HomeMy WebLinkAbout1988-06-05 Min Ord - Board "TO DO" LIST
January 4, 1988
1/4/88 Susan The minutes of 10/5/87 were approved
as corrected M088-1
1/4/87 Susan The minutes of 12/7/87 were approved
as written M088-2
1/4/88 Joan The bills presented for consideration
were approved for payment M088-3
1/4/88 PLH A special meeting is to be scheduled
for 7:00 P.M. on 1/11/88 for the pur-
pose of taking action on the Hirschdale
water system project M088-4
1/4/88 PLH Regarding Keith Sauers' invoice for
services during November , provide the
Board with a brief explanation of the
problems he was investigating and his
findings M088-5
1/4/88 PLH Action on Dr. Orme's request to abandon
J. Phelps an easement and accept a substitute ease-
ment was tabled. When details have been
worked out , the matter is to be brought
back to the Board for consideration. M088-6
1/4/88 PLH The Manager was directed to keep accurate
records of requests and actual use of the
Board room. Next January the Board will
review the related policy. Special re-
quests are not to be placed on the agenda. M088-7
1/4/88 Tom Regarding the computerized engineering
J. Phelps mapping system, meet with Counsel and
prepare a recommendation on how to pro-
ceed with the purchase M088-8
1/4/88 PLH An audit committee was selected to assist
Paul with interviewing prospective auditors and
Pat making a recommendation to the Board
_ Karen M088-9
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too*- 1/4/88 PLH Provide the Board with a breakdown of
engineering costs for the last two years
and compare to employing a full time
civil engineer M088-10
"TO DO" LIST
January 18, 1988
1/18/88 Susan The Secretary was directed to place the
minutes of 12/21/87 in final form M088-11
1/18/88 Susan The Secretary was directed to place the
minutes of 1/4/88 in final form as cor-
rected and to provide copies to the
Board prior to the next meeting M088-12
1/18/88 Joan The bills presented for consideration
were approved for payment M088-13,
1/18/88 Joan, Joe Suter's Progress Pay Estimate No.
2 in the amount of $19 ,077.77 for the
Hirschdale water system rehabilitation
was approved M088-14
1/18/88 PLH, The Board authorized the Notice to Pro-
Dan Cook ceed on Schedule B of the Hirschdale
project (completion of the well up to
the point of testing); at the same time ,
Dan Cook is to notify the state of the
$25,000 additional cost involved in com-
plying with requirements specified by
Jess Morehouse and confirm that they
are necessary; copy the Board M088-15
1/18/88 PLH The Board authorized releasing $239 ,185
to Value Builders for construction of
the new complex; $10,600 is to be re-
tained for landscaping and labor com-
pliance M088-16
1/18/88 PLH, The Board selected Touche/Ross to
Paul perform the 1987-89 audits subject
to Counsel approving the contract.
Their fee is $19 ,500 for the first
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year and is to be adjusted by the
Consumer Price Index or a maximum
inflation rate thereafter M088-17
1/18/88 Tom, Wire and cable are to be awarded as
Joe, follows: Schedule A to General Pacific
Susan in the total amount of $3 ,900: Schedule
B to King Wire, total price $5,930.48;
Schedule C to General Pacific, total
price $1 ,695; Schedule D to King Wire,
total price $1 ,840; Schedule E to King
Wire, total price $901; Schedule F to
King Wire, total price $2 ,297.06;
Schedule G to King Wire , total price
$6,840; Schedule H to King Wire, total
price $482. M088-18
1/18/88 Susan Schedule public hearing to consider the
1988 budget for 7:30 P.M. at the second
meeting in February and call a special
budget workshop for 7:00 P.M. on 1/25 M088-19
1/18/88 PLR The Manager was directed to contact other
public agencies to see if they have elect-
ed to become subject to the uniform con-
struction cost accounting act and to de-
termine whether the portion of the act
pertaining to size of transmission lines
can be clarified. M088-20
"TO DO" LIST
February 1, 1988
2/1/89 Susan The minutes of 12/21/87. were approved
as corrected M088-22
2/1/88 Susan The minutes of 1/4/88 were approved
as corrected M088-23
2/1/88 Susan The Board directed the Secretary to
prepare the minutes of 1/18/88 in
final form as written M088-24
r^ 2/1/88 Susan The Board directed the Secretary to
prepare the minutes of 1/25/88 in
final form as written M088-25
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/^ 2/1/88 Joan The bills presented for consideration
were approved for payment M088-26
2/l/88 PLH The Board authorized additional pump
Debi testing as required by the state for
the Hirschdale well M088-27
2/1/88 PLH The Board accepted the alternate bid
Debi to seal Well Site A, Hirschdale (the
$16 ,000 cost was included in the
Engineer's cost projection of 1/18) M088-28
2/1/88 PLH The Board approved Value Builders'
Joan Contract Change Order No. 13 in the
amount of $964 on the new complex M088-29
2/1/88 PLH The Board authorized release of the
remaining balance from the Wells Fargo
escrow account (to Value Builders for
the new District complex) M088-21
2/l/88 J. Phelps The Board adopted a resolution indicat-
Debi ing the District's intent to abandon a
blanket easement in return for specific
easements to Nevada County AP#18-500-41
and 18-500-42 R-8801
2/l/88 J. Phelps The Board adopted a resolution electing
PLH to become subject to the California Uni-
form Construction Cost Accounting Act;
when the resolution is copied to the
state, mention is to be made of the tech-
nical problem (concerning size of utility) ,
and acceptablility is to be ascertained R-8802
2/1/88 PLH A draft ordinance as required by the Uni-
J. Phelps form Construction Cost Accounting Act is
Susan to be prepared and brought back to the
Board for review and direction re the
scheduling of a public hearing M089-30
2/l/88 Susan Award was made to the low bidder, Resource
Development Company, for the Prosser
Heights Well Pump project in the amount
of $22,730 M088-31
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2/1/88 PLH The Board authorized the letter to Nevada
Susan County regarding the hazardous waste
1"" management plan as amended M088-32
2/1/88 PLH The Board approved the assignment of lease
between WestStar and Fleet National Bank
with the stipulation that the District be
notified in writing of any default within
ten days M088-33
1/1/88 PLH Investigate operation of a cable TV station
and place item on agenda for Board consider-
ation M088-34
"TO DO" LIST
February 16, 1988
2/16/88 Susan The minutes of 1/18/88 were approved as
written M088-35
2/16/88 Susan The minutes of 1/25/88 were approved as
presented M088-36
2/16/88 Joan The bills presented for consideration
were approved for payment M088-37
2/16/88 PLH The Board authorized staff to review
Mary the consumer deposit policy and bring
an analysis and recommendation to the
Board for consideration 14088-38
2/16/88 PLH Provide copy of Planning Department
letter dated 2/9/88 re Pyramid Lake
Paiute Tribe v. Hodel to Bruce
McDonough for comment M088-39
2/16/88 PLH Prepare letter requesting a copy of
P. Sutton outstanding opinion (or Attorney Gen-
eral's opinion) concerning longevity
pay and payment of service club dues
by a public utility for review by
the Board M088-40
2/16/88 PLR The budget was adopted as amended by
Paul the Manager's memo of 2/11/88 M088-41
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2/16/88 PLH The Board authorized Hydro-Search to
e"` Joan perform a preliminary scope of ser-
vices on the Gardai well for a cost
of $880 plus out-of-pocket expenses M088-42
2/16/88 Tom The Board adopted a resolution auth-
Susan orizing competitive bidding with
respect to a computerized mapping
system without the use of "or equal"
products; the bid opening date is to
be 3/3/88 R-8803
2/16/88 PLH A committee consisting of the Manager,
