HomeMy WebLinkAbout1990-06-05 Min Ord - Board 12/17/90 Bruce, The transformer ratiometer bid MO90-255
r^ Joe and was awarded to the low bidder,
Susan Multi-Amp, in the amount of
$8,994.63
12/17/90 Tom, Joe By resolution, the Board R-9037
and Susan approved specifications and
called for bids on electrical
distribution equipment - cable
12/17/90 Mary By resolution, the Board R-9038
adopted overheads to be used
in conjunction with the
Uniform Construction Cost
Accounting Ordinance for 1990
12/17/90 Mary By resolution, the Board R-9039
adopted overheads to be used
in conjunction with the
Uniform Construction Cost
Accounting Ordinance for 1991
12/17/90 Joanie The Board approved Progress MO90-256
Pay Request No. 3 to Estabrook
Construction in the amount of
$3,601.23
12/17/90 Susan By resolution, the Board R-9040
�. approved and accepted the
Alder Creek Road pipeline
replacement and directed
filing of the Notice of
Completion
12/17/90 Andy The Board approved Contract MO90-257
Change Order No. 3, an
extension of time to Resource
Development, on the Donner
Trails Tank No. 2 project
12/17/90 Joe A. , The Board directed that the MO90-258
Susan position paper on
incorporation be placed in
final form for the PresidentIs
signature
12/17/90 Susan The Secretary was directed to MO90-259
prepare the minutes of
11/19/90 in final form as
presented, 12/3/90 in final
form as corrected, and
12/10/90 in final form as
presented
34
12/3/90 PLH Glenn Reiter and Associates M090-247
was retained for the purpose
of evaluating the Customer
service/Finance functions at a
cost of $2,500
12/3/90 Susan The minutes of 11/5/90 were M090-248
approved as written
12/3/90 PLH Check with bond counsel to see M090-249
if certificates of
participation provide for the
escheat of unclaimed fiduciary
funds after 3 years and
whether or not the documents
should be amended; place the
matter on the agenda
12/3/90 PLH, Meet with Richard Burge and M090-250
Andy, try to convey the Districts
Tom and position (re points brought up
John P. in his 11/9/90 letter) ; obtain
written comments from Counsel;
place the item on an agenda
for possible action
12/3/90 Joanie The bills presented for M090-251
consideration were approved
for payment
12/3/90 PLH Attempt to schedule the M090-252
Board/Manager workshop by
telephone - Directors Corbett
and Curran are available on
all suggested dates
12/3/90 Andy Provide a report on the number M090-253
of leaks that have been
repaired so far this year;
also provide Board with the
same information the Tahoe
Donner Home Owners will be
receiving on 12/15
11TO DO" LIST
December 17, 1990
12/17/90 Board Officers were elected as M090-254
follows : Joe Aguera ,
President; Richard Curran,
Vice President; Pat Sutton,
'treasurer
33
11/19/90 Andy, Partial Payment Request No. 3 MO90-239
Joanie submitted by Resource
Development for the Donner
Trails Tank No. 2 project in
the amount of $31,049.10 was
approved
11/19/90 Mary The Board authorized the MO90-240
transfer of $31,049.10 from
the restricted facility fee
account to the general fund to
cover the payment of Partial
Payment No. 3 for the Donner
Trails Tank No. 2 construction
project
11/19/90 Andy, EstabrookIs Change Order in MO90-241
Joanie the amount of $16,509. 13 for
the Alder Creek pipeline
replacement project was
approved
11/19/90 Andy, Partial Payment No. 2 in the MO90-242
Joanie amount of $36,262.77 submitted
by Estabrook for Alder Creek
was approved
11/19/90 Mary The Board asked for an MO90-243
explanatory memo regarding the
request for a transfer of
restricted funds for the Alder
Creek pipeline project
11/19/90 Joanie The bills presented for MO90-244
consideration were approved
for payment
'ITO DO11 LIST
December 3, 1990
12/3/90 Bruce, The Board awarded the bid for MO90-245
Joe and a meter test table and counter
Susan to Multi-Amp in the amount of
$11,990 plus tax
12/3/90 Bruce and By resolution, the Board R-9036
Susan issued a call for bids on a
transformer ratiometer; bid
opening is 2:00 on 12/13/90
12/3/90 Joanie The Board approved the annual MO90-246
awards dinner at an
�^ approximate cost of $2,500
32
11/5/90 Mary The Board authorized obtaining MO90-231
earthquake insurance on the
booster buildings/pumps and
substations for the period
11/6/90 to 5/1/91 at a cost of
$3,710
11/5/90 Board By consensus, the Board agreed MO90-232
to continue complying with
those sections of the Brown
Act that were repealed
11/5/90 Joe, By resolution, the Board R-9035
Susan declared certain cable surplus
and issued a call for bids
11/5/90 Tom, The Board authorized the MO90-233
Mary purchase of five poles and two
anchors from SPPCo to serve
the Weemst residence
11/5/90 Susan The minutes of October 15, MO90-234
1990 were approved as
corrected
11/5/90 Joanie The bills presented for MO90-235
consideration were approved
�..., for payment
"TO DO11 LIST
November 19, 1990
11/19/90 Tom, Joe, The low bid of Westinghouse MO90-236
Susan Electric Supply Company
(WESCO) in the total amount of
$11,916 for transformers was
accepted
11/19/90 Mary The semi-annual loan payment MO90-237
transfer from the water
general fund to reimburse the
Tahoe Donner upgrade fund in
the amount of $17,000 was
authorized
11/19/90 Andy, The Board approved Contract MO90-238
Joanie Change Order No. 2 on the
Donner Trails Tank No. 2
project in the amount of
$2,780
31
10/15/90 PLH Walter Haugen's request for a MO90-222
refund was rejected; the
Manager was asked to write and
thank him for his suggestions
and to tell him the Board will
review the policy in January
of 1991
10/15/90 Joanie The bills presented for MO90-223
consideration were approved
for payment
"TO DO" LIST
November 5, 1990
11/5/90 Joe, Award of 50 Class 3, 351 poles MO90-224
Susan was made to J. H. Baxter
Company at a cost of $173 per
pole
11/5/90 Mary Transfer from the water MO90-225
facilities fees to reimburse
the general fund for a payment
on the Donner Trails Tank No.
