 4J19 and 26 in final form as drafted /
5/17/82 i Mary Bills presented were approved for payment i
I
5/17/82 JES Proceed with legal action if Joe Suter does not receive
notification to proceed with Project 79-1 on 5/18/82
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4/19/82 Susan Record easement granted by Carnelle Green (Senior Citizen /
Housing project)
4/19/82 Dan Provide 79-1 contract plans to Charles Phillips - notify
subcontractors and suppliers of date set to meet at the /
site and review the punch list with Mr. Phillips
4/19/82 BOARD Provide JW with suggestions re budget in written form as
soon as possible
4/19/82 JW After reviewing Board's suggestions, prepare final draft
of budget
4/19/82 Susan Schedule public hearing - consideration of resolution /
adopting budget - 7:30 P.M. , May 17, 1982
4/19/82 Susan APPA conference - change Roberta's reservations - register /
Ken Peters (at his expense) ✓/
4/19/82 JW, JES, JP Attend meet and confer re disciplinary policy - 4/20, 1:00
4/19/82 JW Advise Jerome Young that he may appear before the Board
on May 3rd to discuss the District's deposit policy
i
4/19/82 JES Regarding Board member appointment, research proper pro- I
cedure
4/19/82 JW, J. Maass ; Prepare necessary advertisements to solicit applicants I
for Directorship
5/3/82 Susan Prepare the minutes of 4/5-8 in final form as drafted
i
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j5/3/82 Mary Bills presented were approved for payment when funds are /
available
5/3/82 Mary Undated request by staff for miscellaneous transfers were
�+ considered by the Board and approved j
i
JW Advise Board of necessary procedure for reconveyance of
Donner Lake system
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4/5/82 Susan Prepare minutes of 3/1 in final form
4/5/82 Mary Payment to Mountain Electric in the amount of $2,088 was
approved
4/5/82 Susan File Notice of Completion on Project 81-1
4/5/82 Elec. Comm. Meeting scheduled for 4/9 - prepare recommendation re-
garding issuance of notice to proceed on substation
4/5/82 Roberta Advise Susan of APPA conference sessions you wish to at-
tend in New Orleans
4/5/82 JES Prepare amendment to Water Service Statistical Information
- provide copy to Susan and Board
i
4/5/82 Susan Post and publish Ordinance No. 8204 and 8205
4/5/82 JW Prepare analysis for a water rate increase taking into con-
sideration the proposed SPPCo settlement ✓
4/5/82 Susan Prepare draft ordinance increasing water rates
4/5/82 J. Maass Advise press of SPPCo rate case status /
4/5/82 Bob Annual bids for electrical distribution equipment were
awarded in accordance with your and Jim's recommendations f
to be ordered as needed, and when funds are available
4/5/82 JW Investigate - make certain debris has been removed from
PUD easement behind Koepf and Lange building
4/19/82 Susan Prepare minutes of 3/15 and 3/22 in final form as drafted
i
4/19/82 Mary Bills presented were a� pproved with the exception of the
Sierra Pacific bill (which is to be paid only once a month)
?
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4/19/82 ,7W For the 5/3 meeting, have ready a report on the Martis
Valley Substation financial situation and a payment pro-
gram
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4/19/82 JW Re Martis Valley Sub, issue Notice to Proceed to Harker
and Harker
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3/15/82 Mary Charge engineering, attorney and consultant fees involved
with correcting the Truckee Crossroads' metering problems
to FHK Investment
f
3/15/82 ; Dan f Provide Exhibit A to Resolution No. 8213 (East Truckee
iPlanning Unit) to Susan
f
3/15/82 iDan - JES Notice concerned parties, subcontractors, creditors and
bonding company of special business item scheduled for /
8:00 at 4/5 regular meeting ✓
3/15/82 JW Contact Gene - ask for decision by 3/31 re continued em-
ployment with the District ✓
I
3/15/82 Susan Notice special meeting for 7:30 3/22 - consideration of
budget
3/15/82 JW Advise Crosby's of necessary District procedures and ap-
proximate cost of providing water service - indicate
Board's willingness to discuss an equitable exchange ✓
r0''`15/82 Bob Resolution No. 8109 respecting the Southside area has been /
rescinded ✓
I
3/15/82 I Mary Accounts listed on memo in the amount of $8,004.21 may
be written off in accordance with District policy
I
3/15/82 JES Write standard demand letters to Salty Gebhardt and
Truckee Business Park respecting delinquent bonds
I
3/15/82 Susan Notice public hearing for 7:30 4/5 re water rules, reg-
ulations and rates
3/15/82 Mary Increase General Foreman's salary as per resolution No.