J. Maass Director Maass and any other Director
(as required) was established to look
into the possibility of becoming in-
volved in cable television service M088-43
2/16/88 PLH Prepare written amendment to WestStar
Susan lease for review by the Board at the
next meeting M088-44,
2/16/88 PLH The Board authorized participation in
Joan a study with the NCPA regarding pos-
sible upgrade of a PG&E transmission
line at a cost of $41 ,000 and directed
that the proposed agreement be placed
on the agenda for review by the Board M088-45
2/16/88 PLH Possible acquisition of the Donner Lake
P. Sutton Utility Company was remanded back to the
J. Corbett Water Committee for scheduling of appro-
priate meetings with the public M088-46
2/16/88 PLH The Board authorized R. W. Beck to comply
Joan with FERC's request for supplemental in-
formation on the Boca project at a cost
of $3,000 M088-47
"TO DO" LIST
March 7 , 1988
3/7/88 Susan The Board directed that the Secretary place
the minutes of 2/1/88 in final form as
,,•. corrected M088-48
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3/7/88 Joan The bills presented for consideration were
approved for payment M088-49
3/7/88 PLH The Board directed that a letter of agree-
ment be sent to Touche-Ross & Co. concern-
ing preparation by them of a management
letter concerning all significant findings M088-50
3/7/88 PLH The Board approved the draft letter to
the Attorney General asking for his op-
inion on the legality of paying longevity
pay and paying membership dues for manage-
ment level employees in service clubs M088-51
3/7/88 Joan The Board approved Joe Suter's Periodic
Estimate for Partial Payment No. 3 in
the amount of $47 ,831.17 M088-52
3/7/88 PLH The Board approved Amendment No. 2 to
the Television Receive/Transmit Site
Lease Agreement between the PUD and
WestStar contingent upon review and
approval by the Planning Department M088-53
3/7/88 PLH By resolution, the Board authorized
Kay the execution of the MOU with the
IBEW, Local 1245 R-8804
3/7/88 PLH By resolution, the Board adjusted
Kay deferred compensation for certain
management employees R-8805
3/7/88 Susan A public hearing to consider an
ordinance increasing deferred
compensation for the General
Manager is to be scheduled for
the next regular meeting M088-54
3/7/88 Susan The Board adopted a resolution ap-
proving plans, specifications and
calling for proposals on the comple-
tion of the second story of the new
District complex contingent upon
review and approval of the documents
by Counsel; bid opening is to be 3/24
at 2:00 R-8806
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3/7/88 PLH The Board directed the District issue
an order to proceed with Schedule C
on the Hirschdale water system re-
habilitation. It also requested that
Joe Suter provide additional documents
relative to CC0#2 , Item 6, to be con-
sidered at the next meeting M088-55
3/7/88 PLH By consensus , the claims for damages were
Elec. Comm. put over to the next meeting and referred
to the Electric Committee - procedures
implemented by other utilities are to be
investigated M088-56
3/7/88 PLH The proposed miscellaneous electric fees
Tom were referred to the Electric Committee
Elec. Comm. M088-57
3/7/88 Dave The Board, by resolution, called for bids
Susan on a medium-duty service truck for the
Water Dept. The resolution is to state
that the specifications are consistent
with those of existing vehicles R-8807
3/7/88 PLH A representative of Wayne Richardson Co.
is to be invited to appear before the
Board in the near future to explain the
pension plan and answer questions. They
are to provide a written report in ad-
vance of the meeting for Board review. M088-58
3/7/88 Mary The Board authorized the Office Supervisor
to request quotes from insurance companies,
evaluate the quotes and bring them to the
Board for consideration M088-59
3/7/88 Water Comm. The Electric and Water Committees are to
Elec. Comm. review the proposed job description and
salary range for the Civil Engineer posi-
tion M088-60
"TO DO" LIST
March 21 , 1988
3/21/88 Susan The minutes of 2/l/88 were approved as
corrected M088-61
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3/21/88 Joan The bills presented for consideration
PLH were approved for payment - information
on the Petrolane bill is to be given to
the Board; they may want to put it on
the pre-approved bill list M088-62
3/21/88 PLH The Manager and Directors Maass and
Pat Sutton were authorized to attend the
J. Maass APPA conference in Seattle M088-63
3/21/88 PLH Debi is to be commended on her preparation
Debi of the Water Committee meeting minutes M088-64
3/21/88 PLH Place ad in the Sierra Sun concerning the
possibility of a power outage during the
infra-red survey M088-65
3/21/88 Kay By ordinance , the Board authorized an
Susan increase in the Manager's deferred com-
pensation 0-8801,
3/21/88 Mary The claims for damages presented for con-
sideration were denied; they are to be
transferred to the insurance company
along with the information gathered by
staff M088-66
3/21/88 Susan A public hearing to consider an ordinance
amending the Miscellaneous Electric Ser-
vice Fees is to be scheduled for 7:30
P.M. on April 4 and appropriately ad-
vertised M088-67
3/21/88 Mary By resolution the Board authorized a
Susan request for proposals for an electronic
meter reading system R-8808
3/21/88 Tom The Engineer was authorized to submit
expenditures for mileage for using his
personal vehicle until a decision is
made by the Board M088-68
3/21/88 PLH Check with insurance company and ac-
countant concerning Engineer's use
of personal vehicle for PUD business
and various methods of reimbursement M088-69
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3/21/88 Tom The Board awarded the bid for a com-
Susan puterized mapping system to Douglas
Systems in the amount of $12 ,963.80 M088-70
3/21/88 Tom The Board adopted a resolution ap-
Susan proving specifications and calling
for bids on transformers R-8809
3/21/88 PLH The Board authorized a petition to
FERC for a stay on the Boca hydro-
electric project license M088-71
3/21/88 Susan The Board directed staff to analyze
the benefit of an advertising contract
with the Sierra Sun M088-72
"TO DO" LIST
March 28, 1988
3/28/88 PLH The Manager was directed to submit a pre-
application to the State for grant fund-
ing in the amount of $250,000 for Hirsch-
dale. This would include the treatment
of minerals affecting water quality. M088-73
sm/d7a.3
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"TO DO" LIST
April 4, 1988
4/4/88 Joan The bills presented for consideration were
approved for payment M088-74
4/4/88 Joan The Petrolane bill is to be placed on the
approved billing list M088-75
4/4/88 PLH The Manager was directed to represent the
District at the hearing on the proposed
hazardous waste site at Sha-Neva and relay
to the Department of Transportation the
District's objection because of the close
proximity of Sanders Well M088-76
4/4/88 PLH Consideration of participation in the Nevada
County Water Advisory Committee is to be
placed on a regular meeting agenda M088-77
�+ 4/4/88 PLH The Board adopted an ordinance revising
Electric Rule Number 25, Miscellaneous
Electric Fees 0-8802
4/4/88 PLH The Board approved Joe Suter's change
order on the Hirschdale project in the
amount of $18,000 M088-78
4/4/88 PLH The contractor on the Hirschdale project
(Joe Suter) was directed to resume work
immediately M088-79
4/4/88 PLH, Based on the recommendation of the Water
Mary Committee, the Civil Engineer's job descrip-
tion was approved and direction was given
to advertise for applicants in the appropriate
trade journals. The Board agreed to pay for
interview expenses for the top three candi-
dates; payment of moving expenses for the