2 project in the amount of
$49,462.65 was approved
11/5/90 PLH, The Chairman appointed MO90-226
John P. , Director Sutton as a committee
Pat S. of one to review the proposed
management benefit policy with
the Manager and Counsel and to
prepare a report for the Board
11/5/90 Andy Sauers Engineeringis proposal MO90-227
for design services for the
Gateway Tank was approved
11/5/90 Mary Where possible, include MO90-228
figures from 1990 in the draft
1991 budget for comparison
purposes
11/5/90 PLH Schedule a budget workshop for MO90-229
the 11/19/90 meeting; try to
keep other agenda items to a
minimum
11/5/90 Mary Check into the feasibility of MO90-230
the District becoming a credit
card merchant and bring
information, including fees
that would be charged, back to
the Board for consideration
30
10/15/90 Bruce, The Board awarded the bid for MO90-212
Tom E, Schedule C, a 1/2 ton truck
Susan for the Technical Services
Department, to Michael Kohl
Motor Company in the amount of
$17,395.72, without the extra
warranty
10/15/90 Bruce, The Board awarded Schedule D, MO90-213
Tom E, two multi-purpose sport
Susan utility vehicles for the
Engineering Department, to
Michael Kohl Motor Company in
the amount of $36,114.27,
without the extra warranty
10/15/90 Andy, The Board approved Resource MO90-214
Joanie Development Companyls progress
pay request for the Donner
Trails Tank project in the
amount of $49,462.65
10/15/90 Andy, The Board approved Estabrook's MO90-215
Joanie progress pay request for the
Alder Creek Pipeline project
in the amount of $20,700
10/15/90 Andy The Board approved Estabrook's MO90-216
Contract Change Order No. 1 on
the Alder Creek project in the
amount of $1,789.20
10/15/90 PLH, The Board approved the job MO90-217
Susan description for Executive
Secretary as presented
10/15/90 PLH, The organizational chart was MO90-218
Susan amended to reflect a solid
line from the General Manager
to the Executive Secretary and
a dotted line from the Board
to the Executive Secretary
10/15/90 John P. Counsel was directed to MO90-219
research, review and report
back to the Board relative to
Union representation for the
Executive Secretary
10/15/90 John P. , The minutes of 9/17/90 were MO90-220
Susan accepted subject to Counsel
providing information to the
Secretary regarding the closed
,�. session
10/15/90 Susan The minutes of 10/1/90 were MO90-221
approved as presented
29
10/1/90 PLH The Board accepted the
proposal M090-
204
of Rauscher Pierce Refsnes,
Inc. for exclusive investment
banking services in connection
with financing of water system
improvements for a fee of
$25,000 plus out-of-pocket
expenses not to exceed $5,000
10/1/90 PLH The Board authorized District M090-205
participation in the NCPA
natural gas study at a cost of
$553
10/l/90 Susan The minutes of 9/4/90 were M090-206
approved as corrected
10/1/90 Joanie The bills presented for M090-207
consideration were approved for
payment
10/1/90 PLH Statistics on injuries are to M090-208
be added to the annual safety
report
"TO DO" LIST
October 15, 1990
10/15/90 Tom, Joe, By resolution, the Board R-9034
Susan issued a call for bids for
padmount transformers
10/15/90 Andy The Board approved M090-209
distribution of the draft
water master plan
environmental documents and
asked that a public hearing be
scheduled and advertised for
11/19/90
10/15/90 Bruce, The Board awarded the bid for M090-210
Tom E, Schedule A, a pick-up truck
Susan for the Meter Reading
Department, to Michael Kohl
Motor Company in the amount of
$13,459.95, without the extra
warranty
10/15/90 Bruce, The Board awarded the bid for M090-211
Tom E, Schedule B, a 3/4 ton truck
Susan for the Water Department, to
Michael Kohl Motor Company in
!� the amount of $16,639.98,
without the extra warranty
28
9/17/90 Joanie The bills presented for M090-201
consideration were approved for
payment (including the progress
pay estimate in the amount of
$68,978.70 for Resource
Development)
"TO DO" LIST
October 1, 1990
10/1/90 Bruce, By resolution, the Board R-9032
Susan authorized calling for bids on
a watthour meter test table and
universal photoelectric counter
for testing watthour meters,
with a bid opening date of
11/7/90
10/1/90 Tom, By resolution, the Board R-9033
Susan authorized calling for bids on
poles with a bid opening date
of 10/31/90
10/1/90 Joanie The Board authorized the M090-202
following: transfer of
$68 , 978 . 70 from water
facilities fees to reimburse
the general fund for Donner
Trails Tank No. 2; transfer of
$1,400 from the Ponderosa
Ranchos prepaid connection fee
account to reimburse the
general fund; transfer of
$1,050 from the Martiswoods
Estates prepaid connection fee
account to reimburse the
general fund
10/1/90 Andy Sauers Engineering was M090-203
authorized to perform the
preliminary engineering for
three components for 1991
construction: Airport Well
disinfection station, Northside
Well disinfection station, and
Gateway Tank construction, at a
cost not to exceed $12,750
27
9/4/90 PLH The Manager was authorized to M090-191
seek proposals for a consultant
to evaluate the positions of
Office Manager and Finance
Supervisor and make
recommendations to the Board
9/4/89 Andy Andy Hyde was appointed as the M090-192
Districtes representative to the
Water service Technician
Apprentice Committee
9/4/90 Mary The Board authorized write-offs M090-193
in the amount of $21809.12 (less
recoveries of $514.95, equalling
$2,294.17) as set forth in Mary
Chapman's memo dated 8/30/90
9/4/90 Susan The Secretary was directed to M090-194
prepare the minutes of 8/20/90
in final form
9/4/90 Joanie The bills presented for M090-195
consideration were approved for
payment
�. 9/4/90 PLH Peter indicated he would provide M090-196
a staff analysis of the benefits
of paying off the REA loans for
consideration at the next
meeting
"TO DO" LIST
September 17, 1990
9/17/90 Susan The minutes of 8/20/90 were M090-197
approved as presented
9/17/90 Andy The Board authorized SEA to go M090-198
forward with Phase III of the
Tahoe Donner leak analysis,
preparation of the final report
of the entire study, with a
cost ceiling of $15,000
9/17/90 PLH The Board authorized that the M090-199
response to the REA letter of
8/27/90 be finalised and mailed
9/17/90 Andy, Contractors are to be informed M090-200
Tom, of the deadline for submitting
PLH progress pay estimates; the
estimates are to be listed as
specific agenda items
26
8/20/90 Joan The bills presented for M090-187
P. consideration were approved for
payment
11TO DO" LIST
September 4, 1990
9/4/90 Tom, John The Board awarded the bid for M090-188
Phelps, the line truck to Simon West
Susan Coast, Inc. in the amount of
$173,689 subject to review of
the specifications by legal
counsel
9/4/90 Tom, By ordinance, the Board 0-9001
Susan established new electric
connection and facilities fees
and rescinded previous
resolutions and ordinances; the
fees are to be retroactive to
1/1/89
9/4/90 PLH, Mary By resolution, the Board R-9031
established a policy setting
forth requirements for
contractor insurance
9/4/90 PLH, Jim The Board authorized use of the M090-189
PUD facility for Superior Court
once a month through 6/30/91 at
no charge; if the County accepts
the offer, they are to provide a
hold harmless agreement. The
Chairman is to write a letter
explaining that the District is
allowing a trial period at no
charge; if the Court wishes to
continue using the room, the $75
per day fee will be imposed.
