HomeMy WebLinkAbout1991-06-05 Min Ord - Board .,, -TO DO-uST
December 16, 1991
Board The slate of offlcm cumendy srtding on die Board W// be M091221
retained for 1992 (Pres( ent, Joe Aguera; Vice President,
Richard Curran; Treasurer, Pat Sutton).
PLH Staff was direded to negotiate a contract with SandWYA very M091222
for development ofa SCADA system,die proposed contract is
to be taken to the Board for cons/demftL
Pat, Rkhard The Chairman instructed Moclors Curran and Sutton to M091223
analyze die cornpensatian survey aft shed to die Manager's
memo of 12111/91 and to conduct a performance review. A
report is to be made to the Board during dosed session at a
future meeting.
PLH The Boardapproved Change OrderNumber3for ContradsA, M091224
B and C on the Tahoe Donner P4x4w Rep✓acament Prq ect
PLH Bob Chum was asked to subunit a report containing an M091225
analysis and opinion regarding T&S Construction's daft for
additional compensation for traflrc control on die Tahoe
Donner Prgedt,
Mary The Board authorized payment to T& S Construction in #Je M091226
amount of$104,658.98 representing Progress Payment No. 6
on Contracts A and C, Tahoe Donner Project
Mary The Board authorized the tiansf®r of$104,658.98 from die M091227
Tahoe Donner Water Line Replacement Prged Acquisition
Fund to die genera/fund.
Keith The Board auffw zed Keith Savers to discuss the proposed M091228
Prop 55 application provisions Wide doe Department of Health
Services and the DWartrnent of Water Resources
Susan The minutes of December 2, 1991 were approved as M091229
presented.
Mary The bylls presented for consideration wens approved for M091230
payment
91-33
1212/31 Mary The Execubve Saaetary's basic annual salary As to be MO91216
l� maeased by $1,260 in lieu of paying MO amount of
$5i2.50per regular Board meefingaitended,-furdw, Me
Board approved a 4% annual wage increase for Me
Adnunisba8ve Seivives Manager and Execu ve
Secretary elfeave 1/14?." t
1MNI Susan A public hearing is to be scheduled to consider MO91217
haeasingMe General Manager's annualsalaryby4%.
12&N I May, 77w amended management benefit policy was MO91218
Susan approved.
1212191 Joe A., The minutes of I III&51 wem approved as presented. MO91219
Susan
12&N I Mary The bii&presented foraansiderabai were approved for U091220
payment. In fire fukjre, cries of all consultants'bills
are to mailed to Dkector Sutton
91-33
12)"1 Mary The Board autfionzed payment to Ford Construction in M091209
the amount of $134,537.40 representing Progress
Payment No. 5 for Contract B, Tahoe Donner Pipeline
Preyed
1212/31 Mary The Board auUaonzedpaymentto SEA in die amount of M091210
$35,463.05 mladng to the Tahoe Donner Pipeline
1221291 Mary The Board authorized transfer of$170,000.45 from the M091211
Tahoe Donner Pook7e Preyed AagLWfibn Fund to the
Daft7c s goneml fund.
121MI PLH The Board au#w&ad Sauers Engineering to proceed M091212
with an avaluatan ofAltemate No. 2 as ft preferred
Olympic Heights prpelme afi�nment, furftr, that
Sauers be authorized to employ the servkes of a
professional andkvioglst to perform the scope of
servives set forfli by Counsel Phelps r..The scope of
work to be pa-farmed by die araheokgist should
inabde.• (1) determine whether die site contains any
unique ardkxVbgkvI rhesource4 as defined by CEQA,
(2) determine whether there are any places of special
religious or social signa7canae to any Native Amencan
group and(3)deftmine whether there are any human
ramains located widu"n the proposed prnied area....7
1211/91 PLH The Board adopted the final negat►ve declarafion and M091213
authorized die filing of nofte ofdeterminabon for the
Gateway Water Storage Tank.
1222/91 PLH The Boats adopted the de m"mis impact finding and M091214
authorized d�e Sling of die CafilWn a DWarftnent of
Fish and Game certitcate of Fee Exemption on the
Gateway Water Storage Tank.
1212%91 Joe A. The Board auftwed the President to sign the request M091215
for transfer ofDysftkt fi/es r olating to die Truckee River
issues from McDonough, Holland&A//en to DeCuir and
Somali
9132
111181YI Mary The Baard au#x vized paymentofPeriodwcEstimate for M091202
Partial Payment No. 2 to Dale Burt in the amount of
$32,9M90 on the Amw bmg High Pressure Pipeline
Pro ba-
11/1831 Keith, By rtesoiuthn, die Board approved and accepted the R-9130
Mary, Amhsftwg W pressure poeMa and directed the filing
Susan offhe notice ofcormpl on. Upon campletion of Me 35
day period, ft 10% retenfron may be released if no
Awns have been fled.
111181YI Keith The Board audhaized Sau&s Engineering to provide M091203
se rvi►ow reefatiny to the development of a Capital
improvements plan whfdh would indude a newfadlities
fee sdwedule fora lump sum cast of$25,000
11/1t191 Susan The minutes of November 4, 1991 were approved as M091204
presented.
I1/11N31 Mary The bills presmted forconsfdemboa were approved for M091205
payment
11118 Y I PLH The County rs to be copied with Spiegel&McD amid s M0912016
11/1"1 Aetterregarding the FCC ef b ve compeffon
rulemaking.
TO DO'LIST
December 2, 1991
12MV 1 PLH The Disfnct is to assert the Passive Solar indusbw M091207
Council by providing a fist of cvnfractors and other
professionals it has had contact with who may be
interested in attending the workshop on passive solar
design scheduAgd for 2/1192 at the /tangs Beach
Convenfiba Center
121MI PLH, OW was designated by Me Board for advertising Me M091208
Mary Passive Solar industries Councils workshop set for
2/1MA17/Gags Beadi. The ad is to emphasize gaining
interest fiam and invaivmg Me general publir-
9131
- 11/18191 PLH The Manager was directed to develop a spedfrc MO91499
program for the District and the Nor them Califomia
Solar Energy Assodation to cooperate in sponsoring
the builders workshop on passive solar design and
place the matter on the 1212191 agenda.
