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HomeMy WebLinkAbout1995-06-05 Min Ord - Board I Susan The Board accepted the minutes of November 20, 1995 as MO95-139 presented. Mary The Board approved the disbursements and accepted and MO95-140 approved the Monthly Treasurer's Report. "TO DO" LIST December 20, 1995 Keith The Board approved Change Order No. 1 to the contract with MO95-141 Charles Sargent Irrigation, Inc. for construction of the Glenshire Drive Well, allowing contractor self-insurance for project damage. Susan, Bob By resolution, the Board issued a call for bids for single phase R-9534 meters with radio communication modules. PLH, Steve Gross Counsel was asked to write a memorandum to the Board MO95-142 explaining the process that the District must go through to sell land and the Manager was asked to write a memorandum describing the history of inquiries from persons wanting to purchase District land. PLH, Keith The District will prepare a response to Nevada and Placer MO95-143 County LAFCos by generating information in its Water Master Plan update. Keith Sauers will submit a proposal to the Board in January 1996. The Manager will contact Placer County Water Agency and Northstar Community Services District to determine their interests in the Martis Valley and other Truckee special districts to determine their interests in the LAFCo proceedings. Mary Staff is to refine the draft language in the personnel policies and MO95-144 bring them back to the Board for a review at a future workshop. Board, PLH Since the workshop meetings are achieving what committees MO95-145 have done in the past, no standing committees will be appointed. Ad hoc committees will be appointed to deal with specific matters as needed. The bylaws will be reviewed to see if they need to be changed. 95-18 t Keith, Susan The Board approved the Glenshire Drive Well Project and MO95-127 authorized advertising for bids to be opened 11/2M5. Keith, Mary The Board approved Contract Change Order No. 2 submitted by MO95-128 Schott Construction on the Southside Well No. 2 Rehabilitation Project for a deduction in the amount of$440. Susan, Mary The Board approved amendments to Personnel Code Sections MO95-129 4.24.005.2(F)(1) - sick leave sell back, 4.24.005.3(A) - longevity compensation; 4.24.015.5 - jury duty; 4.24.025.7(B) and (C) - disability, affecting the benefits of non-bargaining unit employees. Susan The minutes of October 2, 1995 were approved subject to MO95-130 verification of the vote relating to the Board Committee structure. Susan The minutes of October 16, 1995 were approved as presented. MO95-131 Mary The Board approved the disbursements and accepted and MO95-132 approved the Monthly Treasurer's Report. "TO DO" UST December 6, 1995 PLH, dept. heads Ron Hemig was elected President of the Board by a unanimous MO95-133 vote. PLH, dept. heads Jim Maass was elected Vice President of the Board MO95-134 unanimously. PLH The Board approved the real estate sales agreement with MO95-135 Hopkins Boca Sierra for the Glenshire Drive Well site. Keith The Board awarded the contract for the Glenshire Drive Well, MO95-136 Alternate A - 900 foot well- to Charles Sargent Irrigation, Inc. of Reno, Nevada in the amount of$142,347.50. Mary, Scott By ordinance, the Board established new water rates effective 0-9504 with the February 1996 billing cycle. Mary By resolution, the Board approved the 1996 budget and budget R-9532 overheads. The budget is to be amended to include footnotes defining rate "stabilization"and "intrafund." Mary By resolution, the Board created a rate stabilization fund within R-9533 the District's Electric Fund. Scott, PLH The Board formalized TDPUD's intent to cooperate with Nevada MO95-137 County and agencies within Nevada County through authorizing the General Manager to sign the Nevada County Operational Area Disaster Response and Recovery Organization Agreement. Susan The Board approved the minutes of November 6, 1995 as MO95-138 presented. 