Loading...
HomeMy WebLinkAbout1993-06-05 Min Ord - Board "TO DO" LIST De0amber 20, 199$ Board officers were elected as follows: President, Jim MO93-237 Maass; Vice President, Joe Aguera; Treasurer, Pat Sutton. PLH, Mary The 1994 budget was adopted as presented by staff. MO93-238 Mary By ordinance, water rates were increased effective with 0-9305 the February 1994 billing cycle. Mary By resolution, certain overheads were established to be R-9350 used in conjunction with the construction cost accounting ordinance. PLH The Board agreed to make space available in the PUD MO93-239 building for the Chamber of Commerce at a cost of $1.15 per square foot for up to one year. PLH By resolution, the Board expressed the District's R-9351 support for the NCPA Facilities and Pooling Agreements. Keith, Susan By resolution, the Board approved plans and P-9352 specifications for generator connections at various pump stations and authorized a call for bids. Keith With respect to repair of a water line under I--80, the MO93-240 Board approved the proposed scope of services and fee for engineering services as set forth in the letter from Sauers Engineering dated December 14, 1993. Keith Regarding placement of water and electric conduits in MO93-241 the new bridge at Highway 89 and 1-80, the Board authorized Sauers Engineering to proceed with the scope of services set forth in their December 10, 1993 letter, Items 1, 2 and 3. Sauers will return to the Board with the firm contract price for further consideration. Keith Regarding construction management services relating MO93-242 to the Downtown Pipeline Project, the Board approved the scope of services and $45,000 fee set forth in the December 12, 1993 letter from Sauers Engineering. Susan The minutes of December 6, 1993 were approved as MO93-243 presented. Mary The bills presented for consideration were approved for MO93-244 payment 93-32 "TO DO" LIST December 6, 1993 Keith The Board awarded the bid for geologic test holes to MO93-230 the low bidder, Sargent Drilling, Inc. of Reno in the amount of$80,400 subject to approval by the California Department of Water Resources. Susan Prepare a cost comparison, legal versus small display MO93-231 advertising, for presentation at the 12120 meeting. Phelps, PLH Regarding a policy allowing staff to make expenditure MO93-232 decisions, without Board prior approval, within the guidelines of the Board approved budget, Counsel was directed to research and determine if there are any laws applicable to the PUD regulating payment of bills. Staff will then present options to the Board. Mary By resolution, the Board authorized the transfer of R-9348 funds from electric facilities fees to the electric general fund. Mary By resolution, the Board authorized the transfer of R-9349 funds from water facilities fees to the water general fund. Susan, Mary The Board directed that a public hearing regarding a MO93-233 water rate increase and the 1994 budget be scheduled and advertised for 12120. A 20-year model projecting several different rate increases is to be prepared for review at the hearing. Susan The minutes of November 15, 1993 were approved as MO93-234 presented. Mary The bills presented for consideration were approved for MO93-235 payment. PLH The Board indicated it is in favor of displaying the MO93-236 Donner Party memorial sculpture; a descriptive plaque is to be prepared for display with the sculpture. 93-31 ,ro", Keith, Susan By resolution, the Board approved and accepted the R-9347 Chlorination Stations Project and authorized filing of the Notice of Completion. Keith The Board authorized the filing of the Initial Study and MO93-226 Draft Negative Declaration on Proposition 55, Phase 2, with the State Clearinghouse and other responsible agencies. PLH A budget workshop was scheduled for Monday, MO93-227 November 29, 1993. Susan The minutes of November 1, 1993 were approved as MO93-228 amended. Mary The bills presented for consideration were approved for MO93-229 payment. 93-30 PLH The Board authorized the General Manager to submit MO93-216 Draft #1 (clarifying certain items pertaining to the analysis of the District's transmission request and forwarding a check in the amount of$20,000) to Sierra Pacific Power Company. Susan The minutes of October 18, 1993 were approved as MO93-217 presented. Mary The bills presented for consideration were approved for MO93-218 payment. Mary Staff was directed to transfer out of the Certificates of MO93-219 Participation funds on deposit with the LAIF $5,596.41 to reimburse the general fund for the Ohio Semitronics, Inc. bill relating to the SCADA Project. Keith The Board declared a state of emergency relating to the MO93-220 unexpected destruction of the Prosser Heights Well building; further, that bidding requirements for reconstruction of the building be dispensed with due to the ensuing winter season and the significance of this water source. "TO DO" LIST November 15, 1993 Mary The Board approved payment to Sandei Avery MO93-221 Engineering of Invoice No. 1109931 in the amount of $11,848.67 for work on the SCADA project. Mary The Board authorized a transfer of$11,848.67 from the MO93-222 1991 Certificates of Participation Acquisition Fund to reimburse the Water General Fund for the SCADA related bill from Sandel/Avery. Mary, Keith The Board approved Periodic Estimates for Partial MO93-223 Payment No. 5 and No. 6 submitted by Arcadian on the Downtown Pipeline Project. Keith, Mary The Board approved Contract Change Order No. 4 in MO93-224 the amount of $522.41 submitted by JJM Engineering Constructors, Inc. on the Chlorination Stations Project. Mary, Keith The Board approved Periodic Estimate for Partial MO93-225 Payment No. 5 in the amount of$6,129.37 submitted by JJM Engineering on the Chlorination Stations Project. 93-29 "TO DO" LIST November 1, 1993 Mary By resolution, the Board authorized a pledge of the net R-9344 revenues of the District's electric system in connection with the issuance of certificates of participation (1993 refunding project) and certain other actions in connection therewith. Mary, Keith The Board authorized payment to Sandel/Avery MO93-209 Engineering for work on the SCADA Project in the amount of$10,012.94 (Invoice No. 1026931) Mary, Keith The Board authorized a transfer of$10,012.94 from the MO93-210 1991 Certificates of Participation acquisition fund to reimburse the Water General Fund for work on the SCADA Project. Mary, Keith Regarding the Downtown Pipeline Project, the Board MO93-211 approved Contract Change Order No. 3 submitted by Arcadian Enterprises in the amount of$1,307. Keith Arcadian's Periodic Estimate for Partial Payment No. 5 MO93-212 on the Downtown Pipeline Project is to be amended to reflect the materials that will be stored until next construction season and the matter placed on the November 15 agenda for consideration. Mary, Keith The Board approved Perata's Contract Change Order MO93-213 No. 1 for a deduction of $2,750 on the Truckee River Bridge Replacement Project. Mary, Keith The Board approved payment of Periodic Estimate No. MO93-214 1 to Perata Excavation in the amount of$33,525 on the Truckee River Bridge Replacement Project. Mary, Keith, By resolution, the Board approved and accepted the R-9345 Susan Truckee River Bridge Pipeline Replacement Project and directed the Fling of the Notice of Completion. Keith CalTrans is to be asked to consider the PUD's MO93-215 construction of water and electrical facilities in the new Highway 89 Bridge. Keith, Susan By resolution, the Board approved plans, specifications R-9346 and contract documents and issued a call for bids on �... Proposition 55 Geologic Test Holes ll and Well Rehabilitation Project. 