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HomeMy WebLinkAbout1989-06-05 Min Ord - Board r..� "TO DO" LIST January 3, 1989 1/3/89 Susan The Secretary was directed to MO89-1 prepare the minutes of 12/5/88 in final form as corrected 1/3/89 Susan The Secretary was directed to MO89-2 prepare the minutes of 12/19/88 in final form as corrected 1/3/89 Mary The Office Supervisor was asked MO89-3 to check into having the Directors' names printed on District letterhead 1/3/89 Joan The bills presented for MO89-4 consideration were approved for payment 1/3/89 Board Advise Peter or Susan if you MO89-5 will be attending the CMUA conference 2/28 through 3/3 1/3/89 PLH Agenda an item having to do with MO89-6 the procedure for connecting individual services to the Hirschdale system 1/3/89 PLH Write a letter responding to MO89-7 Judd Dygert's statement in the Sierra Sun having to do with the availability of water and the District's ability to serve 1/3/89 Paul The Board adopted the budget and MO89-8 the summary changes as proposed with the exception of unrestricting the interest on the prepaid connection fees; $30, 000 will remain restricted 1/3/89 PLH The Board directed the Manager MO89-9 to write to the Federal Energy Regulatory Commission surrendering the Boca hydroelectric license with the understanding that the District may or may not be able to get the license back in the future f.. 45 �- 1/3/89 Paul Consult with the auditors to MO89-10 determine whether or not the method of payment to the District Engineer for vehicle use is proper 1/3/89 Paul The Board approved Counsel 's MO89-11 request to increase the firms hourly rate to $110 per hour 1/3/89 Susan Set a public hearing for 7: 30 MO89-12 P.M. on 1/16/89 for the purpose of considering an increase in the miscellaneous service fee schedule 1/3/89 John P. Advise the District as to what MO89-13 method should be used to establish new fees - motion, resolution or ordinance 46 "TO DO'S LIST January 16, 1989 1/16/89 Susan The minutes of 12/5/88 were M089-14 approved as corrected 1/16/89 Susan The minutes of 12/19/89 were M089-15 approved as written 1/16/89 Susan The Secretary was directed to M089-16 prepare the minutes of 1/3/89 in final form as corrected 1/16/89 Mary It was clarified that the Board M089-17 would like an estimate to over- print the letterhead with each of the Directors' names, not reprint the letterhead 1/16/89 Joan The bills presented for M069-18 consideration were approved for payment 1/16/89 PLH Copy the Board with the letter M089-19 /''` addressed to Judd Dygert re the availability of water 1/16/89 Susan Mail material to the Directors M089-20 at least once a week 1/16/89 Andy Report results of radioactivity M089-21 test on water system to Board 1/16/89 PLH Terrance Lowell was authorized M089-22 to proceed with Phase II of the Hirschdale audit 1/16/89 PLH The Chairman directed the M089-23 Manager to contact Assemblyman Chandler to determine the actual situation in the Department of Health Services. (Jess Morehouse is currently not accepting phone calls because, he says, the state legislature did not fund his activities beyond 1/1/89) 1/16/89 PLH Copy the Board with the recent M089-24 letter from Gunther Sturm of the Department of Health 47 ,,•-. 1/16/89 M a r y By ordinance, the Board amended 0-8901 Susan the miscellaneous service fee schedule 1/16/89 Mary By resolution, the Board amended R-8901 the billing policy pertaining to the fee charged for each check returned for insufficient funds 1/16/89 Mary The Office Supervisor was asked MO89-25 to review Grace Robertson's recent billings for the trailer, green house and Victorian house to make sure there were no double billings 1/16/89 Susan The public hearing regarding the MO89-26 East South River Street water line cost recovery allocation was rescheduled to 7:30 P.M. on February 6 1/16/89 PLH The Manager was asked to provide MO89-27 Grace Robertson with a copy of the agreement pertaining to the water line on East South River Street that was adopted by the Board and also with copies of any correspondence relating to the disconnected spring on her property 1/16/89 W a t e r The Chairman commended the Water MO89-28 Comm. Committee for its hard work in attempting to resolve the East South River Street water line issue 1/16/89 Mary The Board accepted Ruth Laidlaw MO89-29 Jones' proposal of 1/4/89 to assist the District in preparing insurance specifications 1/16/89 Finance The Finance Committee was MO89-30 Comm. directed to redraft the proposed budget control policy 1/16/89 Finance The Finance Committee was MO89-31 Comm. directed to redraft the proposed policy re collection of miscellaneous accounts receivable 48 1/16/89 Safety The Chairman directed that the M089-32 Comm. Safety Committee bring a report to the Board on an annual basis 1/16/89 Tom B. The Electrical Engineer was M089-33 directed to redraft the proposed safety policy for consideration by the Board 1/16/89 PLH Ascertain how the District is M089-34 storing explosives and make sure it complies with state regulations 49 "TO DO" LIST February 6, 1989 2/6/89 Susan The minutes of 1/3/89 were M089-35 approved as corrected 2/6/89 Joan The bills presented for M089-36 consideration were approved for payment 2/6/89 PLH If necessary, schedule a special M089-37 meeting to take action on the Hirschdale water system 2/6/89 B.Grow In the future, provide a cross M089-38 reference to the annual vehicle report identifying the vehicles 2/6/89 Mary Over-print a ten month supply of M089-39 letterhead with the Manager's name on the left and the Directors' names on the right (in alphabetical order - full name with middle initial) 2/6/89 John P. Provide the Board with more M089-40 information on the new FPPC reg- ulation having to do with Directors' names appearing in newsletters 2/6/89 PLH Advise Mr. Caso that the TDPUD M089-41 is interested in providing water service in the vicinity of Fox Mead Lane; copy TSD with letter 2/6/89 Andy With respect to the East South M089-42 River Street water line, the Board agreed that the District bear the cost of the road crossing ($29,000) and that Parcels 22 