11118191 PLH The Board voiced its support of Southwest Gas in its M091200
efforts to bring natural gas to the community and
authorized the Manager topro vide whateverassistance
he can in this endeavor.
I V18191 Mary The Board approved Change Order No. 2 in the M091201
amount of -$634 on the Armstrong High Pressure
Pipeline Project.
1114/91 Mary The bfils presented forconsridomfron were approved M091-190
for payment.
1114191 PLH The Manager was authorized to attend the AMA M091-191
conference on organization devalopment in San
Francisco December 16 to Member 19 at a cost of
$2,000.
1114/91 Mary The Board ratified the Manager's decision to repair M091-192
f ie Tahoe Donner Substation transformer at a total
cost of$80,153.
11/4/91 PLH The Board directed the Manager to communicate M091-193
with the law firm of Spiegel & McDiarmid to
determine what the Dysbict should ask offhe County
with respect to regulation of the local cable TV
company.
REGULAR MEET7NG
November 18, 1991
11118/91 Mary The Board authorized payment to T&S Construction M091-194
in the amount of$255,510.90 for Progress Payment
Number 5 on Contract A of the Tahoe Donner
Pipeline Project.
11118%91 Mary The Board authorized payment to T&S Consbvcrion M091-195
in the amount of$139,206.39 for Progress Payment
Number 5 on Contract C of the Tahoe Donner
Pipeline Project.
1111&191 Mary The Board authorized payment to SEA in the amount M091-196
of $04184.66 for construchon administration
services on the Tahoe Donner Pipeline Project.
11/18/91 Mary The Board authorized transfer of$479,903.97 from M091-197
the 1991 Cerfifrcates of PatOcrpaSon Water System
Improvement Acquisition Fund to fhe General Fund.
11118191 Joe A. The Board approved the right of way contract for M091-198
conveyance of a highway easement along the
District's Soufhside property and authorized the
President to execute the contract and deed.
91-30
"TO DO"LIST
November 4, 1991
11/4/91 Mary The Board approved ProfflmPayRequest No. 4for the MO91-181
Tahoe Donner Pipeline Projc4 Contract B, m the
amount of$510,671.70 to Ford Construction.
11/*W Mary TheBoard authorized payment to SEA in the amount of MO91-192
,S2,710.94 for services relating to the Tahoe Donner
Pipeline Project
1114191 Mary, The Board authorized the transfer of S'S12382.64 from MO91-193
PLH theacquigtion fund to tbegeamlfund Theacaquis7tion
fund is to be given a more&wr ptivze title in order to be
able to identify it in the future
1114191 PLH The Board directed the Manager to look into the MO91-184
feasibility of paardapating with Longs m an energy
conservation/rebate program and prepare a
recommendation.
�.., 1114/91 PLH, The Board authorized that a public bearing be suet for MO91-185
Mary 11/18; that the expenditure of funds for appropriate
display advertWhg be approved; that the Manager- be
authorized to develop a presentation for the public
bearing outlining the steps ne a nary to determine the
feasibility of bringing natural gas to Truckee('Including
the expenditure of funds and the passibility of hiring a
consultant to assist in the project).
11/ W Sauers The BoardauthorimdSaueis Engineering toprovidethe MO91-196
preliminary survey services for the Downtown Pipeline
Replacement Project for a fete not to exceed$6,000.
111491 PLH The California Municipal Utilities Association is to be MO91-187
approached and asked if other districts might be
mkm=W in supporting legislation that would allow
them to accept credit cards
111491 Joe A. The Board authorized the President to sign the amended MO91-188
Form 5500 reports for the 1999 and 1989 pension plan
yeam for submidal to the IRS.
9129
"TO DO" LIST
�.•., October 21, 1991
10/21/91 PLH, The Board approved increasing the SEA M091-171
Mary engineering services budget by $65,000.
10/21/91 Mary The Board approved payment to T & S M091-172
Construction in the amount of $607,594.87
representing Progress Payments No. 4 on
both Contract A and C for the Tahoe Donner
Project.
10/21/91 Mary The Board approved payment to SEA, Inc. in M091-173
the amount of $48,687.96.
10/21/91 Mary The Board authorized transfer of M091-174
$656,282.83 from the acquisition fund to
the general fund to cover Tahoe Donner
water improvement expenses.
10/21/91 PLH The Board authorized R. W. Beck to proceed M091-175
with the electric master plan at a cost of
$63,400 and to modify the output voltage
of the Donner Lake Substation to be
consistent with the remainder of the PUD
system at a cost of $12,200.
10/21/91 PLH The Board approved Contract Change Order M091-176
No. 1 on the Armstrong High Pressure
Project in the amount of $895.
10/21/91 PLH An accountantIs analysis of the options M091-177
presented in the Manager's memo regarding
the use of the restricted funds known as
the building fund is to be obtained for
consideration at the next regular meeting.
10/21/91 Mary The Board approved a 4% salary increase M091-178
for the Executive Secretary retroactive to
1/1/91, bringing her salary to $35,671.17
for the year.
10/21/91 Mary The bills presented for consideration in M091-179
the amount of $23,980.38 were approved for
payment.
10/21/91 PLH The Chairman directed that the appropriate M091-180
committee meet to discuss emergency
situations and resultant outages, then
prepare recommendations for consideration
by the Board.
91-23
"TO DO" LIST
�., October 7, 1991
10/7/91 PLH, The Board approved the agreement for MO91-160
Mary services with Tahoe Forest Hospital.
10/7/91 Mary The Board approved Progress Payment No. MO91-161
3 on Contract B in the amount of
$878,184.10 to Ford Construction on the
Tahoe Donner Project.
10/7/91 Mary With respect to the Tahoe Donner MO91-162
Project, the Board approved the
following payments to SEA, Inc. :
$10,598.05 for pipeline replacement
design services through 9/7/91;
$1,664.99 for pipeline replacement
field survey services through 9/7/91;
$ 108 , 921 for construction
administrative services through 9/7/91;
$55 , 502 . 47 for construction
administrative services through
9/21/91.
10/7/91 Mary A transfer in the amount of MO91-163
$1,054,870.68 was authorized from the
acquisition fund to the general fund.
10/7/91 Mary Authorization was given by the Board to MO91-164
pay Periodic Payment No. 1 to Burt and
Burt Construction in the amount of
$40,972.50 on the Armstrong High
Pressure Pipeline Project.