person selected will be determined at a
later date. M088-80
4/4/88 Karen Director White was appointed to the selec-
tion committee for the Civil Engineer posi-
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tion M088-81
4/4/88 Tom, The Board approved paying the Engineer a flat
Joan rate of $189 per month plus 8� per mile for
using his personal vehicle. The matter is
to be reconsidered at the first meeting in
January 1989. M088-82
4/4/88 PLH The Board made the following decisions
regarding the proposed lease with Nevada
County for a portion of the second story:
A) Use of Board room three times per month
at no charge(Paragraph 2); B) Two-year term
with two-year option for the County (Para-
graph 3) ; C) No provision for rent or damage
deposits; D) A single two-year option (Para-
graph 5); E) Reconsideration of the inflation
limit (Paragraph 5); F) Upon termination of
the lease, removal of improvements or fixtures
added by the Lessee without damage to the Dis-
trict's facilities (Paragraph 7); G) Installa-
tion of lighting fixtures and electrical outlets
at the discretion of the Manager (Paragraph 9);
H) The County is to handle its own remodeling
,,.. (Paragraph 10); I) No change to any permanent
part of the building (Paragraph 10) ; J) Two
weeks notice by the County before doing work
that will necessitate the removal or modifi-
cation of existing walls (Paragraph 10);
K) The District will handle cleaning twice
weekly only (Paragraph 11); L) The District
will not perform repairs or replacement of
lighting fixtures (Paragraph 12); M) The
District will pay all taxes assessed (Para-
graph 14); N) The County shall maintain a
certain amount of insurance to protect the
District and the District should be named
as an additional insured; the District will
maintain certain coverage as required by the
County (Paragraph 15); 0) The District is to
have the same right as the County concerning
termination of the lease (Paragraph 18);
P) The County is to acknowledge that County
zoning ordinances may allow the premises to be
assigned or sublet only to another government
entity (Paragraph 22); Q) The Attorneys' fees
suggested by John Phelps is to be added. M088-83
4/4/88 PLH, The bids received on completion of the
Susan second story were rejected by an affirma-
tive vote of two-thirds of its members on
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the basis that Correa Construction's bid
'^ was unsatisfactory (no bid bond or acknow-
ledgment of the addendum submitted) and
Value Builders' bid because it was excessive.
Note was made that Bill Roberts of Value
Builders made the statement that he added
20% to his bid because of the necessity to
make so many submittals to the Board of
Directors. M088-84
4/4/88 PLH Upon the determination of the Board by an
affirmative vote of two-thirds of its mem-
bers that all bids submitted on completion
of the second story were unsatisfactory or
excessive, the Board directed that the Dis-
trict do the necessary work and make proper
expenditures on a time and material basis
in lieu of contracting for the performance
of such proposed work; the Manager and
Architect are to supervise the project.
The estimated cost is between $15 and $18
per square foot. M088-85
4/4/88 PLH, The Board approved Contract Change Order
�.., Joan No. 1 for Resource Development Company on
the Prosser Heights Well Pump project in
the amount of $18 ,916. M088-86
4/4/88 PLH, Staff was authorized to proceed with prep-
Debi aration of a detailed report on the proposed
Proposition 55 projects, itemized components
and corresponding costs with Consulting En-
gineer Sauers' assistance. M088-87
4/4/88 Debi Prepare a Proposition 55 timeline M088-88
4/4/88 PLH Request that Dale Cox prepare a timeline
for completion of the second story M088-89
4/4/88 Mary, The Board approved insurance renewal with
Joan F. B. Hall/Reliance in the amount of
$156 ,419. This includes payment to NRECA
for membership in the amount of $4,186. M088-90
4/4/88 Susan Schedule public hearing for 7:30 P.M. on
April 18 to consider ordinance establish-
ing cross-connection control regulations
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(Water Rule No. 23) M088-91
4/4/88 Joan The Board authorized release of $8 ,515.36
to Value Builders (previously retained
because of failure of Diversified Electrical
to pay prevailing wages) M088-92
"TO DO" LIST
April 18, 1988
4/18/88 Susan The minutes of 2/16/88 are to be placed in
final form as corrected M088-93
4/18/88 Susan The minutes of 3/7/88 are to be placed in
final form as corrected M088-94
4/18/88 Susan The minutes of 3/21/88 are to be placed in
final form as corrected M088795
4/18/88 Susan The minutes of 3/28/88 are to be placed in
final form as corrected M088-96
4/18/88 Joan Place the Truckee River Cleaning bill on
the pre-approved payment list in the future M088-97
4/18/88 Joan The bills presented for consideration were
approved for payment M088-98
4/18/88 Dave The Board adopted an ordinance establishing
Debi cross-connection control regulations 0-8803
4/18/88 Debi The Board approved the petition of Melvin
Green for abandonment of unused reserve
easements located on AP#'s 44-230-09 and
44-230-10 M088-99
4/18/88 Dave An award in the amount of $10,659.78 plus
Susan tax was made to Jones West Ford for a mid-
size truck for the Water Department M088-100
4/18/88 Mary Orcom systems was awarded the bid for an
Susan automated meter reading system in the
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amount of $19 ,960 M088-101
4/18/88 Tom Awards for transformers were made as follows:
Joe Schedule A to Western States Electric at $625
Susan per unit (a total cost of $12,500) and to
Westinghouse Electric Supply Co. for Schedule
B at $4,423 per unit (a total cost of $8,846) M088-102
4/18/88 Pat S. Analysis of the Gardai well was referred back
John C. to the Water Committee with the understanding
PLH that there will not be too much staff time
involved M088-103
"TO DO" LIST
May 2, 1988
5/2/88 Susan The minutes of 2/16/88 , 3/7/88, 3/21/88 and
3/28/88 were approved as corrected M088-104
5/2/88 Susan The Secretary was directed to prepare the
minutes of 4/18/88 in final form as corrected M088-105
5/2/88 Joan The Pacific Bell bills are to be placed on
the pre-authorized payment list in the future M088-106
5/2/88 Joan The bills presented for consideration were
approved for payment M088-107
5/2/88 PLH The Manager was directed to respond to the
Planning Commission regarding the Truckee
General Plan Update as outlined in his
April 1 , 1988 memo; include Board's concern
about subdivision of the Hopkins Estate M088-108
5/2/88 John C. The Board authorized Director Corbett to
represent the PUD at the next Water Advisory
Council meeting and directed that he propose
a motion authorizing the Advisory Council to
advise the Nevada County Board of Supervisors
to repeal the groundwater ordinance as it
pertains to the District M088-109
5/2/88 Debi The Board approved the Elychova petition for
abandonment of unused reserve easements
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located on AP#1 s 16-390-28 and 16-370-08 M088-110
5/2/88 John P. The Board approved the following steps and
time line with respect to amending the Dis-
trict's Conflict of Interest Code ordinance:
a) Prepare the new proposed Code (to include
changes suggested by the FPPC and new posi-
tions created by the PUD - May 16; b) Pre-
Dare a notice of intention to adopt Conflict
of Interest Code containing certain required
information - file the notice with the FPPC
and deliver a copy to all affected employees
before the hearing - May 31; c) Conduct a
public hearing concerning the Code - Aug-
ust 1 ; d) Adopt the new proposed Code -
August 15; e) Forward the proposed Code to
the FPPC with additional required informa-