11 95-17 Susan The minutes of September 5, 1995 were approved as presented. MO95-118 Susan The minutes of the September 18, 1995 special meeting were MO95-119 approved as presented. Susan The minutes of the regular meeting of September 18, 1995 were MO95-120 approved as presented. Susan The minutes of the special meeting of September 25, 1995 were MO95-121 approved as prepared. Mary The Board approved the disbursements and accepted and MO95-122 approved the monthly Treasurers report. "TO DO"LIST October 16, 1995 PLH Prepare a response to the Town regarding the proposed General MO95-123 Plan policy which would allow second residential housing units on single residential lots and to outline the concerns regarding the ability of the District to serve both electricity and water to these additional housing units. "TO DO"LIST November 6, 1995 Dept. heads, The Board adopted TDPUD Code Chapter 2.50, Retention and/or MO95-124 Susan Destruction of Records. Directors, PLH, The Board adopted an ordinance amending the Bylaws of the 0-9502 Susan District and Title 2 of the Administration Code. PLH By resolution, the Board amended Resolution No. 8378 which R-9531 ordered annexation of land to the Truckee Donner Public utility District - Hirschdale Water improvement Area - Nevada County. Mary By ordinance, the Board determined the Hirschdale Water 0-9503 Service Zone (resulting in a rate increase to the Hirschdale customers). Keith The Board authorized the budget amendment for engineering MO95-125 services for the Hirschdale Water Treatment Plant Project as set forth in the letter dated November 3, 1995 from Keith Sauers. (Right-of-way, increase not-to-exceed amount to $9,000; design, increase not-to-exceed amount to $17,961.51; construction, increase not-to-exceed amount to $15,000. Keith, Mary The Board approved Contract Change Order No. 3 submitted by MO95-126 RDC, Inc. for a 238 day contract time extension on the Gateway Water Storage Tank Project. 95-16 1 Keith, Mary, By resolution, the Board accepted the Prosser Heights Tank R-9528 Susan Replacement Project as complete and directed filing of the Notice of Completion. Thirty-five days following the filing of the Notice, the 10% retained from the contractor payments (plus an additional $60 owed to the contractor) is to be released if no claims have been made to the District by material suppliers or laborers. "TO DO" LIST October 2, 1995 Susan, Keith The Board directed that the District move forward with M095-110 construction of the treatment plant as soon as possible and directed that a public hearing to discuss Hirschdale water rates be scheduled. Keith The Board awarded the construction contract for the Hirschdale MO95-111 Water Treatment Facilities Project to the low bidder, David C. Schott Construction of Paradise, California in the amount of $162,000. Susan The Board scheduled a public hearing to consider Hirschdale MO95-112 water rates for 7.30 PM at the November 6, 1995 Board meeting. Dave, Keith The Board respectfully declined to participate in the Truckee MO95-113 Sanitary District river crossing project because of other pressing projects and limited District funds. Keith, Mary The Board approved Schott Construction's Contract Change MO95-114 Order No. 1 on the Southside Well No. 2 Rehabilitation and Related Work Project which will reduce the contract by $9,600. Dave, PLH The Board rescinded the motion made at the September 18, MO95-115 1995 meeting which authorized CHY Company to perform services related to an emergency timber harvest. Further, Steve Andrews of CHY is to be invited to a Board workshop to discuss a possible plan for proceeding with the timber harvest plan in the Spring of 1996. Keith By resolution, the Board directed that competitive bidding be R-9529 dispensed with in connection with the Swiss Lane replacement project. PLH The Board approved the draft amendment to the Electric Service MO95-116 Agreement between TDPUD and SPPCo subject to review and possible modification of the language by Counsel McDiarmid. Mary By resolution, the Board affected a compensation adjustment for R-9530 certain non-bargaining unit employees. Board There will be no committee reassignments until new officers are MO95-117 elected at the first meeting in December. 