10/7/91 PLH, The Board approved the amendment to the MO91-165
Mary retirement plan service agreement
between the District and Wayne
Richardson Company, Inc.
10/7/91 John P Counsel was directed to prepare a draft MO91-166
ordinance that would discourage the
planting of trees in easements for
review by the Board.
10/7/91 Susan The minutes of 9/16/91 were approved as MO91-167
presented.
10/7/91 PLH Discussion of County regulation of MO91-168
cable TV is to be placed on the 11/4/91
agenda.
10/7/91 Mary The bills presented for consideration MO91-169
in the total amount of $60,188.31 were
approved for payment.
l" 10/7/91 PLH, The new MOU with the IBEW Local 1245 MO91-170
Mary was approved by the Board.
91-22
9/3/91 PLH The Manager is to place discussion and MO91-150
possible action regarding the State
Department of Health Servicese
regulatory fee on an agenda in the near
future.
"TO DO" LIST
September 16, 1991
9/16/91 Mary The Board approved Progress Pay Request MO91-151
No. 3 on Tahoe Donner Water System
Improvements Contract A in the amount
of $657,778.50 to T & 8 Construction.
9/16/91 Mary The Board approved Progress Pay Request MO91-152
No. 3 on Tahoe Donner Water System
Improvements Contract C in the amount
of $60,907.88 to T & 8 Construction.
9/16/91 Mary The Board authorized the transfer of MO91-153
$718,686.38 from the acquisition fund
to the general fund.
9/16/91 Keith The Board accepted the Donner Trails MO91-154
Tank No. 2 project and authorized
�.-. filing the Notice of Completion.
9/16/91 Mary The Board approved Progress Pay Request MO91-155
No. 4 on the Donner Trails Tank No. 2
project to Resource Development in the
amount of $34,880.05.
9/16/91 PLH The Board authorized the General MO91-156
Manager to release :the 10% retention to
Resource Development in the amount of
$20,486.50 on the Donner Trails Tank
No. 2 project if no creditor claims are
made during the 35 day statutory
period.
9/16/91 Mary The Board authorized writing off MO91-157
accounts in the amount of $2,306.44 as
requested by the Administrative Manager
in her memo of 9/11/91.
9/16/91 Susan The minutes of September 3, 1991 were MO91-158
approved as presented.
9/16/91 Mary The bills presented for consideration MO91-159
in the amount of $40,606 were approved
for payment.
91-21
�►, 9/3/91 PLH The General Manager was authorized to M091-140
have specifications and contract
documents drawn up for the repair of
main line water leaks and directed to
solicit bids and recommend to the Board
an award of one or more contracts.
After 90 days, he is to make a report
to the Board regarding the program
including any recommendations.
9/3/91 Keith The contract for the Armstrong High M091-141
Pressure Pipeline was awarded to the
low bidder, Dale Burt, in the amount of
$81,865.
9/3/91 PLH The Board approved the organization M091-142
chart as presented at the meeting.
9/3/91 PLH The Manager was authorized to finalize M091-143
the necessary job descriptions, submit
them to the Union for the meet and
confer process, and return to the Board
with the final job descriptions and
proposed pay rates.
9/3/91 Ron The Board authorized that the tree M091-144
trimming contract with Utility Tree
Service be extended for seven
additional weeks, or until the weather
turns bad, whichever occurs first, at
an additional cost of approximately
$20,370.
9/3/91 PLH The Board approved scheduling a M091-145
workshop with Bob Rauch on Saturday,
October 5 to discuss the District's
mission statement at a cost of $1,400
plus travel related expenses.
9/3/91 PLH The Board adopted the proposed budget M091-146
calendar as a guide for preparing the
1992 budget.
9/3/91 Joe, The minutes of August 19, 1991 were M091-147
Susan approved as presented.
9/3/91 Mary The bills presented for consideration M091-148
were approved for payment.
9/3/91 PLH The Manager was directed to obtain a MO 9 1- 14 9
copy of SB 229 regarding the
installation of water meters, to copy
the Board, and investigate to see if
any money has been set aside for
�•-. meters.
91-20
8/19/91 Bev, By resolution, the Board approved R-9129
Susan specifications and called for bids on a
1/2 ton, mid-range truck for the
Technical Services Department.
8/19/91 Susan The Board approved the minutes of July MO91-131
15, 1991 as presented.
8/19/91 Susan The Board approved the minutes of MO91-132
August 5, 1991 as presented.
8/19/91 Mary The bills presented for consideration MO91-133
in the total amount of $24,816.77 were
approved for payment.
11TO DOI' LIST
September 3, 1991
9/3/91 Mary Progress Pay Request No. 2 for Contract MO91-134
B on the Tahoe Donner Pipeline
Replacement Project in the amount of
$322,216.92 was approved for payment.
9/3/91 Mary The Board approved payment of SEA MO91-135
invoices in the amount of $109,363.73.
/^ 9/3/91 Mary, Staff was directed to transfer MO91-136
PLH $431,580.65 from the acquisition fund
to the general fund; Peter was directed
to obtain a statement from the auditors
as to the legality of transferring
funds in this manner and to also
inquire how Prop .55 funds should be
handled.
9/3/91 PLH, Subject to final review by Counsel, MO91-137
Keith, Sauers Engineering was authorized to
John P. begin work as proposed for engineering
the Tahoe Donner Booster Pump Stations,
Olympic Heights Pipeline Project and
preparing an RFP for the telemetry
system.
9/3/91 PLH The Manager was directed to provide a MO91-138
report on facilities fees and how they
relate to funding the Northwoods
Booster Pump Station.
9/3/91 PLH The Manager was directed to inquire of MO91-139
SMUD how and when they use maps in
advertising their public hearings.
91 19
/^ 8/5/91 PLH The Manager is to seek proposals from MO91-124
qualified consultants for preparation
of an electric system master plan.
8/5/91 Susan The minutes of 6/3/91 were approved as MO91-125
presented with the provision that a
minor correction can be submitted to
the Board at a later date.
8/5/91 Susan The minutes of 7/1/91 were approved as MO91-126
presented.
8/5/91 Mary The bills presented for consideration MO91-127
in the total amount of $20,863.05 were
approved for payment.