tion - August 16 M088-111
5/2/88 Tom The Board authorized attendance by one of
Ron the Electric Crew (Wayne Cummings) at the
Pete June 6 class of the McGraw-Edison Switchgear
and Control Maintenance Course in Wisconsin M088-112
5/2/88 PLH By resolution, the Board set forth a pro-
Mary cedure of open competitive employee re-
cruitment for non-managerial employees R-8810
5/2/88 Paul The Board agreed that any items carried
as customer advances on the liabilitv
side of the balance sheet be carried in
equity if no contractual obligations exist M088-113
5/2/88 PLH An audit workshop is to be set for 7:00
P.M. on Monday, May 23, 1988 M088-114
5/2/88 Joan The Board approved Joe Suter's Periodic
Estimate No. 4 in the amount of $64,011.15
on the Hirschdale Water System Rehabilita-
tion project M088-115
"TO DO" LIST
May 16, 1988
5/16/88 Susan The minutes of 4/4/88 were approved as
written M088-116
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5/16/88 Susan The minutes of 4/28/88 were approved as
written M088-117
5/16/88 Susan Listen to tape of 5/2/88 meeting and make
correction to motion regarding balance
sheet if appropriate (under discussion
regarding accounting issues) M088-118
5/16/88 Joan The bills presented for consideration were
approved for payment M088-119
5/16/88 Joan The Tahoe Truckee Sanitation Agency bill in
the amount of $30,000 was approved M088-120
5/16/88 PLH The 4/20/88 letter from the Truckee Cemetery
District is to be considered at the next
regular meeting M088-121
5/16/88 Susan Provide Statements of Economic Interest to
too,, appropriate individuals for completion and
retention at the PUD M088-122
5/16/88 PLH By resolution, the Board adopted a proposed
John P. Conflict of Interest Code (prepare Notice of
Susan Intention to Adopt a Conflict of Interest Code,
file Notice with FPPC, deliver a copy to all
affected employees, conduct public hearing) R-8811
5/16/88 Susan By resolution, the Board authorized execution
of an annual display advertising contract
with the Sierra Sun R-8812
5/16/88 PLH The Board directed preparation of a draft
Susan policy addressing the District's advertising
requirements M088-123
5/16/88 PLH The Manager was directed to contact the
John P. TDR&PD to ascertain whether or not they
would like to purchase nine old street
lights for $1.00; if so, Counsel is to
prepare an appropriate resolution declar-
ing such lights surplus and finding them
to be of no value to the PUD M088-124
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5/16/88 PLH The Board directed preparation of an amended
Mary consumer deposit policy for consideration at
the next meeting. The policy is to allow
new customers with a letter of credit history
from a previous utility (showing at least
three years of service and a good payment
record) to pay a reduced deposit. The de-
posit will be equal to the highest monthly
bill from the previous vear and be held for
only one year. All other provisions of the
policy shall remain the same. M088-125
5/16/88 John C. The Board directed that the District not
send a representative to the Nevada County
Water Advisory Council meetings until the
County has agreed to reimbursement for
mileage and appropriate meal expenses M088-126
"TO DO" LIST
May 23, 1988
5/23/88 Paul The Board asked that the following changes in
the audit format be made: 1) The Dart funds
are to be identified; 2) Anything listed in
the "other" category that's over $50,000
should be identified; 3) There will be two
interest income lines - other operating
revenues will show any revenue on special
fees , facilities fees, standby fees - the
other will accumulate the smaller items;
4) There will be separate line items for
storm damage and preliminary survey costs;
5) A note having to do with the insurance
settlement for Soma Sierra Tank will he
included; 6) The Dart Industry funds will
be separated; 7) Notes to the financial
statements are to be referenced in the
supplemental information section. M088-127
"TO DO" LIST
June 6, 1988
6/6/88 Joan The bills presented for consideration were
approved for payment with the exception of
the Touche-Ross bill M088-128
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6/6/88 PLH The Board asked for a breakdown of the Hydro-
Search bill in the amount of $4,029.69 M088-129
6/6/88 PLH Copy the Board with the title report on the
1.9 acre parcel and information on the land
next to that parcel M088-130
6/6/88 Joan Periodic Estimate for Partial Payment No. 1
from Resource Development in the amount of
$34,407 on the Prosser Heights Well project
was approved M088-131
6/6/88 PLH Contract Change Order No. 2 from Resource
Joan Development in the amount of $3,731 on the
Prosser Heights Well project was approved M088-132
6/6/88 Mary Prepare a second draft consumer deposit
polilcy shortening the time the deposit is
held for all residential customers from two
years to one year M088-133
r•� 6/6/98 Mary Prepare a draft insurance claim policy with
J.Phelps the assistance of appropriate counsel and
PLH the General Manager 14088-134
6/6/88 Debi The petition for easement abandonment for
AP#44-410-58 and 59 in Tahoe Donner sub-
mitted by the Durlands was approve3 M088-135
6/6/88 PLH With the understanding that the Water Com-
mittee will look at establishing irrigation
rates, the Board denied the Cemetery Dis-
trict's claim of a "gentlemen's agreement"
relative to water rates M088-136
6/6/88 Susan The Board adopted a resolution implementing
Debi and fixing electric and water standby charges
pursuant to Ordinance No. 7501 for the fiscal
year 1988-89 R-8813
6/6/88 Susan The Board adopted a resolution fixing and
Debi placing electric and water standby charges
on the District .tax roll for col2acclon by
`^ the Counties of Placer and Nevada R-8814
-19-
6/6/88 PLH The Board adopted a resolution directing
f^ that surplus property be transferred to the
Truckee Donner Recreation and Park District R-8815
6/6/88 Paul The Board adopted a resolution authorizing
wire transfers R-8816
6/6/88 Paul The Board adopted a resolution clarifying
District policy regarding funds collected
for future water meters R-8817
6/6/88 PLH The Board tentatively approved Ttem I. as
Joan proposed by the Finance Committee (paying
Karen expenses for a maximum of the final three
Joe candidates for the Civil Engineer position,
with such expenses being controlled by the
PUD). Item 2 relating to moving expenses
is to be refined and brought back to the
Board. M088-137
"TO DO" LIST
June 20, 1988
6/20/88 Susan The minutes of May 2 , 1988 were approved
as written M088-138
6/20/88 Susan The Secretary was directed to make corrections
to the minutes of May 23, 1988 and place them
In final form MO88-139
6/20/88 Susan The Secretary was directed to prepare the
minutes of June 6, 1988 in final form MO88-140
6/20/88 Joan The bills presented for consideration were
approved for payment. The Board noted the
Bi-State Petroleum bill should he placed
on the pre-authorized payment list. M088-141
6/20/88 PLH The Board approved the request of the
Joan Modesto Ski Club to share the cost to
extend the fence on the mutual property
line at an approximate total cost of $770 M088-142
6/20/88 Joan The Board approved Joe Suter's Periodic
-20-
Estimate for Partial Payment No. 5 in the
amount of $160,429.98 on the Hirschdale
project M088-143
6/20/88 PLH On the Hirschdale project, the Board approved
Joan Contract Change Order No. 4 in the amount of
$4,641.07 and Change Order No. 5 in the amount
of $3 ,756.07 submitted by Joe Suter M088-144
6/20/88 PLH The General Manager was directed to request
quotes from independent auditors for the
purpose of reviewing the entire Hirschdale
project to determine the accuracy of the
accounting M088-145
6/20/88 Paul The Board accepted the 1987 audit prepared
by Touche Ross N088-146