95-15 Keith The Board authorized Sauers Engineering to evaluate water line MO95-101 leaks and provide a report to the Board on options for a pipeline replacement program as set forth in the letter of August 29, 1995, for a fee of $7,500 (which will be charged against the General Manager's budget allocation). PLH, Bob, Steve, By resolution, the Board amended District policy regarding R-9527 Dave, Scott and procedures for water and electric service applications for new Susan construction and upgrades and the processing of same. PLH, Steve The Board authorized the General Manager to approve the MO95-102 electric development agreement between the District and the developers of River Village and to execute the agreement after it is signed by the developer and estimated construction costs have been paid to the District. Mary, Susan The District Treasurer was authorized to write off delinquent MO95-103 accounts up to 116% of the annual amounts billed from the District's accounts receivable balance. Further, the District Treasurer was directed to include in the monthly Treasurer's report the details of the accounts written off including the customer names and the dollar amounts being written off. Should delinquent accounts exceed the authorized limit, the request for approval shall come before the Board for consideration. Mary, Susan The Board repealed the $20 service charge to transfer service MO95-104 back into the name of an existing customer when the customer has an authorization for automatic transfer on file with the District. Susan The minutes of August 21, 1995 were approved as written. MO95-105 Mary The Treasurer's Report for the month ended July 31, 1995 was MO95-106 approved as presented. PLH The Board ratified the Memorandum of Understanding between MO95-107 the District and Local 1245, International Brotherhood of Electrical Workers effective January 1, 1995. "TO DO" LIST September 18, 1995 Keith Award of the bid for the Hirschdale Water Treatment Plant MO95-108 Project construction was delayed for two weeks. The Board will review all other alternatives as outlined in a report prepared by Keith Sauers at the next meeting. PLH, Dave The Board approved the proposal from CHY Company to provide MO95-109 services as indicated in their addendum to standard agreement for professional services dated September 5, 1995 for removal of dead and diseased trees from the McGlashan property with a maximum budget of$7,000. 95-14 Mary, Keith The Board approved Contract Change Order No. 1 for a time MO95-91 extension to August 15, 1995 and Periodic Estimate for Partial R Payment No. 4 in the amount of$9,000 submitted by RDC, Inc. on the Prosser Heights Tank Replacement Project. Bob, Kathy The Board awarded the power pole bid to the low bidder, North MO95-92 Pacific Lumber of Portland, Oregon, for a total amount of $27,549. Kathy Staff was authorized to have Unit#17 rebuilt at an estimated cost MO95-93 of $23,500 and, within a year or so, begin the process of specifying and going out to bid for a new vehicle. Steve, Susan By resolution, the Board approved plans, specifications and R-9525 contract documents and issued a call for bids on the Martis Feeder#3 - Phase 2 Project. PLH, Steve The Board authorized the General Manager to sign the Letter of MO95-94 Agreement for Services between the TDPUD and the Northern California Power Agency. Mary The Board directed that accounts totaling$1,827.37 be written off MO95-95 and that staff continue to maintain records of the customers for collection should they apply for service in the future. Mary, Susan By resolution, the Board authorized wire transfers, designated R-9526 employees to act on behalf of the District, rescinded Resolution No. 9016 and amended Code Section 3.20.008.2. Scott Relating to the Truckee Pines Ground Source Heat Pump MO95-96 Project, the Board indicated its support of the concept with the exception of the District making a loan to the developer. Staff was asked to aggressively pursue a bank to write the loan. Susan The minutes of July 3 and 19, 1995 were approved as presented, MO95-97 the minutes of July 17 were approved as corrected. Mary The bills presented for consideration were approved for payment. MO95-98 "TO DO" LIST September 5, 1995 PLH The Board authorized entering into a contract with WESTEC, Inc. MO95-99 of Reno, Nevada to perform groundwater monitoring at the PUD complex in compliance with Lahontan's order. Mary The Board authorized staff to pay to SEA the amount of MO95-100 $77,334.16 from the 1991 Water System improvements COP Acquisition Fund for work performed on the 1992 Tahoe Donner Pipeline Replacement Project. 