93-28 Mary The Board authorized a transfer out of the Certificates MO93-201 of Participation funds on deposit with the Local Agency Investment Fund in the amount of$369.74 to reimburse the general fund for the SCADA related Wesco bill. "TO DO" LIST October 18, 1993 Keith, John P. The Board awarded the bid for the 350 kw stand-by MO93-202 generator to Smith Detroit Diesel of Sparks, NV, the low bidder, and directed Counsel to check into the sales tax requirements. Keith, Mary The Board approved Periodic Estimate for Partial MO93-203 Payment No. 4 to Arcadian Enterprises in the amount of $144,150.15 for the Downtown Pipeline Project. Keith, Mary The Board authorized payment for work on the SCADA MO93-204 Project to SandeVAvery Engineering for Invoice No. 1012931 in the amount of$9,249. Mary The Board authorized staff to transfer $9,249 from the MO93-205 1991 Certificates of Participation acquisition fund to reimburse the Water General Fund for the Sandel/Avery invoice relating to the SCADA Project. Joe A., Maria The Board approved the conveyance of the high school MO93-206 property to the Tahoe Truckee Unified School District by quitclaim deed. Susan The minutes of October 4, 1993 were approved as MO93-207 presented. Mary The bills presented for consideration were approved for MO93-208 payment; $500 is to be transferred out of the COPs on deposit with LAFCO to reimburse the general fund for the Sauers Engineering bill relating to the SCADA project. 93-27 �* Mary The Board directed staff to transfer out of the MO93-192 Certificates of Participation funds on deposit with the Local Agency Investment Fund $425 to reimburse the general fund for the SCADA related Sauers Engineering bill. "TO DO" LIST October 4, 1993 PLH The Board authorized Robert McDiarmid to submit an MO93-193 intervention on behalf of the District in FERC Project Number 11427-000, Boca Dam Hydroelectric Project. PLH, Keith With respect to the Downtown Pipeline Project work on MO93-194 West River Street, the Board authorized Kleinfelder to go forward with testing of the soils encountered, also to bore two holes and test 100 feet west of the possible contamination site, and to provide a 24-hour response. Peter is to discuss amendments to the agreement with Kleinfelder before executing the document. Mary, Keith The Board approved payment of Periodic Estimate for MO93-195 Partial Payment No.4 to JJM Engineering Constructors, Inc. in the amount of $14,234.40 for the Chlorination Stations Project. Mary, Keith The Board approved JJM's Contract Change Order No. MO93-196 3 in the amount of $3,307 for the Chlorination Station Project. Mary, Keith The Board approved payment of Sandel/Avery MO93-197 Engineering Invoice No. 0928931 in the amount of $21,646 for work on the SCADA project Mary The Board authorized a transfer of $21,646 from the MO93-198 1991 Certificates of Participation acquisition fund to reimburse the Water General Fund for the Sandel/Avery invoice relating to the SCADA project. Susan The minutes of September 20, 1993 were approved as MO93-199 presented. Mary The bills presented for consideration were approved for MO93-200 payment. 93-26 Mary The bills presented for consideration were approved for MO93-182 payment. Mary Staff was directed to transfer out of the Certificates of MO93-183 Participation funds on deposit with the LAIF $115 to reimburse the general fund for the SCADA related bill from Porter, Simon, Graham, Phelps and Cuttitta. "TO DO" LIST September 20, 1993 Steve, Susan The Board adopted the amended Conflict of Interest MO93-184 Code and authorized Counsel to submit the document to the Fair Political Practices Commission for approval. Mary The Board directed that the District participate with MO93-185 Truckee Sanitary District in repaving E Street at a cost of $1.38 per square foot and divide the actual cost equally. Mary, Keith The Board authorized payment to Sandel/Avery MO93-186 r^ Engineering for Invoice No. 0914931 in the amount of $26,713 for work on the SCADA project. Mary The Board authorized a transfer of $26,713 from the MO93-187 1991 Certificates of Participation acquisition fund to reimburse the Water General Fund for the Sandel/Avery Engineering bill in the amount of $26,713 on the SCADA project. Mary The Board directed that uncollectible accounts in the MO93-188 amount of $2,132.73 proposed by the Administrative Services Manager be written off and that staff continue to maintain records of these customers for collection should they apply for service in the future. Bob, Susan The Board adopted Code Section 7.82.010, the policy MO93-189 regarding system disturbances resulting from customer equipment as amended. Susan The Board approved the minutes of September 7, 1993 MO93-190 as presented. Mary The bills presented for Board consideration were MO93-191 approved for payment. 93-25 Keith, Susan By resolution, the Board approved and accepted R-9341 SCADA electric work performed by Mountain Electric and directing the filing of the Notice of Completion. Mary The Board authorized a transfer of$36,544.14 from the MO93-174 1991 Certificates of Participation acquisition fund to reimburse the Water General Fund. Ron, Mary The Board approved Dale Burt's Contract Change Order MO93-175 No. 1 for a deduction in the contract amount of$500 on the Underground Feeder No. 3 project. Ron, Mary The Board approved payment of Periodic Estimate for MO93-176 Partial Payment No. 1 for the amount of $68,277.60 to Dale Burt for the Underground Feeder No. 3 project. Ron, Susan By resolution, the Board approved and accepted the R-9342 Underground Feeder No. 3 project, Tahoe Donner Substation, and directed the riling of the Notice of Completion. PLH The Board authorized the General Manager to submit a MO93-177 demand for transmission services letter with Sierra Pacific Power Company. r^ PLH, Scott By resolution, the Board indicated its support of Public R-9343 Power Week 1993. Bob, Susan The Board directed that a public hearing be scheduled MO93-178 for September 20, 1993 to consider adoption of a policy relating to system disturbances. Also, the Electric Superintendent is to review the policy relating to use of generators by customers. John Phelps, The Board authorized counsel to draft an appropriate MO93-179 Joe Aguera lease with Teichert for storage of materials on their property and further authorized the Board President to execute the lease on behalf of the District. PLH The Board rescinded its approval of a lease with the MO93-180 Truckee Fire Protection District (at its request) for a radio repeater installation;further, the Board authorized the General Manager to execute a radio repeater site lease agreement with the Town of Truckee, if it desires, for either the Donner View or Ponderosa Palisades hydro site. Susan The minutes of August 16, 1993 were approved as MO93-181 clarified by Counsel. 93-24 "TO DO" LIST September 7, 1993 Mary The Board adopted Resolution No. 9340 authorizing the R-9340 execution and delivery of a lease agreement, a trust agreement, a site and facilities lease, an escrow agreement, a contract of purchase and an official statement, and certain other actions in connection therewith. PLH The Board adopted the job description and salary range M093-166 for Electric System Engineer and authorized staff to advertise for applications for the position. Mary The Board accepted the Penalty in Lieu of Rebate M093-167 Analysis for the 1991 Water System Improvement Project, Certificates of Participation as prepared by Rauscher Pierce Refsnes, Inc.; further, the Board directed that the District enter into an agreement with Rauscher Pierce Refsnes for arbitrage rebate consulting services for both the 1991 Water System Improvement Projects Certificates of Participation and the 1993 Refunding Certificates of Participation and rebate calculation services only as necessary. Keith, Mary The Board approved Arcadian Enterprises' Contract M093-168 Change Order No. 1 for schedule modification in the Downtown Pipeline Project. Keith, Mary The Board approved Arcadian's Contract Change Order M093-169 No. 2 for an increase of $24,600 in the Downtown Pipeline Project. Keith, Mary The Board approved Periodic Estimate for Partial M093-170 Payment No. 3 in the amount of $211,981.32 to Arcadian Enterprises in the Downtown Pipeline Project. Keith, Mary The Board approved payment of Periodic Estimate for M093-171 Partial Payment No. 3 on the Chlorination Stations Project in the amount of $65,097 to JJM Engineering Constructors, Inc. Keith, Mary The Board approved payment to Sandel/Avery M093-172 Engineering of Invoice No. 831931 on the SCADA project in the amount of$25,953.39 Keith, Mary The Board approved Mountain Electric's Periodic M093-173 Estimate No. 4 on the SCADA project in the amount of $10,590.75. 