6/20/88 Joan The Touche Ross bill in the amount of $19,500
for services rendered in connection with the
examination of financial statements for 1987
was approved for payment M088-147
6/20/88 Mary The Board approved the consumer deposit
policy as presented by the Office Supervisor;
the option of having a co-signer in lieu of
making a deposit is not to be eliminated M088-148
6/20/88 PLH Work together to formulate a policy con-
Karen cerning the payment of moving expenses
for management employees M088-149
6/20/88 PLH The Board authorized the Manager to seek
proposals from .individiials not assiciated
with the District for independent appraisals
of certain existing wells M088-150
6/20/88 Susan The Board adopted a resolution approving
Debi environmental documents, notice of exemp-
tion, plans, specifications and bidding
documents for access and onsite paving at
the Martis Valley Substation - bid opening
is to be July 19 , 1988 at 10:00 A.M. R-8818
,vr•
6/20/88 Susan The Board adopted a resolution declaring
-21-
Mary the DEC computer equipment surplus and is-
suing a call for bids R-8819
6/20/88 Susan The Board adopted a resolution declaring
Bruce Unit No. 10 surplus and issuing a call for
bids R-8820
6/20/88 Mary The Board denied the claim for damages sub-
mitted by Fred Elkus and directed it be
referred to the insurance company M088-151
6/20/88 PLH Respond to the statement of draft policies
of the Nevada County Water Agency Advisory
Council as suggested by the Board M088-152
6/20/88 PLH The Board authorized the Manager to use
Keith Sauers and the McDonough firm to
study the feasibility of acquiring the
Donner Lake Utility Company M088-153
6/20/88 PLH The Board denied the Truckee Donner Recrea-
tion and Park District's request to hang
banners on utility poles for the 4th of July
parade and Truckee's 125th anniversary M088-154
smc/7a.6
-22-
i
"TO DO" LIST
July 5, 1988
7/5/98 Susan The minutes of May 16 , 1988 were approved
as written M088-155
7/5/88 Susan The minutes of June 6 , 1988 were approved
as corrected by Director Sutton M088-156
7/5/88 Susan The Secretary was directed to place the
minutes of Mav 23, 1988 in final form as
corrected M089-157
7/5/88 PLH Prepare report on how consumer deposits/pay-
ments and facilities fees are transferred
from the general fund to restricted funds,
and about principal and interest payments
on the new building M088-158
7/5/88 Joan The bills presented for consideration were
approved for oavment M088-159
7/5/88 PLH The Manager was directed to write to Drs.
Zarrielo and Unsell of the County Health
Department and to Dr. Chris Arth, Mrs. Jones'
pediatrician, expressing the District's con-
cerns that the water purveyor was not con-
tacted when Dr. Arth thought there might be
a problem with the water quality, and noting
the delay in correcting the alleged problem
caused by contacting the County rather than
the District. Also, write article for news-
paper explaining the procedure to be follow-
ed by customers when there is questionable
water quality. M088-160
7/5/88 PLH Write to the County Board of Supervisors and
ask that they amend the bylaws so individuals
may be reimbursed for expenses incurred in
attending Water Advisory Council meetings in
Nevada City; also, ask Supervisors to advise
exactly what areas (pertaining to water) they
have jurisdiction over. M088-161
7/5/88 PLH Decline County's invitation to attend Water
Advisory meetings pending'a response to the
District's letter M088-162
-23-
7/5/88 Tom, By resolution, the Board approved specifica-
Susan tions sight unseen and issued a call for bids
for upgrading approximately 1 ,700 feet of power
line in order to transfer the electrical load
from Truckee Sub to the Martis Valley Sub R-8821
7/5/88 Tom, By resolution, the Board approved specifica-
Susan tions and issued a call for bids on a spare
transformer for the Truckee Substation R-8822
7/5/88 Board The Board took Joe Suter's request for a con-
tract retention reduction on the Hirschdale
Water System Rehabilitation Project under
advisement M088-163
7/5/88 PLH The Board directed the Manager to ask
Bruce McDonough to attempt to recover at-
to rney's fees from the County relating to
the groundwater suit M088-164
7/5/88 PLH The Board approved the news release on the
groundwater lawsuit prepared by the Manager M088-165
"TO DO" LIST
July 18, 1988
7/18/88 Susan The minutes of May 23, 1988 were approved
as written 14088-166
7/18/88 Susan The Secretary was directed to make cor-
rections to the minutes of June 20 , 1988 M088-167
7/18/88 Susan The Secretary was directed to prepare the
minutes of July 5 , 1988 in final form as
corrected M088-168
7/18/88 Joan The bills presented for consideration were
PLH approved for payment with the exception of
the Cal-West Paving Products bill; PLH is to
check out whether company is licensed and
carries insurance as required by the District M088-169
before payment is made
7/18/88 PLH Copy Board with the policy having to do
with regular contracted services M088-170
-24-
7/18/88 Paul With respect to the Statement of General
Fund , advise Board how restricted funds
eo�*, are transferred out of the account and
expand the report to show the transfers
to the various accounts M088-171
7/18/88 PLH Provide summary of the APPA conference
to the Directors M088-172
7/18/88 PLH The Board denied Joe Suter's request to
reduce the retention on the Hirschdale
project from 10% to 5%; it was agreed that
Mr. Suter and his attorney may proceed
with establishing an escrow account by
putting up securities as outlined in the
Contract Code M088-173
7/18/88 Joan Joe Suter's Pay Estimate No. 6 in the
amount of $28,368 on the Hirschdale project
was approved M088-174
7/18/88 PLH The Manager was authorized to respond to
the recent letter from Joe Suter's attorney
concerning the Hirschdale project M088-175
7/18/88 Joan Resource Development Company's Progress Pay
Estimate No. 2 on the Prosser Heights Well
project in the amount of $6,432 was approved M088-176
7/18/88 Susan The resolution accepting the Prosser Heights
Well project and directing filing of the notice
of completion was adopted R-8823
7/18/88 Susan The Board awarded the bid on surplus DEC computer
Paul equipment to Clayton Computer Systems in the
amount of $812 M088-177
7/18/88 Susan The Board awarded the bid on the 1975 Inter-
Bruce national Harvester cab and chassis to Gene
Del Pape ($307.99) M088-178
7/18/88 PLH The Manager was asked to confirm whether
the TDPUD Financing Corporation Directors
would like to be reappointed for another
"^ term
M088-179
-25-
7/18/88 Bruce The Board approved Electric Rule No. 10
Susan as amended M088-180
/ Mary
7/18/88 Bruce The Board approved Electric Rule No. 19
Susan as amended M088-181
Mary
7/18/88 Tom The easement abandonment request of the
McCarthy's was approved; if they will sub-
stitute a regular easement for the aerial
easement presently being deeded to the Dis-
trict , the fees relating to the abandonment
will be waived M088-182
7/18/88 PLH The Board approved Paula Sutton's request for
use of several PUD parking bays for the purpose
of documenting the James McIver collection
which will be auctioned by the Truckee Rodeo
Committee on August 11 M088-183
smc
-26-
"TO DO LIST"
August 1, 1988
8/1/88 Susan The minutes of 7/5/88 were MO88-184
approved as corrected
8/1/88 Joan The bills presented for MO88-185
consideration, including the
7/26/88 bill from Porter, Simon,
Graham and Phelps, were approved
for payment
8/l/88 PLH The original directors to the MO88-186
TDPUD Financing Corporation were
appointed for another two-year
term; the bylaws are to be
brought before the Board for
review and possible amendment
(with respect to staggering the
directors' terms)
8/1/88 Susan The policy concerning small MO88-187
display advertising was approved
