HomeMy WebLinkAbout1984-06-05 Min Ord - Board 12/17/84 Peter The organizational chart and Electrical Engineer's job
e""'' description were approved by the Board
12/17/84 Debi Board asked that each item on the development agreement
check list be provided with a space for the date action
was taken and the acting person's initials
12/17/84 Peter - Make recommendation to Board at 1/7 meeting re Dart In-
John Phelps dustires' request for quit claim deed necessary to freeze
Tahoe Donner subdivision south property line
12/17/84 Mary By resolution, the Board authorized the purchase of a re-
port generator without going through the bidding procedure
12/17/84 Mary The Board authorized execution of the MOU effective Decem-
ber 17, 1984
12/17/84 Peter Make arrangements to tour SMUD facilities and Rancho Seco
(Manager and Board)
1/7/85 Susan Prepare the minutes of 12/17/84 in final form as drafted
S.L
1/7/85 Mary Bills presented were approved for payment
1/7/85 Mary Attendance by Peter at the Power of Personal Excellence
seminar sponsored by the ICMA in San Diego on 1/23 was
approved
dS
1/7/85 Peter Go forward with remodeling the mobile office to accomodate
the Engineer after consulting with Dale Cox
1/7/85 Peter Dispose of the surplus Directors' chairs at your discre-
tion
S�
1/7/85 Peter Remove "Planning Department Notices" from agendas; list
as specific item when review by the Board is required
1/7/85 Peter Advise employees of change in policy - no charge to reseal
a meter the first time it is broken as long as the customer
has no previous record of a broken seal; implement the
charge if a second incident occurs
1/7/85 Peter Prepare letter on behalf of the Board thanking SMUD of-
ficials for the tour of their facilities
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10� 2/3/84 Peter Advise Arthur Andersen & Co. the Board has authorized them
to develop a proposal outlining the scope and cost of a
study of the District's accounting system and preparation
of a program to simplify the procedure in conjunction with
the 1984 audit
12/3/84 Mary Arthur Andersen & Co. was selected to perform the 1984
audit for the Electric and Water Departments
12/3/84 Peter With regard to the application for a Stampede Dam power
allocation, the Board authorized that R. W. Beck proceed
with preparing the application in an amount not to exceed
$3,000 with the understanding that there will be an in-
depth study to follow
12/3/84 Peter The Board, by resolution, approved specifications and is-
sued a call for bids on a construction service type body
for a 1985 cab/chassis for the Electric Department. , Bid
opening is 4:00 on 12/28
12/3/84 Peter Regarding the possible abandonment of McGlashan and Tonini
f� Springs, the Board directed that the District continue
to operate the system as is prudent, and have all ques-
tions relating to water rights and use of easements answer-
ed using Counsel McDonough as necessary
12/3/84 Peter Redraft the Electrical Engineer job description to exclude
portions directed towards his being a superintendent of the
Electric Crew
12/17/84 Susan Prepare minutes of November 19 and December 3, 1984 in final. /
form as corrected ✓
12/17/84 Peter File pre-applications for Hirschdale Water System improve-
ments, replacement of downtown water system, rehabilita-
tion of McGlashan Springs, replacement of 8" main perforat-
ed by electrolysis and installation of cathodic protection
devices in Tahoe Donner and Ponderosa Palisades, and inter-
tie high pressure systems to low pressure systems in three
locations in Tahoe Donner (Safe Drinking Water Bond Law of
1984)
, k2/17/84 Martin Execute second and third amendments to- pension plan in
accordance with Resolution 8476
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11/19/84 Peter The Board authorized that you contract with Steven D.
Mahoney of Binker Appraisal Service to determine the fair
market value of AP#18-570-10, the 1.9 acre parcel at the
corner of Donner Pass Road and Highway 89, for a cost not
to exceed $300. Mr. Mahoney is to be provided with a
copy of the most recent appraisal on the parcel prepared
by Roger Bonnett
11/19/84 Peter The Board accepted the remainder of the Martiswoods water
system improvements
11/19/84 John Phelps Prepare bidding documents and contract for PCB retrofill
project
11/19/84 Susan Issue call for bids - two cabs and chassis and one aerial /
device for the Electric Department p/
11/19/84 Mary Resolution authorizing the District to issue the final
paycheck of the year on the last working day of the
year was rescinded (No. 7945)
✓0'�' 1/19/84 John Phelps The Board denied grievances of Evelyn Henkel and Sue Felce
11/19/84 Poter Board authorized an expenditure of about $900 for an em-
ployee Christmas party
12/3/84 Mary The bills presented for consideration were approved for
payment
12/3/84 Water Comm. With respect to the Hirschdale water system, review the
proposal made by Rodrigues' attorney and make recommenda-
tions to the Board at the 12/17 meeting
12/3/84 Peter Prepare a resolution setting forth all the background in-
formation and facts surrounding the Digital report gener-
ator and authorizing purchase without going through the
bid procedure
12/3/84 Peter Regarding ad hoc committee - appoint three individuals
from the list provided by the Board plus Dale Cox - study
whether a facility is needed, the location, and the size -
report to the Board at the January 21st meeting
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11/5/84 Peter Request that Arthur Andersen and Company perform study
,00" as to whether or not it would be cost effective to pay off
the REA loan and eliminate the REA system of accounts
11/5/84 Susan Publish ordinances increasing water and electric rates
11/5/84 Susan Advertise for bids - surplus inventory
11/19/84 Susan Prepare the minutes of 11/5/84 in final form as corrected
11/19/84 Mary The Board approved Cook Associates April 1984 bill for the
Truckee downtown water line replacement project which was
