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HomeMy WebLinkAbout1994-06-05 Min Ord - Board Susan The minutes of the regular meeting of December 5, M094-218 1994 were approved as presented. Mary The bills presented for consideration were approved for M094-219 payment and staff was authorized to transfer out of the Certificates of Participation funds on deposit with the Local Agency Investment Fund $25 to reimburse the general fund for the Sauers Engineering charges relating to the SCADA project. 94-32 Mary The Board authorized staff to transfer $86,220.83 from MO94-211 the 1991 Water System Improvements Project Certificates of Participation Acquisition Fund to the Water Department General Fund to reimburse the fund for payments made for projects listed and attached to Mary Chapman's December 1, 1994 staff report Mary By resolution, the Board authorized the transfer of R-9443 funds from Electric Facilities Fees to the Electric General Fund. Mary By resolution, the Board authorized the transfer of R-9444 funds from Water Facilities Fees to the Water General Fund. Susan The minutes of November 21, 1994 were approved as MO94-212 presented. Susan The minutes of November 28, 1994 were approved as MO94-213 presented. Mary The bills presented for consideration were approved for MO94-214 payment "TO DO" LIST December 19, 1994 Mary, Susan By ordinance, the Board established new water rates. 0-9401 Mary, Susan By ordinance, the Board restructured the District's 0-9402 electric rates. Bob The Board determined that it shall be the policy of the MO94-215 District to require all new or rebuild construction to be placed underground wherever practical. Special circumstances may dictate undergrounding is not practical and the District reserves the right to determine the practicality of a project. The draft resolutions are to be placed in final form for consideration at the January 3, 1995 Board meeting. Keith, Mary The Board approved Wunschel & Small's Periodic MO94-216 Estimate for Partial Payment No. 7 in the amount of $83,040.16 (including a 5% retainage) and Contract Change Order No. 5 for a time extension of 181 days on the Prosser Water System Improvement Project. Mary By resolution, the Board authorized Truckee River Bank R-9445 to honor certain facsimile signatures. Susan The minutes of the special meeting of December 5, MO94-217 1994 were approved as corrected. 94-31 i PLH, Jim M. The Board approved the response to the Nevada MO94-202 County 1993-94 Grand Jury Report as modified for signature by the President. Bob, Susan By resolution, the Board declared certain electrical R-9441 equipment surplus and issued a call for bids. The bid opening date is February 1, 1995. Susan The Board approved the minutes of October 17, 1994 as MO94-203 presented. Susan The Board approved the minutes of November 14, 1994 MO94-204 as presented. Mary The bills presented for consideration were approved for MO94-205 payment. "TO DO" LIST November 28, 1994 PLH The Board adopted a resolution of acknowledgment R-9442 and appreciation for John L. Corbett "TO DO" LIST December 5, 1994 Board officers were elected as follows: Bob Jones, MO94-206 President; Joe Aguera, Vice President; Pat Sutton, Treasurer. PLH, Susan The Board set a public hearing to discuss a water rate MO94-207 increase and adoption of the 1995 budget for December 19, 1994. PLH, Susan The Board set a public hearing for December 19, 1994 MO94-208 to receive comments on an ordinance changing the District's electric rate structure. PLH, Susan The Board scheduled a public hearing for January 3, MO94-209 1995 to consider adoption of the proposed Groundwater Management Plan. Keith The Board approved the Sauers Engineering proposal MO94-210 dated November 30, 1994 relating to Phase 3, Engineering Services, Safe Drinking Water Bond Law Project 94-30 I Mary The Board approved the indemnification agreement by MO94-197 and between the County of Nevada and Truckee Donner PUD pertaining to the disbursement of TSAD#5 surplus funds; further, the funds are to be ear-marked for maintaining the PUD's portion of the TSAD #5 improvements. Steve, Mary With respect to the Mards Valley Circuit No. 3 Project MO94-198 being performed by Harker & Harker, the Board approved Contract Change Order No. 3 in the amount of $1,575 for an additional power riser which was requested by the District in the field; further, the Board approved Partial Payment No. 2 in the amount of $145,850.50. Mary, Susan By resolution, the Board accepted the Martin Valley R-9439 Feeder No. 3 Project as complete and directed the Fling of the Notice of Completion. The 10% retention is to be released to the contractor 35 days following the Fling of the Notice if no claims have been made to the District by material suppliers or laborers. Keith Regarding the Hirschdale Water Treatment Project, the MO94-199 Board adopted the Final Negative Declaration; approved the project for purposes of CEQA; authorized the Fling of the Notice of Determination with the Office of the Nevada County Clerk and the Governor's Office of Planning and Research; adopted a De Minimis Finding and authorized the Fling of the Department of Fish and Game Certificate of Fee Exemption with the Office of the Nevada County Clerk; adopted a finding that draft documents circulated and the Negative Declaration reflect the District's independent judgment. Mary The bills presented for consideration were approved for MO94-200 payment. "TO DO" LIST November 21, 1994 Mary, Keith With respect to the 1994 Water System Improvements, MO94-201 Prosser Heights, the Board approved Contract Change Order No. 4 submitted by Wunschel & Small in the amount of$8,400.48 and extended the contract time for 55 days; further, the Board approved Wunschel & Small's Periodic Estimate for Partial Payment No. 6 in the amount of$79,480.35. 94-29 PLH The Board accepted Kleinfelder's proposal to perform MO94-191 Phase ll, assessment of soil contamination in the vicinity of the District complex, at a fee not to exceed $2,500. Susan The minutes of October 3, 1994 were approved as MO94-192 amended. Mary The bills presented for consideration were approved for MO94-193 payment. "TO DO" LIST November 14, 1994 Mary The Board denied the claim for damages submitted by MO94-194 Wanda C. Furgeson on behalf of Joshua C. Haynes. PLH By resolution, the Board authorized execution of R-9437 Supplement No. 3 to the Joint Powers Agreement of the Northern California Power Agency approving the membership of the Port of Oakland. Keith, Mary The Board approved Contract Change Order No. 2 in MO94-195 the amount of $95,126.96 submitted by Sears Construction on the Pipeline Replacement Project in Tahoe Donner and Sierra Meadows. It closes out and reconciles differences between the bid estimates and actual quantities measured in the field. The change order also includes two additional items - the abandonment of three additional existing pipelines and erosion control seeding and mulching, neither of which were in the original contract. Keith, Mary The Board approved Periodic Estimate for Partial MO94-196 Payment No. 4 in the amount of $97,648.62 submitted by Sears Construction on the Pipeline Replacement Project in Tahoe Donner and Sierra Meadows. Mary, Susan By resolution, the Board accepted the Pipeline R-9438 Replacement Project, Tahoe Donner and Sierra Meadows, as complete and directed the filing of the Notice of Completion. The 10% retention is to be released to the contractor 35 days following the fling of the Notice if no claims have been made to the District by material suppliers or laborers. 