95-13 "TO DO"LIST July 19, 1995 Dave, PLH The Board denied the request of Pacific Housing Association for MO95-86 a variance from District construction standards relating to Truckee Pines Apartments because the sole basis of the request is economic and would compromise other customers of the District. In the future, the policy goveming water service to multiple units is to be revisited, explored by staff and any suggested changes are to be brought to the Board for consideration. "TO DO" LIST August 7, 1995 Dave, Susan Section 6.48.030 of the District Water code was repealed. MO95-87 Mary, Keith, The Board took the following action with respect to the Route MO95-88 Susan 80/89/267 Separation Utility Construction Project constructed by R-9521 BENCO Contracting & Engineering, inc. - a) approved Contract Change Order No. 2 for an extension of the completion date from July 1, 1995 to July 31, 1995 to reflect the actual time of completion; b) approved Periodic Estimate for Partial Payment No. 2 in the amount of $1,772.55; c) adopted Resolution No. 8521 accepting the project as complete and directing the filing of the Notice of Completion. Mary, Susan By resolution, the Board appointed the District's Administrative R-9522 Services Manager as the District Treasurer, determined the duties of the District Treasurer, authorized the General Manager and the Treasurer to issue payments and adopted Title 3, Chapter 3.16.030, Accounts Payable, to the District's Code. PLH The Board directed that the District withdraw its annexation MO95-89 request pertaining to Gooseneck Ranch and work with Placer County in its effort to plan for development and the provision of water service in Martis Valley. Keith, Susan By resolution, the Board approved plans, specifications and R-9523 contract documents and issued a call for bids on the Hirschdale Water Treatment Plant Project. PLH, Susan By resolution, the Board set forth criteria for selecting a R-9524 professional engineering firm to assist with implementation of the Groundwater Assessment Work Plan (contaminated soil at the District complex). Mary, Keith The Board approved Periodic Estimate for Partial Payment No. 3 MO95-90 in the amount of $16,777.80 submitted by RDC, Inc. on the Gateway Water Tank Project. 95-12 Mary, Keith The Board approved Contract Change Order No. 4 in the amount MO95-78 of$627 and Periodic Estimate for Partial Payment No. 3 in the amount of$5,478.30 submitted by Claybom Contracting Group, Inc. for work on the 1995 Well Pump Improvements Project. Susan By resolution, the Board accepted the Proposition 55, Safe R-9518 Drinking Water Bond Law 1995 Well Pumps Improvement Project as complete and directed the riling of the Notice of Completion. Kathy, Bob By resolution, the Board directed that competitive bidding be R-9519 dispensed with in connection with the District's purchase of reclosers and recloser controls, further, that bidding for reclosers and controls be dispensed with in the future, also, if circumstances remain the same. PLH, Bob The Board authorized the General Manager to sign the revised MO95-79 joint power/mutual assistance agreement between the District and Plumas-Sierra REA as well as other utilities as they become known. Kathy, Bob, By resolution, the Board issued a call for bids on poles. R-9520 Susan Susan The minutes of June 5 and 19, 1995 were approved as MO95-80 presented. Mary The bills presented for consideration were approved for payment. MO95-81 "TO DO"LIST July 17, 1995 Mary, Keith The Board approved Periodic Estimate for Partial Payment No. 2 MO95-82 presented by RDC, Inc. on the Gateway Water Storage Tank Project in the amount of$61,115.40. Mary, Keith The Board approved Contract Change Order No. 2 on the MO95-83 Gateway Water Storage Tank Project submitted by RDC, Inc. which is based on a time and materials basis not to exceed $7,900. Mary, Keith The Board approved Periodic Estimate for Partial Payment No. 3 MO95-84 on the Prosser Heights Tank Replacement Project in the amount of$32,935.50 to RDC, Inc. Mary, Keith The construction contract for the Southside Well No. 2 MO95-85 Rehabilitation and Related Work Project was awarded to Schott Construction of Paradise, Califomia in the amount of$108,470. 