Mr. Prouty is to be provided
with a copy of the guidelines
governing use of the Board room.
9/4/90 PLH The Board accepted the proposal M090-190
of Robert Rauch to act as
facilitator at the Board/Manager
retreat. The Manager was
directed to select a Saturday or
Sunday after 10/21/90 to hold
the workshop.
25
8/20/90 Mary The Office/Finance Manager was M090-175
directed to contact Cathy Pooler of
Frank B. Hall and ask her to appear
at the next meeting to discuss
insurance requirements for
contractors.
8/20/90 PLH The 1990 budget was approved. M090-176
8/20/90 PLH The Manager was authorized to M090-177
contact Donner Lake Village for
available dates for a
Board/management workshop and also
to contact a facilitator.
8/20/90 PLH The Board extended the General M090-178
John Managers contract and subsequent
P. amendments through December 31,
1990. The matter is to come back to
the Board for review upon
expiration.
8/20/90 John Counsel was asked to research M090-179
P. whether all forms of compensation
(such as deferred comp) to the
General Manager must be set by
ordinance.
8/20/90 PLH Reconsideration of the nepotism M090-180
policy was tabled.
8/20/90 Andy The Board awarded the bid on the M090-181
Alder Creek pipeline improvement
project to Estabrook Construction.
8/20/90 PLH Discussion of the draft policy M090-182
regarding annexation proceedings was
tabled.
8/20/90 Tom An ordinance amending electrical M090-183
Susan facility fees is to be drawn up for
review at a public hearing on
September 4, 1990 at 7 :30 PM.
8/20/90 John Counsel was asked to research the M090-184
P. law concerning fee adjustments and
customer refunds.
8/20/90 Mary The Board accepted the Annual Trust M090-185
Fund Report of the TDPUD Defined
Benefit Pension Plan and Trust.
8/20/90 Susan The minutes of August 6, 1990 were M090-186
,... accepted as corrected.
R
24
8/6/90 PLH The Manager was asked to make a M090-168
presentation at the Planning for
Tomorrow in Truckee Committee
meeting relating to the history,
scope of activities, territory
served, who is and is not served,
the sphere of influence, how the
Board is elected, how Directors are
nominated, plans for the future and
powers of the District to perform
other services using visual aids,
and also provide a one page written
summary. An emphasis is to be
placed on the difference between
rate payers and tax payers.
8/6/90 PLH The Directors are to be advised by M090-169
mail of the Planning for Tomorrow in
Truckee Committee meeting date as
soon as possible
8/6/90 Susan The minutes of July 16 and July 23, M090-170
1990 were approved as corrected
8/6/90 Joan The bills presented for M090-171
�.. P. consideration were approved for
payment
8/6/90 PLH Authority was given to host an NCPA M090-172
Jim M 1commission meeting during 1991
8/6/90 Joan By resolution, the Board authorized R-9030
A. a cost of living adjustment of 4%
for the office Manager, Electrical
Engineer, Civil Engineer and
Executive Secretary
8/6/90 Joan The Office Managers salary was M090-173
A. temporarily upgraded an additional
10% for the extra duties she Is now
performing
INTO DO" LIST
August 20, 1990
8/20/90 Board The Directors and General Manager M090-174
PLH were authorized to attend the NCPA
Joan annual meeting at Caesars Tahoe.
P. Spouses attending the dinner will
pay by personal check.
23
7/16/90 Jim Contact the Post Master to discuss M090-156
M. the posting of Board and committee
meeting agendas
7/16/90 Susan The Secretary was directed to M090-157
prepare the minutes of June 18, 1990
in final form
7/16/90 Susan The Secretary was directed to place M090-158
the minutes of July 2, 1990 into
final form
7/16/90 Susan The Secretary was directed to M090-159
prepare the minutes of July 9, 1990
in final form
7/16/90 Mary, The . bills presented for M090-160
Joan consideration were approved for
payment
7/16/90 Andy Provide report for next agenda M090-161
answering Pat's questions about what
job classifications should be
responsible for taking water samples
and when a change was made
7/16/90 PLH Place discussion of the contractor M090-162
^ insurance policy on a future agenda
for discussion
11TO DO" LIST
August 6, 1990
8/6/90 Mary The Board accepted the job M090-163
descriptions as presented
8/6/90 Jim M The President was authorized to sign M090-164
Mary the indemnification agreement with
the County concerning SAD 2; the
funds are to be placed in a
restricted fund for use in SAD 2
8/6/90 Susan A public hearing to consider M090-165
adoption of the 1990 budget is to be
set for 7:30 P.M. on 8/20/90
8/6/90 John The Chairman asked that the M090-166
P. Directors be provided with a copy of
the law saying elected Boards cannot
ask for dollars and cents amounts in
proposals from consulting firms
8/6/90 PLH Consideration of rescinding the M090-167
resolution on the nepotism policy
applicable to management employees
is to be placed on the 8/20 agenda
22
7/2/90 Mary The bills presented for MO90-148
consideration were approved for
payment
7/2/90 PLH, Director Sutton asked for memos MO90-149
John advising as to whether or not the
P. District's requirement for
liability insurance had been
changed for certain types of work
or in some instances
7/2/90 PLH Director Sutton asked that an item MO90-150
relating to the District' s policy
on Director expenses for workshops
and conferences be placed on the
next agenda. She'd like to be
provided with a copy of the current
policy and discuss putting a cap on
how much each Director may spend {
per year.