94-28 "TO DO" LIST October 3, 1994 Bob, Susan By resolution, the Board amended Electric Line R-9436 Extension Policy Title 7, Chapter 7.46 Line Extensions (previously Electric Rule 15 adopted by Resolution No. 8430). PLH The Manager was directed to respond to the Town with MO94-184 respect to preparation of an environmental impact report for the proposed Truckee General Plan and advise that the District will review the Report after it has been drafted and may provide comments at that time. Bob, Mary The Board approved Harker & Harker's Periodic MO94-185 Estimate for Partial Payment No. 1 for the period July 1, 1994 to August 31, 1994 in the amount of $79,442 for work on the Martis Valley Feeder#3 Project. Susan The Board approved the minutes of September 19, 1994 MO94-186 as presented. Mary The bills presented for consideration were approved for MO94-187 payment. PLH The Board consented to holding a special discussion MO94-188 regarding the Tahoe Donner Golf Course wells at the next regular meeting. "TO DO" LIST October 17, 1994 PLH, Scott By resolution, the Board adopted an employee wellness R-9436 program (TDPUD Code Chapter 4.48). Keith, Mary The Board approved Periodic Estimate for Partial MO94-189 Payment No. 5 in the amount of $167,646.25 to Wunschel and Small, Inc. on the Prosser Water System Project Keith, Mary The Board approved Periodic Estimate for Partial MO94-190 Payment No. 3 in the amount of $258,460.20 to Sears Construction Co., Inc. on the Tahoe Donner/Sierra Meadows Pipeline Project; these funds are to be transferred in the appropriate manner. 94-27 i Susan A public hearing to discuss the Hirschdale water MO94-176 treatment facilities project is to be scheduled for 7.30 PM on November 7, 1994. Keith, Dave The Board delayed construction of the Hirschdale water MO94-177 treatment plant to the 1994 construction season to allow staff and consultant to resolve the property ownership conflict Keith, Mary The Board approved Contract Change Order No. 3 on MO94-178 the 1994 Water System Improvements Project, Prosser Heights System, for$2,015.10 and Periodic Estimate for Partial Payment No. 4 in the amount of$137,096.82 to project contractor Wunschel & Small, Inc. PLH The Chairman directed that discussion of District water MO94-179 system design criteria and water for fire protection be placed on the next meeting agenda at 7:30 PM. An ad is to be placed in the Sierra Sun. Representatives of Tahoe Donner, the Water Committee, staff and the Sierra Sun are to be invited. Keith, Mary The Board approved Contract Change Order No. 1 for MO94-180 $2,516.98 and Periodic Estimate for Partial Payment No. 2 in the amount of $77,080.88 to Sears Construction Co., Inc. for work on the Tahoe Donner/Sierra Meadows Pipeline Replacement Project. Keith By resolution, the Board directed that competitive R-9435 bidding be dispensed with in connection with the placement of utility blockouts and access openings on the CalTrans bridge over Interstate 80 at Highway 89. Scott Staff was directed to develop a policy outlining the MO94-181 employee wellness program and its implementation for review by the board. Susan The minutes of September 6, 1994 were approved as MO94-182 presented. Mary The bills presented for consideration were approved for MO94-183 payment; further, staff was authorized to transfer out of the Certificates of Participation funds on deposit with the Local Agency Investment Fund $25 to reimburse the general fund for the Sauers Engineering charges related to the SCADA project 94-26 Mary, Keith The Board approved Progress Payment No. 5 in the MO94-168 amount of$45,870.32 to Zintek Electric for work on the Generator Connection Project. Susan By resolution, the Board accepted the Generator R-9434 Connections at Various Pump Stations Project as complete and directed the Fling of the Notice of Completion. Steve Gross The Chairman directed Counsel to look into whether or MO94-169 not the town or county has the authority to regulate electric policy. He was also asked to review the District's agreement with Tahoe Donner to see whether a requirement for undergrounding would be in conflict with its terms. PLH, Bob In all instances, where the District has accepted a MO94-170 deposit from a developer or group representing land interests with a common purpose, that the policy in effect on the date of acceptance of the deposit by the District be the one applied. Mary, Bob Regarding the Mards Feeder No. 3 project, the Board MO94-171 approved Harker & Harker's Change Order No. 1 in the amount of ($8,280) and Change Order No. 2 in the amount of($12,200). Susan The minutes of August 15, 1994 were approved as MO94-172 presented. Mary The bills presented for consideration were approved for MO94-173 payment. "TO DO" LIST September 19, 1994 Keith With respect to the Hirschdale Water System MO94-174 Improvement Project, the Board authorized riling the Environmental Impact Assessment, Proposed Negative Declaration and Environmental Initial Study with the State Clearinghouse, County Clerk and other responsible agencies. Keith The Board authorized public notice of availability of the MO94-175 Environmental Impact Assessment, Proposed Negative Declaration and Environmental Initial Study on the Hirschdale Water System Improvement Project. 