incorrectly billed as downtown electric line underground-
ing. Costs related to the Roth case are not to be paid
by the District
11/19/84 Peter Amend the proposed organizational chart to clearly show
the Engineer will be in charge in the Manag6r's absence
11/19/84 Peter Lee Thomas was given permission to copy the tapes of the
November 5th Board meeting. He is to coordinate this
activity through you
11/19/84 Peter The Board directed that the District provide a letter ap-
proving the Russell easement abandonment to the County
11/19/84 Peter The Board directed that you correspond with the County
asking them to justify their $250 fee for releasing a
public utility easement in the Truckee area in which '
there are no County services, and they perform no service
other than collecting letters from other utilities saying
that they are not using the easements; and to also advise
them that the PUD is charging $150 for easement abandon-
ments
11/19/84 Peter Provide Harco with maps of the District's water system
showing materials and the location of corrosion problems,
and authorizing them to prepare a proposal for studying
such problems ,
11/19/84 Directors Submit possible candidates for the new complex ad hoc com-
mittee to Peter by Wednesday, November 28th
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Complex to Atlas Contractors in the amount of $80/hour
10/15/84 Peter - John Award bid for tree work to Arbor Tree Surgery in the amount
Phelps of $59.74 per hour after Counsel has prepared appropriate ✓
contract
10/15/84 Peter Award bid for ACSR Sparate primary to General Electric in
the amount of 91.50 CWT
10/15/84 Peter Award bid for security fencing to Tholl Fencing in the /
amount of $11,454 (taking into account the alternates)
with a 30-day completion date
11/5/84 Susan Prepare minutes of 10/15 in final form as corrected; pre-
pare minutes of 10/7-8-9 and 10/23 in final form as written
1
11/5/84 Mary Bills presented for consideration were approved for payment
11/5/84 Susan Have Board meeting packets ready by noon on the Friday pre-
ceding- the meeting and, if not picked up by 2:00 P.M. ,
deliver to Directors
11/5/84 Directors Advise where to deliver Board meeting packets
11/5/84 Peter Prepare an overall draft outlining those areas of the Grand
Jury report which have been implemented, those areas which
are in the process of being implemented, and those which
will not be implemented for review by the Board at the next
meeting
11/5/84 Peter/Water Arrange meeting with Harco to discuss entire range of cath- /
Committee odic protection issue - prepare recommendation to Board ✓
11/5/84 Peter Issue call for bids on Tahoe Donner Substation improvements
in the spring in accordance with the approved specification
11/5/84 Peter By resolution, the Board authorized the lease agreement with
TSD for a portion of the Donner View pump station. The Dis-
trict shall be primarily responsible for snow removal; how-
ever in cases where TSD must have access and the road is
not yet plowed, TSD (after obtaining specific permission
from the District) may have the snow removed at their ex-
pense
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10/15/84 Peter - John Regarding TSD's request to lease a portion of the Donner
11001 Phelps View pump station for telemetry equipment, have staff make
recommendation. If favorable, ask Counsel to prepare the
appropriate agreement for Board consideration
10/15/84 Peter - Dan - Review property owned by the District (with regard to locat-
Jim H. ing the new District complex)
10/15/84 John Phelps Write letter to KTRT informing them that, when all necessary
items have been received by the District, consideration of
the development agreement with the District will be placed ✓
on the agenda
10/15/84 Peter Obtain exact REA pay-off figure. Request that Rick Blumen-
feld of Arthur Andersen prepare a cost estimate of redoing
the District's books at the first of the year, and an out-
line of what would be involved
10/15/84 Susan Schedule and advertise a public hearing for 7;30 P.M.. on l
November 5th to consider the 1985 budget, and ordinances
increasing electric and water rates
?00*"15/84 Peter Prepare comparisons between current and proposed rates for
review at the 11/5 hearing by the public
10/15/84 Susan Schedule workshop meeting on October 23rd at 7:00 P.M. to
review the budget
10/15/84 Susan Record Martiswoods tank site deed and Crosby easement deed
10/15/84 Peter Advise staff of amended policy re abandonment of unused
reserved easement policy
10/15/84 Peter Order vehicle's as follows: 1) Three one-half ton pick-up
trucks from Elk Grove Ford in the amount of $9,482.81 each;
2) Two three-quarter ton cab and chassis trucks - Downtown
Ford Sales in the samount of $11,595.47 each; 3) One one-
ton cab and chassis truck - Suburban Ford in the amount of
$12,785.14; 4) One five-passenger, four-wheel drive truck
with roof - Suburban Ford in the amount of $12,134.11.
10/15/84 Peter Award bids for snow removal as follows: 1) District office
r..., and warehouse, Donner Lake and Truckee Substations, and the
Northside pumping complex to Berst Enterprises at $52/hour;
2) Tahoe Donner Substation to Tokos Equipment in the amount
of $65/hour; 3) Martis Valley Substation and Southside
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),W1/84 Peter Advise Recreation and Park District that District has aban-
doned the idea of placing a new District building in the
Meadow Park area - advise Dale Cox
10/1/84 Peter - Jim H. Search for parcel on which to build new complex - approxi-
Dan Cooley mately 4 1/2 acres
10/l/84 Peter Advise Mr. Cohen that District is not interested in his of- /
fer of property for sale on Deerfield ✓
10/l/84 Susan Prepare map of District property for 10/15 Board meeting
10/1/84 Susan Revise policy re abandonment of unused reserved easement to
include language suggested by Counsel ✓
10/1/84 John Phelps Prepare quitclaim as to the District's interests for /