"TO DO$' LIST
August 19, 1991
8/19/91 PLH The Board approved Contract Change MO91-128
Order No. 1 for the Tahoe Donner
pipeline replacement project, Contracts
A, B and C.
8/19/91 PLH, By resolution, the Board made certain R-9127
John P findings and approved Contract Change
Order No. 2 for the Tahoe Donner
pipeline replacement project, Contracts
A, B and C.
8/19/91 Mary Relating to the Tahoe Donner pipeline MO91-129
replacement project, the Board approved
Progress Payment No. 2 on Contract A to
T & S Construction in the amount of
$273,963.72 and payments to SEA in the
amounts of $2,857.55 and $250.
8/19/91 PLH, By resolution, the Board approved the R-9128
Susan proposed negative declaration for the
Gateway Tank project and set a public
hearing to receive comment for 7:30 PM
on Tuesday, September 3.
8/19/91 PLH, David Rhodes is to be charged for back MO91-130
Bev electrical usage as calculated by Bev
Johnson, but no administrative costs
are to be charged to him. Further, a
letter is to be sent stating the
Board1s decision and informing Mr.
Rhodes that the meter installation must
be brought up to District and County
standards.
91-18
�•�++. 8/5/91 Susan The Board voted for Joe Aguera to serve M091-115
the remainder of a two year term on the
LAFCo Board.
8/5/91 Mary The invoices and progress pay estimates M091-116
from Ford, SEA and Merrill Corp. in the
total amount of $598,317.98 were
approved for payment.
8/5/91 Mary The Board authorized that $175,039.39 M091-117
be transferred from the acquisition
fund to the general fund.
8/5/91 PLH By resolution, the Board issued a call R-9125
for bids for the Armstrong high
pressure pipeline project.
8/5/91 PLH HydroSearch was authorized to perform M091-118
the tasks outlined in their 7/29/91
proposal re evaluation of alternate
well sites.
8/5/91 PLH The Board declared that it is not M091-119
appropriate at this time to change the
status of the Coachland RV park from
commercial to residential.
8/5/91 PLH By resolution, the Board set forth R-9126
findings that an emergency situation
exists and authorized that the Tahoe
Donner transformer be rebuilt at a cost
of approximately $62,217.
8/5/91 PLH Staff was directed to prepare bid M091-120
documents for a new transformer to be
used as a spare in the Truckee
substation at an approximate cost of
$70,000.
8/5/91 PLH The Manager was directed to seek a M091-121
proposal from R. W. Beck to design a
means for providing spare transformers
at the Tahoe Donner and Donner Lake
substations.
8/5/91 PLH The Manager is to seek advice from R. M091-122
W. Beck regarding the modification of
output voltage of the Donner Lake
substation in order that it is
consistent with the remainder of the
system.
8/5/91 PLH R. W. Beck is to be retained to prepare M091-123
plans and specifications for upgrading
the wire size from Northwoods Blvd.
west to I-80 and from Gateway to
McIvers.
91-17
�► 7/15/91 PLH The Board authorized Bob Churn and SEA, MO91-105
working with the Manager, to administer
the Tahoe Donner contracts in a manner
consistent with getting the jobs done
as quickly as possible with minimal
extra expense.
7/15/91 Mary The Board approved payment to T&S MO91-106
Construction in the amount of
$216,974.13 on Contract A, and
$5,682.98 on Contract B.
7/15/91 Joe A The President was authorized to sign MO91-107
the letter opposing SB 959 on behalf of
the Board.
7/15/91 Susan The minutes of 5/20/91 were approved as MO91-108
corrected.
7/15/91 Susan The minutes of 6/17/91 were approved as MO91-109
presented.
7/15/91 Mary The bills presented for consideration MO91-110
were approved for payment.
"TO DO11 LIST
August 5, 1991
8/5/91 PLH The Board approved the Negative MO91-111
Declaration/Initial Study for the Water 9/a�
System Master Plan.
8/5/91 PLH The Board approved the Water System MO91-112
Master Plan as presented.
8/5/91 PLH By resolution, the Board approved the R-9124
Notice of Determination for the Water
System Master Plan.
8/5/91 PLH, The Bylaws are to be amended to reflect MO91-113
Susan the following: TDPUD Board meeting
minutes be action only minutes; that
the meeting be officially recorded on
tape and the original tape preserved
perpetually, and that copies of the
minutes and a duplicate of the tape be
made available along with play-back
equipment to the public; that a back-up
tape recorder be purchased.
8/5/91 PLH The Manager was authorized to complete MO91-114
the purchase of the property adjacent
to the Casler property by paying to
Embree and Ruth Cross the balance due,
$29,400, upon receiving the stamped
survey of record from Nevada County.
91-16
7/15/91 PLH The Board authorised Bob Churn and SEA, MO91-105
working with the Manager, to administer
the Tahoe Donner contracts in a manner
consistent with getting the jobs done
as quickly as possible with minimal
extra expense.
7/15/91 Mary The Board approved payment to T&S MO91-106
Construction in the amount of
$216,974.13 on Contract A, and
$5,682.98 on Contract B.
7/15/91 Joe A The President was authorised to sign MO91-107
the letter opposing SB 959 on behalf of
the Board.
7/15/91 Susan The minutes of 5/20/91 were approved as MO91-108
corrected.
7/15/91 Susan The minutes of 6/17/91 were approved as MO91-109
presented.
7/15/91 Mary The bills presented for consideration MO91-110
were approved for payment.
91-16
6/17/91 Susan, The Board adopted a resolution fixing R-9123
Debi and placing electric and water standby
charges on District tax roll for
collection by the Counties of Placer
and Nevada.
6/17/91 Mary The bills presented for consideration MO91-96
were approved for payment.
11TO DO" LIST
July 1, 1991
7/1/91 PLH The Board accepted the audit for 1990 MO91-97
prepared by Arthur Andersen & Co.
7/1/91 Board, The Board adopted a policy pre- MO91-98
Mary authorizing certain seminars and
conferences for Directors.
7/1/91 Mary The Board approved the bills related to MO91-99
the Tahoe Donner pipeline replacement
project in the amount of $80,603.63.
7/1/91 Mary The bills presented for consideration MO91-100
in the amount of $21,048.53 were
approved for payment.
11TO DO" LIST
July 15, 1991
7/15/91 PLH, The Board approved the request of MO91-101
John P WestStar to amend the lease to allow
for placement of a fourth satellite
dish; Counsel is to prepare the lease
amendment.