95-11 1 Mary The Board accepted the final audit report on the District's M095-68 accounting records for 1994 as prepared by Arthur Andersen & Company. Bob Q. The Board will consider a mutual aid agreement between the M095-69 District and Plumas Sierra Rural Electric Cooperative at a future meeting. Susan The minutes of May 15, 1995 were approved as presented. M095-70 Mary The bills presented for consideration were approved for payment. M095-71 "TO DO" LIST June 19, 1995 Mary, Keith The Board approved Periodic Estimate for Partial Payment No. 1 M095-72 presented by RDC, Inc. for work on the Gateway Water Tank Project in the amount of$60,030. Mary, Keith The Board approved Contract Change Order No. 1 in the amount M095-73 of$42,300 presented by RDC, Inc. relating to the Gateway Water Tank Project. Mary, Keith The Board approved Periodic Estimate for Partial Payment No. 2 M095-74 in the amount of$49,405.50 to RDC, Inc. for work on the Prosser Heights Tank Replacement Project. Mary, Keith The Board approved Periodic Estimate for Partial Payment No. 2 M095-75 in the amount of $129,121.38 to Claybom Contracting Group, Inc. for work on the 1995 WeH Pumps Improvement Project. Mary, Keith The Board approved Claybom Contracting Group's Contract M095-76 Change Order No. 3 in the amount of $1,135 and a time extension of 22 days on the 1995 We# Pumps Improvement Project. "TO DO"LIST July 3, 1995 Mary, Keith The Board approved Contract Change Order No. 6 for a M095-77 deduction of $22,659.85 and Periodic Estimate for Partial Payment No. 9 in the amount of $4,556.47 presented by Wunschel & Small, Inc. for work on the 1994 Water System Improvements Project, Prosser Water System. Susan By resolution, the Board accepted the Proposition 55, Safe R-9517 Drinking Water Bond Law 1994 Water System Improvements Project, Prosser Water System, as complete and directed the filing of the Notice of Completion. 95-10 "TO DO"LIST June 5, 1995 Keith With respect to the Glenshire Drive Well Project, the Board MO95-61 moved to take the following action: adopt the final Negative Declaration; approve the project for purposes of CEQA; authorize the filing of the Notice of Determination with the Office of the Nevada County Clerk and the Govemor's Office of Planning and Research; adopt the DeMinimis Finding and authorize the filing of the Department of Fish and Game Certificate of Fee Exemption with the Office of the Nevada County Clerk, adopt a finding that the draft documents circulated and the Negative Declaration reflect the District's independent judgment. Keith, Susan The Board authorized advertising for bids to be received for MO95-62 construction of the Southside Well No. 2 Rehabilitation and Related Work Project on July 6, 1995 at 2:00 PM subject to final review of the contract documents by District Legal Counsel. Mary, Keith The Board approved Periodic Estimate for Partial Payment No. 1 MO95-63 submitted by RDC, Inc. in the amount of$12,555 for work on the Prosser Heights Tank Replacement Project. Keith The Board authorized Sauers Engineering to prepare plans and MO95-64 specifications for development of a parking lot on the Glen Road site owned by the District and authorized application to the Town of Truckee for a use permit for a parking lot at that location. PLH, Bob Jones The Board approved the electric development agreement for the MO95-65 Truckee Pines Affordable Housing Apartment Complex between the District and Oregon investors 1, a limited partnership, and authorized the execution of the agreement by the President of the Board. PLH, Bob Jones The Board approved the electric development agreement for the MO95-66 Sugar Pine Estates project and authorized execution of the agreement by the President of the Board. Scott, Mary The Board approved a customer efficiency project financing MO95-67 program for the GSHP pilot participant who was unable to qualify for a bank loan. Susan The Board adopted a resolution implementing and fixing electric R-9513 standby charges for the fiscal year 1995-96. Susan The Board adopted a resolution fixing and placing electric R-9514 standby charges on the District tax roll for collection by the Counties of Placer and Nevada. Susan The Board adopted a resolution implementing and fixing water R-9515 standby charges for the fiscal year 1995-96. Susan The Board adopted a resolution fixing and placing water standby R-9516 charges on the District tax roll for collection by the Counties of Placer and Nevada. 