and 23 be exempt from charge; further, that Table No. 1 attached to Debi Black's memo of 2/2/89 be approved as to the cost allocation for the construction based upon current land use 2/6/89 PLH, The budget control policy (draft M089-43 Paul #3) was accepted as presented 50 2/6/89 Paul The collection of sundry MO89-44 accounts policy (draft #2) was accepted as corrected 2/6/89 Tom The safety and loss control MO89-45 policy (draft #3) was accepted as amended 2/6/89 Andy, By resolution, the Board R-8902 Susan approved specifications and issued a call for bids for a dump truck for the Water Department 2/6/89 Andy, By resolution, the Board R-8903 Susan approved specifications and issued a call for bids for a trailer for the Water Department 2/6/89 Elec. Discuss and review the cost of MO89-46 Comm. service study prior to presenting it to the Board 2/6/89 John P. Provide opinion on charging MO89-47 higher rates to second home owners than full time residents 2/6/89 Andy Advise Director Sutton of the MO89-48 source with the second highest concentration of constituents on the secondary water quality standards schedule 2/6/89 Susan Research 1978 records for MO89-49 direction to set District standards for water quality higher than those imposed by the state (perhaps located in well standards) 2/6/89 Susan By resolution, the Board R-8904 declared certain office equipment surplus and issued a call for bids 2/6/89 Finance Make recommendation regarding MO89-50 Comm. the proposed amendment to the defined benefit plan at the 2/21/89 meeting 2/6/89 Tom, The Board awarded the MO89-51 Susan transformer bid to General Electric Supply Company (unit price of $54,063) 51 ,-. 2/6/89 Board Advise Peter or Susan if MO89-52 interested in attending the APPA conference in Orlando June 5-7 IITO DOI' LIST February 21, 1989 2/21/89 Joan The bills presented for MO89-53 consideration were approved for payment 2/21/89 Tom, By resolution the Board R-8905 Joe, authorized a call for bids for Susan the annual supply of wire and cable 2/21/89 Paul The Board authorized the MO89-54 District to commit to the purchase of its FmHA loans at the discount rate (approximately $283,419) and to borrow the funds proportionately from facilities fees, the building fund, reserve for future meters, Dart funds, pre-paid connection fees and the telemetry reserve - pay back will include interest and be on a quarterly basis. Staff was directed to advise FmHA and to draw up the appropriate resolution for consideration by the Board at the next regular meeting 2/21/89 Paul Provide the Board with copies of MO89-55 the resolutions establishing all the various restricted funds and any other documentation having to do with use of the funds 2/21/89 Paul Provide the Board with a copy of MO89-56 the year-end payroll record for all employees 2/21/89 PLH The Board directed that a plan MO89-57 for visitor parking in the Dis- trict lot be drawn up 52 2/21/89 PLH Work with Terry Lowell to MO89-58 Pat S. evaluate the Hirschdale water system construction contract change orders, determine that there were no duplications of work and to formulate an appropriate recommendation 'ITO DOI' LIST March 6, 1989 3/6/89 Susan The Board directed that the MO89-59 minutes of 2/6/89 be placed in final form as corrected 3/6/89 Joan The bills presented for MO89-60 consideration were approved for payment 3/6/89 PLH The Board directed that the MO89-61 acquisition of Donner Lake Utility Company be calendared on a Water Committee agenda within the next few weeks, and that Charlie White and other interested people be notified of the meeting 3/6/89 E 1 e c Charlie White commended the MO89-62 Crew Lineman who responded to his call for a brown-out at the west end of Donner Lake. He said he responded quickly, was very courteous and fixed the problem 3/6/89 PLH With respect to Richard Burge's MO89-63 request for modification of the utility fees, it was the Board's opinion that the existing policy be enforced equally to all customers 3/6/89 Paul, The Chairman directed that the MO89-64 John P. proposed resolution ratifying the decision to purchase FmHA loans and designating accounts from which funds will be drawn be redrafted as recommended by the Board for consideration at the next meeting 53 3/6/89 Paul The Board authorized the M089-65 District to purchase the FmHA loans; a 5% good faith deposit is to be mailed to FmHA prior to 3/9/89 3/6/89 A n d y , The Board awarded the bid for M089-66 Susan , the 53,000 GVW dump truck to Big Dave D International in the amount of $70, 623 .48 including tax 3/6/89 A n d y , The Board awarded the bid for M089-67 Susan , the construction equipment Dave trailer to Weaver Equipment Company in the amount of $12,518.97 including tax 3/6/89 PLH Call a meeting of the Electric M089-68 Committee when a rough draft of the rate structure has been prepared 3/6/89 T o m , The Board adopted a resolution R-8906 Susan , approving specifications and Bruce issuing a call for bids for distribution transformers - the bid opening is to be 2:00 P.M. on Wednesday March 29 3/6/89 PLH The Board authorized the M089-69 District to proceed with participation in Phase II of the PG&E transmission study to deliver power to Donner Summit 3/6/89 PLH The Board approved a lease with M089-70 the Department of Forestry for a portion of the new complex. It's to be in the same form as that prepared by CalTrans "TO D061 LIST March 20, 1989 3/20/89 Susan The minutes of 2/6/89 were M089-71 approved as corrected 3/20/89 PLH Copy the Board with the County's M089-72 request for modification in the groundwater suit judgement and, ,,.. when received, the final opinion 54 3/20/89 PLH Send a bouquet to Bruce M089-73 McDonough at Sutter Memorial and let the Board know the cost so they may contribute the appropriate amount 3/20/89 Joan With respect to the bill from M089-74 the Nevada County Auditor described as "special assessment charges on 88-89 tax roll" for their service on the District's behalf in collecting water and electric standby fees, change the wording on the list of bills so that it is more clearly understood 3/20/89 Joan The bills presented for