"TO DO" LIST
July 16, 1990
7/16/90 Tom, Electric meter bids were awarded as MO90-151
Joe, follows: Schedule A to General
Susan Pacific at $33.78 per meter;
Schedule B to WESCO at $50. 19 per
meter; Schedule C to WESCO at
$244.27 per meter; Schedule D to
WESCO at $306 per meter
7/16/90 Tom, The tree trimming bid was awarded to MO90-152
Susan the low bidder, Utility Tree Service
at a cost of $72.40 per hour
7/16/90 PLH The Manager was authorized to advise MO90-153
NCPA that the District recognizes
the benefits of participating in the
Phase IIA program but wishes to
conclude negotiations for bringing
NCPA power to the PUD system before
participating
7/16/90 Andy The Board directed SEA to issue the MO90-154
Tahoe Donner leak analysis Phase I
report in final form
7/16/90 Andy The Board authorized SEA to go MO90-155
forward with Phase II of the Tahoe
Donner leak analysis at a cost of
$38,200
21
7/2/90 Mary The Board approved transferring by X090-144
wire the amount of $100,751.30 to
the Bank of America on July 31,
1990; and further authorized the
transfer of $100,751.30 from the
building restricted fund to
reimburse the general fund
7/2/90 Tom, Award of the bid for two padmounted X090-145
Joe, vacuum switches for the Gateway
Susan development was made to the low
bidder, Cooper Power Systems, in ,
the amount of $9,341 per switch
7/2/90 PLH, The Board approved a fourth Meter X090-146
Mary, Reader position on a permanent,
Bruce full-time basis
7/2/90 PLH, The Board authorized hiring one X090-147`
Mary, more Helper for the Water Crew
Andy
7/2/90 Joe, By resolution, the Board approved R-9023
Bruce specifications and calling for bids
Susan on electric meters; the bid opening
date is to be July 13, 1990
7/2/90 Tom, The Board authorized going out to R-9024
Susan bid for a line truck at an
approximate cost of $150,000, to be
reflected in the 1991 budget
7/2/90 Andy, The Board authorized going out to R-9025
Susan bid for a two-ton truck at an
approximate cost of $50,000 to be
reflected in the 1991 budget
7/2/90 Andy, The Board authorized going out to R-9026
Susan bid for a 3/4 ton truck at an
approximate cost of $18,000
7/2/90 Bruce The Board authorized a call for R-9027
Susan bids for a 1/2 ton, mid-range truck
for the Meter Readers at an
approximate cost of $15,000
7/2/90 Tom, The Board issued a call for bids R-9028
Andy, for two wagons for the Engineers at
Susan an approximate cost of $30,000
7/2/90 Andy, By resolution, the Board approved R-9029
Susan the environmental documents, notice
of exemption, plans, specifications
and bidding documents for the Alder
Creek Road pipeline improvements
20
/00•., 6/18/90 Pat Attend the 6/19/90 meeting of the M090-136
S. Planning for Tomorrow in Truckee
group and suggest they conduct a
series of public forums at which
representatives of the special
districts could explain and discuss
their services, how they are
governed, their budget, etc. to help
educate the community about the
present form of government and
enable them to make an informed
decision about what type of
government they want in the future
6/18/90 Mary Withdraw $29,244 from the Storm M090-137
Damage Restricted Fund and make
reimbursement to Nevada County for
overpayment to the District of
California Disaster Assistance Grant
funds
6/18/90 PLH Investigate system funding relating M090-138
to SADs 1, 21 31 4 and 5; provide a
report and proposed response to
Nevada County
6/18/90 Susan Prepare the minutes of April 9, June M090-139
4 and June 11, 1990 in final form
for consideration at the July 2
meeting
6/18/90 Maria Prepare the minutes of May 21, 1990 M090-140
in final form for consideration at
the July 2 meeting
6/18/90 Mary The bills presented for M090-141
consideration were approved for
payment
6/18/90 PLH, Schedule a Water Committee meeting M090-142
John, to discuss the quality of water in
Pat Hirschdale
11TO DO" LIST
July 2, 1990
7/2/90 Susan The Board approved the minutes of M090-143
April 9, May 21, June 4 and June
111, 1990 as presented in final form
19
"TO DO'$ LIST
June Is, 1990
* Item added
6/18/90 PLH Meet with Earl Snyder and Don Casler MO90-132
at 9:00 on 6/21/90 to discuss the
abandonment of a blanket easement on
the Truckee Steak House property
6/18/90 Susan The minutes of April 16, May 2, May MO90-133
7 and May 10, 1990 were approved as
presented
6/18/90 Debi The Board adopted a resolution R-9019
implementing and fixing electric and
water standby charges pursuant to
Ordinance No. 7501 for the fiscal
year 1990-1991
6/18/90 Debi The Board adopted a resolution R-9020
fixing and placing electric and
water standby charges on the
District tax roll for collection by
the Counties of Placer and Nevada
6/18/90 PLH The Board adopted a resolution R-9021
establishing a policy regulating the
use of facsimile machines for
receipt of proposals
6/18/90 PLH, Prepare a letter for Jim Maass' MO90-134
Jim, signature to the LAFCo Commissioners
Pat asking why there isnot a provision
for one of the special district' s
members to be from the eastern side
of the County and also asking why
the LAFCo officers assume that
special districts cannot send a
representative to a meeting for the
purpose of nominating and electing
the special district
representatives; have Pat review the
letter
6/18/90 PLH By resolution, the Board nominated R-9022*
Pat Sutton as special district
representative to LAFCo
6/18/90 Andy Contract Change order No. 1 to the MO90-135
Donner Trails Tank No. 2 project in
the amount of ($4,885) was approved