94-25 Mary The bills presented were approved for payment. The MO94-161 Kleinfelder bill for sampling groundwater at the District complex should be divided between the Water and Electric Departments rather than charged totally to the Water Department. A copy of the corrected list is to be attached to the minutes and provided to the Directors. Dave The Board is to be copied with the quotes received this MO94-162 year for patching and paving work. Bob, Steve The Board authorized the study and development of MO94-163 plans and necessary documentation to construct the 960 foot power line to the corner of the Alderson property in order to serve Cedar Smoke School. The information is to come back to the Board for final approval. It was clarified that this is an exception to the line extension policy; items of this nature concerning remote inner-lands of the District will be considered on a case-by-case basis. "TO DO" LIST September 6, 1994 Mary, Kathy The Board authorized payment in the amount of MO94-164 $28,503 to Madsen Roof Company. This payment reflects a 10% withholding in the amount of $3,167, which will be released 35 days following the filing of the Notice of Completion provided no claims against the contractor have been made to the District by material suppliers or laborers. Susan By resolution, the Board accepted the District office R-9432 building roof re-coating project as complete and directing the filing of the Notice of Completion. Dave, Keith, The Chairman referred the water pressure problem in MO94-165 Water Comm. Donner Trails Subdivision to the Water Committee for review and recommendation. Mary, Keith With respect to the Prosser Heights Well MO94-166 Reconstruction, The Board approved payment to Mountain Electric in the amount of$1,124.30. Susan By resolution, the Board accepted the electrical work at R-9433 the Prosser Heights well building as complete and directed the filing of the Notice of Completion. Keith, Mary The Board approved Contract Change Order No. 2 MO94-167 submitted by Zintek Electric on the Generator Connection Project. 94-24 "TO DO" LIST August 8, 1994 Keith The Board agreed to the request by Wunschel & Small MO94-154 Incorporated and Republic Tank to voluntarily substitute Spiess Construction Company Incorporated for Republic Tank to perform the subcontract for construction of the welded steel water tank for the 1994 Water System Improvement Contract to the Prosser Water System. "TO DO" LIST August 15, 1994 Mary, Keith The Board approved Contract Change Order No. 2 MO94-155 presented by Wunschel & Small in the amount of $2,746.33 relating to the 1994 Water System Improvements Project- Prosser Heights System. Mary, Keith The Board approved Periodic Estimate for Partial MO94-156 Payment No. 3 in the amount of $173,741.78 to Wunschel & Small, Inc. for work on the 1994 Water System Improvements Project - Prosser Heights System. Mary, Keith The Board approved Periodic Estimate for Partial MO94-157 Payment No. 1 to Sears Construction Company in the amount of $124,841.75 for work on the 1994 Pipeline Replacement Project - Tahoe Donner and Sierra Meadows. Mary, Susan The Board denied the claim submitted by AmeriGas MO94-158 Propane, Inc. on the basis that the District had no legal responsibility and the claim was not a proper charge against the District according to Govemment Code Section 912.6(a)(1). An appropriate letter and warning is to be sent to the claimant Susan The Board approved the minutes of August 1, 1994 as MO94-159 presented. Susan The Board approved the minutes of August 8, 1994 as MO94-160 presented. 94-23 Keith, Dave The Water Superintendent and Consulting Engineer MO94-147 were directed to investigate methods by which water service may be provided to Dependable Tow on West River Street. (Contaminated soil was found during the Downtown Pipeline Project construction in the ideal path for a service line to this parcel.) "TO DO" LIST August 1, 1994 Mary By resolution, the Board increased the salary of the R-9431 Administrative Services Manager effective July 1, 1994 to $59,315 annually. Joe A., PLH Regarding acquisition of the Gateway tank site, the MO94-148 Board agreed that Director Aguera should contact the sellers, make them aware of the situation and suggest an agreement that does not include secondary easements. Wally Stevens should be approached first and advised o the District's concerns. PLH, Mary, Regarding well development, the Board approved the MO94-149 Keith revised Proposition 55 budget presented at the August 1, 1994 meeting which includes use of $303,719 from Pre-AB 1600 facilities fees, $72,673 from Post-AB 1600 facilities fees and $61,608 from Certificates of participation for the plan presented. It was agreed that COP monies be used first. Mary The Board authorized staff to transfer$462.15 from the MO94-150 1991 Water System Improvements Project Certificates of Participation Acquisition Fund to the Water Department General Fund to reimburse the fund for payments made for SCADA related costs. Susan The Board accepted the minutes of July 5, 1994 as MO94-151 corrected. Susan The Board approved the minutes of July 18, 1994 as MO94-152 presented. Mary The bills presented for consideration were approved for MO94-153 payment. 94-22 1 Mary The Board authorized staff to transfer$12,675.90 from MO94-141 the 1991 Water System Improvements Project Certificates of Participation Acquisition Fund to the Water Department General Fund to reimburse the account for payments made relating to the SCADA project. Bob, Susan The Board awarded the bid for the Martis Feeder No. 3 MO94-142 Project to Harker & Harker of Reno, Nevada in the amount of$269,230. Mary The bills presented for consideration were approved MO94-143 for payment The Board authorized a transfer out of the Certificates of participation funds on deposit with LA1F in the amount of$500 to reimburse the General Fund for the Sauers Engineering charges relating to the SCADA project. Mary The Administrative Services Manager was asked to MO94-144 prepare a memo for attachment to the minutes advising when the District entered into the agreement with Raucher Pierce Refsnes to perform arbitrage calculations, what their fee is for the calculations and how much in penalties has been paid by the District to the IRS so that this information is part of the public record. PLH Regarding Dwayne Haddock's request to acquire land MO94-145 owned by the PUD adjacent to his property on East River Street, the Chairman referred the matter to staff for determination as to whether the property is useful to the District or if it should be declared surplus. PLH The Manager is to request that Directors Sutton and MO94-146 Jones be added to the mailing list for local meetings regarding the negotiation of the Truckee River Operating Agreement. 94-21 PLH, Pat, Bob The Chairman directed that the matter of well MO94-136 development by the Association in Tahoe Donner be referred to the Water Committee. John Bailey, member of the Association, is to be invited to attend. Mary, Keith The Board approved the payment of Periodic Estimate MO94-137 for Partial Payment No. 2 to Wunschel & Small, Inc. in the amount of $133,043.89 for 1994 water system improvements to the Prosser Heights system. Mary, Keith The Board approved Contract Change Order No. 5 on MO94-138 the Downtown Pipeline Replacement Project for $93,808.12 submitted by Arcadian Enterprises which covers the reconciliation between estimated quantities in the bid schedule and actual quantities constructed as well as extra work and materials encountered during construction. Mary, Keith The Board approved Periodic Estimate for Partial MO94-139 Payment No. 8 in the amount of $47,970.19 to Arcadian Enterprises for work on the Downtown Pipeline Replacement Project which includes a 10% retainage of$91,293.41. Keith, Mary, By resolution, the Board accepted the Proposition 55, R-9430 Susan Safe Drinking Water Bond Law Downtown Pipeline Project as complete and directed the riling of the Notice of Completion. (35 days following the riling of the Notice of Completion, the 10% retained from the contractor payments is to be released to the contractor if no claims have been made to the District by material suppliers or laborers.) Mary The accounts on the July 13, 1994 list provided by the MO94-140 Administrative Services Manager totaling$4,617.27 are to be written off. Staff is to continue to maintain records of these customers for collection. 