Russell and Lopes - I ,/
10/l/84 Susan Upon receipt by the District of the $150 fee, send quitclaims
for recording on behalf of Russell and Lopes
10/1/84 Peter - Water Prepare detailed policy for consideration at the 10/15 meet-
Committee ing concerning inherited private water line policies
10/1/84 Peter Issue call for bids for Tahoe Donner Substation improvements
- present Board with copy of contract prior to placing award
on the agenda
10/l/84 John Phelps Assist District in preparation of standard contract for con-
struction ✓
10/15/84 Susan Prepare the minutes of 10/1/84 in final form as corrected
10/15/84 Mary Bills presented for consideration were approved
10/15/84 Peter Re Hirschdale water system improvements, present all avail- /
able options at the 11/5 Board meeting in order that the ✓
Board may make a decision as to whether or not to proceed
. -John Phelps At 11/5 meeting, outline condemnation procedure for Hirsch-
dale water system
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9/17/84 Susan Prepare minutes of 9/4/84 in final form as corrected
9/17/84 Mary ICMA deferred compensation plan for management employees on
a voluntary basis was approved
9/17/84 Mary Bills presented for consideration were approved for payment
9/17/84 Susan Make reservations for Peter, Dan, John, Jim H. and Martin to
fly out of Reno on 10/7 on a commercial PSA flight to San
Diego for NRECA conference
9/17/84 Peter Re new District complex, investigate zoning compatibility
and the lease arrangement with the Park District for Meadow
Park
9/17/84 Susan Issue call for bids and advertise for seven vghicles for /
District use
9/17/84 Peter Prepare updated map showing all property owned by the Dis-
trict
9/17/84 John Phelps Review proposed development agreement with KTRT
9/17/84 Peter Advise Allen Russel that Board has denied his request for
easement abandonment between AP#16-520-08 and 09 until such
time as an equitable policy has been developed
9/17/84 Mary Release retained funds to Jetco for the Highway 267 line re-
placement project
10/1/84 Susan Prepare minutes of 9/17/84 in final form as corrected. ✓
10/1/84 Peter Proceed with soliciting proposals from civil and electrical
engineering firms as outlined in your report for on-going
District consultation
10/1/84 Peter Regarding timber removal on one remaining parcel, award to
another employee
!0 '1/84 Peter Advise Mrs. Robertson that District has completed repairs
relating to Highway 267 project; deny her additional re-
ruests for repair of pre-existing conditions
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574/84 Peter Readvertise for Electrical Engineer with experience in dis- /
1"'' tribution systems and substations at a salary of $35,000 to
$45,000 annually
9/4/84 Peter Re paving, grading and grounding at Tahoe Donner Substation,
Board accepted R. W. Beck's alternate proposal at an approx-
imate cost of $5,000 (and not to exceed $6,000)
9/4/84 Peter Board adopted resolution establishing policy regarding tem-
porary electric service (effective 10/4/84)
9/4/84 Peter Board adopted resolution establishing rule defining electric
connection and facilities fees (effective 10/4/84)
9/4/84 Peter Board adopted ordinance establishing new electric connection
and facilities fees (effective 10/4/84)
1
9/4/84 Susan List surplus and possible surplus property for review by the /
Board at the 9/17 meeting ✓
?"4/84 Peter You were selected by the Board as the spokesman of the
negotiating committee (IBEW/MOU) which is to consist of
three members of your choice
9/4/84 Susan Issue call for bids and advertise - snow removal for 1984/85 /
season
9/4/84 Susan Issue call for bids and advertise - electrical distribution
wire
9/4/84 Peter Draw up vehicle specifications and prepare draft resolution /
issuing call for bids ►/
9/4/84 Peter Prepare and execute an adjusting change order to correct
dollar amount on Donner Lake Substation grading and paving
contract (Hill Construction) for auditing purposes
9/4/84 Susan File with the County the grading and paving of Donner Lake /
Substation project notice of acceptance of completion ✓
/84 Peter Refer Oliver Henrikson claim concerning an easement and pipe-
line on West River Street to insurance carrier
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8/20/84 Jim Maass Prepare draft letters to WAPA and the APPA regarding Stam-
pede hydro power allocation for Board review
8/20/84 John Phelps With respect to the Ponderosa Ranchos improvements, see
that proper transfer takes place
8/20/84 Peter Ponderosa Ranchos water system shall be considered accepted
upon receipt of as-builts and recordation of appropriate
deed or deeds
8/20/84 Peter Prepare final check list to. conclude development agreement
process (to be presented to the Board prior to considera-
tion of improvement acceptance)
1
8/20/84 Susan Schedule and advertise public hearing re temporary service /
policy, temporary to permanent service policy and related ✓/
fees - 7:30 P.M. , September 4th
QL4/84 Susan Prepare minutes of 8/20/84 in final form as written
9/4/84 Mary_ Bills presented were approved for payment
9/4/84 Susan Copy Bob French with PLH's memo re Gateway tank site
9/4/84 Peter Board ratified staff's recommendation to retain ownership
of the Gateway tank site until such time as the entire par-
cel owned by the Josephs is developed
9/4/84 Susan For 9/17/meeting, draw up resolution allowing management em-
ployees to participate in ICMA deferred compensation plan
9/4/84 Peter Write to National Civil War Association denying request to
use Southside area, and noting other possible sites for
their re-enactment
9/4/84 Peter Re Southside complex barricade, obtain several quotes, make
selection, and enter into contract at approximate cost of
r..,, $3,200
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OaNIA/84 Susan 4hen report on Gateway tank site/WestStar antenna location
as been made public, provide copy to Robert F. French, P. 0.