8214 - provide retro pay - Board will reconsider Reso. ✓
8215 and 16 at special meeting scheduled for 3/22
3/22/82 JW Revise proposed budget and summary sheets in accordance
with Board discussion for review and consideration at /
the 4/5/82 meeting ✓
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1"1/82 Jim Maass Execute Memorandum of Understanding I
3/l/82 Electric Comm. ! Provide recommendation at 3/15 meeting re APPA Conference /
attendance I „/
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3/l/82 ! Jim Maass Execute Ponderosa Palisades Ltd. Partnership development /
agreement I ✓
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3/l/82 1JW Advise Larry Young of the Downtown Merchants of the Dis-
trict's requirements pertaining to the downtown lights
i
3/l/82 ! JW Advise affected staff of policy respecting the disposal of
surplus inventory, materials, office equipment and vehicles
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3/l/82 iJES Review and, if necessary, amend Airport Plaza Annexation
resolution for consideration by the Board at 3/15 meeting
I
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3/l/82 (Mary Cook Associates bill in the amount of $4,111 was approved
. 1/82 JW Regarding Planning Commission 3/11 hearing, comment re /
McDonalds, Martis Valley Meadows, Rhoads ✓
3/1/82 !JW Advise High Sierra Partners (Ronald T. Kashing) that a
water system up-grade will be necessary with respect to
proposed condo units ✓
3/l/82 JW 1 Re Grace Robertson's Old Ice House project, confer with /
Bob and Debi re existing problems i ✓
3/l/82 �JES-JW-Karl Negotiate an agreement re water meters at FHK building
with Fred Katz .
3/1/82 -Ken Peters j Prepare letter for Maass signature setting forth the Dis-
trict's desire to participate in the development and fi-
nancing of Stampede (to the Bureau of Reclamation)
3/15/82 Susan Prepare minutes of 2/16/82 in final form as drafted
i
L5/82 Mary Group III Electronics and Hansen bills were approved for
payment - Board indicated that, in order to take advantage
of discounts, they would be willing to review bills at f
both monthly meetings
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e"t/82 Susan Type minutes of 2/l/82 in final form as drafted
i
3/l/82 ;Mary I Expenses for Maass ($390 airfare and $700 lodging and /
meals) were approved ✓
i
3/l/82 Mary Bills presented were approved for payment ✓
i
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3/1/82 1JW f Advise all customers of the home energy audit program in
the message section of the bills - all electric homes only
will be eligible - Patti Ellison of the Sierra Sun and
Mira Shea of KTRT are to be provided with a press release
i
3/l/82 JW As soon as draft is complete, mail Directors copy of
proposed budget
3/l/82 IJW - JES Meet re water service rules and regulations and proposed
fees and charges - 3/10 - 9:00 A.M. JES' office
i A ie I Tra .30
Ar
3/l/82 ,Dan Check into Douglas Mott water service request - make rec-
ommendation to the Board at 3/15 meeting
3/l/82 'Dan ! Investigate Crosby water service request - make recommenda-
tion to the Board at 3/15 meeting
i
3/l/82 �JES - JW - Dan ', After conferring, prepare modified draft resolution recom-
mending the addition of benefit/cost analysis to the Nev-
ada and Placer County project review and approval pro-
cedures
A
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3/1/82 Mary i Tom Mueller pay estimate in the amount of $8525 and supple-
mental payment in the amount of $62.32 were approved
3/l/82 Mary Pay estimate of Mountain Electric in the amount of $20,475 /
was approved
3/l/82 JW Advise staff of newly established civil service system and
related disciplinary procedure
/82 Bob Accept fees from Gail Hitchcock pending consideration of
rescinding the Southside deficiency resolution at the 3/15
meeting
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eo-�?/16/82 Susan Advise Hansen & Assoc. of work order number for assistancet
with mapping of the electrical distribution system
2116182 ! Mary A $15 non-refundible deposit is to be charged to customers
i signing up for the energy audit program - funds are to be