93-23 PLH A resolution of acknowledgment and appreciation is to MO93-157 be prepared for presentation to Bruce Grow at the next Board meeting. Mary The bills presented for consideration were approved for MO93-158 payment. "TO DO" LIST August 16, 1993 Susan By resolution, the Board noted its acknowledgment and R-9338 appreciation for Bruce Grow. Mary The Board approved SandelAvery Engineering Invoice MO93-159 No. 810931 in the amount of$24,422.21. Keith The Board authorized Sauers Engineering to assist MO93-160 staff in preparing the preliminary documents for annexing territory to the District. Keith With respect to the water quality in Hirschdale, the MO93-161 Board authorized Sauers Engineering to proceed under the terms set forth in the proposal letter dated July 22, 1993. Keith, John P. By resolution, the Board approved plans, specifications R-9339 and contract documents (subject to approval by District Counsel) and issuing a call for bids for an auxiliary power generator. Susan The minutes of July 19, 1993 were approved as MO93-162 presented. Susan The minutes of August 2, 1993 were approved as MO93-163 presented. Mary The bills presented for consideration were approved for MO93-164 payment. Mary The Board authorized transfer of$24,947.21 out of the MO93-165 Certificates of Participation funds on deposit with the Local Agency Investment Fund to reimburse the general fund for SCADA related bills. 93-22 Mary The Board authorized execution of an agreement with MO92-148 Rauscher Pierce Refsnes, Inc. to proceed with the refinancing of the 1986 Certificates of Participation for the District Headquarters Complex provided that pursuing this option continues to provide a substantial net savings to the District as estimated;further, that the District hire the services of Brown & Wood, Inc. to proceed with the preparation and review of documents relating to the refinancing of the 1986 Certificates of Participation for the District Headquarters Complex for a fee of $25,000 plus out-of-pocket expenses not to exceed $5,000. Keith, Mary The Board approved payment of Periodic Estimate for MO93-149 Partial Payment Number 2 to Arcadian Enterprises in the amount of $83,173.09 for the Downtown Pipeline, Prop 55 Project. Keith, Mary The Board approved payment of Periodic Estimate for MO93-150 Partial Payment No. 2 in the amount of $29,893.95 to JJM Engineering Constructors,Inc., for the Chlorination Stations, Prop 55 Project. Keith, Mary Relating to the SCADA Project, the Board authorized MO93-151 payment of Invoice No. 728931 in the amount of $24,005.39 to Sandel/Avery. Keith, Mary The Board approved Periodic Estimate No. 3 and MO93-152 authorized payment of $6,540.62 to Mountain Electric for the SCADA project. Keith The Board approved Mountain Electric's Contract MO93-153 Change Order No. 2 in the amount of$5,635.47 for extra work proposed by Sandel/Avery Engineering on the SCADA project. Mary The Board authorized a transfer of$30,546,01 from the MO93-154 1991 Certificates of Participation acquisition fund to reimburse the Water General Fund. Mary The Board authorized staff to transfer $20,784.74 from MO-93-155 the 1991 Certificates of Participation Acquisition Fund to reimburse the Water Department Fund for payment of SCADA related invoices. PLH Staff was directed to analyze the PUD building contract MO93-156 documents and guarantees, to talk with the architect e"` and contractor, to determine why the roof is failing and see what can be done. 93-21 Keith The Board accepted the proposal from Perata MO93-140 Excavation Company, Inc. to perform the water line replacement at the Truckee River Bridge (approximately 80 lineal feet of 12 inch diameter pipeline) at a cost of $40,000. Mary The Board accepted the proposal from Arthur Andersen MO93-141 & Co. to perform the District's audits for 1993, 1994 and 1995 in the respective amounts of$26,500, $27,300 and $29,000. Dave, Susan The Board approved the radio repeater site lease MO93-142 agreement between the TDPUD and the Truckee Fire Protection District. The rent per year shall be $50 in advance; clause 3(C) addressing rent adjustments is to be eliminated. Further, when similar leases are being renewed, the rental fees shall be changed from $1 to $50 per year. Bob, Mary The Board approved an increase in the Electric MO93-143 Superintendent's salary to $60,900 per year effective June 11, 1993. ,., Susan The Board approved the minutes of July 6, 1993 as MO93-144 presented. Mary The bills presented for consideration were approved for MO93-145 payment. Mary The Board authorized transfer out of the Certificates of MO93-146 Participation funds on deposit with the Local Agency Investment Fund the amount of$37,769.30 to reimburse the general fund for SCADA related bills. "TO DO" LIST August 2, 1993 Keith The standby generator is to be a District-furnished- MO93-147 truck-mounted 350 kw generator. 93-20 Susan, Sue By resolution, the Board fixed and placed water R-9225 standby charges on the District tax roll for collection by the Counties of Placer and Nevada. Keith, Mary SCADA Project- the Board approved Periodic Estimate MO93-133 No. 2 and authorized payment to Mountain Electric, Inc., in the amount of$12,006.74. Mary The Board authorized staff to transfer $12,006.74 from MO93-134 the COP acquisition fund to the water general fund. Mary, Susan By resolution, the Board declared certain office R-9336 equipment(telephone system)surplus and issued a call for bids. Susan The minutes of June 21, 1993 were approved as MO93-135 corrected. Mary The bills presented for consideration were approved for MO93-136 payment; Director Jones should be reimbursed $38.04 rather than the $19 that was listed on the report. Also, $18,430.52 is to be transferred out of the Certificates of Participation funds on deposit with LAW to reimburse the general fund for SCADA related bills. r~ "TO DO" LIST July 19, 1993 Mary The Board approved payment of $14,742.04 to the MO93-137 Truckee Sanitary District for repair of sewer laterals in the Tahoe Donner Pipeline Replacement Project area. Keith, Mary The Board approved Contract Change Orders No. 1 and MO93-138 2 to JJM Engineering Constructors, Inc. for the Prop 55 Chlorination Stations Project. Keith, Mary Prop 55 Chlorination Stations Project - the Board MO93-139 approved payment of Periodic Estimate for Partial Payment No. 1 in the amount of $19,188.45 to JJM Engineering Constructors, Inc. Keith By resolution, the Board directed that competitive R-9337 bidding be dispensed with in connection with the District's reconnection of a water line crossing the Truckee River. 