Drawer S
8/6/84 Peter Designated attorney representing the District is now John
Phelps, with Jim Simon assuming more of a background and
assistant role
8/6/84 Peter The Board adopted Resolution 8449 approving tree-trimming
specifications and guidelines and issuing a call for pro-
posals subject to your written recommendation
8/20/84 Susan Prepare minutes of August 6, 1984 in final form as written
8/20/84 Mary Attendance and expenses for Manager and four Directors to
attend conference in San Diego on October 9thland loth were
approved ✓
8/20/84 Susan If more than two Directors are attending the conference in
San Diego, notice a special meeting
8/20/84 Personnel Committee meeting was scheduled for 6:00 P.M. on Monday,
Committee August 27th ✓
8/20/84' Electric Committee meeting was scheduled for 7:30 P.M. on Monday,
Committee August 27th �j
8/20/84 Peter The Engineering Services Agreement form was approved as
written. If the $1,000 limit proves inadequate, the Board
indicated it would consider an amendment to increase
8/20/84 Peter The 1984 Water, and Electric Budget was approved
8/20/84 Peter The 1983 reports on the Water and Electric Departments pre-
pared by Arthur Andersen & Co. were accepted
8/20/84 Mary Publish summary of financial information as required by law
r8/20/84 Mary Write-offs in the amount of $19,826.56, with the contingency
that there is to be a concerted effort to lower the per-
centage to .2 - .3, were approved
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8/6/84 Susan Prepare minutes of July 16, 1984 in final form as corrected
8/6/84 Mary Bills presented were approved for payment
8/6/84 Susan Schedule hearing for consideration of the 1984 budget - /
7:30 P.M. , August 20th
8/6/84 Peter Re amendment to Policy 51 of the Nevada County General Plan
allowing public agencies to occupy parcels smaller than the
minimum size set forth in the Plan, review and respond if
necessary
8/6/84 Peter Investigate and respond to Charles White's alleged meter
problem ✓
8/6/84 Mary Investigate and respond to Diana Casler's billing complaint ✓
8/6/84 Peter Dale Cox was selected by the Board to perform Phase I -
planning and design of a new District complex V/
5184 Peter The Board reaffirmed its earlier decision to terminate the
services of James Hansen and Associates J
8/6/84 Mary Three Jetco change orders on the Highway 267 line replace-
ment project were approved - No. 1, adding $612.90; No. 2, /
adding $1,377.50; and the final adjusting change order de-
creasing the final contract price by $3,024.80
8/6/84 Mary The periodic estimate for partial payment to Jetco for June
13th through July 13th, No. 2, in the amount of $36,046.06 ✓
was approved
8/6/84 Mary The final contract adjusting estimate, as corrected, in the
amount of $1,791.36 to Jetco was approved
8/6/84 Susan In accordance with Resolution No. 8447, file the notice of
completion for the Highway 267 line replacement with the /
County v
16/84 Peter With respect to the Gateway tank site/WestStar antenna site,
review the situation and report to the Board
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?0`16/84 Mary The:Board adopted a resolution establishing policy re as-
sessment district delinquencies for implementation by staff
7/16/84 Mary Sam Sperry, by resolution, was designated bond counsel for
Project 83-3 (Hirschdale) at a cost of not less than $1,500
or more than $3,500 plus out of pocket expenses
7/16/84 Susan Forward agreement to Sperry for signature - send copy and
certified copy of resolution to FmHA
7/16/84 Peter - Attempt to obtain clear title to 100' x 100' lot in Martis-
Susan woods on which tank is located; draw up documents conveying
facilities to District/accompanying resolutions
7/16/84 Susan Schedule public hearing re connection and facilities fee
increase (8/6/84 - 7:30?)
7/16/84 Peter Advise Hansen & Associate@ they have been terminated; if
any service is requested by the Board, they will be advised
specifically ✓
7/16/84 Susan Notify Sandel/Avery of award of telemetry, maintenance con- /
tract and alternate - have contract executed V
7/16/84 Susan Notify architectural firms of Board's decision to interview /
Cox, Cook, Putnam, Tucker and Vail ✓
7/16/84 Peter Schedule special meeting to interview architects (advise
Susan to prepare agenda)
7/16/84 Susan Record Graham easement
7/16/84 Susan Re Highway 267 project - prepare notice of completion and
acceptance/accompanying resolution for' 8/6 agenda
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7L,(84 Susan Forward certified copy of resolution appointing Dan Cook
Engineer for the Hirschdale water improvement project and
agreement to FmHA
7/2/84 Peter Prepare specifications, issue call for fencing bids; deter-
mine bid opening date
7/16/84 Susan Prepare minutes of June 18 and July 2, 1984 in final form
as corrected
7/16/84 Mary Bills presented for consideration were approved for payment
7/16/84 Board/Peter Workshop meeting with Arthur Andersen & Co. has been sched-
Mary uled for 3:00 on Tuesday, July 31
7/16/84 Peter Have engine on Unit 10 repaired
7/16/84 Peter Establish and implement "programmed obsolence" with respect
to District vehicles
r"`
7/16/84 Peter Begin searching for a vehicle to replace Unit 10
7/16/84 JES Prepare improved release form with respect to timber removal /
from District property
7/16/84 Peter Upon receipt of improved release form, go forward with
timber removal program (make sure trees are designated cor-
rectly)
7/16/84 Peter Notify staff of committee appointments
7/16/84 Mary Board passed ordinance increasing their monthly compensation
to $400 per month effective in 30 days (2nd meeting in Aug.) f
7/16/84 Jim M. With respect to the zone change concerning District property, /
attend hearing on behalf of the District ✓
7/16/84 Debi With respect to requests of Brandenberger and Oshima, re-
spond to County and advise of District requirements
7/16/84 Jim M. Regarding general plan amendment concerning-minimum lot size,
investigate and respond if necessary
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Susan Submit agreement to SWQCB requirements on Boca/Prosser ✓
6/18/84 Peter Advise Ron Reynolds that he has been appointed to the Ap-
prenticeship Committee by the District on an interim basis
(until an Engineer is hired by the District)
6/18/84 Mary Resolution authorizing disbursements for which the Bookkeeper
and Manager may issue checks for payment without prior sub-
mission to the Board was approved
6/18/84 Peter Call for' proposals from Architects re initial planning for
construction of a new District building at same location -
present findings to Board
6/18/84 Mary Post Lead Lineman position