94-20 Keith, Susan By resolution, the Board accepted the Supervisory R-9429 Control and Data Acquisition (SCADA) Project as complete and directed the filing of the Notice of Completion. Mary The Board authorized payment to Sandel/Avery MO94-129 Engineering in the amount of $22,352.97 for work on the SCADA project. Mary The Board authorized a transfer of funds in the MO94-130 amount of $22,352.97 from the Water System Improvements Project COP Acquisition Fund to the District's Water Department general fund for SCADA related invoices. PLH The Board adopted the updated Agreement Regarding MO94-131 Legal Representation between the District and Porter simon, a Professional Organization. Mary The coke machine is no longer to be operated by any MO94-132 employee of the District but be converted to service by a vendor for the benefit of the employees. Susan The minutes of June 20, 1994 were approved as MO94-133 presented. Mary The bills presented for consideration were approved MO94-134 for payment. "TO DO" LIST July 18, 1994 PLH The General Manager was authorized to enter into a MO94-135 contract with CalTrans, not to exceed $75,000, for a sufficient scope of work to permit the District to place a water line and two electrical conduits on the bridge at Highway 89 and I--80 at a future date. 94-19 PLH Regarding retail wheeling and WRTA, the Board is to be MO94-121 provided with a copy of the draft document describing the impact of retail wheeling on the District which was noted in the Manager's Report. Bob Director Sutton advised that the District's electric crew MO94-122 has been working in her neighborhood (Donner Trails/Meadow Park). She said she is very impressed with how well the crew works together and how courteous the men are to the residents. She asked that her compliments be passed on to the employees. Susan The Chairman directed that a letter to Roger Fonts be MO94-123 written suggesting he contact Scott Terrell, TDPUD Planning Director, asking him to make a presentation regarding the ground source heat pump pilot program at the NCPA conference being held in Monterey during September. Kathy The Support Services Manager is to investigate and MO94-124 determine if there is any special requirement for applying the coating to the roof- specifically, she is to find out if it is toxic and should be done while employees are not present Scott The Board is to be provided with a copy of the MO94-125 proposed health and exercise program. Mary The Administrative Services Manager is to prepare a MO94-126 memo as to the status of the Coke machine. "TO DO" LIST July 5, 1994 PLH The Board approved the Kleinfelder proposal to MO94-127 provide professional services associated with follow- up work relating to old petroleum storage tanks at the District office site and described in their work plan for a fee of $8,500 to be completed within three to four weeks after authorization to proceed. Mary The Board authorized payment of Periodic Estimate#4 MO94-128 to Zintek Electric, Inc. in the amount of$9,000 relating to the Prop 55 Safe Drinking Water Bond Law Project (generator connections at various pump stations). 94-18 Mary, Keith The Board approved Contract Change Order No. 1 M094-113 presented by Wunschel & Small in the amount of $3,583.33 for work on the Prosser Water System Project. Mary, Keith The Board approved Periodic Estimate for Partial M094-114 Payment No. 1 presented by Wunschel & Small in the amount of $102,301.74 for work on the Prosser Water System Project Mary, Keith The Board authorized payment of the invoice from M094-114 Charles A. Martin & Associates in the amount of $692.50 for work on the Auxiliary Generator Project. Mary, Keith The Board directed that payment be made for work M094-115 performed by Zintek Electric, Inc. on the Auxiliary Generator Project in a total amount of $51,845.40 as follows: Zintek Electric, Inc. and Wesco, $37,883.34; Zintek Electric, Inc. and Tesco Controls, Inc., $2,370; Zintek Electric, Inc. and Norcal Electric Supply, $1,867.28; Zintek Electric, Inc., $9,724.77. Mary The Board denied the claims of John J. Davey, M.D.; M094-116 Peter Thompson; Group 3, Robin D. Ogle and Amelia B. Earl; Larry Robertson and Colleen Robertson; Cuong Le, Menh Le, Chan Voong and Denh Luong; Oliver E. Crose, dba Pat & 011ie's; Deborah A. Post, Kristine Martin; Cynthia Bansen and Peter Bansen on the basis that the District had no legal responsibility and the claim was not a proper charge against the District Government Code Section 912.6(a)(1). Appropriate letters and warnings are to be sent to the claimants. Mary The Board authorized staff to transfer$15,317 from the M094-117 1991 Water System Improvements Project Certificates of Participation Acquisition Fund to the Water Department General Fund to reimburse the fund for payments made for SCADA related costs. Susan The Board approved the minutes of the Special Meeting M094-118 of June 6, 1994 as presented. Susan The Board approved the minutes of the Regular M094-119 Meeting of June 6, 1994 as corrected. Mary The Board approved the bills presented for M094-120 consideration and staff was authorized to transfer$350 for SCADA related work listed on the Sauers Engineering, Inc. bill from the Certificates of Participation Acquisition Fund to the General Fund 94-17 1 Mary, Susan The Board accepted the 1993 annual audit as prepared MO94-107 by the District's auditors, Arthur Andersen & Company. The Board also authorized payment of the final billing from Arthur Andersen in the amount of $8,500 for the audit Susan The minutes of May 16, 1994 were approved as MO94-108 presented. Mary The Board approved for payment the bills presented for MO94-109 consideration. "TO DO" LIST June 20, 1994 Susan By resolution, the Board expressed appreciation to R-9427 John M. Phelps for his dedicated, faithful representation of the District over the past ten years. Bob, Joe, The Board awarded bids for transformers as follows: MO94-110 Susan Cooper Power Systems of Milwaukee, Wisconsin, Schedule B in the amount of$533 each; Schedule C in the amount of $748 each. WESCO Distributing Inc. of San Francisco, CA, Schedule A in the amount of $565 each; Schedule E in the amount of $6,750 each. Western States Electric Inc. of Portland, Oregon, Schedule D in the amount of$2,970 each. Bob, Joe, The Board awarded bids for conductor as follows: MO94-111 Susan Western States Electric Inc. of Portland, Oregon, Schedule A in the