8/1/88 Karen The Board directed that the MO88-188
�.-. PLH Manager and Director White
revise the proposed policy re
reimbursement of moving expenses
for consideration at the 8/15/88
meeting
8/1/88 Tom The bid for the Martis Valley MO88-189
Susan Substation access and onsite
paving project was awarded to
Granite Construction in the
amount of $32,600
8/1/88 PLH The Board authorized an MO88-190
additional expenditure for legal
and engineering costs in the
amount of $16,000 for Spiegel &
McDiarmid and R. W. Beck to
request a stay of. the Boca
license
8/1/88 Paul The Board authorized a transfer MO88-191
in the amount of $188, 080.06
from the Restricted Building
Fund to the General Fund
r^
27
8/1/88 PLH The Board stated its intent to M088-192
enter into a contract to sell
the 1.9 acre parcel to Richard
Burge for $375,000, and directed
that a resolution authorizing
this action be prepared for
consideration at the next
regular meeting
"PTO DO" LIST
August 15, 1988
8/15/88 Susan Prepare minutes of 8/l/88 in M688-193
final form as corrected
8/15/88 Joan The bills presented for M088-194
consideration were approved for
payment with the exception of
the OrCom bill (for which a
breakdown of invoices was
requested)
8/15/88 PLH Regarding the request of the M088-195
County Department of
Transportation to use the west
�^ parking lot for collection of
household hazardous waste
products, the Board indicated
its intent to approve the
request and asked that the
matter be placed on the next
meeting agenda
8/15/88 John P. Provide the District with a M088-196
clear copy of the attachment to
the Conflict of Interest Code
ordinance
8/15/88 Susan The Board adopted an ordinance O - 8804
John P. repealing the prior conflict of
interest code and adopting a new
conflict of interest code
8/15/88 PLH The Board accepted the real R - 8824
estate purchase contract and
receipt for deposit on AP18-570-
10
28
8/15/88 Joan Progress Pay Estimate #7 in the MO88-197
amount of $1,980 submitted by
Joe Suter was approved by the
Board
8/15/88 Mary The Board approved the County's MO88-198
request to insert register to
vote information with customer
bills
8/15/88 PLH The policy concerning MO88-199
reimbursement of moving expenses
for certain management employees
was approved
8/15/88 Debi The Board adopted a resolution R - 8825
Susan accepting an easement from
William and Rose McCarthy - Unit
1, Lot 91, Sierra Meadows
8/15/88 PLH The Board declined the County's MO88-200
invitation to hold a joint
meeting on 8/23/88 regarding the
groundwater lawsuit `
8/15/88 Susan The meeting was adjourned to MO88-201
r"^ 2:30 P.M. on 8/16/88 to inspect
the Hirschdale water system
(Directors are to meet at the
water tank/pump station)
"TO DO'@ LIST
September 6, 1988
9/6/88 Susan The Board directed that the MO88-202
Secretary prepare the minutes of
7/18/88 in final form as
corrected
9/6/88 Susan The Board directed that the MO88-203
minutes of 8/1/88 be prepared in
final form as written
9/6/88 Susan The Board directed that the MO88-204
minutes of 8/15/88 be prepared
in final form as corrected
29
9/6/88 Paul In the future, copy only MO88-205
Director Sutton with the pre-
approved payments; the other
Board members will share the
register provided in their
office
9/6/88 PLH Provide Director Maass with a MO88-206
running total on costs incurred
in completing the second floor
of the District complex
9/6/88 Paul Provide Director Sutton with a MO88-207
copy of the authorization having
to do with capitalizing the
computer and building
9/6/88 Joan The bills presented for MOSS-208
consideration were approved for
payment
9/6/88 PLH Prepare a draft response to the MO88-209
Grand Jury re their request to
make it mandatory for Directors
to attend training seminars
9/6/88 PLH Director Maass asked that funds MO88-210
for gardening and rebuilding the
Board dias be included in the
1989 budget; Director White
asked that funds for a
maintenance person be included
9/6/88 PLH The Manager was directed to MO88-211
contact Value Builders and
determine the status of the
landscaping and, if necessary,
develop an alternate plan
9/6/88 Keith Make changes in Prop 55 MO88-212
application as suggested by the
Board
9/6/88 Board Advise Peter if you are MO88-213
interested in attending the NCPA
annual meeting
9/6/88 PLH The Board authorized the Manager MO88-214
to plan for the annual employee
party during the Christmas
season
30
9/6/88 PLH Respecting the judgment on the M088-215
groundwater lawsuit, call Bruce
McDonough and make sure it has
been filed with the court
9/6/88 PLH Place the request of the M088-216
Division of Mines and Geology
regarding the gravity marker on
the next agenda for action
9/6/88 Susan The Board rescinded Resolution M088-217
No. 8344 (water rates for the
community of Hirschdale)
9/6/88 PLH The Board directed that interim M088-218
water rates for Hirschdale be
set at the Zone 1 charge, and
that an appropriate surcharge be
added for operation and
maintenance since it is a
"satellite system." Actual costs
are to be reviewed in six months
and adjusted if necessary. A
public hearing is to be set to
consider the ordinance
9/6/88 PLH Prepare proposal allocating M088-219
additional $45,000 Hirschdale
expenses between the various
parcels
9/6/88 PLH Prepare draft letter to affected M088-220
customers concerning iron and
manganese content in the
Hirschdale water system
9/6/88 Bruce Electric Rule No. 16 was M088-221
Susan approved as amended
9/6/88 PLH The Board approved the M088-222
Department of Transportation's
request to use the west parking
lot for collection of household
hazardous waste products on
10/1/88 subject to receipt of an
appropriate hold harmless agree-
ment
31
9/6/88 PLH The Board awarded the contract M088-223
Tom for upgrading the power line to
transfer the electrical load
from Truckee Substation to the
Martis Valley Substation to
Cascade Line Construction;
insurance limit is to be
$1 , 000 , 000 rather than
$5,000, 000
9/6/88 PLH The Board formally accepted M088-224
Touche-Ross' management letter
9/6/88 PLH Regarding the proposed M088-225
amendments to the
maintenance/miscellaneous
services policy, the Board noted
a definition of qualified vendor
is needed and asked him to
clarify the draft before
bringing it back to the Board
for consideration
9/6/88 PLH The Board rejected the proposals M088-226
for appraising the Gardai and
Joerger wells as it is now
�•., reanalyzing the situation
"TO DO" LIST
September 19, 1988
9/19/88 Susan The minutes of 7/18/88 were M088-227
approved as amended
9/19/88 Susan The minutes of 8/1/88 were M088-228
approved as presented
9/19/88 Susan The minutes of 8/15/88 were M088-229
approved as presented
9/19/88 Paul The Board asked for an M088-230
explanation about the backflow
device purchased from Sacramento
Utilities Supply
32
9/19/88 Paul Director Sutton asked that staff M088-231
be thanked for detailing the
Sauers Engineering bill on the
list of bills presented for
consideration
9/19/88 Joan The bills presented for M088-232
consideration were approved for
payment
9/19/88 Susan Provide 9/26/88 evening Water M088-233
Committee meeting agenda re
Hirschdale water system
improvements to all concerned
persons
9/19/88 Susan Notice afternoon Water Committee M088-234
meeting for 9/26 to discuss
Grace Robertson's concerns
9/19/88 Susan Mail Bill Austin a copy of Joe M088-235
Suter's Contract Change Order
No. 6
9/19/88 B r u c e The Board approved repairs to M088-236
Grow the boom on Unit 16; deliver it
to the shop as soon as the parts
have been received
9/19/88 PLH Appointment of the Civil M088-237
Engineer and approval of salary
are to be considered at the next
regular meeting
9/19/88 S u s a n By resolution, the Board R-8826
Debi accepted the easement from Tahoe
Truckee Unified School District.