6/18/84 Peter Prepare supplemental agreement with. IBEW re upgrading during
temporary absence of Line♦Foremen
?&Q/84 Susan Prepare minutes of June 4th in final form
7/2/84 John C. Present written corrections to minutes of June 18th so they
may be presented to the Board prior to the next regular
meeting
7/2/84 Mary Bills presented were approved for payment
7/2/84 Peter Check into the possibility of the District's insurance cov-
ering injury to property or separate insurance for the time
during which employees will be removing timber - report at
July 16 meeting
7/2/84 Peter Prepare and send out newsletter to Hirschdale property own-
ers advising of status of acquisition/loan application/im-
provements/assessment district proceedings
7/2/84 Jim M. Upon receipt of appropriate exhibits and fees, execute
development agreement with Limberg re Sierra Pines
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.0 18/84 Peter James Grill development in Tahoe Donner - advise Mr. Grill /
and County that he will be required to meet all District ✓
requirements
6/18/84 Jim Maass With respect to the Airport hazard beacon/WestStar - provide
County with history of District involvement (no pros or cons)
6/18/84 Peter Respond to notice of hearing re development of Ponderosa
Golf Course - note District concerns about meeting water V11,
capacity requirements, necessity of development agreement
6/18/84 Peter Prepare letter stating District's interest in acquiring
power generated from the Stampede hydro project; also note
that the District is planning development of Boca and Prosse
and the possibility of operating as one entity (an operation
and maintenance agreement with the government)
6/18/84 Peter Advise Sam Sperry that he has been appointed Bond Counsel
for the Hirschdale bond issue, and Dan Cook that he has been
designated project Enginegr
�'18/84 Peter Make determination as to who should attend meeting re Hirsch
dale with Frank Scott of FmHA
6/18/84 Mary Resolution establishing supplemental policy (customers re-
questing bills to be mailed in envelopes for a $3 per month /
charge) was approved ✓
6/18/84 Peter Investigate and present all the positive and negative aspect
of going back to stuffing bills rather than using postcards
6/18/84 Peter With respect to telemetry maintenance, rewrite to allow
preparation of a system description to be an option, and
proceed with going out to bid
6/18/84 Mary Deferred compensation plan (ICMA Retirement Corporation)
was approved by the Board
6/18/84 Bruce Bid for two electronic reclosures was awarded to Wedco -
proceed with ordering
18/84 Mary Progress pay estimate No. 1 to Jetco in the amount of
$31,627.62 was approved
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if
I
procedures to be followed in the event of unauthorized use
of District water
6/4/84 Peter The Board approved Schedule A (wire) - contact SPPCo and
see if they are willing to enter into joint purchase agree-
ment; clarify legally whether procedure would meet require-
ments of purchasing code. If okay, proceed with purchasing
20,000' of wire through SPPCo. If not possible, proceed im-
mediately with bidding Schedule A through normal channels
6/4/84 Bruce Schedules"B through F (wire) were awarded to Graybar;' pro-
ceed with notification
6/4/84 Peter - Susan Issue call for bids for two electronic reclosures for the
Tahoe Donner Substation - determine bid opening date
6/18/84 Susan Prepare the minutes of May 14 and 21 in final form
01
6/18/84 Mary Bills presented were approved for payment
�18/84 Peter At the second meeting of each month, during the Manager's
Report, discuss current balance sheet and statement of ap-
propriations, expenditures and encumbrances
6/18/84 Peter Prepare "bid package" for Board consideration at the July 2
meeting - fencing, Option No. 1
6/18/84 Peter Regarding removal of diseased trees by employees from Dis-
trict property, present workable plan for consideration by
Board at July 2nd meeting
6/18/84 Peter Revise 1985 budget calendar to allow for rate increase hear-
ings in October
6/18/84 Peter Go forward with hiring summer help as outlined in your memo;
check with Pacific Telephone to make sure, with respect to
the pole survey, that we are not duplicating work
6/18/84 Peter Mini-warehouses - Vail and Associates - advise County that
�,.. water may not be readily available - also note that the /
District did not receive notice in adequate time to respond ✓
prior to the hearing
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5/21/84 Peter With respect to the Gallagher proposed lot split, investi-
gate and make certain the zero set-back will not encroach
upon District easements
5/21/84 Electric Comm Re KTRT request for overhead lines, study alternatives and
make recommendations at the June 4th meeting
5/21/84 Jim M. Execute the first amendment to the pension plan in ac-
cordance with the request of the IRS V
5/21/84 Jim M. Execute the agreement with the State of California, Depart-
ment of General Services, Communications Division, for ser-
vice on radio communications equipment
5/21/84 Susan Forward certified copies of standby resolutions to Placer /
and Nevada Counties
5/21/84 Directors Sign response to Harvey Rose Audit and forward to Grand /
Jury 01
jo-..6/4/84 Mary The bills presented were approved with the exception of ✓
portions of the Cook bill (83-303 and 83-304)
6/4/84 Peter The Board directed that you prepare specifications and
bidding documents for the annual telemetry maintenance
for review at the June 18th meeting .
6/4/84 Mary - Bruce Attendance at the meter reading conference and related ex-
Grow penses in Denver were approved for Bruce Grow
6/4/84 Mary - Jim M. Attendance on behalf of the District and expenses for the
"California Breakfast" having to do with the Jarvis bill
were approved. for Jim Maass while in .Boston at the APPA
conference
6/4/84 Engineering & Overhead lines to the KTRT radio antenna site were approved /
Electric ✓
6/4/84 Peter Contact Dan Cook and request that he prepare reports and
environmental information related to Hirschdale if, in your
r,,.. opinion, the cost is reasonable
6/4/84 Dept. heads Make all employees aware that the Board has established
1
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r�'/7/84 J. Phelps Draw up necessary papers for transfer of Wells A & B from
Dart Resorts
5/7/84 J. Maass Write letter to County providing factual information on /
District's interest in Hirschdale; state no position on the
requested permits and amendments
5/7/84 Peter Prepare letter to WestStar advising of District's intent to
cooperate in its attempts to locate a microwave receiving /
antenna on either the Gateway tank site, or in conjunction .