93-19 Joe, Susan The Board awarded the bid for concrete boxes and MO93-126 steel lids to Record Supply Company in the amount of $9,840.67. Mary The Board approved entering into a lease purchase MO93-127 agreement with Municipal Services, Inc. for 60 months at an interest rate of 5.38%. The lease purchase agreement is to include the amounts for the purchase of the computer hardware and software in the amount of $226,000, the furnishings for the upstairs in the amount of$87,564.78, the reimbursement to the general fund for the purchase of the line truck in the amount of $110,234.77, and the refinancing of the line truck and water utility truck in the amount of$178,166.13. Mary, Susan By resolution, the Board approved the refinancing of R-9332 equipment. Mary, Susan By resolution, the Board approved the agreement to R-9333 acquire equipment. Scott The Board authorized staff to implement the ground MO93-128 source heat pump pilot project within the District �.� service area as proposed. Test installations should be on homes with no other heat source, if possible. Local building codes are to be investigated. Susan The minutes of June 7, 1993 were approved as MO93-129 corrected. Mary The bills presented for consideration were approved for MO93-130 payment. Mary Staff was directed to transfer out of the Certificates of MO93-131 Participation funds on deposit with the LAIF the amount of$23,187.50 to reimburse the general fund for SCADA related bills. "TO DO" LIST July 6, 1993 Keith, Mary Prop 55, Downtown Pipeline Project - the Board MO93-132 approved Periodic Estimate for Partial Payment Number 1 to Arcadian Enterprises in the amount of$147,266.78. Susan, Sue By resolution, the Board implemented and fixed water R-9334 '^ standby charges for the fiscal year 1993-94. 93-18 l^ Mary The Board authorized payment of Cal Trans invoice MO93-118 #03039417 in the amount of $31,140 for relocation of water facilities on the Truckee River Bridge (per special agreement). Susan A public hearing was scheduled for 7:15 PM on July 6 MO93-119 to consider continuation of the water standby charge and should be advertised in the appropriate manner. Susan, Sue By resolution, the Board implemented and fixed electric R-9330 standby charges for the fiscal year 1993-94. Susan, Sue By resolution, the Board fixed and placed electric R-9331 standby charges on the District tax roll for collection by the Counties of Placer and Nevada. Mary The Board directed Mary Chapman, Acting General MO93-120 Manager, to execute the contract with Executone Information Systems, Inc. for the purchase of the telephone and voice mail systems in the amount of $57,812.77. Mary The Board authorized staff to pay the Executone MO93-121 invoice up to the contract amount upon completion of the installation of the phone and voice mail systems. Mary The Board directed Mary Chapman, Acting General MO93-122 Manager, to execute the contract with OrCom Systems, Inc. for the purchase and installation of an IBM AS400 computer system and upgraded utility billing and financial accounting software in the amount of $186,371. Dave, Susan, The Board awarded the bid for furnishing the upstairs MO93-123 Joe, Mary to the low bidder, Schwabacher Frey of Sparks, Nevada in the amount of$87,564.78. Joe, Susan Transformer bids were awarded as follows: Central MO93-124 Maloney (represented by Maydwell and Hartzell) for Schedule A in the amount of$1,984.19 each, Schedule B in the amount of $1,337.12 each and Schedule C in the amount of $1,442.13 each; and to Western States Electric for Schedule D in the amount of $4,145.01 each, Schedule E in the amount of$9,041.62 each and Schedule F in the amount of$7,757.28 each. Bob, Susan The Board awarded the bid for the Underground Feeder MO93-125 ,.., No. 3 Project, Tahoe Donner Substation, to Burt and Burt, Inc. of Crystal Bay, Nevada in the amount of $76,364. 93-17 Mary By resolution, the Board directed that competitive R-9229 bidding be dispensed with in connection with the District's purchase of an IBM AS400 computer system and associated hardware and software. Staff was directed to negotiate a contract with OrCom Systems, Inc. for the purchase, installation and staff training on the operation of such system. Staff is to bring the negotiated contract back to the Board for its approval along with a proposal for the financing of these costs. Susan The minutes of May 17, 1993 were approved as written. MO93-111 Mary The bills presented for consideration were approved for MO93-112 payment. Mary The Board authorized staff to transfer out of the MO93-113 Certificates of Participation funds on deposit with the Local Agency Investment Fund to reimburse the general fund the amount of$22,751.77 for bills related to the SCADA project. PLH The Board authorized the Manager to attend the CSDA MO93-114 and APPA conferences in southern California the weeks of June 6 and June 14. "TO DO" LIST June 21, 1993 Mary The Board approved a lease with the Town of Truckee; MO93-115 it will charge $1.50 per square foot for space downstairs in the District building (Planning Services Department) and be effective July 1, 1993; there will be no additional charge for use of common areas, the Board and conference rooms. Between now and July 1, the Town may continue to use space in the building at no charge. Mary The Board increased the salary of the Support Services MO93-116 Manager, Kathy Neus, by 4.5% retroactive to May 13, 1993. Mary The Board authorized payment of $3,250 to the Town MO93-117 for paving the pipeline trench in Jibboom Street from the Prop 55 Downtown Pipeline funds. 93-16 Bob The Board authorized filing with the County Clerk a MO93-101 California Department of Fish and Game Certificate of Fee Exemption for the Electric Master Plan. Mary By resolution, the Board directed that competitive R-9327 bidding be dispensed with in connection with the District's purchase of a new telephone/voice mail/call accounting integrated system and directing staff to negotiate a contract with Executone for the purchase, installation, staff training and on-going maintenance of said system. Staff is to bring the negotiated contract back to the Board for approval. PLH, Joe A., The Board directed the Manager, Directors Aguera and MO93-102 Pat Sutton to explore the possibility of providing needed space to the Town of Truckee. Keith, Mary The Board approved the updated Prop 55 project cost MO93-103 estimate dated June 1, 1993. Keith, PLH The Board approved the Phase 11, Prop 55 Engineer MO93-104 Service Contract with Sauers Engineering dated June 2, 1993 at a lump sum fee of$339,263. !" PLH, Keith The Board approved the Simon HydroSearch proposal MO93-105 of May 14, 1993 for Phase 11, Prop 55 at a cost not to exceed $158,155. Mary, Keith The Board approved Contract Change Order No. 1 for MO93-106 the SCADA contract with Mountain Electric in the amount of$5,885. Mary, Keith The Board approved payment to Sandel/Avery in the MO93-107 amount of$24,669.96 for an invoice covering services from April 29 to June 1, 1993. Mary, Keith The Board approved Mountain Electric's Periodic MO93-108 Estimate for Partial Payment No. 1 for SCADA electrical work (covering work from May 19 to May 24, 1993). Mary, Keith The Board authorized transfer of $28,678.10 from the MO93-109 COP acquisition fund to the water general fund (for Sandel/Avery and Mountain Electric invoices). Scott The Board authorized the NCPA to conduct an electric MO93-110 end use survey at a cost of $7,275 for the PUD. Staff has the latitude to change questions on the survey as necessary. Susan By resolution, the Board indicated its support of the R-9328 Town's position on property tax issues. 