M089-75 consideration were approved for payment 3/20/89 PLH Schedule an Audit Committee M089-76 meeting for March 24 at 4: 00 P.M. and a audit workshop for 7:00 P.M. on March 27 i' 3/20/89 Pat Director Sutton was appointed to M089-77 the Finance (Audit) Committee and will remain on the Water Committee 3/20/89 PLH Redraft the proposed M089-78 organization chart taking Director Sutton's suggestions into consideration 3/20/89 PLH Copy the bill for "speed bumps" M089-79 on the Brunson's property in Hirschdale to the Directors 3/20/89 PLH Forward the questions raised in M089-80 Andy Hyde's memo of March 17, 1989 to Dan Cook via Terry Lowell 3/20/89 Paul By resolution, the Board R-8907 authorized the purchase of FmHA loans by means of an internal loan 55 3/20/89 PLH A public hearing regarding the M089-81 Susan uniform cost accounting ordinance is to be set for the second meeting in April; the matter is to be placed on the April 3 agenda for further discussion 3/20/89 Paul The Board accepted staff's M089-82 recommendation revising the pension plan vesting schedule as follows: one year, lot; two years, 20%; three years, 30%; four years, 40%; five years, 60%; six years, 80%; seven years, 100% 3/20/89 PLH Close of escrow for the 1.9 acre M089-83 parcel is to be extended until June 1, 1989 as requested by Richard Burge 3/20/89 Susan By resolution, the Board R-8908 authorized the execution of an annual display advertising contract with the Sierra Sun 3/20/89 Tom, Wire and cable bids were awarded M089-84 Paul, as follows: Schedule A, General Susan Electric Supply for $8,795.88; Schedule B, Western States Electric for $8, 892; Schedule C, General Electric Supply for $2,413. 62; Schedule D, Wedco for $7,560 3/20/89 Mary, Advise as to whether or not the M089-85 Paul carrier will provide insurance to the Directors and, if so, the cost "TO DO" LIST April 31 1989 4/3/89 Susan Prepare the minutes of 2/21/89 M089-86 in final form as corrected 4/3/89 Susan Prepare the minutes of 3/6/89 in M089-87 final form as corrected 4/3/89 Water & Review facilities fees and, if M089-88 Elec. necessary make recommendations Comm. to the Board 56 4/3/89 Joan The bills presented for M089-89 F^ consideration were approved for payment 4/3/89 Joan When available, provide Director M089-90 Sutton with a copy of the auditors' charges for out-of- pocket expenses 4/3/89 PLH Revise the cost accounting M089-91 ordinance as follows: include Section 22103, which has to do with not separating projects in order for them to fall under the formal bidding limit; in Section 2, the list of contractors is to be reviewed and approved by the Board on an annual basis; in Section 3 (a) , "County" should be changed to the appropriate word; in Section 3 (b) , "proprietary" should be defined; in Section 5, the Manager is to be authorized to award informal bidding contracts not to exceed $15,000 rather than $25, 000, and the awards are to be reported to the Board regularly; in Section 11, plans and specifications are to be prepared for projects under, as well as over, $50, 000. 4/3/89 Tom, Schedules A, B, C and D for M089-92 Joe, distribution transformers were Susan awarded to Maydwell and Hartzell of Brisbane, California in the total amount of $41, 052 4/3/89 Tom, By resolution, the Board R-8909 Joe, authorized the call for bids for Susan electric meters. The bid opening date is 4/26/89 at 2: 00 P.M. 4/3/89 PLH District liability insurance is M089-93 to be considered at the first meeting of each year 4/3/89 Mary The Board authorized extending M089-94 coverage with Reliance Insurance Company until 4/20/89 at a cost of $3, 669 57 4/3/89 PLH Provide a plan for the PUD MO89-95 parking lots prior to sealing and striping 4/3/89 PLH Purchase a coat rack for use at - Board meetings "TO DO'$ LIST April 17, 1989 4/17/89 Susan The minutes of 2/21/89 were MO89-96 approved as corrected 4/17/89 Susan The minutes of 3/6/89 were MO89-97 approved as corrected 4/17/89 Susan The Secretary was directed to MO89-98 prepare the minutes of 3/20/89 in final form as corrected 4/17/89 Joan The bills presented for MO89-99 consideration were approved for payment. Director Sutton's monthly compensation and reimbursement for seminar attendance were included on one check; please make sure the re- imbursement is not listed as taxable income 4/17/89 Paul Have statement saying "valid for MO89-100 six months only" printed on checks 4/17/89 Paul Draft a resolution authorizing MO89-101 retention of funds represented by unprocessed checks for con- sideration at next Board meeting 4/17/89 Susan Provide Board with a copy of the MO89-102 resolution or minute order regulating use of the Board room 4/17/89 Debi Finalize response to Grace MO89-102 Robertson's letter of 3/26/89 for signature by Jim Maass 4/17/89 PLH Grace Robertson will present a MO89-103 proposal having to do with the East South River Street water line by 4/27. Place the matter ,. on the 5/1 agenda for consideration 58 4/17/89 Mary The draft letter responding to MO89-104 Robert Aivasian's correspondence of 4/10/89 was approved by the Board 4/17/89 John P. Research and advise the Board if MO89-105 notices of public hearings must be published a certain number of days prior to the hearing 4/17/89 PLH The Chairman directed the MO89-106 Manager to respond to the Placer Foothills Consolidated Fire Protection District letter of 3/27/89, saying the PUD has no authority to participate in the request for representation in Placer County since its lead agency is Nevada County 4/17/89 Susan Contact cable service in Squaw MO89-107 Valley/Tahoe City and obtain response to questionnaire 4/17/89 PLH Place discussion of cable TV MO89-108 service and possible direction r^ on 5/1/89 agenda 4/17/89 PLH, By ordinance, the Board provided 0-8902 Susan for informal bidding procedures under the Uniform Public Construction Cost Accounting Act 4/17/89 Paul The Board approved extending the MO89-109 existing insurance policy through 5/1/89 4/17/89 Mary The Board accepted the insurance MO89-110 proposal from Reliance (through Frank B. Hall) to take effect May 1, at a total cost of $161,546 (less the amount payable