with the Airport beacon at Hilltop
5/7/84 Peter Proceed with award of contract on the Highway 267 line re-
placement to Jetco Underground
5/7/84 Peter Redraft policy regarding maintenance and miscellaneous ser-
vices costing under $3,000
5/7/84 J. Phelps Regarding District procedures for water service applications,
insert performance and bonding requirements in the outside
contractor short form agreement, and review as to form
5/7/84 J. Phelps Review those electric rules which have been proposed (note
- some of the rules are in effect and no changes are request-
ed; some have not yet been prepared)
5/7/84 Susan Issue call for bids and advertise - annual supply of elec-
trical wire - change Schedules A & B to aluminum core
rather than steel core. Bid opening, 4:00 P.M. on 6/1/84
5/7/84 J. Maass Execute contract with Peter on behalf of the District /
5/21/84 Susan Type minutes of May 7, 1984 in final form
5/21/84 Mary Bills presented were approved for payment
5/21/84 Mary After discussing installation of the economizer unit and
electronic filter for the computer room air conditioner,
the Board allocated money to correct the situation and
directed the Manager to look into possible reimbursement
from either Dinter or Tahoe Solar Heating
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4/16/84 Personnel Prepare draft policy concerning Director/Manager expense
Committee reimbursement
4/16/84 Mark Advise staff with respect to policy regarding procedures /
for electric service applications and the processing of same ✓
4/16/84 Jim Maass After appropriate execution by the Union, sign the appren-
ticeship program agreement
4/16/84 Susan Issue call for bids and advertise -, surplus items - bid /
opening 5/4/84 ✓
4/16/84 Mary Make arrangements for purchase of Amcom Ultracom CKIII tele-
phone system ✓
4/16/84 Mark Advise appropriate staff of meter bid award to Maydewell &
Hartzell ✓
4/16/84 Mark Advise appropriate staff Hof transformer bid award to RT&E
,o-K/16/84 Mark Advise Arthur Andersen & Co. to proceed with review of FmHA
indenture amendments prepared by Sam Sperry, Bond Counsel,
at a cost of no more than $2,000
4/16/84 Mark Advise Dan Cook that the District would like to use his con-
sulting services for inspection of the Highway 267 project,
and outline his responsibilities for such service
5/7/84 Susan Prepare minutes of April 2, April 9 and April 16, 1984 in
final form
5/7/84 Susan Make correction to minutes of September 26, 1983
5/7/84 Mary - Bills, with adjustments as requested by Bookkeeping, were /
Bookkeeping approved for payment ✓
5/7/84 Mary - Attendance at CSDA financial seminar on May 21st and 22nd
Bookkeeping at an approximate cost of $700 was approved ✓
1`"11/7/84 Peter With respect to computer room air conditioning system,
determine whether engineering and installation were in
compliance with District's request and specifications
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4/2/84 J. Maass Write letter opposing the historical preservation zoning of
the PUD parcels (zoning district map #134) if it will in-
hibit the District's use of the land in the provision of
water service
4/2/84 Mark Coordinate the Tahoe Donner cathodic protection project
4/2/84 Susan/Dan Prepare specs for distribution, issue call for bids and ad-
vertise the Highway 267 water line relocation project
4/2/84 Mark Hire Lineman and Groundman for Electric Department
4/2/84 Susan Post and publish Ordinance 8402 establishing compensation
for Peter L. Holzmeister in the amount of $60,000 annually
4/2/84 Mary Payment in the amount of $455 to Harker & Harker for Donner
Lake undergrounding project was approved
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4/2/84 J. Maass Execute note in the amount of $89,047 with Truckee River
Bank for refinancing the GMC line truck (Unit #12)
4/2/84 Mary Write-offs in the amount of $20,006.25 as described in your
memo of 3/15/84 were approved by the Board; collections are
to be pursued in the normal fashion ✓
4/16/84 Susan Prepare minutes of 3/19/84 in final form as written
4/16/84 Mary With the exception of the Hansen bill for WAPA negotiations /
in an approximate amount of $1,200, the bills were approved
4/16/84 Susan Make arrangements for Jim Hamilton to attend the IEEE con-
ference in Kansas City
4/16/84 Susan Make arrangements for Jim Maass to attend the APPA con-
ference in Boston
4/16/84 Mark Paving patchwork for 1984 construction season - issue call /
for quotes; make award ✓
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/16/84 Mark Prepare policy re obtaining quotes and.awarding contracts
for items not requiring Board action
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3/19/84 Mark Re Kuttel's request for removal of power lines crossing his
residence, contact Kohler of Hilltop to learn approximate
date of the undergrounding project; thereafter advise Mr.
Kuttel
3/19/84 Mark Re request of Truckee Historical Society for waiver of elec-
trical requirements, look into remote readers and all pos-
sible relocation possibilities; if no solution is found, ask
Counsel to draw up a resolution citing the special circum-
stances and allowing the Historical Society to pay a deposit
in advance, with the District providing notice as to the
date the meter will actually be read
3/19/84 JES Prepare resolution outlining procedures District should take
in conjunction with the DA's office to enforce criminal
prosecution for the illegal diversion of electricity and
water - resolution should also address internal administra-
tion for the recovery of actual costs and estimated usage,
and the provision that a follow-up by the Board will be con- ✓
ducted approximately one year after the adoption of the reso
lution to make certain District staff is implementing its -
provisions If
/000°/19/84 Water Comm. , Establish policy for assessment district formation (re
Mark, Dan Hirschdale)
3/19/84 Jan With respect to the Cook bills forwarded to the District
for appearance at the Richmond vs. Dart trial, forward to
the insurance carrier for payment
3/19/84 JES If requested by Mr. Sutherlin, prepare a second microwave
antenna lease agreement for alternate parcel, and a resolu-
tion authorizing approval of the one selected by WestStar
3/19/84 Mary Payment in the amount of $13,252.83 is to be made to Harker
& Harker for .the Donner Lake Sub 12.5 KV feeder rebuild
3/19/84 Susan Issue call for bids and place ads - electrical distribution
equipment (transformers and meters) - annual supply
4/2/84 Susan Prepare minutes of 3/13-15 in final form
e,4/2/84 Mary Bills presented were approved for payment
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3/5/84 Mark - JES Draft ordinance or resolution dealing with the unauthorized
use of District water and electricity for consideration at
public hearing - 3/19
3/5/84 JES Re Hirschdale - research and provide opinion as to whether
District should pursue interim operating agreement; gather /
assessment district figures so determination may be made ✓
by Board at the 3/19 meeting
3/5/84 Directors Review MOU - if satisfactory, initial copy in Susan's of-
fice by Friday, March 9th
3/5/84 Mark - Mary Upon approval of the Traveler's plan by the union, implement
3/5/84 JES Respecting rights of ingress and egress to the Gateway Tank