93-15 Joe, Susan Electric materials bids were awarded as follows: Poles MO93-91 to the J. H. Baxter Company - 35 foot poles, $170; 45 foot poles, $348; 50 foot poles, $399; 55 foot poles, $458 - wire and cable, Schedules A, B, C, D, E, F, G and H to Western States Electric of Portland, Oregon for the amounts specified in their bid and to the Okonite Company of San Ramon, California for Schedule I for the amount specified in their bid. Keith The Board selected the firm of Charles A. Martin & MO93-92 Associates to provide electrical engineering services for the standby generator project at a fee of 8% of construction (between $12,000 and $16,000). Susan The Board approved the minutes of April 19, 1993 as MO93-93 presented. Susan The Board approved the minutes of May 3, 1993 as MO93-94 corrected by Counsel Phelps. Mary The bills presented for consideration were approved for MO93-95 payment. Mary Staff was authorized to transfer the money for payment MO93-96 of the Sauers and Wesco bills ($5,979.16) out of the Certificates of Participation funds on deposit with the Local Agency Investment Fund to reimburse the general fund. "TO DO" LIST June 7, 1993 Bob The Board approved the negative declaration for the MO93-97 Electric Master Plan as written. Bob The Board approved adoption of the Electric System MO93-98 Master Plan. Bob The Board approved filing the Electric Master Plan MO93-99 Notice of Determination, as prepared, with the County Clerk. Bob The Board stated there is no evidence that the Electric MO93-100 Master Plan will have an adverse effect on wildlife �^ resources resulting in a de minimis impact finding. 93-14 "TO DO" LIST May 17, 1993 PLH The Board authorized the General Manager to execute MO93-85 the Assignment of Agreement - Chlorination Stations, assigning the contract to JJM Engineering- Constructors, Incorporated as soon as the insurance certificate and rider for the bond are received. Dave, Susan By resolution, the Board approved plans, specifications R-9325 and contract documents and issued a call for bids for furnishing the District's second floor office space. Dave The Board authorized Norwegian Wood Construction MO93-86 Company to perform the improvements related to furnishing the upstairs office space at a price of $9,357.40. Mary, Susan Section 5.01.010 of the District's Residential Customer MO93-87 Deposits policy was amended to read as follows: Customers who are able to provide the District with a letter from a prior or current utility showing a record of prompt payments will not be required to pay a deposit so long as their account is paid in a timely manner. The letter from the utility must show that the customer has had utility service in his name for at least 36 months, has paid his bill promptly and is not currently past due on any accounts with that utility. Mary, PLH A resolution making certain findings and directing that MO93-88 competitive bidding be dispensed with in connection with the District's purchase of a new telephone/voice mail/call accounting integrated system is to be placed on the next meeting agenda. Bob, Susan The Board rescinded its motion awarding the contract MO93-89 for electric distribution construction to Hawkeye Construction, Inc. and awarded the contract for electric distribution construction to Harker and Harker, Inc. Mary Relating to the Tahoe Donner Pipeline Replacement MO93-90 Project, the Board authorized payment of the three invoices submitted by TSD totaling $1,976 and directed that the sum be withheld from Ford Construction. Joe, Susan By resolution, the Board approved specifications and R-9326 ,., contract documents and issued a call for bids for concrete boxes and lids. 93-13 PLH The Board stated that it has no position respecting any MO93-75 aspect of television in the community; Director Maass is acting strictly on his own in these matters. Keith In respect to the SCADA project, the Board reaffirmed MO93-76 that the Zintek bid was non-responsive. Zintek does not have a valid contractor's license. Keith The Board confirmed that it supports the practice of MO93-77 verifying the license of the apparent low responsive bidder when making recommendations to the Board for award of a contract. Joe, Tom, The Board awarded the bid for the three-reel cable MO93-78 Susan trailer to Reimers, Inc. in the amount of$16,087.50. PLH, Joe, Tom The Board rejected the bids on a 314 ton service truck MO93-79 as being non-responsive. Staff was authorized to check into the State plan and, if nothing is available through the State, to negotiate with dealers for the best price. Bob, Susan The Board awarded the bid for dock crews to the low MO93-80 bidder, Hawkeye Construction, Inc. of Troutdale, Oregon in the amount of$175.35 per hour. Joe, Susan The bid opening date for electric materials was MO93-81 extended to Monday, May 10, 1993 at 2:00 PM. All bids received are to be returned to the vendors and an appropriate addendum is to be sent to all bidders. Mary The Board approved the bills presented for MO93-82 consideration. Mary Staff was authorized to transfer the money for payment MO93-83 of the Sandel/Avery and Porter, Simon, Graham, Phelps and Cuttitta bills out of the Certificates of Participation funds on deposit with the Local Agency Investment Fund to reimburse the general fund. PLH Regarding the Fire District's request to use the Donner MO93-84 View station and tank site for a radio repeater, the Manager was directed to have the Truckee Fire Protection District gain approval from the Tahoe Donner Homeowners' Association before proceeding further. 93-12 PLH, Keith, The Board approved Amendment No. 2 to the Sandel- MO93-65 Mary Avery Engineering Agreement for Engineering Services, Supervisory Control and Data Acquisition (SCADA) modifying services related to FCC licenses and increasing the Engineer's compensation by $5,515. Bob The Board authorized staff to file the CEQA documents MO93-66 for the Electric Master Plan with the Nevada County Clerk, circulate the CEQA documents to interested agencies and the State Clearinghouse and publish notice of the proposed negative declaration; further, The Board set a public hearing on the proposed negative declaration for 7:15 PM on June 7, 1993.. Mary The Board approved an increase of $14,950 in the MO93-67 compensation to R. W. Beck for preparation of the Electric System Master Plan. Mary The Board approved placement of the District's MO93-68 insurance coverage as outlined in the Administrative Service Manager's recommendation totaling $194,818. Mary The Board accepted the 1992 annual audit as prepared MO93-69 by the District's auditors, Arthur Andersen & Company. Susan The minutes of April 5, 1993 were approved as MO93-70 presented. Mary The Board authorized payment of the bills presented MO93-71 for consideration. Further, staff was authorized to transfer $1,406.60 for Sauers Engineering out of the Certificates of Participation funds on deposit with the Local Agency Investment Fund to reimburse the general fund. PLH The Board authorized the Manager to acquire the 800 MO93-72 square foot storage building from Tahoe Forest Hospital and Dale Burt for $5,000. "TO DO" LIST May 3, 1993 PLH The Board appointed Ruth Frishman to fill the vacant MO93-73 position on the District's Financing Corporation Board of Directors. /^ Mary The Board approved payment of TSD WO#93-0004 for MO93-74 sewer main repair in the amount of$1,837.10. 