to NRECA for D & 0 coverage) 4/17/89 Paul The Board accepted the 1988 MO89-111 audit prepared by Touche Ross 4/17/89 Mary, The Board proclaimed the May 1 - P roc 1 a- Debi 5 Water Awareness Week mation 59 4/17/89 Paul By resolution the Board directed R-8910 that competitive bidding be dispensed with in connection with the District's purchase of computer hardware 4/17/89 PLH The Board directed the Manager MO89-112 to retain Dinter Engineering to install garage heating units; to go to bid on door openers; and to obtain proposals on alternative methods of cooling the District complex 4/17/89 Debi The Board authorized the Manager MO89-113 to submit a letter of intent to the Department of Health Services for funding to construct a water treatment plant at Hirschdale 4/17/89 Debi By resolution the Board R-8911 authorized applying to the Department of Water Resources for funding to assure that the Hirschdale water system meets minimum safe drinking water standards 4/17/89 Joan, The Board approved Joe Suter's MO89-114 Andy Contract Change Order No. 9 in the amount of $284 on the Hirschdale water system improvements 4/17/89 Joan, The Board approved Joe Suter's MO89-115 Andy Contract Change Order No. 7 revision in the amount of $25,796 on the Hirschdale water system improvements "TO DO LIST" May 1, 1989 5/l/89 Susan The minutes of 3/20/89 were MO89-116 approved as written 5/1/89 Susan The Secretary was directed to MO89-117 ,�- prepare the minutes of 3/27/89 in final form as written 60 5/l/89 Susan The Secretary was directed to MO89-118 prepare the minutes of 4/3/89 in final form as corrected 5/1/89 Joan The bills presented for MO89-119 consideration were approved for payment 5/1/89 Debi The Board asked for a copy of MO89-120 the detailed project report and State Department of Health Services ' summary report referred to in Ms. Black's 4/19/89 memo re Proposition 55 funding 5/l/89 Tom Relating to the electric system MO89-121 maintenance and new construction plan, provide cost estimates and narrative on the benefits to be derived from doing the work 5/1/89 Susan Prepare a chart setting forth MO89-122 legal requirements for advertising various material r^ 5/1/89 PLH The Board stated its intent to MO89-123 pursue all avenues in hopes of participating with the Truckee Donner Recreation and Park District to acquire a 3/4 acre parcel located adjacent to the TDR&PD's Donner Lake West End Beach and presently owned by the Santa Fe Pacific Realty Co. The Manager was directed to consult with legal counsel from the McDonough firm since Counsel Phelps is representing the Park District in the related condemnation process. 5/l/89 Tom, The Board awarded the meter bids MO89-124 Joe, on Schedules A, B and D to Susan General Pacific for unit prices of $28.95, $386 and $330 respectively 5/1/89 Tom, The meter bid on Schedule C was MO89-125 Joe, awarded to Ace Supply for a unit Susan price of $339. 06 61 5/1/89 Paul, The Board adopted a resolution R-8912 Susan authorizing the retention of funds represented by unprocessed checks 5/1/89 PLH, The letter of recommendations M089-126 Paul, and Single Audit Act report from Pat & Touche Ross were referred to the Karen Finance Committee 5/1/89 Jim M. Continue to gather information M089-127 on other cable TV systems 5/1/89 PLH, If possible, attend the Special M089-128 Paul, District Finance seminar in June Pat & Karen 5/1/89 PLH The Board directed the Manager M089-129 to determine whether or not any Hirschdale residents have hooked into the PUD system 5/l/89 Andy The Board directed the Civil M089-130 Engineer to give a status report on repair of the foot valve in Hirschdale at the next regular meeting 5/1/89 PLH The Board authorized the M089-131 retention of John Sharp of HydroSearch to act as technical consultant in matters regarding sEt ,oft6-E G� the bi-state compact. The Manager is to advise the Board when $5, 000 has been expended @@TO DO11 LIST May 15, 1989 5/15/89 Susan The minutes of 3/27/89 and M089-132 4/3/89 were approved as corrected 5/15/89 Susan The Board approved the minutes M089-133 of 4/17/89 as corrected 5/15/89 Susan The Board directed that the M089-134 minutes of 5/1/89 be placed in final form as written 5/15/89 Joan The bills presented for M089-135 consideration were approved for payment 62 5/15/89 PLH The Board authorized MO89-136 transmission of a letter to Senator Garamendi regarding the bill that would give to Nevada County the authority to enact the ordinance that was just declared invalid (Pat Sutton will assist with final draft) 5/15/89 Pat S. , The Board authorized the MO89-137 Paul Treasurer to sign a waiver card and Contract of Moneys with Truckee River Bank 5/15/89 PLH The Board authorized the letter MO89-138 to the Cemetery District outlining the PUD's position on water bills, an adjustment for a leak on the service line and a verbal agreement which the Cemetery District claims was made (but for which there is no documentation) . Verbiage stating that "handshake agreements" made years ago with no written record are not f^ binding, that the easement the Cemetery District thinks they gave the PUD was actually given to a developer who in turn granted it to the District, and advice that Mr. Stice and Mr. Doyle were not on the Cemetery and PUD Boards during 1960 is to be added. 5/15/89 Andy The Board authorized the Civil MO89-139 Engineer's attendance at the Construction Project Administration and Claims Avoidance Seminar 5/15/89 Mary The Board authorized MO89-140 investigating self-funding the employees' vision plan 63 P' 5/15/89 Tom, The Board voted to allow the MO89-141 PLH Truckee Donner 4th of July Committee to hang banners on power poles along the parade route subject to approval by the Manager of the method of affixing the banners, and a possible deposit to assure the banners will be removed at the end of the agreed upon period 5/15/89 PLH, The Board authorized the Manager MO89-142 John P. to work with Counsel to prepare a letter to Grace Robertson's attorney based on factors A through D in the 5/12/89 memo from Debi Black concerning Riverview Trailer Park 5/15/89 Andy Regarding the Hirschdale MO89-143 project, ask Dan Cook and John Phelps to provide billing detail for staff review 5/15/89 Andy, Regarding current hook-ups in MO89-144 Dave Hirschdale, make sure old /^ connections are disconnected and new ones are hooked up properly. The time involved to investigate this matter, usage from the time of hook-up plus charges for any additional work necessary are to be billed to the customer. 