7/15/91 Joe A In accordance with the new FCC ruling, MO91-102
the President was directed to write to
the Nevada County Board of Supervisors
and strongly urge them to look at the
regulation of local cable companies.
7/15/91 PLH The Board directed the Manager to MO91-103
review the pole attachment agreement
with WestStar and make recommendations
to the Board at the August 5 meeting.
7/15/91 Joe A The Board approved the letter MO91-104
nominating Jim Maass for appointment to
APPA9s legislative committee.
91-15
6/17/91 PLH The Manager was authorized to begin MO91-93
negotiations with Mrs. Archie and Mrs.
McIver for acquisition of the Gateway
tank site and to obtain an appraisal if
necessary.
6/17/91 PLH The Board authorized the Manager to MO91-94
execute the release of the real
property restrictions contained in the
Eve Popovich agreements dated 7/10/62
and 5/22/64 and acknowledged that no
further performance is owed to the
TDPOD from the parties to such
documents.
6/17/91 Susan The Board approved the following MO91-95
procedure: on all Board or committee
meeting agendas a statement will be
made advising that the complete packet
of related material is available for
public review at the District office
and the Truckee Branch of the Nevada
County Library. The agendas will be
mailed to all interested parties and
posted at the District office, library,
government center and U. S. Post
Office. In addition, a copy of the
Board packet will be delivered to the
Sierra Sun.
6/17/91 PLH, By resolution, the Manager was R-9119
Mary authorized to proceed with the
lease/purchase plan through LaSalle
National Bank for district vehicles.
6/17/91 Susan By resolution, the Board nominated Joe R-9120
Aguera for the Special District vacancy
on the Nevada County Local Agency
Formation Commission.
6/17/91 Susan By resolution and in connection with R-9121
the amendment of the 1986 Trust
Agreement, the Board authorized
execution and delivery of the First
Supplemental Trust Agreement and
certain other actions in connection
therewith.
6/17/91 Susan, The Board adopted a resolution R-9122
Debi implementing and fixing electric and
water standby charges for the fiscal
year 1991-92.
91-14
'ITO DO" LIST
June 3, 1991
6/3/91 PLH By resolution, approved circulation of R-9118
the Negative Declaration and Revised
Initial Study for the Water System
Master Plan and initiated the public
and agency review process.
6/3/91 Susan The Board approved the minutes of MO91-86
2/2/91 as presented and directed that a
copy of Director Sutton' s memo of
5/20/91 be attached to the minutes of
the 6/3/91 meeting and a reference be
made to such attachment in the 2/2/91
minutes.
6/3/91 Susan The Board approved the minutes of MO91-87
4/15/91 as corrected.
6/3/91 Susan The Board approved the minutes of MO91-88
5/6/91 as presented.
6/3/91 Mary The bills presented for consideration MO91-89
were approved for payment.
6/3/91 PLH The Manager was authorized to move MO91-90
forward with acquisition of the
property located behind the PUD complex
currently owned by Embree Cross
contingent upon a satisfactory review
of the survey and title report.
INTO DONN LIST
June 17, 1991
6/17/91 Mary The Board authorized setting up a MO91-91
restricted fund entitled IIWest River
Street Assessment District Maintenance
Fund,19 and that the surplus funds in
the West River Street Assessment
District account in the amount of
$14,756.03 be transferred into that
restricted fund; further, that funds in
that restricted fund be used solely for
purposes of maintaining the water
system improvements originally
constructed by the West River Street
Assessment District.
6/17/91 Debi The Board approved the development M091-92
agreement between the District and
Kendall/Hillman.
91-13
5/20/91 PLH The Board authorized the Manager to MO91-78
employ Boland Healthcare Consultants to
perform the services described below at
a cost not to exceed $10,000: prepare a
report on where the medical and
insurance industries are heading during
the next five years and the impacts on
the cost of health care and insurance
premiums as well as the impacts on the
quality of health care; review current
health care coverage and costs; identify
two to five options that promise to be
reasonable alternatives; conduct
negotiations with those identified as
reasonable alternatives to determine if
they are able to work with the District,
at what benefit level and at what cost;
meet with representatives of the
employees and IBEW to discuss the issues
relating to health care insurance.
5/20/91 PLH The Board approved sending the letter to MO91-79
Senator John Seymour regarding
transmission access.
5/20/91 PLH The Board authorized using facilities MO91-80
fees to participate in completion of a
looped water line between Ponderosa
Ranchos and the Kendall development.
5/20/91 Susan The minutes of April 1, 1991 were MO91-81
approved as corrected.
5/20/91 Susan The minutes of April 8, 1991 were MO91-82
approved as presented.
5/20/91 PLH The 4th of July Committee was granted MO91-83
permission to hang banners on the power
poles.
5/20/91 Mary The bills presented for consideration MO91-84
were approved for payment.
5/20/91 PLH, The Board authorized the Manager to MO91-85
Joe A. draft a letter for the Board President's
signature supporting AB 1166.
91-12
5/20/91 PLH The Board voted to allow Sears MO91-73
Construction to withdraw their bid on
Contract C of the Tahoe Donner pipeline
improvement project because of their
$67,068 mistake in calculating costs.
5/20/91 PLH The Board awarded Contract C of the MO91-74
Tahoe Donner pipeline improvement
project to T & S Construction of
Sacramento in the amount of $613,330
subject to receipt of a waiver of waste
discharge requirements from Lahontan.
5/20/91 PLH The Board voted to release Sears MO91-75
Construction's bid bond.
5/20/91 Mary, By ordinance, the Board amended the 0-9106
Debi miscellaneous service fee schedule as
recommended by staff.
5/20/91 PLH The Manager was authorized to continue MO91-76
searching for a non-banking institution
through which to obtain financing for
the lease/purchase of District vehicles.
5/20/91 PLH By resolution, the Board recognized the R-9117
importance of performance evaluations
and authorized the General Manager to
conduct annual performance reviews for
department heads of the District.
5/20/91 PLH The Board accepted the Cox-Rromydas MO91-77
proposal in the amount of $7,500 for
designing, bidding and supervising the
construction of office improvements on
the second floor of the District
complex.