93-11 /'"' Bob, Susan By resolution, the Board approved specifications and R-9324 issued a call for bids on a three-reel cable trailer. PLH The Board authorized Morrill and Machabee to finalize M093-56 the plans for furnishing the second story space and to prepare a set of specifications which will be submitted to the Board for consideration and possible call for bids. PLH The Board authorized staff to secure three quotes for M093-57 miscellaneous carpentry modifications to the second floor office space. Susan The minutes of March 15, 1993 were approved as M093-58 corrected by Counsel Phelps. Mary The bills presented for consideration less the $17.50 M093-59 finance charge listed on the Porter, Simon, Graham, Phelps and Cuttitta billing were approved for payment. Mary Staff was authorized to transfer the money for payment M093-60 of the Sandel/Avery bill out of the certificates of participation funds on deposit with the Local Agency Investment Fund to reimburse the general fund. "TO DO" LIST April 19, 1993 PLH, Keith The Board approved the revised Proposition 55 Project M093-61 list dated April 12, 1993 and authorized staff to submit the list to the California Department of Water Resources for review and approval. Mary The Board approved an increase of $7,566.57 in M093-62 compensation for Simon Hydro-Search with respect to Prop 55.. Mary The Board authorized staff to pay Simon Hydro-Search M093-63 invoices totaling $9,166.77 (Prop 55). PLH, Keith The Board found the low bid for construction of SCADA M093-64 electrical work, submitted by Zintek Electric, Inc., not responsive to the requirements of the contract, the contract was awarded to Mountain Electric, Inc. in the amount of$25,364.35. ell, 93-10 PLH, Mary With respect to the Tahoe Donner Pipeline Replacement MO93-48 Project, the Board postponed consideration of releasing funds to Ford Construction and transferring funds from the COP acquisition fund to the general fund until the first meeting in May. PLH, Keith The Board directed Keith Sauers and Peter Holzmeister MO93-49 to evaluate methods of financing $175,000 for the placement of a hydropneumatic station at Prosser Heights tank with an associated pipeline distribution system. Keith The Consulting Engineer was directed to proceed with MO93-50 generator selection and pump station modifications for one 250 kw trailer unit and approximately ten station modifications. Further, a plan of action is to be developed for additional stations and generators as funds permit. All new stations are to be specified with generator capacity. PLH The Board authorized the Manager to request that a MO93-51 determination be made by Nevada County LAFCo concerning jurisdiction for consideration of annexation r^ of lands within Placer County to TDPUD and consideration of reduction of the application fee if the application is considered by Nevada County. PLH, Pat The Board accepted Bob Jones' resignation from the MO93-52 Sutton TDPUD Financing Corporation and thanked him for his dedicated service; Director Sutton was asked to nominate someone to the Board within 30 days for filling his position Scout, Mary The Board approved a 4.5% pay increase for Scott MO93-53 Terrell effective March 9, 1993. Mary Staff was directed to write to the USDA Rural MO93-54 Electrification Administration requesting a waiver from the reporting and audit requirements. PLH By resolution, the Board adopted relocation and real R-9322 property acquisition guidelines. Bob, Susan By resolution, the Board approved specifications and R-9323 issued a call for bids on a four-wheel drive service truck for the Electric Foreman. Bob The Board approved R. W. Beck and Associates' MO93-55 proposal entitled, "Truckee Substation Upgrade, Phase 1, Conceptual Design." Mary The Board authorized the transfer of $8,300 M093-39 representing 22 water service connections at a cost of $450 each from the Martis Woods and Ponderosa Ranchos prepaid connection fee restricted fund to the water general fund. Mary The Board authorized the transfer of $43,072.97 for M093-40 work relating to the SCADA project from the 1991 COP water system improvement project acquisition fund to reimburse the water general fund. Mary The Board authorized the transfer of$94,080.51 for the M093-41 Armstrong high pressure pipeline extension project from the 1991 COP water system improvement project acquisition fund to reimburse the water general fund. Mary The Board authorized the transfer of$2,788 for the final M093-42 payment made to Resource Development for the Donner Trails #2 tank from the water facilities fees post AB-1600 deposits, Zone 1, to reimburse the water general fund. Susan The minutes of February 16, 1993 were approved as M093-43 corrected. Susan The minutes of March 1, 1993 were approved as M093-44 presented. Mary The bills presented for consideration were approved for M093-45 payment and staff was authorized to transfer the money for payment of SCADA invoices out of COP funds on deposit with LAIF to reimburse the general fund. "TO DO" LIST April 5, 1993 Keith The Board authorized issuance of notification to all M093-46 Gateway Tank plan holders that the bid opening has been canceled until further notice (pending acquisition of a site). Mary Staff was authorized to pay to TSD the amount of M093-47 $2,714.32 from funds retained from Ford Construction on the Tahoe Donner Pipeline Replacement Project. r 93-8 �.., "TO DO" LIST March 15, 1993 Mary By ordinance, the Board effected a compensation 0-9303 adjustment for the General Manager increasing his salary by 4.5% retroactive to January 1, 1993. Mary By resolution, the Board authorized an adjustment to R-9317 the District's contribution to the ICMA deferred compensation plan for certain management and confidential employees (retro to 111193). Bob, Scott, The Board adopted the street and security light policy MO93-35 Susan as submitted during the meeting of 311 (and amending District Code Sections 7.52.010 and 7.52.020). Bob, Scott, By ordinance, the Board established new rates for 0-9304 Susan street and security lighting. Dave, Susan By resolution, the Board awarded the bid for FCC type R-9318 radio modems to Sandel/Avery Engineering. Keith, Dave The Board awarded the bid for the Downtown Pipelines MO93-36 to Arcadian Enterprises, Summit City, CA in the amount of$793,219, subject to DWR approval. Keith, Dave The bid for the Chlorination Stations was awarded to MO93-37 James J. Maneatis, Sacramento, CA, in the amount of $139,677, subject to DWR approval. Bob, Joe, By resolution, the Board approved specifications and R-9319 Susan contract documents and issued a call for bids for wire, poles and related equipment to upgrade the electric system. Bob, Susan By resolution, the Board approved specifications and R-9320 contract documents and issued a call for proposals for miscellaneous overhead and underground line work on electrical lines. PLH By resolution, the Board rejected bids for a multi- R-9321 purpose sport utility vehicle for the Electric Superintendent and authorized the Manager to negotiate the purchase of said vehicle. Mary The Board authorized the transfer of $11,610 MO93-38 representing 86 meters at a cost of$135 each from the reserve for future meters restricted fund to reimburse `'^ the water general fund. 93-7 rr"` Keith By resolution, the Board approved plans and R-9314 specifications and issued a call for bids for an electrical contractor to furnish and install, as well as install owner-furnished equipment, for the water system SCADA facilities. The bid opening date is set for 418 at 2:00 PM. Mary The Board approved payment of Sandel/Avery invoices M093-29 totaling $25,494.69 and authorized that the amount be transferred from the COP water system improvement acquisition fund to reimburse the District general fund. PLH, Bob, The Electric Committee is to review the proposed street M093-30 Electric Comm. lighting policy and rate schedule at its 3110 meeting and make a recommendation at the public hearing (scheduled for 7:30 on 3115). PLH By resolution, the Board approved a policy regarding R-9315 support for professional development for managerial staff. PLH By resolution, the Board rescinded Resolution No. 9241 R-9316 and established an amended policy authorizing the too,, financing of fees and/or line extensions. PLH The Board directed the Manager to conduct a written M093-31 performance evaluation of each new department head at the conclusion of his or her first six months in that position and recommend to the Board an appropriate compensation adjustment. Susan The minutes of the special meeting of February 16, M093-32 1993 were approved as presented. PLH Reconsideration of TSD invoices relating to damaged M093-33 sewer laterals in the Tahoe Donner Pipeline Replacement Project area is to be placed on the 3115 agenda; the Manager is to write to Oz Butterfield, TSD Manager. Mary The bills presented for consideration were approved for M093-34 payment. 