18
6/4/90 Andy The Board authorized the Civil MO90-127
Engineer and Consulting Engineer
Keith Sauers to discuss
modifications to the Donner
Trails Tank No. 2 bid with
Resource Development Company and
bring recommendations back to the
Board for consideration
6/4/90 Andy The Civil Engineer was asked to MO90-128
call several of the Donner Trails
Tank No. 2 plan holders and
inquire as to why they did not
submit bids
6/4/90 PLH The Board awarded the bid for MO90-129
installing mixed air control to
the buildingls air circulation
system to G. J. Yamas, Inc. in
the amount of $17,050
6/4/90 Tom, Joe, By resolution, the Board approved R-9017
Susan specifications and a call for
bids on electrical switch
equipment for the Gateway at
Donner Pass development
6/4/90 Tom, By resolution, the Board approved R-9018
Susan specifications and a call for
bids on tree trimming
6/4/90 John P. Counsel was asked to provide a MO90-130
brief opinion on whether or not
the District can adopt an
ordinance that prohibits planting
trees in electrical easement
areas
6/4/90 Mary The bills presented for MO90-131
consideration were approved for
payment
6/4/90 Andy The unsigned agreement between MO90-131
the District and Grace Robertson
regarding water service to
property on East South River
Street was confirmed; there is to
be no further discussion
regarding modification
17
"TO DO" LIST
June 4, 1990
6/4/90 Pat S. The Board authorized Director MO90-121
Sutton to attend the Planning for
Tomorrow in Truckee meeting on
June 12, 1990 for the purpose of
expressing the Board's opinions
6/4/90 Andy The Board authorized SEA to MO90-122
proceed with Phase II including
the Tahoe Donner leak detection
survey. SEA is to select the
firm to perform the survey and
present their findings to the
Board
6/4/90 PLH The Board approved the request of MO90-123
the Fourth of July Committee to
hang flags on District utility
poles between June 20 and July
16. The committee is to be
responsible for installation and
removal of the flags and shall
leave no materials on the poles
after removal of the flags.
6/4/90 PLH The Department of Sanitation' s MO90-124
request ' to use the PUD parking
lot for the collection of
hazardous household waste on
August 11 was approved subject to
the County holding the District
harmless from any claim of damage
resulting from their use of the
property
6/4/90 PLH The Manager was directed to MO90-125
prepare a resolution establishing
a policy regulating the use of
facsimile machines for receipt of
proposals for consideration at
the June 18 Board meeting
6/4/90 Mary By resolution, the Board R-9016
established a policy regulating
wire transfers of funds between
District accounts
6/4/90 Tom, Andy The Board directed that steps be MO90-126
initiated to purchase appropriate
vehicles for both the Electrical
and Civil Engineers, and asked
that staff come back to the Board
with a call for bids and
specifications
16
5/21/90 PLH The organization chart, as MO90-107
amended, was approved
5/21/90 PLH The Board approved Phase II of MO90-108
the Glenn Reiter study at a cost
not to exceed $15,000; Greg Lowry
is to make periodic progress
reports
5/21/90 Jim M. The Chairman was authorized to MO90-109
contact the McDonough law firm
with respect to, the District' s
nepotism policy
5/21/90 Debi The Board approved the electric MO90-110
and water development agreements
with Gateway at Donner Pass, Ltd.
5/21/90 PLH The Board accepted final reports MO90-111
prepared by Deloitte and Touche
5/21/90 PLH The Manager was directed to MO90-112
request proposals from auditing
firms for 1990
5/21/90 PLH Prepare draft letter opposing the MO90-113
National Voter Registration Act
of 1990
�,,.. 5/21/90 Mary The net amount received from the MO90-114
sale of the 1.9 acre parcel is to
be placed into restricted funds
5/21/90 Susan The Secretary was directed to MO90-115
place the minutes of April 16,
1990 into final form
5/21/90 Susan The Secretary was directed to MO90-116
place the minutes of May 2, 1990
into final form
5/21/90 Susan The Secretary was directed to MO90-117
place the minutes of May 7, 1990
into final form
5/21/90 Susan The Secretary was directed to MO90-118
place the minutes of May 10, 1990
into final form
5/21/90 Mary The bills presented for MO90-119
consideration were approved for
payment
5/21/90 Mary The April financial reports are MO90-120
to be corrected
15
5/7/90 Andy, By resolution, the Board approved R-9013
Susan the contract documents, plans and
/010- specifications for Donner Trails
Tank No. 2 and issued a call for
bids
5/7/90 Susan The Board directed the Secretary MO90-102
to place the minutes of April 2,
1990 into final form
5/7/90 Andy Advise Pat whether or not the MO90-103
process of obtaining unit prices
from three contractors for patch
paving was followed this year
5/7/90 Joan The bills presented for MO90-104
consideration were approved for
payment
"TO DO" LIST
May 10, 1990
5/10/90 The Board approved the Settlement MO90-105
Agreement and Mutual Release by
and between Paul Colburn and the
TDPUD
�.., 5/10/90 John P. By resolution, the Board R-9015
authorized that escrow be closed
on the 1.9 acre parcel located on
the corner of Highway 89 and
Donner Pass Road, and directed
that the deed to Richard Burge be
recorded
"TO DO" LIST
May 21, 1990
5/21/90 Susan The minutes of April 2, 1990 were MO90-106
approved as presented
5/21/90 Tom, Joe Transformer bid awards were made MO90-107
as follows: Wedco, Schedules C
and E for a total of $9,433;