95-9 1 Mary The Board re-appointed Ruth Frishman, Harry Smith and MO95-53 Herb Gaarder to serve as Directors of the TDPUD Financing Corporation Board until August 21, 1998 and appointed Sharon Gutierrez to replace Rick Kinzer as a Director to serve until August 21, 1996. "TO DO" LIST May 15, 1995 Keith, Mary 1995 Well Pumps Upgrade Project - The Board approved MO95-54 Contract Change Order No. 2 presented by Clayborn Contracting Group, Inc. for a net increase of$1,898. Joe The Board awarded the wire and cable bids as follows: MO95-55 Schedules A and B to Okonite, Schedules C and D to Pirelli, Schedules E, G, H and I to Western States, Schedules F and J to WESCO. Joe With respect to award of the transformer bids, the Board MO95-56 directed that Western States, the low bidder on Schedules A and F, be given the opportunity to meet a delivery time frame that is acceptable to the District (12 weeks). If they are able to perform within this time period, the bid is to be awarded to them if unable to perform, Western States shall be declared a non-responsible bidder on Schedules A and F and the award will be made to WESCO. Schedules, B, D and E are to be awarded to the low bidder, WESCO; Schedule C is to be awarded to Western States, the low bidder. Mary By resolution, the Board removed the fuel cost adjustment R-9512 from billings and rescinded Resolutions 7503 and 8146. Mary The Board denied the claim submitted by Lawrence Baker. MO95-57 Susan The Board approved the minutes of April 3, 10, 17 and 24, MO95-58 1995 as presented. Mary The bills presented for consideration were approved for MO95-59 payment. Steve G. The Board directed Counsel to review the laws that govern MO95-60 LAFCo and to determine whether it is possible for the District to withdraw. This will be discussed at a workshop meeting. 95-8 I "TO DO" LIST April 10, 1995 PLH, Steve H The Board authorized the District to enter into a non-Finn M095-45 energy sale agreement with the Northem Califomia Power Agency. Steve G, Dave, The Board approved the agreement to acquire the site and M095-46 Bob J access relating to the Hirschdale water treatment plant from the Teel Family Trust (the Raley property). "TO DO" LIST April 17, 1995 Keith The Board awarded the construction contract for the M095-47 Gateway Water Tank Project to Resource Development Company (RDC, Inc.) in the amount of$535,480. Keith, Mary The Board approved Claybom Contracting Group's Contract M095-48 Change Order No. 1 decreasing the 1995 Well Pumps Contract amount by$8,398 as well as Periodic Estimate for Partial Payment No. 1 in the amount of$5,013.72. "TO DO" LIST April 24, 1995 Mary The Board authorized the renewal of property and liability M095-49 insurance as proposed by Rollins Hudig Hall of Northem Califomia with the following revisions: the general liability deductible is to be increased to $5,000, EMF liability coverage is to be reduced to $500,000, the property deductible is to be reduced to $5,000. Keith The Board accepted the proposal dated April 21, 1995 from M095-50 Sauers Engineering for evaluation of parking options at the TDPUD complex in an amount not to exceed $1,300. Steve G., PLH The Board approved the lease with the Town of Truckee as M095-51 outlined. Bob Regarding electric system improvements to serve M095-52 customers being transferred from Sierra Pacific Power Company, the Board authorized the projects and funding sources proposed by staff in the April 21, 1995 report. 95-7 Keith Regarding the Glenshire Drive Well Project, the Board MO95-39 authorized the filing of the Proposed Negative Declaration, Environmental Impact Assessment and Environmental Initial Study with the office of the Nevada County Clerk; the circulation of the Proposed Negative Declaration, Environmental Impact Assessment and Environmental Initial Study with responsible and interested agencies and with the State Clearinghouse; publication of Notice of Public Review Period and Public Hearing on the Proposed Negative Declaration; it further scheduled a public hearing at 7:15 PM on May 15, 1995 for the Proposed Negative Declaration. PLH, Steve G. The Manager and Counsel were directed to redraft the MO95-40 letter to LAFCo regarding the update of sphere of influence plan project. The letter is to take a presumptive approach, and merely submit to LAFCo the District's electric and water master plans. Joe, Susan By resolution, the Board approved specifications and R-9510 issued a call for bids on distribution transformers. Joe, Susan By resolution, the Board approved specifications and R-9511 issued a call for bids on cable and wire. Susan The minutes of March 6, 1995 were approved as MO95-41 corrected; the minutes of March 3 and 27, 1995 were approved as presented. Mary The bills presented for consideration were approved for MO95-42 payment. PLH The Board approved the settlement agreement between MO95-43 the TDPUD and SPPCo regarding the Glenshire arbitration. Dave The Board approved the proposal from CHY Company MO95-44 to perform a site survey of the McGlashan Springs, Southside and Tonini properties owned by the District and to prepare a report with one or several alternatives as to how the tracts of land could be managed. 