5/15/89 Andy, Upon repair of the foot valve MO89-145 Dave and consummation of the agreement with Tony Rivara re wells, service to the residents of Hirschdale may commence 5/15/89 Susan By resolution, the Board R-8913 declared an election be held in Nevada County 5/15/89 Susan By resolution, the Board R-8914 declared an election be held in Placer County 5/15/89 Kay The Board approved that Andy MO89-146 Hyde's salary be increased to $50,000 per year effective 5/14/89 64 5/15/89 Karen The Board designated Karen White M089-147 voting delegate at the annual convention of the APPA "TO DO" LIST May 8, 1989 5/8/89 Joan, Relating to the Hirschdale water M089-148 John P. system improvements, deliver to Joe Suter a check in the amount /Nrf�✓E,eTEivr�� of $67,974.29 and a check in the G EFT oF.� amount of $6,000 to the trust account of Brad Elley (Mr. SuterrIs attorney) . The $6, 000 is not to be released to Joe Suter until the District is satisfied that the pump and the paving has been repaired; Mr. Elley is to sign a letter agreeing to that condition. "TO DO" LIST June S. 1989 6/5/89 Susan The minutes of May 1, 1989 were M089-149 r^ approved as written 6/5/89 Susan The Secretary was directed to M089-150 prepare the minutes of May 8 , 1989 in final form as corrected 6/5/89 Mary Regarding the allocation of M089-151 insurance expense between the Water and Electric Departments, the Office Supervisor is to provide a coverage summary for the next regular meeting 6/5/89 Joan The bills presented for M089-152 consideration were approved for payment 6/5/89 PLH Place discussion of the M089-153 Auditor's report on federal income tax treatment of employee benefits and expense reimbursements on the next Finance Committee meeting agenda 6/5/89 PLH Regarding District files held by M089-154 Cook Associates, contact Mr. Cook and ask that the files be delivered to the District 65 6/5/89 John P. Counsel was authorized to assist M089-155 Tony Rivara in drawing up an appropriate document to petition the residents of Hirschdale regarding an equal allocation of water system improvements 6/5/89 PLH The Board rejected the Cook M089-156 Associates final bill on the Hirschdale project and directed the Manager to notify Mr. Cook 6/5/89 Andy It was determined that the M089-157 District will bear the following costs relating to the Hirschdale water system improvements: $7, 263 .75 for the construction audit performed by Terrance Lowell; $4, 576. 29 for settlement costs in the Suter arbitration; $645.20 for pavement cores performed by SEA. The portion of costs to be allocated to the residents of Hirschdale may be reduced further upon settlement of the Cook bill. 6/5/89 Mary By resolution, the Board R-8915 authorized the self-funding of employee vision insurance coverage 6/5/89 PLH, The Board authorized the Manager M089-158 Joan to submit the application and $17, 163 fee for NCPA membership subject to review of the related agreement by Counsel Phelps 6/5/89 PLH The Board approved the lease M089-159 between the TDPUD and the Department of Forestry 6/5/89 Andy, The Board approved the M089-160 Mary, Supplementary Agreement between Kay the TDPUD and Local Union 1245 regarding apprenticeship and also approved the job descriptions and pay scales for Working Foreman, Leadman, Service Technician 1, Service Technician 2, Apprentice Service Technician and Helper 66 6/5/89 Tom, By resolution, the Board R-8916 Joe, approved specifications and Paul, issued a call for bids for Susan circuit reclosers. The bid opening is set for 2 :00 P.M. on Wednesday, June 28 "TO DO" LIST June 19, 1989 6/19/89 Susan The minutes of May 8, 1989 were M089-161 approved as corrected 6/19/89 Susan The minutes of May 15, 1989 were M089-162 approved as corrected 6/19/89 PLH Regarding the Richardson Company M089-163 bill in the amount of $2 , 340 for the annual administrative service on the District's retirement plan, the Manager was asked to investigate to see if the rate charged the District is comparable to other Districts 6/19/89 PLH Place Richardson's annual report M089-164 on a future meeting agenda as a correspondence item in order to make the fact that the District is fulfilling its fiduciary obligations a matter of record 6/19/89 PLH Advise Director Sutton how the M089-165 retirement plan funds are invested 6/19/89 Joan The bills presented for M089-166 consideration were approved for payment 6/19/89 PLH Review the 80/20 split on M089-167 operating costs and the 50/50 split on insurance in detail with the Finance Committee; present recommendations to the Board 6/19/89 Andy, The Board approved releasing the M089-168 Joan Hirschdale water system retainage to Joe Suter subject to receipt of a signed statement concerning the extended warranty on the pavement patches 67 6/19/89 Andy Make sure there is no cross- MO89-169 connection problem with the Legg residence in Hirschdale; if necessary, disconnect the District system from the residence 6/19/89 PLH, A public hearing is to be MO89-170 Water scheduled for 7:30 P.M. on July Comm. , 17, 1989. The hearing is to be Andy, advertised in the Sierra Sun and Susan all Hirschdale property owners are to be notified by mail and provided with packets of information two weeks prior to the hearing. The packets are to include maps showing which parcels will be assessed and the proposed assessment. There are to be two options: equal allocations to all property owners and allocations based upon benefit in accordance with District policy. The Water Committee is to review the packet prior to its �... distribution. 