set aside for continuance of the program
2/16/82 Jim M. i Execute and send letter to Sierra Pacific re Electric /
Service Agreement ./
2116182 Board Review Hansen 's report on Prosser Creek Dam which will be
considered at the 3/1 meeting
2116182 JW Re Water Department rules and regulations - review and
prepare schedule of fees for consideration by the Board
at 3/1 meeting
2116182 Susan i Redraft resolution recommending the addition of benefit/
cost analysis to the Nevada and Placer County project
review and approval procedures for 3/1 meeting
2/16/82 Susan I Post and publish Ordinance No. 8202 and 8203
1I
2/16/82 I Jim M. After review and approval by JW, execute Martis Valley
j Substation CCO#!;,and #?
2116182 EZec. Comm. Meet - make recommendations to the Board regarding the
Martis VaZZey Substation financial situation
i
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2116182 i JW Prepare specifications and invitation to bid respecting
j MV Sub feeder system for consideration at 3/15 meeting
2116182 Susan Mail Don Strand copy of resolution regarding release of /
Dart's letter of credit ✓
2116182 JW Attend ARC meeting 2/17 - submit District's requirements /
for McDonaZds ✓
lo—,9,/16/82 JW - Ron f Attend APWA Workshop in Fresno 3/2
I
2116/82 ( John - Jim M. 1 Attend CSDA conference in Sacramento 1/26-28
I � ✓
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2/1/82 Jim Maass Execute home energy audit program agreement with CPN
2/1/82 Jim Maass With respect to the letter being prepared by Hansen &
Associates having to do with the WAN poser allocation, /
the Board authorized execution ✓
2/1/82 ELECTRIC COMM. Meet with JW and Ken Peters Wednesday, February 3rd -
9:00 or 10:00 A.M.
2/1/82 i Mary Progress Pay Estimate #2 in the amount of $2,413. 80 to
Mountain Electric was approved
2/1/82 JW Purchase of 20kw generator from Energy and Engine Equip.
in the amount of $9010 plus tax was approved - notify /
2/1/82 1JES Meet with Electric Committee respecting mapping of eZec-
tricaZ distribution system
e091/1/82 1JW Write SPPCo - request letter stating its ability to
serve the Martis VaZZey Substation
i
2/1/82 !Bob - Mary Jim Ward has been authorized by the Board to handle
customer complaints
2/1/82 ;JW - Roberta Attend Planning Department hearing concerning McDonaZd's
2/Q-
2/1/82 IMary ! Transfer $30,000 from General Fund to MV Substation
" restricted fund. make the transfer
monthly list as an approved billing on Statement of
General Fund
2116/82 i Susan Prepare minutes of 1118182 in final form
2116182 Mary Bills presented were approved for payment - payment to
D & C Roadside Service in the amount of $2.306.69 was /
also approved ✓
/16/82 Mary Prepare budget for Board consideration at 3/1 meeting /
2116182 JW, Jim, mem- Meet with Special CounseZ McDonough and Ben Bartlett in
ber of Elec. Sacramento on 2/15 - 2:30 P.M. - to discuss SPPCo rate
Committee case
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118182 Bruce Grow Repairs to Subaru are necessary - replacement of left
exterior mirror and wiper blades - check out why it
pulls to the right, the tire pressure and heater opera- i
tion /
j f✓
1118182 i JES - Dan I Resolve Senior Citizen housing matter as directed by the
j Board during closed session ✓
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1118182 IBob Repair leaks on Donner Pass Road near the entrance to
j the Armstrong Tract and on West River Street as soon as
i possible
211182 Susan Prepare the minutes of 12128181 and 1/S/82 in final form
i
211182 Mary Bills presented were approved for payment /
211182 Mary Board approved Gene Holt 's bill for consulting ser-`
vices in the amount of $545. 19 (27 hours) /
10'"0/1/82 Solar Utility Pursue solar utility program to ultimate conclusion -
Committee - JES - research and provide opinion to committee on solar
JW - JES rights and easements - JW - write letter to Racich re
legal obligation of District to go out to"bid ✓
2/1/82 (Mary Prepare refund program in event SPPCo increase is reduced
by FERC - increase effective 211182 - advise staff
21118.2 IDan - JW i Meet with RioZo - Planning Department - re East Truckee 1/9
Planning Unit Facilities Plan prior to next meeting
!