95-6 "TO DO" LIST March 8, 1995 Steve G. The Board accepted the proposals discussed during closed MO95-34 session relating to acquisition of the Gateway tank site, the escrow closing and agreements between the District, Roxie Archie, Victoria McIver and the Richard Joseph Unitrust. Keith, Susan By resolution, the Board re-issued a call for bids on the R-9507 Gateway tank, a Safe Drinking Water Bond Law Project. Keith The Board approved the letter of proposal dated February MO95-35 17, 1995 submitted by Keith Sauers for engineering services related to the Gateway tank in the amount of 6,750. "TO DO" LIST April3, 1995 PLH The Board determined that it would rind another MO95-36 solution to the parking problems relating to the use of the PUD building instead of acquiring the property leased by the Recreation District and currently known as Lower Meadow Park. Staff is to investigate using some of the area behind the fence, the property behind Cassler's building, the U-Haul property and the parcel purchased from Breeze Cross and report back to the Board with recommendations. Also, the Board would like a map showing the location of the various properties being considered. Bob, Susan By resolution, the Board amended the policy regarding R-9509 underground electric facilities. Keith The Board adopted the Findings of Fact in Support of MO95-37 Approval of the Gooseneck Ranch Annexation. Keith By resolution, the Board approved an application by R-9508 the District requesting LAFCo to take proceedings for the Gooseneck Ranch Annexation. Keith The Board authorized the riling of the Notice of MO95-38 Determination; further, it authorized the riling of the Gooseneck Ranch annexation application package with Nevada County LAFCo. 95-5 "TO DO" LIST March 6, 1995 Bob Q, Susan The Board made exempt the requirement for underground MO95-23 electrical service in existing overhead subdivisions, the remainder of the policy (7.48.010 and 7.56.010) will remain the same. �..� Keith The Board awarded the contract for the Prosser Heights MO95-24 Tank Replacement Project to RDC of Sparks in the amount of$115,500. Keith The Board awarded the construction contract for the 1995 MO95-25 Well Pumps Project to Claybom Construction of Aubum in the amount of$159,864. Keith The Board accepted the proposal letter dated February 27, MO95-26 1995 submitted by Sauers Engineering for services relating to the Glenshire Drive well in the amount of$90,750. Mary, Susan The Board amended Section 5.01.010.1A of the District's MO95-27 Residential Customer Deposits policy as recommended by staff. Mary, Susan The Board amended Sections 5.12.010.1 and 5.12.020.1 of MO95-28 the District's Discontinuance and Restoration of Service policy as recommended by staff. Mary The District rejected the indemnity cross complaints MO95-29 submitted by Amerigas Propane, Inc. and A. Y. McDonald Manufacturing Company, Inc. Susan The minutes of February 6, 1995 were approved as MO95-30 presented. Susan The minutes of February 21, 1995 were approved as MO95-31 corrected. Susan The minutes of February 26, 1995 were approved as MO95-32 corrected. Mary The bills presented for consideration were approved for MO95-33 payment. 95-4 t Mary Staff was authorized to transfer $96,565.67 from the 1991 MO95-14 Water System Improvements Project Certificates of Participation Acquisition Fund to the Water Department General Fund to reimburse the fund for payments made for certain projects. Mary Staff was authorized to transfer $2,700 from the Prepaid MO95-15 Connection Fees restricted fund to the Water Department General Fund to reimburse the fund for the installation of six water services in Martis Woods Estates during 1994. Mary The Board authorized staff to transfer $13,905 from the MO95-16 Reserve for Future Meters restricted fund to the Water Department General Fund to reimburse the fund for the purchase and installation of water meters during 1994. Mary Staff was authorized to transfer $63,585 from the Water MO95-17 Building Fund to the Water Department General Fund as shown in the 1995 Water Department operating budget. PLH, Dave The Board declared that there is a continuing emergency MO95-18 situation