91-11
5/6/91 PLH By resolution, the Board approved the R-9115
relocation of two Gateway cabins to
Meadow Park and waived certain
connection and facilities fees din an
approximate amount of $3,800) for one of
the cabins which will be used by the
Historical Society.
5/6/91 PLH By resolution, the Board approved R-9116
Amendment No. 2 to the Real Property
Lease with the Truckee Donner Recreation
and Park District.
5/6/91 PLH A public hearing to consider the amended MO91-67
miscellaneous fee schedule is to be set
for 7:30 PM on May 20, 1991.
5/6/91 PLH Units 1 and 9 were declared surplus and MO91-68
are to be offered for sale by bid.
5/6/91 Mary The Board authorized the investment of MO91-69
the capitalised interest and reserve
funds in U. S. Treasury obligations with
Rauscher Pierce Refsnes to purchase the
appropriate government securities that
best match the cash flow requirements of
the financing and deliver the securities
to the trustee at the closing of the
1991 certificate issue scheduled for
5/14/91.
5/6/91 Mary The bills presented for consideration MO91-70
were approved for payment.
"TO DO" LIST
May 20, 1991
5/20/91 PLH The Board awarded Contract A of the MO91-71
Tahoe Donner pipeline improvement
project to T & 8 Construction of
Sacramento in the amount of $1,601#000
subject to receipt of the waiver of
waste discharge requirements from
Lahontan.
5/20/91 PLH The Board awarded Contract B of the MO91-72
Tahoe Donner pipeline improvement
project to Ford Construction of Lodi in
the amount of $2,338,143 conditioned
upon receipt of the waiver of waste
discharge requirements from Lahontan.
91-10
5/6/91 PLH By resolution, the Board approved the R-9115
relocation of two Gateway cabins to
Meadow Park and waived certain
connection and facilities fees (in an
approximate amount of $3,800) for one of
the cabins which will be used by the
Historical Society.
5/6/91 PLH By resolution, the Board approved R-9116
Amendment No. 2 to the Real Property
Lease with the Truckee Donner Recreation
and Park District.
5/6/91 PLH A public hearing to consider the amended MO91-67
miscellaneous fee schedule is to be set
for 7 :30 PM on May 20, 1991.
5/6/91 PLH Units 1 and 9 were declared surplus and MO91-68
are to be offered for sale by bid.
5/6/91 Mary The Board authorized the investment of MO91-69
the capitalized interest and reserve
funds in U. S. Treasury obligations with
Rauscher Pierce Refsnes to purchase the
appropriate government securities that
best match the cash flow requirements of
the financing and deliver the securities
to the trustee at the closing of the
1991 certificate issue scheduled for
5/14/91.
5/6/91 Mary The bills presented for consideration MO91-70
were approved for payment.
91-10
4/15/91 John P. Counsel was directed to research the MO91-60
lease between the PUD and the Recreation
District to see if it permits buildings
on the Meadow Park property and to
render an opinion as to whether waiving
fees to the Historical Society for one
of the buildings would be considered a
gift of public funds.
4/15/91 Mary The Board approved the Frank B. Hall MO91-61
quotation in the amount of $183,601 for
package, auto, boiler and machinery
umbrella liability, excess liability,
directors and officers liability
insurance; the CIGA charge and
membership fee in NRECA. Also, it was
noted that the three new vehicles will
be added to the policy when they arrive
and the cost will increase slightly.
4/15/91 PLH, The Board set up the following MO91-62
Board committees: Board/Manager relationship,
operations, finances, planning and
communications.
4/15/91 PLH The Manager was authorized to continue MO91-63
to pursue the lease/purchase agreement
too,, for a line truck and truck for the water
department through Security Pacific and
bring appropriate documents back to the
Board for approval.
4/15/91 Mary The bills presented for consideration MO91-64
were approved for payment.
4/15/91 PLH The Board authorized the Manager to use MO91-65
the services of R. W. Beck and Keith
Sauers in the absence of in-house
engineers.
INTO DO11 LIST
May 6, 1991
5/6/91 PLH, The Chairman made committee appointments MO91-66
Board as follows: Board/Manager relations,
Joe Aguera and Pat Sutton; Operations,
Richard Curran and Jim Maass; Finances,
Pat Sutton and Richard Curran; Planning,
John Corbett and Joe Aguera;
Communications, Jim Maass and John
Corbett.
h
91-9
4/1/91 Mary The Board set Mary Chapmants salary at M091-53
$48,000 per year retroactive to the date
she assumed the position of
Office/Finance Supervisor (about May of
1991) .
4/1/91 Mary By resolution, the Board established a R-9113
fringe benefit policy for management and
confidential employees.
4/1/91 PLH By resolution, the Board established a R-9114
recruitment policy for department heads.
4/1/91 Susan The Board directed that the minutes of M091-54
3/18/91 be prepared in final form as
corrected by Counsel Phelps and Jim
Maass.
4/1/91 Mary The bills presented for consideration M091-55
were approved for payment.
4/1/91 PLH, The Board approved the concept of the M091-56
Board Board/Manager work plan prepared by
Peter dated 3/27/91 .
'ITO DO" LIST
4/8/91 PLH, By ordinance, the Board fixed water 0-9105
Susan standby charges on certain lands within
the portion of the District' s boundaries
encompassing the County of Placer to
which water is made available for any
purpose, and providing means for
collection thereof.
'ITO DO'l LIST
April 15, 1991
4/15/91 Ron, The Board awarded the tree trimming bid M091-57
Susan to Utility Tree Service in the amount of
$73 per hour.
4/15/91 Susan The minutes of 3/18/91 were approved as M091-58
presented.
4/15/91 PLH The Board approved the Tahoe Donner M091-59
water system improvement project plans
and specifications and issued a call for
bids with the bid opening dates to be
2:00 PM on May 15, 1991 for Contract A;
2:00 PM on May 16„ 1991 for Contract B;
and 2:00 PM on May 14, 1991 for Contract
C.
91-8
3/18/91 PLH, By ordinance, the Board authorized the 0-9104
Joe A, execution and delivery of an installment
Susan purchase agreement, a trust agreement,
an assignment agreement, a contract of
purchase and an official statement, and
certain other actions in connection
therewith.
3/18/91 Andy, By resolution, the Board initiated R-9111
Susan proceedings to fix water standby charges
in Placer County; the hearing is to be
scheduled for 7:00 PM on Monday, April
8, 1991 and published in accordance with
the law.