211182 Susan Schedule public hearing - 7:30 - 2116182 - consideration
of ordinance rescinding Resolution 7709 (connection fees)
and establishing electric facilities fees for new services ✓
2/1/82 JES - JW I Make recommendations re proposed ordinance amending Reso-
lution No. 6701, Rule XII, discontinuance and restoration
of service at 2116 meeting
211182 Mary Collect deposit from Egon Similes X
i
211182 IJW Recommend remedy to Similes' electric metering violation
I
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1118182 Jim Ward Work with Dan Cook and Mary Chapman to resolve fire pro-
tection issue in computer room (opinion letter has been
written by insurance company)
I ;
1118182 EZec. Comm. Meet with representative of PZumas/Sierra REA re gas
wells on 1119182
j
1118182 JES Prepare agreement between PUD and CPN for home energy
audit program - place specific time limit in Para. 4 /
f
1118182 I JES Make specific recommendations re Boca/Prosser feasibility
Mstudy after conferring with Sierra Pacific representatives
1118182 JES Follow direction given during closed session with respect
to release of. Dart letter of credit /
1118182 1 JES - Dan Respecting unrecorded Meadow Lake Park Tract, prepare
offer of dedication and resolution - do not include
Forest Lane extension
10"7/18/82 Dan Meet with developers re East Truckee Planning Unit Fac-
ilities Plan prior to public hearing on 2/1/82 /
1118182 ! Susan Publish and post Ordinance 8201
1118182 JES Prepare ordinance increasing connection fee for consid-
eration by the Board at the 2/1 public hearing /
I
1/I8/82 i Jim Ward Confer with Bob Slattery and Bruce Grow - make recommenda-
tion at 2/1 Board meeting re award of generator bid /
1118182 Bruce Grow Prepare specifications for 750 MCM secondary wire in
conduit - provide Susan with prospective bidders list
for electrical distribution equipment /
1118/82 Susan Advertise and mail invitations to bid on electrical dis- ✓
tribution equipment /
1118182 Dan Advise Century 21 of development agreement process
1118,182 Jim Maass ! Respond to Tahoe Ski School 's request for PUD support
I
I I -56-
1/5/82 I Bob I Corrrrenrl the crews for keeping everything in good order
during the recent storm
115/82 Elec. Comm, Establish electric facili,t,ies fee schedule for considera-
Bob & J.Wards Lion by the Board' i r
i
1/5/82 Marty Progress Payment Estimate No. 1 to Mountain Electric was
approved by the Board
1/5/82 Dan Provide status report re unrecorded Meador) Lake Park
Tract at 1/18 Board meeting
i
1/5/82 Budget Comm,' Set up Water Department budget format
J. ward, Dan �rx
and Kay •
1/5/82 Dan At 1/18 meeting, provide Board with status report respect-
ing buck boost transformer installation at Prosser Heights
1/5/82 i Dan If necessary, respond on behalf of the District to current
!� Planning Department notices `
i
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1/5/82 Jim Maass Announce to staff that you will act in the capacity of
General Manager until Mr. Ward's arrival on 1/18 - advise
Mary and Bob their respective duties have not changed
I
1/5/82 j Roberta Continue representing the Board with regard. to Union
negotiations /
1/18/82 Susan Type minutes of 12/9-14-21 in final form }
1118/82 Mary I BiZZ presented was approved for payment
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1/18/82 Budget Comm. f Meeting scheduled for 2:00, Tuesday, January 26th
i
1118/82 Solar Comm. i Meeting scheduled for 9:00, Wednesday, January 27th
1/18182 Jim Ward Confer with Joe Copeland and Jim Osburn of .the Fire