A map showing the easement is to
be attached and also copied to
the Directors
9/19/88 PLH The easement offered by M088-238
Estabrook, Pierce and Fowle to
the TDPUD is to be referred to
the Water Committee. A map
showing the easement is to be
provided to the Committee and
also attached to the proposed
resolution.
33
9/19/88 John C. The draft response to the Grand MO88-239
Jury was approved as corrected
9/19/88 PLH The Division of Mines and MO88-240
Geology is to be advised that
the gravity marker is not
located on PUD property, but on
County property
9/19/88 Susan Determine direction given to MO88-241
Manager at 9/6/88 meeting re new
complex landscaping
"TO DO11 LIST
September 23, 1988
9/23/88 PLH The Board appointed Andrew Hyde MO88-242
as its Civil Engineer with a
beginning salary of $47,000
annually, and an increase to
$50,000 upon six months
satisfactory performance. He is
to receive the same benefit
package as is available to other
management staff.
e^
9/23/88 PLH The Board directed the Manager MO88-243
to cancel the contract with
Value Builders for landscaping
and retain $2,500 to cover the
expenses of fixing the sprinkler
system, pulling weeks and
completing the landscaping
34
"TO DO11 LIST
October 3, 1988
10/3/88 Susan The Secretary was directed to MO88-244
prepare the minutes of 9/19/88
in final form as corrected
10/3/88 Joan The bills presented for MO88-245
consideration and the expenses
incurred by the Manager and
Director Maass on their trip to
Washington D. C. on the Boca
project were approved for
payment
10/3/88 PLH Formulate a policy having to do MO88-246
with purchase of backflow
devices for installation by
developers
10/3/88 PLH Provide copies of the final MO88-247
order in the groundwater suit to
the Board
10/3/88 Mary By ordinance, the Board 0-8805
established interim water rates
for the Village at Hirschdale
10/3/88 D e b i , By resolution; the Board R-8827
Susan accepted an easement from
Estabrook, Pierce and Fowle
10/3/88 PLH The Board adopted the corrected MO88-248
maintenance/miscellaneous
service policy
10/3/88 Susan By resolution, the Board R-8828
approved and accepted the access
and onsite paving at Martis
Valley Substation. The title of
the resolution is to be amended
to include direction to file the
Notice of Completion.
10/3/88 Susan The Board adopted a resolution R-8829
approving and accepting the
reconductoring of Martis Valley
Substation, Feeder No. 1, and
directing the filing of the
Notice of Completion
35
10/3/88 PLH Prepare a report showing the M088-249
organization of the property
ledger and of the various
motions involved in accounting.
With respect to the
capitalization of items in the
electric fund, explain the
effect on the water fund.
10/3/88 Paul The Board authorized a $20, 000 MO88-250
transfer from the Water
Department general fund to a
telemetry restricted fund
"TO DO" LIST
October 17, 1988
10/17/88 Susan The Board approved the minutes MO88-251
of 9/19/88
10/17/88 Susan The Secretary was directed to MO887252
prepare the minutes of 9/6/88 in
final form
10/17/88 PLH Provide clarification to the MO88-253
Board as to why Director White
did not receive notification of
the 9/23/88 special meeting
10/17/88 Susan The Secretary was directed to MO88-254
prepare the minutes of 9/23/88
in final form
10/17/88 Susan The Secretary was directed to MO88-255
prepare the minutes of 10/3/88
in final form
10/17/88 Joan The bills presented for MO88-256
consideration were approved for
payment
10/17/88 Paul The Board adopted a resolution R-8830
authorizing the transfer of
$56,572 from the electric
facilities fees to the general
fund; the Board is to be
provided with a copy of the
resolution
36
10/17/88 PLH The Board adopted a resolution R-8831
approving the amended by-laws of
the TDPUD Financing Corporation
10/17/88 S u s a n , By resolution, the Board R-8832
T o m , approved specifications and
Joe issued a call for bids on poles
10/17/88 PLH The Board authorized the scope MO88-257
of services for an audit of
performance of Joe Suter
Construction Company in
construction of the Hirschdale
water system, and directed the
Manager to request proposals for
the audit with the District to
bear the expense
10/17/88 Joan The Board approved Granite MO88-258
Construction Company's contract
change order in the amount of
$837 on the Martis Valley
Substation access and onsite
paving project
10/17/88 Joan The Board rejected Joe Suter's MO88-259
r,... Contract Change Order No. 8 in
the amount of $2, 002 .67 on the
Hirschdale project
10/17/88 Joan The Board approved Suter's MO88-260
Contract Change Order No. 6 in
the amount of $4, 148 .76 on the
Hirschdale project
10/17/88 P L H , The Board suspended MO88-261
Joan consideration of Suter ' s
Contract Change Order No. 7 and
authorized the auditors, in
their scope of work, to look
into the paving of the roads
that failed during the
installation of the water
facilities at Hirschdale
37
10/17/88 Susan , By resolution, the Board R-8833
Debi approved and accepted the
Hirschdale water system
improvements and directed the
filing of the notice of
completion as amended; the
resolution is to be forwarded to
Jess Morehouse of the State
Department of Health Services
for his endorsement prior to
recording the notice of
completion with the County
10/17/88 PLH Send a letter to the Board of M088-262
Supervisors in care of the
Truckee Sanitary District
requesting a review of the ad
valorem tax window and deadline
as regards the annexation of
Glenshire/Devonshire on behalf
of TSD
10/17/88 Joan The Board approved Joe Suter's M088,-263
progress pay estimate in the `
amount of $3,865.59 on the
Hirschdale project
10/17/88 PLH The Board instructed the Manager M088-264
to inform the Joergers that the
PUD appreciates the kind offer
to talk to them about the
purchase of their well, but that
the Board has chosen to defer to
the Airport District
10/17/88 Joan The Board approved a progress M088-265 - Yoia
payment to Joe Suter for the -TICa
Hirschdale water project in the �o�f-ZG3
amount of $3,865.59
38
"TO DO" LIST
November 7, 1988
11/7/88 Susan The Board directed the Secretary M088-266
to prepare the minutes of
October 17, 1988 in final form
as corrected
11/7/88 Joan The bills presented for M088-267
consideration were approved for
payment
11/7/88 PLH The Manager was authorized to M088-268
attend the CMUA meeting on
December 9 in San Diego
11/7/88 PLH The Board directed that the M088-269
response to W. G. Dodge be
finalized and mailed
11/7/88 PLH The letter of October 25 from M088-270
the Nevada County Water Agency
Advisory Council was referred to
the Water Committee and also is
to be copied to Special Counsel
McDonough for comment
!� 11/7/88 PLH The Board authorized that M088-271
Terrance Lowell and Associates
be engaged to perform the
Hirschdale water project audit
11/7/88 Joan The Board rescinded M088-272
authorization to make the
progress payment to Joe Suter in
the amount of $3,865.59 on the
Hirschdale project
11/7/88 John P. Counsel was directed to research M088-273
whether or not the water and
electric facilities must be
accounted for independently
11/7/88 PLH The response to WAPA drafted by M088-273
Ferris Gilkey is to be finalized
and mailed
11/7/88 PLH The Manager was directed to M088-274
prepare a status report on the
negotiations with SPPCo for
presentation during closed
session at the next regular
meeting
39
11/7/88 PLH The proposed policy concerning MO88-275
purchase of backflow devices for
installation by developers was
turned back to the Water
Committee
11/7/88 PLH The Board directed that a letter MO88-276
be sent to the Office of the
Inspector General thanking them
for their advice and noting that
the District will comply with
their requirements in the
future.