amount of $318/MFT; WESCO Distributing Inc. of San Francisco, CA, Schedule B in the amount of$586/MFT; The Okonite Company of San Ramon, CA, Schedule D in the amount of $1,149/MFT and Schedule E in the amount of$3,782/MFT. (Schedule C, Cable and Wire, was not recommended for award as an error existed in the bid documents.) Bob, Steve By resolution, the Board directed that competitive R-9428 bidding be dispensed with in connection with the District's purchase of computer hardware and software. Mary, Keith The Board approved Periodic Estimate for Partial MO94-112 Payment No. 7 to Arcadian Enterprises for work on the Downtown Pipeline Project in the amount of $101,617.12 94-16 1 "TO DO" LIST June 6, 1994 Keith, Mary The Board approved construction of a water treatment MO94-101 facility at Hirschdale for removal of iron and manganese. The funds for this project come from the COP acquisition fund, the repayment to be supported by rates applied to the entire District. Transfers from the COP acquisition fund to the general fund for this project need not come before the Board for further approval. Keith The Board accepted the proposal from Sauers MO94-102 Engineering dated May 31, 1994 to perform design services relating to the Hirschdale water treatment facility. He proposes to perform the design phase for a fee of$12,000 and the construction management phase on a time and expense basis not to exceed$6,000. Susan The Board cast its vote for Ron Sweet in the run-off MO94-103 election for Nevada County LAFCo Special District Representative No. 2. Keith, Mary The Board approved Periodic Estimate for Partial MO94-104 Payment No. 1 to Mountain Electric, Inc. in the amount of$10,114 for the Prosser Heights well building. Keith, Susan By resolution, the Board approved plans, specifications R-9425 and contract documents and issued a call for bids on the Gateway Tank, a Safe Drinking Water Bond Law Project The bid opening is set for 2:00 PM on July 6. PLH The Board authorized the General Manager to execute MO94-105 the Landlord's Consent allowing WestStar to assign a lease right (at the District's Northside well site) to Greyhound Financial Corporation. PLH The Board approved the proposal from R. W. Beck MO94-106 dated May 24, 1994 entitled, "Phase II - Rate Design Impact on Revenues," with a budget of $19,850 plus out-of-pocket expenses. Steve, Bob, By resolution, the Board approved specifications and R-9426 Susan contract documents and issued a call for bids for reconductoring overhead lines and installing underground lines and facilities on the Martis #3 electric system. (Staff is to keep track of bids received and the bidders' qualifications so the Electric Committee may review the procedure.) 94-15 Susan, Keith By resolution, the Board approved and accepted the R-9418 Pipe Lining at 1-80 Crossing Project and directed the riling of the Notice of Completion. Susan, Sue By resolution, the Board implemented and fixed electric R-9419 standby charges for the fiscal year 1994-95. Susan, Sue By resolution, the Board fixed and placed electric R-9420 standby charges on the District tax roll for collection by the Counties of Placer and Nevada. Susan, Sue By resolution, the Board implemented and fixed water R-9421 standby charges for the fiscal year 1994-95. Susan, Sue By resolution, the Board fixed and placed water R-9422 standby charges on the District tax roll for collection by the Counties of Placer and Nevada. Susan By resolution, the Board declared an election be held in R-9423 its jurisdiction; requested the Board of Supervisors of Nevada County to consolidate with any other election conducted on said date; and requested election services by the County Clerk. Susan By resolution, the Board declared an election be held in R-9424 its jurisdiction; requested the Board of Supervisors of Placer County to consolidate with any other election conducted on said date; and requested election services by the County Clerk. Susan The minutes of May 2, 1994 were approved as MO94-98 presented. Mary The list of bills presented for consideration was MO-94-99 approved for payment. PLH The Board directed that the government claim for MO94-100 personal injuries (claims of Madeline Bond, Michael Bond and Kristy Brosamer Bond) be rejected by the District. 94-14 i PLH, Mary, Staff was authorized to proceed with the proposal from MO94-92 Personnel Cooperative Personnel Services to accomplish the Committee following: a) Development of an updated and legal employment application form; b) Development of policies relating to non-discrimination, drug and alcohol abuse and compliance with the Americans with Disabilities Act; c) Arrange for all employee and supervisory employee training on the new policies. Further, that staff, after meeting with the Personnel Committee, be directed to bring a draft proposal of the new policies back to the Board for review and that the General Manager be authorized to meet and confer with the Union prior to their final adoption by the Board. PLH, Keith The Board voted to retain consulting hydrogeologists MO94-93 Simon Hydro-Search to prepare the Phase I portion of the Mards Valley Aquifer Groundwater Management Plan at a cost not to exceed $23,671. Keith, Mary By resolution, the Board awarded the Pipeline R-9417 Replacement Contract (Tahoe Donner and Sierra Meadows) to Sears Construction Company, Inc.; funding the project with 1991 COP funds; and authorizing staff to transfer funds from the COP acquisition fund to reimburse the water general fund for approved expenditures. Keith, Mary The Board authorized staff to make payment for work MO94-94 performed by Zintek Electric on the pump station modification project as follows: Zintek and Norcal, $1,153.12; Zintek and Tesco, $26,280; Zintek, $18,207.14. Mary The Board authorized staff to pay Sandel/Avery MO94-95 Engineering $5,600 of money withheld from their billing on the SCADA project Further, that this amount be transferred from the COP fund to reimburse the general fund. Keith, Mary The Board approved Contract Change Order No. 1 MO94-96 submitted by RDC, Inc. increasing the contract price for the 1-80 Crossing Pipe Lining Project by $558.18 to $13,587.18. Keith, Mary The Board approved Periodic Estimate No. 1 for the MO94-97 contract with RDC on the 1-80 Pipe Lining Project with authorization to pay $12,228.46 now and the 10% retention in 35 days. 94-13 Susan The Board approved the minutes of April 18, 1994 as MO94-86 presented. Mary The Board approved the bills with the exception of the MO94-87 Arthur Andersen bill relating to the 1993 audit. The Manager is to review the contract with Arthur Andersen and determine the payment terms for accounting services pertaining to the audit. If appropriate, the current bill is to be paid; if not, the bill will be considered by the Board after the audit has been received. PLH, Susan The Board directed that a public hearing be scheduled MO94-88 for 7.15 PM on April 16, 1994 for the purpose of considering an ordinance adjusting the Manager's compensation. "TO DO" LIST May 16, 1994 Kathy, Susan The Board awarded the roof re-coating project to MO94-89 Madsen Roof Company, Inc. of Sacramento in the amount of$31,670. Maria, Jim M. The Board approved the electric development MO94-90 agreement for Gooseneck Village, as amended, between the District and E & A Development Company, Incorporated, and authorized the execution of the agreement. PLH, Mary The Board authorized staff to submit the Groundwater MO94-91 Assessment Work Plan prepared by K/einfelder to the Lahontan Regional Water Quality Control Board and to proceed with implementation of the work plan if it is approved by Lahontan. Further, that the payment of Kleinfelder's Invoice No. 306778 in the amount of $3,000 for services performed be approved. 