3/18/91 Susan A transcript of Director Suttongs MO91-46
statement regarding Debi Black's
overtime hours (2/19/91 meeting) is to
be attached to those minutes along with
the transcript of Debi's statement.
3/18/91 Susan The minutes of 2/19/91 were approved as MO91-47
corrected by Directors Corbett, Aguera
and Curran.
3/18/91 Susan The minutes of 2/25/91 were approved as MO91-48
written.
3/18/91 Susan The minutes of 3/4/91 were approved as MO91-49
presented.
3/18/91 Mary The bills presented for consideration MO91-50
were approved for payment.
91-7
^* 3/28/91 PLH, By ordinance, the Board authorized the 0-9104
Joe A, execution and delivery of an installment
Susan purchase agreement, a trust agreement,
an assignment agreement, a contract of
purchase and an official statement, and
certain other actions in connection
therewith.
3/18/91 Andy, By resolution, the Board initiated R-9111
Susan proceedings to fix water standby charges
in Placer County; the hearing is to be
scheduled for 7:00 PM on Monday, April
8, 1991 and published in accordance with
the law.
3/18/91 Susan A transcript of Director Suttones M091-46
statement regarding Debi Blacks
overtime hours (2/19/91 meeting) is to
be attached to those minutes along with
the transcript of Debits statement.
3/18/91 Susan The minutes of 2/19/91 were approved as M091-47
corrected by Directors Corbett, Aguera
and Curran.
3/18/91 Susan The minutes of 2/25/91 were approved as M091-48
written.
3/18/91 Susan The minutes of 3/4/91 were approved as M091-49
presented.
3/18/91 Mary The bills presented for consideration M091-50
were approved for payment.
INTO DOI' LIST
April 1, 1991
4/1/91 Susan, Transformer bids were awarded as M091-51
Joe S. follows: Western States Electric,
Schedule A - value $19,632; Schedules B
and C, General Electric value
$15,716.89; Schedules D and E, WESCO -
value $14,678.00.
4/1/91 Susan, The bid for two vacuum circuit reclosers M091-52
_�- Joe S. was awarded to Cooper Power Systems at a
unit cost of $14,516.23.
4/1/91 Susan By resolution, the Board authorized R-9112
execution of an annual display
advertising contract with the Sierra
Sun.
91-7
�^* 3/4/91 Susan The Secretary was directed to prepare MO91-39
the minutes of February 4, 1991 in final
form as amended.
3/4/91 Mary The bills presented for consideration MO91-40
were approved for payment.
3/4/91 PLH The Manager was authorized to seek MO91-41
proposals from asset managers regarding
investment options for pension plan
funds.
11TO D011 LIST
March 18, 1991
31/18/91 Susan The minutes of February 4, 1991 were MO91-42
approved as presented.
3/18/91 Tom, The Board issued a call for bids to MO91-43
Susan provide the service of trimming and
removing trees along the District's
power lines in Tahoe Donner, Sierra
Meadows, Martis Valley Estates,
Ponderosa Fairways Estates and the north
side of Donner Lake.
3/18/91 Andy By resolution, the Board approved the R-9110
scope, environmental documents and the
Notice of Exemption for the Tahoe Donner
pipeline replacement project.
3/18/91 Andy The Board approved polyethylene tubing MO91-44
for service laterals in the Tahoe Donner
pipeline replacement project and
directed that District standards be
modified to allow such PE tubing.
3/18/91 Andy, SEA was authorized to perform services MO91-45
Susan during the bid and construction phases
as outlined in their proposal for an
amount not to exceed $474,500.
3/18/91 Susan By ordinance, the Board fixed water 0-9103
standby charges on certain lands within
the District boundaries and in Nevada
County to which water is made available
and providing means for collection
thereof.
91-6
2/25/91 Andy By resolution, the Board rescinded R-9107
Resolution No. 9105 and initiated
proceedings to fix water standby
charges. (Same provisions as 9105, but
public hearing date changed from March
11 to March 18 to order to allow
notification to be published twice.
2/25/91 Andy A public hearing on an ordinance MO91-32
approving financing documents for the
water system improvements is to be
scheduled for March 18, 1991.
2/25/91 Mary, Counsel Phelps was authorized to attend MO91-33
John P. the Special District Board Management
Institute in San Diego with the
District to pay related expenses.
"TO DORI LIST
March 4, 1991
3/4/91 Susan The minutes of 1/21/91 were approved. MO91-34
3/4/91 PLH, The overtime hours policy was approved MO91-35
Susan and is to be codified.
3/4/91 PLH The revised flow chart as recommended by MO91-36
the Manager (combining the positions of
Finance Supervisor and Office Manager
into one position, the Administrative
Manager) was approved.
3/4/91 PLH The Manager was directed to prepare an MO91-37
appropriate job description and salary
range for the Administrative Manager for
consideration by the Board.
3/4/91 PLH, By resolution, the Board authorized R-9108
Mary disbursements for which the
Administrative Manager may issue checks
for payment without prior submission to
the Board for approval and rescinded
Resolution No. 8440.
3/4/91 PLH, By resolution, the Board established a R-9109
Mary, policy on issuance of purchase orders
Tom, for commodities under $10,000.
Andy,
Joe,
Bruce
3/4/91 Tom, The Board authorized a call for MO91-38
Joe, transformer and recloser bids
✓'�'' Susan
91-5
2/19/91 Tom, The Board made wire and cable awards as MO91-24
Joe, follows: Schedules A, B, C, D, E, F, H,
Susan J, K, L and M to General Pacific in the
amount of $35,070.83; Schedules G and I
to Ring Wire and Cable in the amount of
$13,302.
2/19/91 Andy, The Board awarded the bid for the Water MO91-25
Joe, Department service truck to Silver State
Susan with a bed by Jordans, including
proportional speed control, in the sum
of $58,728.24.
2/19/91 Andy, The Board accepted the engineering MO91-26
PLH report on standby charges prepared by
Keith Sauers.
2/19/91 PLH, The Board, by resolution, indicated its R-9104
Andy intent to issue tau exempt obligations
and appointed consultants in regards to
the water system improvement projects.
2/19/91 PLH, By resolution, the Board initiated R-9105
Andy proceedings to fix standby charges.