site, investigate and determine if they are assumable
(matter to be on 3/19 agenda)
/0..3/5/84 Electric & Review District goals and objectives - make recommendations
Water Comm. (matter to be placed on 4/2 agenda) ✓
3/15/84 Mary Directors Maass and Hamilton and Interim Manager Schinman
were authorized to go to the final candidate's home town /
for a personal on-site reference check for a period of two ✓
• to four days
3/19/84 Susan Prepare minutes of 1/3/84, 2/21/84, 3/5/84 and 12/19/83 in
final form as corrected
3/19/84 Mary Bills presented for consideration were approved; $560 is to
be deducted from the $3,556.30 Utility Body bill (a letter
explaining that the District incurred additional expense in ✓
the amount of $560 because there were some problems with
the parts delivered is to be mailed along with payment)
3/19/84 J. Maass Re SPPCo. microwave tower/zoning change appeal - Maass was
authorized to represent the District in an informational
manner to flake sure the facts are presented correctly
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' /0� '19/84 ' J. Maass Re proposed ordinance amendment to allow second unit housing,
send letter to County stating District's objection within
its sphere of influence
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2/21/84 Mary Attendance and expenses for Ron Reynolds at the NWPPA Un-
derground Operations Workshop in March were approved
2/21/84 Mary Re General Manager selection - expenses for the three final-
ists and their spouses to attend the second interview were
approved
2/21/84 Mark Provide the County Tax Collector with the appropriate inform-
ation and documentation on the West River Street Assessment
District delinquencies and request collection on behalf of ✓
the District
2/21/84 Mark Prepare a policy addressing delinquent assessments and re- /
lated collection for Board consideration ✓
2/21/84 Susan Schedule public hearing to discuss modification or rescis-
sion of Ordinances 8005 and 8006
�r_.2/21/84 Mark - JES Get together and discuss various alternatives re the illegal
diversion of electricity and unauthorized use of water, with
the goal being recovery of costs, compensation to the Dis-
trict of lost revenue, and determent of diversion
2/21/84 Jim Maass Invite Deputy District Attorney Holmes to the next regular
meeting for the purpose of outlining the steps necessary to
prosecute individuals illegally diverting electricity and
for the unauthorized use of water
f 2/21/84 Mark Be sure staff is advised of new policies re security lights
and removal of records, files and documents from premises
3/5/84 Susan rype minutes of 11/28 and 2/6 in final form as corrected
3/5/84 Mary 3ills presented for payment were approved
3/5/84 Mark 3chedule Manager interviews for 3/12 - 13 - 14 /
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3/5/84 JES a present on final night of Manager interviews X
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3/5/84 Susan letype bylaws to include amendment (retention of tapes)
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2/6/84 Mary Staff was authorized to release the $5,000 retention on thej
j Donner Lake undergrounding project to Harker and Harker I
2/6/84 Mark Since the District is not eligible, the application to FmHA
for funding for the downtown Truckee electrical underground
ing is to be withdrawn. Pursuit through the REA was not
directed
2/6/84 Mark - Water FmHA applications for funding on Project 83-la, 83-lb are
Committee to be withdrawn since work has been completed and payment
has been made; Project 83-1c and 83-ld are to be continued
through the Water Committee
2/6/84 Mark - Mary Job description and salary range ($25,000 to $35,000) for
Electrical Engineer were approved; Manager was authroized
to go forward with hiring ✓
2/6/84 Mark After discussing matter with AT&T representative, make
determination as to whether the District should modify its
present telephone system or go out to bid for whole new ✓
system
r i21/84 Susan Type minutes of January 3, 9 and 16, 1984, in final form
f
2/21/84 Mary Bills presented for consideration were approved for payment
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2/21/84 John Phelps Listen to tape recording of the portion of the 11/28/83
meeting pertaining to the introduction of new Directors to %
the employees of the District and question and answer period;
provide written corrections if desired
2/21/84 Mark Prepare guidelines and a policy for contracting with con-
sultants for Board consideration
2/21/84 Mark Re Lenel Corporation's proposed subdivision to be located on
the south side of Donner Lake, send a letter stating a "will
sserve" letter will be necessary, and noting there may be a /
District requirement to place the electrical utilities un-
derground due to the avalanche danger
2/21/84 Duffy/Maass Participate with the Selection Committee in interviewing
/0'1 General Manager candidates
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2/6/84 Mark - Per- In view of the Management Audit ordered by the Grand Jury,
sonnel Comm. hold in abeyence efforts to revise the organizational
structure of the District
2/6/84 Mark Authorization was given for Apprentice Linemen to partici-
pate in SPPCo training schools and in formalized "book
sessions"
2/6/84 Mark Advise Bonni Sue Hickson that Board will consider her re-
quest for establishment of disability rates in the spring
along with overall review of the rate structure
2/6/84 Mary - Mark Data Processing Supervisor - job description, with change
from "staff position" too managementposition" and salary
ranTe ($20,000 to $28,000) for position was approved;
Manager was authorized to go forward with hiring
2/6/84 Mark Proceed with drawing up job description for Groundman
2/6/84 Mark Re rezone petition of SPPCo (on behalf of the District) ,
j attend public hearing at 1:45 P.M. , 2/9/84 in order to /
answer any questions Planning Commission may have. ✓
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2/6/84 JES - J.MaasE Board authorized review of documents and IRS forms (pension
plan) ; if appropriate, Jim Maass is to sign and file with
IRS
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j 2/6/84 Mary Bills presented were approved with the exception of Utility
Body, which was not approved, and Harker and Harker, .which
was approved with the condition that 10% be retained
j through the 35-day notice period
2/6/84 J. Maass Prepare letter to Ken Peters authorizing him to provide
the District' with an outline of all the steps his office
F took during the past two and one half years on the Dis-
trict's behalf regarding the WAPA 2 MW power allocation ✓
f with a time expenditure of no more than three hours
(
2/6/84 Mark Board approved General Manager job description and salary
range of $45,000 to $65,000 .�
e--?/6/84 Board Provde list of possible screening committee members to
Mark
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1/16/84 Susan Schedule public hearing re Directors' compensation provi-
sions (including health insurance) - 7:30 P.M. , 2/6/84
1/16/84 JES Prepare draft ordinance re Directors' compensation
1/16/84 Mark Begin process of complying with the MOU with the Union re
changing employee health insurance to the fully-funded