93-6 PLH, Susan The Manager is to present his annual report to the MO93-21 Board at the March 1 meeting. A public hearing to consider a compensation adjustment is to be set for March 15. Susan The minutes of January 18, 1993 were approved as MO93-22 presented. Susan The minutes of February 1, 1993 were approved as MO93-23 presented. Mary The bills presented for consideration were approved for MO93-24 payment Mary, John P. After extensively discussing the evidence presented by MO93-25 Jane Brunner in the Debi Black grievance, the Board believes the issue should be submitted to advisory arbitration and Director Maass moved to direct Counsel to proceed in the matter. "TO DO" LIST March 1, 1993 PLH Staff was asked to report back to the Board with MO93-26 respect to the procedure used to store the facsimile stamps used by several Directors. PLH, Board Committee appointments were made as follows: MO93-27 Electric Committee - Joe Aguera and Jim Maass; Water Committee - Pat Sutton and Bob Jones; Finance Committee - John Corbett and Bob Jones; Communications Committee - Jim Maass and John Corbett; Board/Manager Relations Committee - Joe Aguera and Pat Sutton. The Electric Committee scheduled a meeting for 3:30 PM on Tuesday, March 9; the Water Committee will meet on Wednesday, March 10at1:30PM. Bob, Wayne, By resolution, the Board directed that competitive R-9313 Joe bidding be dispensed with in connection with the District's purchase of reclosers and controls. PLH, Keith The Board approved Amendment No. 1 to the MO93-28 Agreement for Engineering Services, Supervisory Control and Data Acquisition, with Sandel/Avery. �Om� "TO DO" LIST February 16, 1993 Mary By resolution, the Board increased the salaries of the R-9306 Administrative Services Manager, the Water Superintendent and the Executive Secretary by 4.5%. Mary, John P. The Board authorized writing off accounts totaling M093-18 $8,944.02;staff is to continue to maintain records of the customers for collection should they apply for service in the future. Counsel was directed to look into whether or not the write-off list should be kept confidential in the future. Mary, Susan The Board authorized an amendment to Section M093-19 5.01.010 of the PUD Code, the residential customer deposit policy, as follows: Homeowners who are able to provide the District with a letter of reference from a previous utility company showing a satisfactory payment history will not be required to pay a deposit as long as their account is paid in a timely manner. Susan By resolution, the Board approved specifications and R-9307 issued a call for bids on a multi-purpose sport utility vehicle for the Electric Superintendent. Bid opening is 2:00 PM on March 10. Mary By resolution, the Board adopted certain overheads to R-9308 be used in conjunction with the Uniform Construction Cost Accounting ordinance. Susan By resolution, the Board approved the execution of an R-9309 annual advertising contract with the Sierra Sun. Mary By resolution, the Board designated the Administrative R-9310 Services Manager to act as fiscal agent for the District's Safe Drinking Water Loan Contract E53311 (Prop 55 loan) with the State of California, Department of Water Resources. Scott By resolution, the Board adopted a policy statement for R-9311 a model energy efficiency program. PLH The Board authorized staff to direct Simon M093-20 HydroSearch to regard as confidential any hydrogeologic reports or related work product prepared for the TDPUD. 93-4 "TO DO" LIST February 1, 1993 Keith By resolution, the Board approved specifications for R-9305 purchase of 43 modem radios and authorized advertising for bids (SCADA system). PLH, Mary The Board approved the 1993 Budget. MO93-13 PLH, Mary By ordinance, the Board increased water rates in 0-9302 accordance with Option A-3 (equal distribution of building funds - $2.45 per month for residential customers; 8% for commercial customers). Keith Consulting Engineer Sauers was directed to re-evaluate MO93-14 problems and solutions in the Prosser area water system, to re-evaluate the schedule of the construction of improvements in that system and to report back to the Board at the first or second meeting in March. Mary The bills presented for consideration were approved for MO93-15 payment. PLH The matter of designating as confidential the MO93-16 forthcoming Simon Hydro Search geologic report is to be placed on the next Board meeting agenda. PLH The following items were tabled to the February 16 MO93-17 meeting: Consideration of a resolution adjusting the compensation of certain management level employees; consideration of resolution appointing Administrative Services Manager as fiscal agent for purposes of Prop 55; Consideration of writing off delinquent accounts; consideration of amending customer deposit policy; consideration of a resolution adopting a model energy conservation plan; consideration of a resolution approving specifications and contract documents and issuing a call for bids for a utility wagon for use by the Electric Superintendent. 93-3 PLH, Mary The Manager was directed to bring back to the Board at MO92-7 the next meeting three funding proposals (the current proposal increasing the domestic flat rate by $2.45, a $1.50 increase and a $2.00 increase), a financing plan to keep the Water Department solvent for the next several years and a plan on how to creatively use the building fund. PLH, Susan The public hearings on the budget, water rate MO93-8 adjustment and General Manager's compensation adjustment are to be rescheduled for the first meeting in February. Compensation adjustments for other management employees is to be placed on that agenda also. Susan The minutes of December 21, 1992 were approved as MO93-9 presented. Mary The bills presented for consideration were approved for MO93-10 payment. "TO DO" LIST January 18, 1993 Keith By resolution, the Board approved plans, specifications R-9302 and contract documents and issued a call for bids on the following Safe Drinking Water Bond Law Projects: Downtown Pipeline Replacement, Gateway Tank and Chlorination Stations. Mary By resolution, the Board appointed Mary Chapman as R-9303 Acting General Manager to handle all matters pertaining to Debi Black. Mary By resolution, the Board designated Nationwide Life R-9304 Insurance Company as payor of the employee pension plan distributions and authorized the General Manager to execute such plan designation form as the Plan Administrator. Susan The Board approved the minutes of January 4, 1993 as MO93-11 presented. Mary The bills presented for consideration were approved for MO93-12 payment. 