94-12 i Mary By resolution, the Board affected a 3% compensation R-9416 adjustment for the Administrative Services Manager, Water Superintendent, Electric Superintendent, Planning Services Director, Support Services Manager and Executive Secretary retroactive to January 1, 1994. Susan The minutes of March 14-15, 1994 were approved as MO94-75 corrected. Susan The minutes of April 4, 1994 were approved as MO94-76 presented. Mary The bills presented for consideration were approved for MO94-77 payment. Mary The Board authorized staff to transfer out of the MO94-78 Certificates of Participation funds on deposit with the LAIF$175 to reimburse the general fund for the Sauers Engineering charges. "TO DO" LIST May 2, 1994 Mary, Keith As soon as a recommendation for payment to MO94-79 Sandel/Avery is provided by Sauers Engineering for ol work on the SCADA project, the matter is to be placed on the agenda for Board approval. PLH, Susan The standby resolutions are to be placed on the next MO94-80 meeting agenda for consideration. Keith The Board approved Contract Change Order No. 4 MO94-81 between the District and Arcadian Enterprises on the Downtown Pipeline Project, which does not alter the cost of the project. Keith The Board awarded the bid on various improvements to MO94-82 the Prosser Heights Water System Project to the low bidder, Wunschel and Small, Inc. of Fair Oaks, California in the amount of$930,230. PLH, Mary The Board rescinded Resolution No. 9411 and accepted MO94-83 the insurance company's offer of$6,496.67 for Unit 25 (a 1985 Ford Bronco). Water Comm. The Chairman referred the Water Facilities Fees Report MO94-84 to the Water Committee for review and to make recommendations to the Board. Susan The Board approved the minutes of March 23, 1994 as MO94-85 corrected. 94-11 Mary The Board authorized staff to transfer $1,800 from the MO94-69 prepaid connection fees restricted fund to the Water Department general fund to reimburse the fund for the installation of two water services in Martis Woods Estates and two water services in Ponderosa Ranchos during 1993. Mary The Board authorized staff to transfer$63,585 from the MO94-70 water building fund to the Water Department general fund as shown in the 1994 Water Department operating budget. Mary The Board authorized staff to transfer $53,921.66 plus MO94-71 accrued interest from the telemetry restricted fund to the Water Department general fund. Mary The Board authorized staff to transfer$248,063.21 from MO94-72 the pre-AB 1600 electric facilities fees to the electric general fund. Mary The Board authorized staff to transfer $6,886.41 from MO94-73 the 1991 water system improvements project certificates of participation acquisition fund to the Water Department general fund to reimburse the fund for payments made for SCADA related costs. Keith, Mary By resolution, the Board ratified and approved R-9414 emergency repair work at the Airport well. Kathy, Susan By resolution, the Board approved specifications and R-9415 contract documents and authorized staff to go to bid on re-coating the District's roofs. Mary, Susan The Board adopted the revised Code of District Policies MO94-74 Section 4.44.010 as follows: 4.44.010 RECORDS OF EMPLOYEES - The General Manager shall cause to have established and maintained for each employee of the District personnel records, the contents of which meet the customary standards of good personnel practices and which fairly represent the employee's work history with the District. Such records shall be accessible to the Board of Directors, the General Manager, the employee and such other persons as may be agreed to by the employee. Notwithstanding the above portions of Section 4.44.010, department heads and supervisors shall have access to performance evaluation records of employees over whom said department heads and supervisors exercise supervision. 94-10 Susan The minutes of March 21, 1994 were approved as MO94-62 presented. PLH, Susan The Manager was directed to respond to the Recreation MO94-63 & Park District letter of March 24, 1994 noting TDPUD concerns about development of the Southside property and indicating that staff will check into other parcels that may be available and more appropriate for park use. Mary The bills presented for consideration were approved for MO94-64 payment after deleting $4,708 for personnel matters from the Porter Simon bill. "TO DO" LIST April 18, 1994 PLH, Mary The Board authorized Rollins Hudig Hall to provide MO94-65 coverage for fiduciary liability insurance to replace what the District had with an estimated expense of from $2,000 to $5,000 in annual premiums upon approval by the Administrative Services Manager and General Manager. Mary The Board accepted the Rollins Hudig Hall proposal for MO94-66 renewal of the District's insurance package as presented in the amount of $201,328 plus between $2,000 and $5,000 for fiduciary liability insurance. Susan The Board cast a ballot for Nevada County LAFCo MO94-67 Special District Representatives as follows: Kathy Krieger, Representative No. 1; Ron Sweet, Representative No. 2. Bob, Susan By resolution, the Board approved specifications and R-9412 issued a call for bids on electric distribution equipment - cable and wire. Bob, Susan By resolution, the Board approved specifications and R-9413 issued a call for bids on electric distribution equipment - distribution transformers. Mary The Board authorized staff to transfer$13,500 from the MO94-68 reserve for future meters restricted fund to the Water Department general fund to reimburse the fund for the purchase and installation of water meters during 1993. 