Western States, Schedules B, D &
F for a total of $26,106; General
Electric, Schedule A for a total
of $2,970
14
"TO DO'S LIST
May 7, 1990
5/7/90 Susan The Board approved the minutes of MO90-96
March 19, 1990 as presented in
final form
5/7/90 PLH Provide Directors with copies of MO90-97
the proposed revisions to the
miscellaneous , connection,
facilities, metering and fire
sprinkler standby fee schedules
for review prior to placing the
matter on the agenda for
discussion and direction to set
public hearing
5/7/90 Tom, The Board adopted a resolution R-9011
Susan, approving specifications and
Paul calling for bids for an air
circulation system for the
District building
5/7/90 PLH The Manager was authorized to MO90-98
obtain small air conditioning
units to be placed upstairs in
the leased space and wherever
necessary downstairs on an
interim basis
5/7/90 PLH Schedule consideration of an MO90-99
organization chart for the May 21
meeting
5/7/90 PLH By resolution, the Board R-9014
established a policy with respect
to employment of spouses or
persons living together as
husband and wife
5/7/90 Jim M. , The Board elected Jim Maass to MO90-100
John P. work with Counsel and to meet and
confer with the Union concerning
a nepotism policy
5/7/90 Joe A. , The Board authorized Joe Aguera MO90-101
John P. to meet with Counsel and any
others that may be necessary to
prepare an analysis for the Board
to determine how the nepotism
policy applies to the General
Manager, Peter Holzmeister
5/7/90 Andy By resolution, the Board approved R-9012
the negative declaration for
Donner Trails Tank Number 2 and
authorized filing with the County
of Nevada
13
4/16/90 Jim M. The Chairman indicated he would MO90-88
provide to the employees a
summary of concerns and
recommendations resulting from
his interviews
4/16/90 PLH Director Sutton asked that the MO90-89
organization chart include
titles and a definition of the
employees under each category
4/16/90 Pat and The Chairman appointed Directors MO90-90
Richard Sutton and Curran to sit on a
committee to work with the
Manager and other staff for the
purpose of preparing an
organization chart for
consideration by the Board at
the May 7 meeting
4/16/90 Paul The Board adopted a resolution R-9010
clarifying Resolution No. 8907
regarding the purchase of FmHA
loans by means of an internal
loan
4/16/90 Paul The Board formally accepted the MO90-91
1989 audit prepared by Deloitte
�.., & Touche
4/16/90 PLH The Board voted for LAFCo MO90-92
representatives as follows: #1,
two-year term, Kathy Krieger;
#2, four-year term, Ron Sweet;
Alternate, four-year term, Kathy
Krieger
4/16/90 Susan The Secretary was directed to MO90-93
prepare the minutes of March 19,
1990 in final form
4/16/90 Joan The bills presented for MO90-94
consideration were approved for
payment
4/16/90 PLH, Director Sutton requested that MO90-95
Jim M. the following items appear on
the next agenda: 1) direction
regarding selection of an
auditing firm for next year; 2)
discussion regarding legislation
to control voter registration
through DMV; 3) discussion as to
whether to purchase a vehicle
for the engineer or continue the
i current rental arrangement
12
4/2/90 Joan The bills presented for MO90-80
consideration were approved for
payment
'ITO DON' LIST
April 16, 1990
4/16/90 Susan The Board approved the minutes MO90-81
of February 20, 1990 as
presented in final form
4/16/90 Susan The Board approved the minutes MO90-82
of March 5, 1990 as presented in
final form
4/16/90 Susan The Board approved the minutes MO90-83
of March 15, 1990 as presented
in final form
4/16/90 Tom, The Board awarded bids for MO90-84
Susan supplying the Districts 1990
wire and cable requirements as
follows: Western States
Electric, Schedules A through F
and Schedule H for a total of
$26,557.40; Graybar Electric,
Schedule G for $15,668.76; King
Wire and Cable, Schedules I, J,
and K for a total of $23,643
4/16/90 Tom The Board adopted a resolution R-9009
approving specifications and
calling for bids on distribution
transformers
4/16/90 Susan The Secretary was directed to MO90-85
copy recent correspondence and
newspaper articles concerning
the TDPUD/citizens cable tv
committee for attachment to the
minutes of 4/16 meeting.
Support by the PUD of the
committee was withdrawn
4/16/90 Mary The Office Supervisor was MO90-86
directed to obtain a quote for
earthquake coverage on District
substations, tanks and pump
stations
4/16/90 Mary The Board accepted the NRECA MO90-87
insurance program proposal as
presented
11
4/2/90 Staff Director Sutton asked that, in M090-71
the future, staff indicate the
date, origin and whether a
document is proposed or adopted
before it is duplicated
4/2/90 PLH Director Curran asked that the M090-72
Board be copied with
organization charts from other
Districts
4/2/90 PLH Director Sutton asked that the M090-73
proposed organization chart
reflect that the Executive
Secretary reports directly to
the Board as was intended when
the position was created
4/2/90 PLH, Regarding the Board/management M090-74
Board workshop, the facilitator is to
come from out of the District
and be unknown to all
participants; June 23 was
selected as a tentative date for
the workshop
4/2/90 Debi The Board directed that a M090-75
hearing to consider the filing
of a negative declaration on the
Donner Trails Tank No. 2 project
be scheduled for 7:30 P.M. on
May 7
4/2/90 Debi Director Sutton asked that the M090-76
Board be copied with the initial
study on Donner Trails Tank No.