2/19/91 PLH The Board scheduled a public hearing to MO91-27
consider fixing standby charges for 7:45
PM on Monday, March 11, 1991.
2/19/91 Susan The Secretary was directed to place the MO91-28
minutes of January 21, 1991 into final
form.
2/19/91 PLH Director Sutton requested that the MO91-29
Manager ask consultant Robert Rauch to
prepare a short statement regarding the
Boardis responsibility and authority and
the Manager being the one carrying out
the Board's responsibility and authority
to preface the minutes of the February
2, 1991 workshop meeting.
2/19/91 Mary The bills presented for consideration MO91-30
were approved for payment.
'ITO DO" LIST
February 25, 1991
2/25/91 Andy "Theamended engineering report on MO91-31
dby charges was approved.
91-4
11TO DO88 LIST
February 4, 1991
2/4/91 John P. By resolution the Board authorized the R-9102
agreement with MBNA America as amended
(to be rewritten by Counsel) .
2/4/91 Mary, By ordinance, the Board established a 0-9102
Andy, special water rate for small dwelling
Susan units meeting certain criteria.
2/4/91 PLH, By ordinance, the Board adjusted 0-9101
John P. compensation for the General Manager and
Mary, renewed his employment contract.
Susan
2/4/91 Susan By resolution, the Board requested R-9103
election dates for the PUD be changed to
November of even-numbered years, the
same day as the statewide general
election.
2/4/91 Andy The Board accepted Sauers Engineeringes M091-20
proposal in an amount not to exceed
$8,100 for the Armstrong high pressure
extension project.
2/4/91 PLH, Keith Sauers was authorized to prepare M091-21
Andy an engineering report regarding standby
charges as described in Counsel Phelpso
memo of 1/8/91 at a cost to be
determined by the Manager.
2/4/91 Mary The bills presented for consideration M091-22
were approved for payment.
2/4/91 PLH The Manager was directed to check with M091-23
CMUA about proposing legislation to
change the bonding requirements for
purchasing equipment and supplies
presently imposed upon the PUD by state
law.
HTO D011 LIST
February 19, 1991
2/19/91 Mary By resolution, the Board amended the R-9106
pension plan to incorporate the
projected unit credit method of plan
valuation.
91-3
1/7/91 Lissa, The District was authorized to pay the MO91-10
Joanie up-front cost of the Fit to Live Program
and then make payroll deductions from
each participating employee until the fee
is collected.
'PTO DO'S LIST
January 21, 1991
1/21/91 Susan The minutes of 12/17/90 were approved as MO91-11
corrected.
1/21/91 Susan, By resolution, the Board authorized a R-9101
Andy call for bids on a 31,000 GVW two wheel
drive truck for the Water Department.
1/21/91 PLH, Schedule a public hearing for 7:30 PM on MO91-12
Susan 2/4/91 for the purpose of discussing the
possibility of establishing a separate
rate for small dwelling units that meet
certain criteria.
1/21/91 PLH, Schedule a public hearing for 8:00 PM on MO91-13
Susan 2/4/91 for the purpose of considering a
contract with the General Manager and
salary adjustment. Copy the Board with
�►, the present contract.
1/21/91 Joanie The Board authorized payment of the MO91-14
certificate of participation on the
building.
1/21/91 PLH The Board appointed Brown & Wood bond MO91-15
counsel to review the documents that set
up the Tahoe Donner leak project
financing at a cost of $45,000 plus
expenses. (Peter is to clarify that the
cost may be adjusted according to the
amount of obligations issued. )
1/21/91 PLH The Board directed the Manager to MO91-16
prepare a resolution changing election
dates to November of even-numbered
years.
1/21/91 Susan The Secretary was directed to prepare MO91-17
the minutes of 1/7/91 in final form as
corrected.
1/21/91 Joanie The bills presented for consideration MO91-18
were approved for payment.
1/21/91 PLH The Board agreed that the Manager should MO91-19
�.-• attend the General Plan Steering
Committee meeting.
91-2
"TO DO11 LIST
January 7, 1991
1/7/91 Susan The minutes of 11/17, 11/19, 12/3 and MO91-1
12/10/90 were approved as corrected.
1/7/91 Mary Accounts receivable in the amount of MO91-2
$4,659.66 are to be written off as
recommended in memo dated 1/2.
1/7/91 Andy The Board accepted the final report on MO91-3
the Tahoe Donner Leak Analysis prepared
by SEA.
1/7/91 Andy, The Board authorized SEA to perform the MO91-4
Susan design services on the Tahoe Donner water
line replacement described in their scope
of work for a project containing 72,650
feet of water main at a cost not to
exceed $236,000. (This figure includes
$12,000 for predesign photography which
was authorized by the Board on 12/17/90. )
1/7/91 PLH The Board approved finalizing and mailing MO91-5
the letter opposing market based pricing
of federal power to the President,
Secretary of Energy and Congressional
delegates.
1/7/91 Mary, Staff was directed to investigate and MO91-6
Andy make a recommendation to the Board
concerning Cliff Hartwell's suggestion re
a special water rate for small
residential dwelling units.
1/7/91 Susan The minutes of December 17, 1990 were MO91-7
approved as corrected.
1/7/91 Mary The Board authorized reducing Todd MO91-8
Bertz's transfer fee to $15 upon
receiving a letter stating that he
subleased the house to another party and
it was his intention to have the service
automatically transferred back into his
name upon his return. The letter should
further state that if he subleases the
house in the future, he will provide the
District with a letter authorizing that
service be transferred back into his name
automatically upon the sublesseels
request for disconnect.
1/7/91 Joanie The bills presented for consideration MO91-9
were approved for payment.
91-1
12/17/90 PLH The Manager was directed to MO90-260
contact the California
Municipal Utilities
Association and ask them to
approach the legislature with
a request to amend the law
regulating the maximum amount
of standby charges (to allow
for a higher charge)
12/17/90 PLH The 1991 Budget was approved MO90-261
as presented
12/17/90 PLH By ordinance, new water rates 0-9002
were established (effective
with the February billing
cycle)
12/17/90 Andy The Board authorized SEA to MO90-262
perform the Tahoe Donner
pipeline replacement project
pre-design photography at a
cost of no more than $12,000
12/17/90 Joanie The bills presented for MO90-263
consideration were approved
for payment
35