94-9 "TO DO" LIST April4, 1994 PLH, S. Gross The Board approved the offer to purchase the Gateway M094-57 water storage tank site from Roxie Archie and Victoria McIver for $50,000 and approved the other terms and conditions set forth in the purchase contract dated March 29, 1994. Counsel is to prepare a letter to the Sellers which clarifies the District's intent to charge fees for service to all parcels in the Gateway Tank Zone. Mary The Board granted the request of Robert Gales, M094-58 Coachland Mobile Home Park, and authorized staff to serve the permanent resident section of Coachland at the District's residential electric rate. Keith, Susan By resolution, the Board approved plans, specifications R-9410 and contract documents and issued a call for bids on the 1994 Pipeline Replacement Project at Tahoe Donner and Sierra Meadows subject to review and approval by Counsel. PLH Regarding the order from the State Water Quality M094-59 Control Board, Lahontan Region, to perform groundwater monitoring at the District headquarters site, the Board approved Kleinfelder's proposal to prepare an assessment and monitoring plan at a cost of$3,000. Kleinfelder will also apply for a grant to pay the costs as part of their proposal. Susan The Board scheduled a public protest hearing on M094-60 continuation of the water standby charge for the 1994- 95 year to be held at 7:15 PM on May 2, 1994 in the TDPUD Board Room. Susan, Tom By resolution, the Board declared Unit 25 surplus and R-9411 issued a call for bids (to be opened April 26 at 2:00 PM). S. Gross Counsel was directed to draft a letter to the Nevada M094-61 County Department of Environmental Health indicating that the District does not believe the $495.84 charge relating to removal of asbestos on Riverside Drive during the Downtown Pipeline Project last summer is appropriate since the hazardous material was not generated by the PUD but was found in the public right of way. 94-8 Keith, Susan By resolution, the Board approved plans, specifications R-9408 and contract documents and issued a call for bids on construction of various improvements to the Prosser Heights water system, components of the Safe Drinking Water Bond Law Program. Mary The Board authorized payment to Zintek Electric, Inc. in MO94-49 the amount of $17,878.50 for work on the auxiliary power supply for various water pump stations. Mary The Board authorized payment to Charles A. Martin and MO94-50 Associates in the amount of $702.50 for work on the auxiliary power supply for various water pump stations. PLH The Board directed the Manager to contact a minimum MO94-51 of three consultants (including Kleinfelder and Roy Hampson) to provide a scope of services and proposals for developing a groundwater assessment and monitoring plan at the headquarters building site. Scott By resolution, the Board authorized application to the R-9409 California Energy Commission for funds to execute the Truckee Source Heat Pump Pilot Project PLH The Board approved the Grant of Easement Agreement MO94-52 between the District and Michael W, and Caren R. Bechtold relating to the Prosser Heights/Prosser Lakeview Estates water system improvements. Susan The Board approved the minutes of March 7, 1994 as MO94-53 presented. Mary The bills presented for consideration (with deletion of MO94-54 the $9,959 bill from Porter Simon for personnel matters) were approved for payment. Mary The Board authorized staff to transfer out of the COP MO94-55 funds on deposit with the LAW $9,407.93 to reimburse the general fund for the Paradine Computer Systems invoice relating to the SCADA project. PLH The Board approved the R. W. Beck proposal dated MO94-56 March 11, 1994 for an electric rate comparison study at a fixed fee of$1,500. 94-7 l "TO DO" LIST March 7, 1994 Keith The Board awarded the bid for pipe lining at the 1--80 MO94-41 crossing to Resource Development of Sparks, Nevada in the amount of$15,595. Keith Sauers Engineering was authorized to provide MO94-42 engineering services and related technical services for the pipeline replacement project in Tahoe Donner and Sierra Meadows in the amount of$99,000. Mary The Board authorized payment of Sandel/Avery MO94-43 Engineering Invoice No. 0215941 in the amount of $6,344.87 relating to the SCADA project Mary The Board authorized a transfer of $6,344.87 from the MO94-44 1991 Certificates of Participation acquisition fund to reimburse the Water General Fund. PLH With respect to the SCADA contract, the Board MO94-45 approved Amendment No. 3 to the agreement between Sandel/Avery and the District. The difference in compensation resulting from the change is an increase of$14,374. Keith, Tom Staff was authorized to cause the generator mounting MO94-46 modifications to be completed. The cost of the changes is expected to be less than $1,000. Susan The minutes of February 22, 1994 were approved as MO94-47 corrected. Mary The Board approved the bills presented for MO94-48 consideration with the exception of$9,956 of the Porter Simon bill. Further, staff was authorized to transfer out of the COP funds on deposit with the LAIF $625 to reimburse the general fund for the Sauers Engineering invoice relating to the SCADA project "TO DO" LIST March 21, 1994 Susan By resolution, the Board nominated Kathy Krieger and R-9407 Ron Sweet for Special District Members on the Nevada County LAFCo. 94-6 1 "TO DO" LIST February 22, 1994 r PLH, Susan The Board repealed the current language in Section MO94-36 4.28.020.1 of the District's Code of Policies and enacted in its place the following language: "When hiring certain managerial employees from out of the area, the District shall provide reimbursement for moving expenses that are properly documented by receipts up to an amount equal to one week's base salary. Moving expenses shall include actual costs to move furniture and household items and transportation for the employee and members of his/her immediate family. Costs associated with the sale or purchase of a home, lodging, meals, temporary storage of personal items, or costs that are not directly necessitated by the move will not be included in the costs subject to reimbursement." Keith With respect to the Prosser Heights/Prosser Lakeview MO94-37 Estates improvement project, the Board approved the easement agreement with Kathleen Eagan. Bob, Susan The Board re-wrote and adopted as policy Section MO94-38 7.56.010.2(B) to read, "On any new or upgraded service requiring a transformer rated meter, the customer shall provide, in addition to the appropriate meter socket, an approved box to house current and/or potential transformers and provisions for mounting test switches. The meter socket and current transformer box may be located in separate boxes or may be housed in one box. (See EUSERC standards.) Further, the Board adopted as policy Section 7.56.010.2(B)(1) to read, "New or upgraded commercial and industrial services with Class 100 through Class 320 meter sockets shall contain factory installed test by-pass facilities." Susan The minutes of February 7, 1994 were approved as MO94-39 corrected. Mary The bills presented for consideration were approved for MO94-40 payment 94-5 l Keith, Mary The Board approved Contract Change Order No. 1 MO94-28 submitted by Resource Development for the Prosser Heights Well Building Project in the amount of$890. Mary The Board authorized payment of Periodic Estimate No. MO94-29 1 to Resource