2
4/2/90 PLH The Board appointed Harry Smith M090-77
to fill the vacancy created by
Tom Archer's resignation on the
TDPUD Financing Corporation
Board
4/2/90 PLH The Board authorized the Manager M090-78
to attend the APPA seminar in
Boston on negotiating power
contracts
4/2/90 Jim M. The Board authorized the M090-79
President to send a letter
opposing SB 1879 to Senators
Greene and Doolittle and
Assemblyman Chandler; more
emphasis is to be placed on the
fact that local control over
rate setting will be lost and
put in the hands of a statewide
commission
10
3/19/90 Board, In order to clarify the MO90-62
Paul District's policy regarding
reimbursement of Director
expenses, the Board moved that
the out-of-pocket expense
incurred by Director Maass in
hiring a substitute teacher while
he is attending NCPA meetings or
NCPA conferences on behalf of the
District be considered
"appropriate and approved
expenses;" they are to be
included on his itemized expense
report
3/19/90 Richard, Directors Aguera and Curran were MO90-63
Joe appointed to a committee for the
purpose of recommending
guidelines for a Board/Management
workshop
3/19/90 Joan The bills presented for MO90-64
consideration were approved for
payment
3/19/90 Paul, The Board scheduled the audit MO90-65
PLH, workshop meeting for 7 :00 P.M. on
Susan Monday, April 9, 1990
"TO DO" LIST
April 2, 1990
4/2/90 Susan The Board directed the Secretary MO90-66
to place the minutes of March 5,
1990 in final form
4/2/90 Board The Board accepted Director MO90-67
Maass' report on the NCPA
Commission meeting
4/2/90 Susan The Secretary was directed to MO90-68
place the minutes of February
20, 1990 into final form as
corrected
4/2/90 PLH The Board adopted the Mission MO90-69
Statement and Goals as amended
4/2/90 PLH The Board accepted the Glenn M. MO90-70
Reiter report dated 12/11/89 as
an interim report and asked that
a representative appear before
the Board with a proposal and
scope of services for Phase II
(a comprehensive resource
management system)
9
1 ,
3/5/90 Paul The Board authorized a transfer M090-52
from the building fund to the
general fund as follows
$ 108 , 020 . 77 , electric ;
$46,294.62, water
3/5/90 Paul The Board authorized a transfer M090-53
from the general fund to the
Tahoe Donner water system fund in
the amount of $17,000 for the
inter-fund loan payment
3/5/90 Board Interested Directors are to M090-54
advise Peter if they would like
to attend the APPA conference
June 11-13 in Denver
3/5/90 Joan The bills presented for M090-55
consideration were approved for
payment
3/5/90 PLH The Chairman directed that the M090-56
budget be prepared based on the
current organizational structure
"TO DO" LIST
March 19, 1990
3/19/90 Susan The minutes of 11/6/89 were M090-57
approved as presented
3/19/90 Susan The Board approved the minutes M090-58
of 2/5/90 as presented
3/19/90 The Board accepted the Water M090-59
Committee report of 1/25/90
3/19/90 The Board acknowledged receipt M090-60
of the letter dated 2/23/90 from
senator Wilson regarding acid
rain legislation
3/19/90 Tom, By resolution, the Board called R-9008
Susan for bids on cable and conductor
3/19/90 Andy, The Board directed staff to M090-61
Debi prepare the initial
environmental studies on Donner
Trails Tank No. 2, replacement
of an existing facility, as soon
as possible
f
8
"TO DO" LIST
March 5, 1990
3/5/90 Susan The minutes of January 2, 15 and MO90-44
29, 1990 were approved as
presented
3/5/90 Susan The Board directed the Secretary MO90-45
to prepare the minutes of
November 6, 1989 in final form
3/5/90 Susan By resolution, the Board R-9007
authorized execution of the
annual display advertising
contract with the Sierra Sun
3/5/90 PLH The Board formally accepted MO90-46
Thomas Archer's resignation from
the TDPUD Financing Corporation
Board effective this date
3/5/90 Susan The Secretary was directed to MO90-47
prepare the minutes of February
5, 1990 in final form as
corrected (Director Sutton will
provide amended wording)
3/5/90 PLH Discussion of Truckee Municipal MO90-48
Court's interest in rental of
space in the PUD complex is to be
placed under New Business on the
next meeting agenda
3/5/90 Board The Directors were asked to MO90-49
provide Mary Chapman with their
suggested amendments . to the
deposit policy for consideration
at the March 19 or April 2
meeting
3/5/90 Andy Notify Tahoe Donner Association MO90-50
(verbally and in writing) that,
if they desire to pursue their
proposal further, they should
take the lead in obtaining
approval from the health
authorities for use of the golf
course wells as public supplies
3/5/90 PLH, The Board authorized use of the MO90-51
Susan District conference room, postage
for mailings, and copying
services for the cable tv
committee; also, they directed
Susan to type the agendas and
�^ minutes of the committee meetings
7
2/05/90 Water The Chairman directed the Water M090-34
Committee Committee to become involved in
the meetings with representatives
of Wall Street Properties and
attempt to reach a solution to the
water storage problem
11TO DO" LIST
February 20, 1990
2/20/90 Susan The minutes of 12/18/89 were M090-35
approved as presented
2/20/90 Susan The Secretary was directed to M090-36
prepare the minutes of 1/2 and
1/15/90 in final form
2/20/90 Andy The Board authorized SEA to M090-37
proceed with Phase I of the Tahoe
Donner leak analysis in an amount
not to exceed $25,000
2/20/90 Andy Sauers Engineering was authorized M090-38
to prepare plans and
specifications for Donner Trails
Tank No. 2 in an amount not to
exceed $15,000
2/20/90 Mary The Board authorized the write- M090-39
off of uncollectible accounts in
the amount of $5,207.66 as
detailed in the Office super-
visor's memo dated 2/16/90
2/20/90 Mary, By resolution, the Board directed R-9006
Paul that competitive bidding be
dispensed with in connection with
the District's purchase of
computer software
2/20/90 Mary, The Board authorized purchase of M090-40
Paul the Optical Disk Drive Model A-11
from IBM
2/20/90 Paul The Board authorized delaying the M090-41
audit by Deloitte and Touche
until 3/22/90; the date of the
workshop is to be determined by
the Chairman
2/20/90 Joan The bills presented for M090-42
consideration were approved for
payment
2/20/90 Susan The Secretary was directed to M090-43
prepare the minutes of 1/29/90 in
final form as corrected
6
"TO DO11 LIST
February 5, 1990
2/05/90 Susan The minutes of 11/20/89 were M090-25
approved as presented
2/05/90 Susan The minutes of 12/4/89 were M090-26
approved as presented
2/05/90 Tom, The Board awarded the contract for M090-27
Susan, purchase of two padmount vacuum
Lenna switches for use at Baywest
Properties to A. B. Chance Co. in
the amount of $22,305