6/19/89 Andy Regarding Cook Associates ' MO89-171 adjusted final bill, review and make recommendation to the Board. Determine if the inspector for the Hirschdale project was also putting in time on the Glenshire sewer project (for the Truckee Sanitary District) 6/19/89 Andy Charges on Cook Associates ' MO89-172 adjusted final bill for time involved in responding to Terrance Lowell ' s audit questions are to be borne by the District rather than by the residents of Hirschdale 6/19/89 Paul Submit the labor, material and MO89-173 vehicle overhead rates to be used as part of the uniform construction cost accounting policy, along with method of calculation and the applicable state rules, to Touche Ross for review and recommendation 68 6/19/89 PLH Solicit quotes from consultants M089-174 to help develop procedures that balance the benefits of decentralizing the purchasing and warehousing function while maintaining proper controls 6/19/89 Andy Regarding water quality M089-175 monitoring of groundwater in Martis Valley, tests are to be performed on the Airport Well by the District on a quarterly basis for the next year, and twice a year - in the spring and fall- the following year 6/19/89 PLH, Due to the lack of a quorum M089-176 Susan being available to attend, the regular meeting of July 3, 1989 was cancelled 69 "PTO DO" LIST July 17, 1989 7/17/89 Susan The Board directed that the M089-177 minutes of June 5, 1989 be placed in final form as corrected 7/17/89 Susan The Board directed that the M089-178 minutes of June 19, 1989 be placed in final form as written 7/17/89 Joan With the exception of the Big D M089-179 International and Dinter Engineering bills (see MO # Is 188 and 189) , the bills presented for consideration were approved for payment. Care is to be taken in the future not to place items on the list of bills that are specific agenda items. 7/17/89 PLH Regarding soil contamination M089-180 clean-up, request written response �^ from Lahontan concerning District advice of 2/7/89 that other sources may be responsible for contamination 7/17/89 Andy The Board approved the Hirschdale M089-181 water system cost allocation per dwelling unit/zoning. Total cost is $92,519 .97; cost for each DUE is $2, 151. 62 . With respect to Lots 11, 39 and 40, the Lambs and Rivaras are to sign agreements that they will execute a legal covenant to be recorded with Nevada County indicating there will be only one water service for Lot 40 and two each for Lots 11 and 39, and indicating their intent to have the parcels rezoned. Exhibit 4 is to be redone showing the proper allocations to each property owner. 70 7/17/89 Andy An appropriate resolution is to be MO89-182 prepared for Board consideration at the August 7 meeting showing the correct cost allocation, interest and payment schedule for each property owner for the Hirschdale water system. Formation of a district for the purpose of placing assessments on the parcels for collection by the County is to be pursued. 7/17/89 Andy The Board approved the Hirschdale MO89-183 supplemental application form with the following amendments: the addition of a disclaimer in Section 4 (a) , notation that the District is to inspect all connections to the new system. 7/17/89 PLH, The Board approved payment to Cook MO89-184 Joan Associates in the amount of $26,431.29 (the amount owed less the $4, 310 charge for audit preparation) . The Manager is to ask Mr. Cook to justify this billing for non-engineering service 7/17/89 PLH, The list of tasks for acquisition MO89-185 Susan of Donner Lake Utility is to be amended to include the following: #8 should also indicate negotiation of a purchase agreement, an appraisal of equipment and assets, notation of assumable obligations; #13 should precede #14 r^ 71 7/17/89 PLH, The letter to Donner Lake MO89-186 Susan residents should be mailed to owners and renters; amendments include advising addressees that both Donner Lake Utility and users of that system have approached the PUD to request acquisition; the second paragraph is to be removed; it is to include advice that the cost of acquiring and improving the system would be assessed in an equitable fashion to property owners after appropriate public hearings; a deadline for return of the questionnaire is to be included in the last paragraph of the letter as well as on the questionnaire. The questionnaire is to be changed as follows: remove question #4 ; provide two spaces in #3 , one for "own, " one for "rent;" make name �— optional; ask for street name to which service is provided; ask for frequency of problems noted in #5; note that results of survey will be made available to those providing names and mailing addresses; provide self-addressed postage pre-paid return envelopes; state deadline. An ad is to be placed in the Sierra Sun advising customers that Donner Lake Utility and groups of users have requested that the PUD acquire the system, and that Donner Lake residents will be receiving a questionnaire pertaining to their service. 7/17/89 Susan, The Board adopted a resolution R-8917 Debi implementing and fixing electric and water standby charges pursuant to Ordinance No. 7501 for the fiscal year 1989-90 72 7/17/89 Susan, The Board adopted a resolution R-8918 Debi fixing and placing electric and water standby charges on District tax roll for collection by the Counties of Placer and Nevada 7/17/89 Susan, The Board awarded the recloser bid M089-187 Tom, Joe to Cooper Power Systems in the amount of $26, 192 7/17/89 PLH, The Board adopted a resolution R-8919 Susan authorizing the call for bids for garage heaters 7/17/89 Joan The Board approved payment of the M089-188 Dinter Engineering bill in the amount of $1,960 7/17/89 Joan The Board approved payment of the M089-189 Big D International bill in the amount of $70,723. 