93-2 r'ft". "TO DO" LIST January 4, 1991 PLH The District was authorized to continue to lease space MO93-1 upstairs in the headquarters building to the Department of Industrial Relations on a month-by-month basis with no future commitments. PLH, Susan, By ordinance, the Board rescinded Ordinance 8403 and 0-9301 Mary established new Director compensation provisions to include conditions allowed by Government Code Section 53208. PLH By resolution, the Board stated its intent to draft a R-9301 groundwater management plan pursuant to AB 3030. PLH The Board directed that all future contacts between the MO93-2 District and WestPac be directly between the two entities. Further, Simon Hydro-Search is to be informed that they are not to provide WestPac with any information that would help them pursue water development in the Truckee area or take them on as a client. Reports prepared by Hydro-Search for the District are not to be shared with any other person. PLH, Water The issue of annexing the Martis Valley groundwater MO93-3 Committee basin into the District (for electricity as well as water) was referred to the Water Committee. The Committee is to work with staff to develop a full and detailed report and recommendation for Board consideration. Mary The Board authorized staff to reimburse the Water MO93-4 Department Fund from the 1991 Certificates of Participation, Water System Improvement Project funds for work performed by Sandel Avery on the SCADA system in the amount of$78,127.79. Mary The Board authorized staff to reimburse the Water MO93-5 Department General Fund from the 1991 Certificates of Participation, Water System Improvement Project funds for miscellaneous parts in relationship to constructing the SCADA system in the amount of$9,638.30. Mary The Board authorized staff to reimburse the Water MO93-6 Department General Fund from the 1991 Certificates of Participation, Water System Improvement Project funds for T&S Construction Change Order No. 4 in the amount of$25,000. 93-1 Susan The Board approved the minutes of December 7, 1992 as MO92-209 presented. ?� Mary The bills presented for consideration were approved for MO92-210 payment. PLH The Manager was directed to write to Janet Carson of MO92-211 WestPac informing them that Simon Hydro-Search is not authorized to represent the District and, further, that WestPac should communicate directly with the District, not through Hydro-Search. Hydro-Search representatives are to be invited to attend the next Board meeting to answer questions about their relationship with two separate water agencies. PLH The Manager was directed to provide a draft policy MO92-212 relating to reimbursement of management employees for taking certain classes at the direction of the District. 92-28 December 21, 1992 PLH, Joe The Board authorized the President to send a letter to the MO92-199 Board of Supervisors with a copy to Environmental Health stating the following: the District regrets that Environmental Health could not comment on the project; it is the District's opinion that the Department of Environmental Health has an obligation to generally oversee these projects; the District will continue to submit documents to them in accordance with CEQA in hopes that the Department will uphold their responsibility. PLH Consideration of a resolution adjusting compensation for MO92-200 managerial and confidential employees and direction to schedule a public hearing to consider a compensation adjustment for the General Manager were postponed until after the budget workshop. PLH The Board scheduled the budget workshop for the next MO92-201 regular meeting, January 4, 1992; a public hearing to consider adoption of the budget is to be set for January 18. PLH Direction to schedule a public hearing to consider a water MO92-202 rate adjustment is to be placed on the same agenda as ., the budget workshop. Mary Staff was authorized to transfer $48,377 from electric MO92-203 post-AB 1600 facilities fee deposits and $107,942 from electric pre-AS 1600 facilities fee deposits to the electric general fund. Mary Staff was authorized to transfer $60, 109 from water MO92-204 post-AB 1600 facilities fee deposits and $55,984 from water pre-AB 1600 facilities fee deposits to the water general fund. Keith The Board adopted the final Negative Declaration for the MO92-205 Safe Drinking Water Bond Law Project as amended. Keith The Board approved the Safe Drinking Water Bond Law MO92-206 Project for purposes of CEQA. Keith The Board authorized the filing of the Notice of MO92-207 Determination with the Office of the Nevada County Clerk and the Governor's Office of Planning and Research. Keith The Board adopted a De Minimis Impact Finding and MO92-208 authorized the filing of the Department of Fish and Game Certificate of Fee Exemption with the Office of the Nevada County Clerk. 92-27 December 7, 1992 r PLH Officers of the Board are as follows: President, Joe MO92-188 Aguera; Vice President, Jim Maass; Treasurer, John Corbett. Susan Section 9 of the Bylaws (Order of Business) was revised. MO92-189 PLH, Susan By resolution, the District's Conflict of Interest Code was R-9242 amended. PLH The public hearing to consider the District's intent with MO92-190 respect to preparing and adopting a groundwater management plan was continued to January 4, 1992. PLH, Mary Respecting the geologic test hole project, the Board MO92-191 approved Contract Change Order No. 1 in the amount of ($6,856.50). Mary The Board approved payment to Sargent Drilling in the MO92-192 amount of$62,083 for the geologic test hole project and authorized release of the 10% retention if no claims are filed during the statutory period. Susan By resolution, the Board accepted the geologic test hole R-9243 POW" project as complete and authorized filing of a Notice of Completion. PLH The Board tabled consideration of a compensation MO92-193 adjustment for managerial and confidential employees to the December 21 meeting. PLH The Board tabled the matter of scheduling a public MO92-194 hearing to consider a compensation adjustment for the General Manager to the December 21 meeting. PLH, Mary The Board directed that consideration of scheduling a MO92-195 workshop and public hearings on the budget and water rate adjustment be placed on the next agenda. The Board is to be copied with the financial model for water operations discussed at the Proposition 55 hearings. PLH A public hearing to consider the ordinance amendment MO92-196 allowing medical insurance for Directors is to be set for 7.30 PM on January 4. Susan The minutes of November 16, 1992 were approved as M092-P3&- presented. /'� Mary The bills presented for consideration were approved for MO92-1-99r payment. 92-26 Mary The bills presented for consideration were approved for MO92-180 payment. $4,660 for SCADA project expenses payable f-. to Sandel/Avery Engineering is to be taken out of the COP funds to reimburse the general fund. "TO DO" LIST November 16, 1992 Keith The Board authorized the filing of the environmental MO92-181 Impact Assessment, Proposed Negative Declaration and Environmental Initial Study with the office of the Nevada County Clerk. Keith The Board authorized the circulation of the MO92-182 Environmental Impact Assessment, Proposed Negative Declaration and Environmental Initial Study to responsible and interested agencies and the State Clearinghouse. Susan The Board authorized publication of a Notice of MO92-183 Proposed Negative Declaration in the Sierra Sun. Susan The Board scheduled a public hearing on the Proposed MO92-184 Negative Declaration for the December 21, 1992 regular Board meeting. Susan The Board adopted the proposed amendments to MO92-185 Section 2(4) of the District Bylaws, Duties of Officers. This will allow the Clerk/Ex-officio Secretary of the Board to schedule and call a special meeting of the Board if he determines that it is necessary to do so and if he is unable to contact the President regarding the need to call such a meeting. It will also enable him to cancel any regular or special meeting if he determines that a quorum of the Board will not be present; and to schedule, reschedule and cancel public hearings (except hearings on the adoption of a rate increase ordinance) if he determines that it is necessary to do SO. Susan The minutes of November 2, 1992 were approved as MO92-186 presented. Mary The bills presented for consideration were approved for MO92-187 payment. 92-25