Dis-trict - resolve problems in warehouse resulting from
fire siren (587-4312) Bruce Grow & Mike Connell can ex-
7 ain the roblem
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/5/82 Mary Bills from D & C Roadside Service in the amounts of $40 I
and $1,578. 97 were approved for payment subject to Bruce
Grow's okay
I
1/5/82 1 Jim Maass Request that Fire District make suggestions for a so Zu-
tion to the fire siren problem - report to the Board
I I
1/5/82 Jim Maass 1 Make determination as to whether or not Dave Rully may
attend hydraulics workshop
1/5/82 Jim Ward Schedule committee meeting with Dick Racich during the
second part of January to discuss establishment of a �.
solar utility (583-2955) /.,I/f/ oo A
i
1/5/82 Jim Maass Check with JES and, if he approves, execute energy audit
agreement with the State
1/5/82 Jim Maass Execute contract with Harker and Harker - issue notice
to proceed (construction of Substation)
1/5/82 Mary - Dan Prepare a construction/payment time schedule and cash
flow chart for construction of the Martis Valley Sub
1/5/82 Mary Arrange for $30,000 to be transferred from the General
fund into the Martis Valley restricted fund on the first
of each month starting with February
1/5/82 Jim Maass i Confer with JES - if okay, set minimum amount acceptable
on surplus District vehicle - offer to staff first, then
to general public ,z.,e g '�
I • st
1/5/82 Susan File Martis Valley Notice of Determination when appro-
priate
1/5/82 Susan File Airport Plaza annexation Notice of Determination when
appropriate
1/5/82 John Corbett Check with JES to determine whether or not you should ab-
elp" _ stain from discussion and voting with respect to Sun Stone
1/5/82 Electric Work with the developers of Sun Stone respecting the
Committee possibility of running a trunk line from PG&E to connect
to the District 's lines
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�'/21/81 Jim S. Review 1979 Dart-PUD agreement - prepare resolution re-
leasing the 1. 6 million dollar letter of credit
12121181 Jim S. Prepare resolution amending By-Zaws with respect to length '
1 of time tape recordings of Board meetings are retained
I
12121181 Dan Write letter to the County setting forth the District 's
proposal to dedicate all roadways in the Meadow Lake Park f
area with the exception of the Forest Lane easement
I
12121181 Susan Agenda item - July 5th meeting - review of the rules and
regulations pertaining to customers - revisions, clarifi-
cations or amendments will be considered at this time
12121181 Gene " Advise staff to proceed with emergency repairs to Unit 7
in an amount not to exceed $6, 500
12121181 Gene j Purchase backhoe trailer in an amount not to exceed $4,000
- if not possible, prepare specifications for Board con-
sideration at 1/4 meeting
I
12/21/81 1 Gene Prepare specifications for air compressor for Board con-
I
sideration at 1/4 meeting
j
12121181 Dan Provide Board with updated report re roof poxy coat
12121181 Gene Obtain permission from the insurance under&64er for re- 1
movaZ of the sprinkler heads in computer room
12121181 Dan Re Mark Starritt 's letter (Jeffrey Pine development) -
respond on behalf of the District
� I
12121181 1 Gene Resolve Jerome Young's request re required service deposit
12121181 John Consult with Greg Horvorka of Mountain Hardware re his
question as to why the District does not sell out to SPPCo
1/5/82 Susan Prepare minutes of December 4 and 7, 1981 in final form
as corrected
1/5/82 ; Mary Bills presented were approved for payment
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