48 for the dump truck 7/17/89 Susan The Board approved Nevada County M089-190 Department of Transportation' s request to use the west parking area for collection of hazardous waste on , 1989 /Z� 7/17/89 John C. , With respect to John's advice that M089-191 PLH he is assisting Grace Robertson in locating the underground pipes in her trailer park, he is to report developments to the Manager who, in turn, will report to the Board 11TO DO'S LIST August 7, 1989 8/7/89 Susan The minutes of June 5, 1989 were M089-192 approved as written 8/7/89 Susan The minutes of June 19, 1989 were M089-193 approved as written 8/7/89 Joan The bills presented for M089-194 consideration were approved for payment 73 8/7/89 Mary, Provide Pat with a copy of the MO89-195 Susan policy regarding the $15 charge for delivering 48-hour notices; advise how she voted on the policy 8/7/89 PLH Provide the Board with sketches MO89-196 and information on necessary permits for solving the District's parking problem 8/7/89 Jim, Make recommendations to the Board MO89-197 Joe for modifying the Board room dias 8/7/89 PLH Write letter relinquishing any MO89-198 right, claim, title or interest in AP# 's 19-030-13 and 14 as requested by the Weakley' s 8/7/89 John P. , The Board approved the Rivara/Lamb MO89-199 PLH agreement re Hirschdale with the deletion of the rezoning requirement; all property owners in Hirschdale are to be advised of the amendment 8/7/89 Andy The Board adopted a resolution R-8920 setting forth the cost allocation and payment schedule for affected property owners in the Hirschdale improvement district 8/7/89 Andy Any resident creating a problem in MO89-200 Hirschdale between the old and new systems is to be billed for costs incurred by the District in correction; report results to the Board 8/7/89 Andy Staff was authorized to collect a MO89-201 connection fee from the Hirschdale residents of $100 (this includes a set-up fee of $40 and an inspection fee of $60) and an additional $50 deposit e'". 74 8/7/89 Andy Each Hirschdale resident is to be MO89-202 sent information regarding the supplemental application for service and details of hooking up 8/7/89 Andy The Board adopted a resolution R-8921 authorizing the acceptance and recordation of Hirschdale liens. Upon completion of the assessment proceedings, this resolution will be automatically rescinded 8/7/89 PLH The Board directed the Manager to MO89-203 engage the services of Brown and Wood to conduct the Hirschdale assessment proceedings at a cost that will probably exceed $1, 000 8/7/89 PLH, Richard Burge was granted an MO89-204 John P. extension of time to September 30, 1989 to close on the sale of the 1. 9 acre parcel. If Mr. Burge is not able to resolve all his ,�- problems by September 30, he will ask for a further extension to May 15, 1990, and at that time he will increase the deposit to $30, 000, with that amount plus interest forfeitable. Counsel is to draft the appropriate contract. 8/7/89 PLH The Board approved Option No. 1 MO89-205 for cooling the office complex 8/7/89 PLH The Board authorized hiring Reiter MO89-206 and Associates to make recommendations on the District's warehouse/purchasing needs 8/7/89 Susan A list is to be made of all MO89-207 parcels no longer required for District use. In the Spring, the Board will consider formally declaring them surplus, offer them to other public entities, have them appraised and place them up for bid to the public 75 8/7/89 PLH The Manager was directed to MO89-208 correspond with the McGrath's and inform them that the Board will consider placing the parcel in which they are interested up for bid in the Spring 8/7/89 Debi Regarding Oakwood Properties MO89-209 (Trailhouse Square) , the Board declared its intent to approve the abandonment of unused reserve easements in exchange for specific easements and assurance that the Donner cross will be properly preserved 8/7/89 Susan The Board approved the annual MO89-210 employee get together in December at an estimated cost of $2, 500 8/7/89 Paul Karen White was appointed Trustee MO89-211 for the District's defined benefit plan. The Finance Supervisor is �-, to make sure all current Directors are Trustees of the plan. 8/7/89 Paul The Board adopted a resolution R-8922 amending the defined benefit plan 8/7/89 PLH Staff was authorized to seek MO89-212 proposals for a cost of service and rate study 8/7/89 PLH, The Board asked that the Manager MO89-213 Andy and civil Engineer make a presentation to the Fire District Board in order to come to a clear understanding of the rules of the two agencies 76 INTO DOIN LIST August 21, 1989 8/21/89 Susan Prepare the minutes of August 7, MO89-214 1989 in final form as corrected 8/21/89 Joan The bills presented for MO89-215 consideration were approved for payment 8/21/89 Andy Provide the Board with a precise MO89-216 report showing the amount of damage incurred during the August 7-8 storm 8/21/89 Board Advise Peter or Susan if you wish MO89-217 to attend the NCPA annual meeting in Santa Barbara (September 27 - 29) 8/21/89 PLH Revise the resolution adopting MO89-218 certain overheads to be used in conjunction with the Uniform Construction Cost Accounting Ordinance for consideration at the September 5 meeting 8/21/89 Tom, The award of the contract for MO89-219 Susan installing radiant garage heaters was made to D & D Plumbing of Sparks, Nevada in the amount of $23,363 8/21/89 John P. Investigate to see what the legal MO89-220 requirements were at the time the $15 trip fee was approved by the Board (motion, resolution, ordinance) 8/21/89 Debi By resolution, the Board indicated R-8923 its intent to execute a quitclaim deed in return for specific easements to AP# 18-500-13 from Oakwood Properties (Trailhouse Square) 77 8/21/89 PLH During the cost of service study, M089-221 determine whether it would be beneficial to show the revenue from special districts separately rather than included with commercial accounts 8/21/89 Paul Provide a report comparing capital M089-222 expenditures to the capital budget at the September 5 meeting 8/21/89 PLH, Determine whether standby fees M089-223 Paul collected by the County on behalf of the District from unimproved property owners should be included with the fire sprinkler standby charge that is billed to commercial accounts on the quarterly budget - report to the Board 8/21/89 PLH Include the following items on the M089-224 September 5 meeting agenda: a status report on the Colorado/Ute bankruptcy case and discussion of whether or not the PUD should pay for spouses and dates at the annual employee party "TO DO'$ LIST September 5, 1989 9/5/89 Susan The minutes of 8/7/89 