2/05/90 PLH The Board authorized the Manager M090-28
to renegotiate the lease with
CalTrans as he suggested, with the
agreement to maintain the
temperature not to exceed 79
degrees, and to report back to the
Board
2/05/90 J. Maass The Chairman was asked to write a M090-29
letter confirming Director
Sutton's nomination to the Local
Agency Formation Commission and to
also express the Districtfs
concerns about the election
process being followed
2/05/90 Paul The Board authorized a transfer of M090-30
$7,649.85 from the prepaid
connection fee fund to the water
general fund
2/05/90 Joan The bills presented for M090-31
consideration were approved for
payment
2/05/90 Susan The Secretary was directed to M090-32
prepare the minutes of 12/18/89 in
final form as amended
2/05/90 Electric John Phelps letter dated 2/1/90 M090-33
committee concerning a program for
undergrounding utilities in the
heavily traveled portions of
Truckee was referred to the
Electric Committee for review and
recommendation
5
1/15/90 Tom, Niedermeyer-Martin of Portland M090-20
Susan was awarded the pole bid for an
approximate cost of $7,740 for
44 to 46 poles
1/15/90 Susan The permit for lease of real M090-21
property to the California
Highway Patrol was approved
1/15/90 PLH Interested Board members were M090-22
authorized to attend the Special
District Board Management
Institute
1/15/90 PLH, The Manager and Counsel are to M090-23
Pat S. , recommend criteria and some
John P. wording to amend the order of
business at Board meetings and
to include a consent agenda (and
provisions for removing an item
from the consent agenda) ; pass
the recommendations on to
Director Sutton for review
1/15/90 Susan Place an ad in the Sierra Sun M090-24
advertising the public meeting
to discuss Truckee's gridlock
situation
4
1/15/90 Jim M. , The Board authorized formation M090-12
Tom B. of a committee comprised of
Peter Brown, Herb Weisbrot, Ann
Cleland, Alan Hale, Carl
Heydeman, Warren McMillan, James
Oldham, J. R. Thompson, Jackie
Wells and Joel Alford to study
the feasibility of public
ownership of cable television;
Director Maass will be a voting
member and chair the committee -
Tom Buckhouse will act as
facilitator
1/15/90 Jim M. Advise the Board how much staff M090-13
time will be required with
respect to the cable television
committee
1/15/90 PLH, The appeal of Frank and Linda M090-14
Mary Aldridge was denied; Peter was
directed to work out a payment
schedule for the deposit with
the Aldridges
1/15/90 PLH, By resolution, the Board R-9005
Paul authorized the General Manager
to be a signator on all District
checking accounts
1/15/90 Paul, In his packet, Joe Aguera would M090-15
Joanie like to receive an IBM print-out
of checks written; Pat Sutton
would like to continue receiving
the print-out, also
1/15/90 Susan The minutes of October 30, 1989 M090-16
were approved as presented
1/15/90 Susan, The tapes of the November 6, M090-17
John C. 1989 meeting are to be made
available to John Corbett for
his review
1/15/90 Joanie The bills presented for M090-18
consideration were approved for
payment
1/15/90 Paul The Board accepted the M090-19
engagement letter from Deloitte
and Touche for the 1989 audit
3
1/2/90 Mary The Chairman expressed his M090-08
eo- appreciation for the timely
manner in which this item was
presented and commended you for
your efforts towards saving the
District money on insurance.
The Board approved the procedure
to renew insurance coverage;
companies are to be asked to
provide proposals for one, two
and three year periods of
coverage (with the understanding
that rates will not be fixed) .
1/2/90 Tom B. , By resolution, the Board R-9002
Susan accepted easement deeds from
Eagan, Kim and Stine over AP# ' s
19-380-31, 30 and 10
1/2/90 PLH The Board adopted a resolution R-9003
authorizing the District's
General Manager to accept, sign
and record certain recordable
documents
1/2/90 Tom B. , The Board awarded the bid for a M090-09
Susan lift device in the amount of
$5,646 plus freight and tax to
Crane Service Corporation
1/2/90 Jim M. , Other governmental agencies in M090-10
PLH Truckee and Cal Trans are to be
invited to attend a joint Board
meeting to discuss the traffic
problems and attempt to reach a
solution
"TO DO" LIST
January 15, 1990
1/15/90 Andy, The Water Committee is to M090-11
Pat S. , schedule a meeting in Hirschdale
John C. to discuss water quality with
interested customers
1/15/90 Andy By resolution, the Board stated R-9004
its intention to acquire
improvements - Assessment
District No. 1989-1 (Hirschdale)
2
-1
1/2/90 Mary The Chairman expressed his MO90-08
�...,� appreciation for the timely
manner in which this item was
presented and commended you for
your efforts towards saving the
District money on insurance.
The Board approved the procedure
to renew insurance coverage;
companies are to be asked to
provide proposals for one, two
and three year periods of
coverage (with the understanding
that rates will not be fixed) .
1/2/90 Tom B. , By resolution, the Board R-9002
Susan accepted easement deeds from
Eagan, Kim and Stine over AP# 's
19-380-31, 30 and 10
1/2/90 PLH The Board adopted a resolution R-9003
authorizing the District's
General Manager to accept, sign
and record certain recordable
documents
1/2/90 Tom B. , The Board awarded the bid for a MO90-09
Susan lift device in the amount of
$5, 646 plus freight and tax to
Crane Service Corporation
1/2/90 Jim M. , Other governmental "agencies in MO90-10
PLH Truckee and Cal Trans are to be
invited to attend a joint Board
meeting to discuss the traffic
problems and attempt to reach a
solution
2
"TO DOI' LIST
�•..� January 2, 1990
1/2/90 Jim M. Listen to tapes of 10/30/89 M090-01
meeting and provide corrections
1/2/90 Joan The bills presented for M090-02
consideration were approved for,
payment
1/2/90 Paul Concerning the miscellaneous M090-03
accounts receivable for 1989
which were written off, describe
to the Board how the bills were
incurred, how and when they were
processed, and advise whether or
not the District has a judgment
or other valid claim at this
point in time
1/2/90 Paul The Board approved the M090-04
continuation of credit cards
through Truckee River Bank and
payment of the annual service
fees
1/2/90 Mary Advise the Aldridges that their M090-05
dispute will be considered at
the January 15 meeting
1/2/90 Jim M. , For the next regular meeting, M090-06
PLH prepare the agenda so that
routine business is conducted at
the end of the meeting
1/2/90 Pat S. Provide the Board with copl'es of M090-07
various consent agendas from
other agencies for review
1/2/90 PLH The Board adopted a resolution rR-9001
concerning the acid rain
legislation (HR 3030) ,., and
approved sending letters" as
prepared to congressman and
senators
5
1