Guardian Plan through Gary Cooper. The plan is to be im-
plemented upon official approval by the Union
1/16/84 Mark Proceed with posting within and advertising for an in-house
mechanic
1/16/84 Mary As result of Loftis hook-up, make payment in the amount of
$6,000 to Dart Industries (Rule 15)
1/16/84 Mary Mountainside Maintenance was awarded janitorial contract
?"16/84 Mary, Susan Expenses for Susan Craig at one-day Fred Pryor seminar in
iReno were approved
1/16/84 Mary, Bruce kttendance and expenses for Meter Conference in Las Vegas
ere approved
1/16/84 Mary, Jan Travel to Snohomish County PUD for Customer Service training
nd related expenses were approved
1/16/84 Mary GE bill in the amount of $102,611.19 was approved for payment
from SPPCo refund restricted account - letter making note of
he District's understanding that freight charges will be
aid by GE is to accompany the payment
1/16/84 Mary, Susan Dan Cooley, Jim Hamilton and Martin Duffy were authorized to
attend CSDA conference in Santa Barbara
2/6/84 J. Maass Letter to.McDonough - .authorization to review the situation
(WAPA 2 MW power allocation/delivery) from a legal perspec-
tive and provide the District with a legal memorandum
stating opinions, related costs, and probability of success
at a cost not to exceed $1,000
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/3/84 + Mary Re Truckee Substation grading and paving project, Board
authorized that retained amount of approximately $3,100
be released to Hill Construction
1/3/84 Mary Re Donner Lake 12.5 KV undergrounding, Board authorized that
a portion of the retained amount ($2,892.59) be released
to Harker. If written guarantee that Harker will correct
problem is obtained, payment of the remaining $5,000 retain- ✓
ed funds will be considered by the Board
1/16/84 Susan Type minutes of 11/28, 12/1-5 and 12 in final form
1/16/84 Mary Bills presented for consideration were approved for payment
1/16/84 J. Maass Ken Peters is to be informed that his services are no longer
✓ required at this time. When required, he will be contacted
y the Board
i1/16/84 Mary Become a sustaining member of the NWPPA /
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i 1/16/84 Mark grite appropriate letter describing District's opposition
o changes in the zoning (proposed ordinance establishing
econd unit housing with a use permit on parcels of land /
i here the density would be consistent with the General Plan ✓
nd established zoning)
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1/16/84 Dan Cook rovide information to the Board regarding relocation of /
he 6" water main near the Senior Citizen complex
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1/16/84 Dan Cook Provide documentation on costs and engineering diagrams on
he downtown Truckee rebuild (Project 83-2a)
1/16/84 Dan Cook onfer with Sid Karsh of Dart Industries to negotiate
tcquisition of Wells A & B
1/16/84 Mark Send letter to Karl Kuttel citing the District's intentions
(that relocation of the Hilltop line be delayed until the
undergrounding project is complete, and the second line be
relocated upon reconductoring of Highway 267 to a mutually
agreeable location)
1/16/84 Mark Ingo Nikoley is not to be used by the District in the future /
unless prior Board approval is obtained /
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3/84 1 Elec. Comm. MEETING - Thursday, 1/5 - 4:30 P.M. /
i Mark, Pete,
± Bruce, Ron
1/3/84 Mark, Person- Obtain input from staff re organizational chart; make rec-
nel Comm. ommendations to the Board
1/3/84 Mark, JES Begin negotiations with Mr. Rodrigues regarding the Hirsch-
dale annexation (interim operating agreement)
1/3/84 Mark, Mary Place advertisements for a permanent General Manager noting
that salary shall be dependent upon experience and qualifi-
cations
1/3/84 Mark Board indicated insurance companies should be contacted and
a written opinion obtained as to the legality of the Dis-
trict providing insurance coverage for Directors. Would
they be considered employees? Would District also have to
include them on State Comp? \
i 1/3/84 Mark Concerning vehicle maintenance, in the absence of a contract,
management was given authority to make decisions
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1/3/84 All employees We are to use only the local travel agencies for PUD-related
travel arrangements
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1/3/84 Engineering, Regarding water
quality, inform Board only if coliform count
Dave goes over legal limits; then do so immediately, by phone ✓
1/3/84 Mary - Susan Re Donner Lake 12.5 KV feeder rebuild, Board approved payment
j to Harker and Harker in the amount of $56,965.04; resolution
{ of acceptance and authorization to file notice of completion
to be placed on 1/16 agenda
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1/3/84 Mary Re Donner Lake Substation grading and paving, Board approved
s
payment to Hill Construction in the amount of $1,735.10
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1/3/84 Mary Re 83-1A, Board authorized that retained amount of $6,549.46
be released to Suter
f�43/84 Mary Re 83-1B, Board authorized that retained amount of $2,895 be
released to Suter
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19/83 � Mark With respect to payment to Harker & Harker for electrical
improvements, up-date the file, communicate with Harker & .�
Harker, determine the completeness of the work, and prepare
the pay requests in proper form
12/19/83 Mark Regarding payment of retained amounts on the Donner Lake
grading and paving, substation undergrounding and water im-
provements, determine if retained amounts are correct and
make recommendations to the Board as to payment
12/19/83 Mary - Susan Re termination of present janitorial service and solicita-
tion of new proposals, proceed as suggested in Mary's memo /
12/19/83. Susan Poll Board members as to availability to attend Arthur Ander-
sen workshop and schedule date
1/3/84 Susan Type minutes of 11/7, 10 and 21, 1983, in final form /
1/3/84 Mary Bills presented for consideration were approved for payment
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3/84 Mark, JES, Concerning Kuttel's request for relocation of power lines
E ,Elec. Comm. crossing his residence, review, analyze make recommendation;
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� JES - review perscriptive rights issue t
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1/3/84 Mark File the appropriate application for water audit/leak detec-
tion grant from Department of Water Resources
1/3/84 Mark, Elec. Re continuation of Ingo Nikoley's consultant services, make
Committee recommendation to the Board at the 1/16 meeting
( 1/3/84 Mark Re area variance application of Douglas Bratt t g , investigate
s to any power line- easements and respond if necessary
1/3/84 Mark With respect to the proposed County-initiated amendment to
e General Plan, review and determine whether it will have
any effect on District services; if necessary, send standard
type letter stating that new development must be in accord-
ance with District rules and regulations
1/3/84 Water Comm., TING - Tuesday, 1/10 at 4:30 P.M.
f Mark, Dave,
Dan Cook
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