11/7/88 PLH The Manager was directed to MO88-277
place discussion of the sale of
the 1.9 acre parcel on a future
meeting agenda (open session)
91TO DO" LIST
November 21, 1988
11/21/88 Susan The minutes of October 17, 1988 MO88-278
were approved as written
11/21/88 Paul The statement of accounts and MO88-279
r'`, financial statements as
presented were approved
11/21/88 Joan The bills presented for MO88-280
consideration were approved for
payment
11/21/88 PLH After approval of the Hirschdale MO88-281
water system by Jess Morehouse
of the State Health Department,
the Manager was directed to send
a letter to the residents of
Hirschdale noting that the well
will produce water which may
contain iron and manganese at
the same time the applications
for service are mailed
11/21/88 PLH Regarding the East South River MO88-282
Street water line cost recovery
allocation, send a letter
noticing the public hearing on
January 16 and , also forwarding
a copy of the cost allocation to
affected property owners
40
`i
11/21/88 PLH The Board directed that the East M088-283
South River Street water line
agreement concerning Grace
Robertson's properties be
prepared in final form, as
amended, and placed on a future
meeting agenda for consideration
11/21/88 Paul The Board adopted an accounting M088-284
procedure whereby any jointly
used asset be capitalized in the
Electric Fund and an annual
rental be calculated and charged
the Water Fund based on the
depreciable life of the asset
and in accordance with REA
guidelines and recommendations
11/21/88 PLH Prepare a draft policy for the M088-285
above accounting procedure for
consideration by the Board
11/21/88 Tom, The Board awarded the bid for M0881-286
Joe, wood poles to the low bidder,
Susan McCormick and Baxter Company of
San Francisco, for a total price
of $12,750
11/21/88 Susan The Board directed that a public M088-287
hearing to discuss the proposed
budget be set for December 19
and advertised in accordance
with policy
41
"TO DO" LIST
December 5, 1988
12/5/88 PLH Officers were elected as MO88-288
follows: Jim Maass, President;
Karen White, Vice President; Pat
Sutton, Treasurer
12/5/88 Susan The Board directed that the MO88-289
minutes of 11/7/88 be prepared
in final form as corrected
12/5/88 Susan The Board directed that the MO88-290
minutes of 11/21/88 be prepared
in final form as written
12/5/88 Joan The Board approved the bills MO88-291
presented for consideration and
directed that the propane bill
be listed on the automatic
payment list in the future
12/5/88 Susan The Board directed that the MO88-252
public hearing set to discuss
the budget on 12/19/88 be
�,,.. cancelled, and that a workshop
meeting be set for that date
12/5/88 PLH Schedule a meeting with Norm MO88-293
Shumway and ask that he
introduce special legislation
allowing a stay of the Boca
license
12/5/88 PLH The Board confirmed that it is MO88-294
acceptable for John Phelps to
continue representing the
District in the sale of the 1.9
acre parcel
12/5/88 PLH The Board reaffirmed its MO88-295
direction to retain Terry Lowell
to perform the Hirschdale audit
12/5/88 PLH The Board approved the East MO88-296
South River Street Water Line
Agreement concerning Grace
Robertson's properties
12/5/88 Debi The Board accepted the Sierra MO88-297
Pines Development for operation
42
12/5/88 Debi The Board granted the easement MO88-298
abandonment request of James O.
Curtis (AP# 's 44-430-42 and 43)
12/5/88 PLH Prepare a comparison of the MO88-299
deferred compensation plan for
non-bargaining unit employees to
the Union's defined benefit plan
12/5/88 Kay The Board, by resolution, R-8834
approved a 3% compensation
adjustment for non-bargaining
unit employees (with the
exception of the Civil Engineer
who will be considered
separately after six months of
employment)
12/5/88 PLH Prepare a report showing the MO88-300
gross salary of all employees,
including overtime paid, from
January 1 to December 1, 1988
12/5/88 Susan The Board directed that a public MO88-301
hearing to consider a
compensation adjustment for the
�►. General Manager be set for 7: 30
P.M. on 12/19/88
12/5/88 Paul The Board accepted the MO88-302
miscellaneous accounts submitted
as write-offs
12/5/88 Paul The Board adopted the policy to MO88-303
capitalize jointly used assets
as written
12/5/88 Paul The Board accepted Touch Ross' MO88-304
proposal, but half the payment
is to be made in March and the
other half upon completion of
the audit
"TO DO'S LIST
December 19, 1988
12/19/88 Susan The Board approved the minutes MO88-305
of 11/7/88 and 11/21/88 as
prepared
12/19/88 Joan The bills presented for MO88-306
consideration were approved for
payment
43
t
12/19/88 PLH Draft a letter to Lahontan M088-307
/00-1 stating that the District will
monitor the groundwater as
required, but will assume no
liability for the alleged
contamination going in the
direction of Truckee Fire
Station No. 2
12/19/88 Mary The Board authorized the write MO88-308
off of uncollectible accounts in
the amount of $22, 321. 08
12/19/88 Kay The Board adopted an ordinance 0-8806
effecting a 3% compensation
adjustment for the Manager
effective 1/l/89
12/19/88 P L H , Present a balanced budget to the MO88-309
Susan Board at the public hearing
(7:30 P.M. , 1/3/89)
44