relating to the Sanders Well repairs. Susan By resolution, the Board approved the execution of an R-9506 annual advertising contract with the Sierra Sun commencing February 1, 1995 and expiring January 31, 1996. Susan The minutes of January 16, 1995 were approved as MO95-19 conected. Mary The bills presented for consideration were approved for MO95-20 payment. "TO DO" LIST February 26, 1995 Bob Jones The Board authorized the President to sign the electric MO95-21 service agreement between the District and Sierra Pacific Power Company. PLH The Board authorized the General Manager to sign the MO95-22 electric service agreement between the District and Sierra Pacific if the paperwork has been set up for his signature and there would be a delay caused to redo the documents for Bob Jones'signature. 95-3 "TO DO" LIST January 16, 1995 Mary, Keith The Board approved Periodic Estimate for Partial Payment MO95-07 No. 8 in the amount of$2,892.16 to Wunschel & Small, Inc. on the Prosser Heights Water System Improvements Project. PLH Effective in February, the first Board meeting of each month MO95-08 shall be a business meeting and the second meeting shall be a workshop meeting. This will be done on a trial basis; when the Board becomes comfortable with the procedure, a change to the By-laws will be proposed. PLH Staff was authorized to evaluate the benefits of deep MO95-09 organizational change. Specific discussion items will be brought to the Board during the next several months for consideration and approval. Susan The minutes of January 3, 1995 were approved as MO95-10 corrected. Mary The bills presented for consideration were approved for MO95-11 payment. PLH The Manager was authorized to contact appropriate counsel MO95-12 to discuss LAFCo's interest in taking a broad look at the environmental issues involved in the development of Gooseneck Ranch and to place the item on a future agenda under closed session as potential litigation. "TO DO" LIST February 6, 1995 Keith, Susan By resolution, the Board approved plans, specifications and R-9505 contract documents and issued a call for bids on the 1995 Well Pumps Project. The bid opening is scheduled for 2:00 PM on February 28, 1995. Mary The accounts on the write-off list totaling $4,068.30 MO95-13 prepared by the Administrative Services Manager are to be written off; staff is to continue to maintain records of these customers for collection should they apply for service in the future. 95-2 "TO DO" LIST January 3, 1995 Mary By resolution, the Board adopted the 1995 budget (as R-9501 amended), budget overheads and carryovers from 1994. The Board is to be copied with the revised revenue statements (reflecting new rates) as soon as possible. PLH, Susan By ordinance, the Board established a groundwater 0-9501 management plan. Keith, Steve By resolution, the Board approved plans, specifications and R-9502 Gross, Susan contract documents and issued a call for bids for the Prosser Heights Tank Replacement, a component of the Safe Drinking Water Bond Law Program, subject to review and approval of the bidding documents by Counsel. Mary, Keith With respect to the Route 80/89/267 Separation Utility M095-01 Construction Project, the Board approved BENCO's Periodic Estimate for Partial Payment No. 1 in the amount of $33,678.45 and Contract Change Order No. I for an extension of the completion date to July 1, 1995. PLH Staff was directed to initiate the lien procedure against M095-02 those property owners in Hirschdale who remain delinquent. PLH Regarding the Brunson's delinquent water service account, M095-03 staff is to notify them of the amount of the water bill in arrears and attempt to set up a payment plan for collection. Henceforth, they are to pay bills on a regular, monthly basis. Staff is to also notify them of the District's plans to construct a water treatment plant in Hirschdale to improve the water quality. Bob By resolution, the Board adopted an underground electric R-9503 facilities policy. Dave By resolution, the Board ratified and approved emergency R-9504 repair work at Sanders Well. Susan The Board approved the minutes of December 19, 1994 as M095-04 corrected. Mary The bills presented for consideration were approved for M095-05 payment. PLH The Board concluded negotiations with the General M095-06 Manager and announced that he will continue his employment with the District but without a contract for a specified term. 95-1