Development in the amount of $25,497 for the Prosser Heights Well Building Project; further, the retention amount of $2,833 is to be paid following the statutory lien period. Keith, Susan By resolution, the Board accepted the Prosser Heights R-9406 Well Building Replacement Project as complete and directed staff to file the Notice of Completion. Mary The Board authorized write-off of accounts totaling MO94-30 $6,505.09 and directed staff to maintain records of these customers for collection should they apply for service in the future. Scott The Board approved the energy efficiency partnership MO94-31 program between the TDPUD and the Truckee Donner Chamber of Commerce. Susan The Board approved the minutes of January 17, 1994 as MO94-32 presented. Susan The Board approved the minutes of January 21, 1994 as MO94-33 corrected. Mary The bills presented for consideration were approved for MO94-34 payment. Mary The Board authorized staff to transfer out of the MO94-35 Certificates of Participation funds on deposit with the Local Agency Investment Fund$14,506.90 to reimburse the general fund for the Sandel/Avery Engineering invoice. 94-4 i "TO DO" LIST February 7, 1994 Keith Re Phase 11, Prop 55 - the Board adopted the Final MO94-18 Negative Declaration. Keith The Board approved Phase It, Prop 55 for purposes of MO94-19 CEQA. Keith The Board authorized the filing of the Phase 11, Prop 55 MO94-20 Notice of Determination with the Office of the Nevada County Clerk and the Governor's Office of Planning and Research. Keith The Board adopted a De Minimis Finding relating to MO94-21 Phase 11, Prop 55 and authorized the Fling of the Department of Fish and Game Certificate of Fee Exemption with the Office of the Nevada County Clerk. Keith In regards to Phase 11, Prop 55, the Board adopted a MO94-22 Mitigation Monitoring Program. Keith Relating to Phase II, Prop 55, the Board adopted a MO94-23 finding that draft documents circulated and the Negative Declaration reflect the District's independent judgment. o Keith, Mary The Board approved Contract Change Order No. 1 MO94-24 submitted by Sargent Drilling increasing the contract price for the Geologic Test Holes 11 Project in the amount of$3,406 (for a total contract price of$83,807). Keith, Mary The Board approved Periodic Estimate No. 1 for the MO94-25 contract with Sargent Drilling for the Geologic Test Holes 11 Project in the amount of$75,426.30. Keith, Susan By resolution, the Board accepted the Geologic Test R-9404 Holes H Project as complete and directed the filing of the Notice of Completion. Mary The Board approved Invoice No. 005159 submitted by MO94-26 Simon Hydro-Search relating to the Geologic Test Holes Il Project in the amount of$27,336.41 Keith The Board awarded the contract for generator MO94-27 connections at various pump stations to the low bidder, Zintek Electric, Inc. for the amount of$188,660. Keith, Susan By resolution, the Board approved plans, specifications R-9405 and contract documents and issued a call for bids for the Pipe Lining at the 1-80 Crossing Project. 94-3 i "TO DO" LIST January 17, 1994 Mary By resolution, the Board amended the defined benefit R-9403 pension plan to clearly state a legally correct actuarial equivalence assumption is used when alternative forms of benefit are calculated. Mary The Board authorized staff to transfer $35,740.57 from MO94-11 the 1991 Water System Improvements Project Certificates of Participation Acquisition Fund to the Water Department General Fund to reimburse the fund for payments made for SCADA related costs as noted in the January 6, 1994 staff report from the Administrative Services Manager. Bob, Susan Regarding voltage regulation, the Board amended MO94-12 Section 7.04.030 of the District Codes to state: "To the best of its ability and in consideration of the existing source, the District will regulate its voltage at each of its substations so as to ultimately supply its consumers their nominal secondary voltage plus or minus 5%." Susan By resolution, the Board approved the execution of an R-9402 annual advertising contract with the Sierra Sun. PLH All public hearings and special announcements of MO94-13 interest to the local community will be placed in small display ad format; the type of other advertisements will ✓ be determined by the Manager on a case-by--case basis. Counsel The Board increased the standard hourly rate charged MO94-14 to the District for legal services as follows: attendance at Board meetings, $125; other public agency advice, research, document drafting, negotiations, etc., $140; specialty work (which is specifically authorized by the Board) will be charged at $165 per hour. Susan The minutes of January 3, 1994 were approved as MO94-15 presented. Mary The bills presented for consideration were approved for MO94-16 payment. Mary The Board authorized staff to transfer out of the MO94-17 Certificates of Participation funds on deposit with the LAIF $4,904.62 to reimburse the general fund for SCADA related bills. 94-2 "TO DO" LIST January 3, 1994 PLH The Board ratified the action taken by staff in accepting MO94-1 easements offered by Orrin Stine. Keith The Board authorized Sauers Engineering to proceed MO94-2 with preparation of an application to CalTrans for placing water and electric utilities in a portion of the proposed Highway 267 Bypass as outlined in Keith Knibb's letter of 12128193 on a time and materials basis. The estimate of engineering costs is $10,000. Keith The Board authorized Sauers Engineering to distribute MO94-3 the Soils Assessment Report, West River Street Downtown Pipeline Project, prepared by Kleinfelder to interested parties (including Bi-State Petroleum). Steve The Board authorized Counsel to prepare a letter of MO94-4 opinion defining the responsibilities and liabilities that the District assumes if it proceeds with removal of portions of the contaminated soils on West River Street (in order to complete the Downtown Pipeline Project). Mary The Board authorized staff to transfer$63,585 from the MO94-5 restricted building fund to the water general fund. Mary The Board authorized staff to transfer $18,818.20 from MO94-6 water facilities fees to the water general fund. Mary Staff was authorized to pay off the balances owed to MO94-7 the USDA REA on Loan $4010 in the amount of$14,000 and Loan #4020 in the amount of$41,000 plus accrued interest on both loans to the date of payoff. Further, that staff transfer to the electric general fund the REA loan reserve restricted fund balance of$19,000. Mary, Susan By resolution, the Board declared certain office R-9401 equipment surplus and issued a call for bids. Susan The minutes of December 20, 1993 were approved as MO94-8 presented Mary With respect to TSD's letter of 12(27/93, staff was MO94-9 directed to determine what is still owed and to pay that amount to the Sanitary District Mary The bills presented for consideration were approved for MO94-10 payment. 94-1