were M089-225 approved as written 9/5/89 Susan Prepare the minutes of 7/17/89 in M089-226 final form as corrected 9/5/89 Susan Prepare the minutes of 8/21/89 in M089-227 final form as corrected 9/5/89 Paul Provide an explanation to the M089-228 Board regarding expenditures listed in the capital budget summaries for tools; also, ex- plain what items are capitalized 9/5/89 Paul Explain where interest and income M089-229 are entered on the various reports 78 9/5/89 Paul Advise the Board whether interest MO89-230 on the statement of general fund is a monthly or quarterly figure 9/5/89 John P. Regarding the supply of envelopes MO89-231 purchased from Christiansen, advise the Board whether this should be a bid item 9/5/89 Joan The bills presented for MO89-232 consideration were approved for payment 9/5/89 PLH Research bylaws concerning MO89-233 District procedure for changing rates and fees; advise Board in Manager's report at next regular meeting 9/5/89 PLH Ask Supervisor Tucker to attend MO89-234 next regular meeting to make presentation regarding the Nevada County Water Advisory Council 9/5/89 PLH After the first of the year, place MO89-235 discussion of the $5 late charge and other miscellaneous fees on the agenda 9/5/89 PLH, Discussion of fire hydrant MO89-236 John C. , maintenance was referred to the Pat Water Committee 9/5/89 Paul The Board adopted a resolution R-8924 adopting certain overheads to be used in conjunction with the Uniform Construction Cost Accounting Ordinance 79 9/5/89 Andy Concerning costs incurred by the MO89-237 District for Hirschdale residents hooking up to the system prematurely, the Board approved postponing charging the involved property owners until after the inspection is completed so that one bill covering all related costs for unauthorized hookups can be made at one time; other Hirschdale residents are to be notified that these property owners were charged 9/5/89 John P. By resolution, the Board R-8925 authorized recordation of the Rivara and Lamb agreements 9/5/89 Andy Provide complete package of MO89-238 documents necessary to initiate the Hirschdale assessment proceedings at the next meeting; invite Mr. Copeland to make presentation 9/5/89 PLH Provide list of all documents the MO89-239 Board signs concerning the pension plan; divide into two categories, 1) routine documents and reports that can be signed by the President (or the Vice President in his absence) without Board action, 2) those requiring Board action. Prepare resolution for consideration at the next regular meeting 9/5/89 PLH, The Tahoe Donner water leak MO89-240 Pat, situation was referred to the John C. Water Committee for discussion and recommendation; the settlements received from Dart are to be taken into consideration 9/5/89 Paul The Board approved the agreement MO89-241 with the U. S. Department of Energy forgiving the loan on Boca hydro project 80 9/5/89 Pat, Determine whether the report on M089-242 PLH assignment of personnel should be placed on the next agenda as a closed session item "TO DO" LIST September 18, 1989 9/18/89 Susan The minutes of 7/17/89 were M089-243 approved as presented 9/18/89 Susan The minutes of 8/21/89 were M089-244 approved as presented 9/18/89 Joan The bills presented for M089-245 consideration were approved for payment 9/18/89 John P. Counsel was directed to provide a M089-246 memorandum outlining the requirements in the law for purchase of supplies which would include procedures and bidding requirements, etc. 9/18/89 PLH, Pat Grace Robertson's failure to M089-247 and John comply with the letter of agreement re the East South River Street water line was referred to the Water Committee 9/18/89 PLH, Joe After concluding meetings with M089-248 a n d investors and Wayne Richardson, Karen the Finance Committee was directed to make recommendations to the Board regarding the employee pension plan 9/18/89 PLH The Manager was directed to M089-249 request that the District be notified of future meetings of the Northeastern Counties Water Group 9/18/89 Pat S. Director Sutton was appointed the M089-250 District's representative and authorized to attend future meetings of the Northeastern Counties Water Group 81 /011 9/18/89 John C. Director Corbett was appointed as MO89-251 the District's representative to the Nevada County Water Advisory Council 9/18/89 PLH An item relating to prepayment of MO89-252 the assessment by Hirschdale property owners is to be placed on the 10/2/89 meeting agenda 9/18/89 Paul By resolution, the Board defined R-8926 the responsibilities of the trustees of the defined benefit pension plan with respect to approving and executing various documents 9/18/89 Paul With respect to the implementation MO89-253 of overhead rates, the Board moved to implement the clarification relative to the current quotes. (The clarification relates to the quotes given prior to adoption of the resolution, for the four or five individuals currently involved in the process, with the understanding that those quotes are good through the end of the calendar year. ) 9/18/89 Debi, By resolution, the Board accepted R-8927 Susan easements from Mountain Properties, Inc. 9/18/89 Debi, By resolution, the Board accepted R-8928 Susan the offer of dedication for the water system and appurtenances from Zekiel Cornell and Juliet Bradley for the Cornell/Bradley residential development and directed the filing of the same 82 "TO DO" LIST October 2, 1989 10/2/89 Susan The Secretary was directed to M089-254 prepare the minutes of 9/18/89 in final form as corrected 10/2/89 Joan Amend the list of bills presented M089-255 at the 10/2/89 meeting to show it was the District's access road to the Prosser Heights water storage tank that was seal coated, not Beacon Road 10/2/89 Joan The bills presented for M089-256 consideration were approved for payment 10/2/89 John P. Counsel was directed to compare M089-257 the purchasing procedures required by the District to those of other special districts and municipal utility districts for review at ,,... the 10/16/89 meeting 10/2/89 PLH, The Water Committee was directed M089-258 Pat S. , to review the current water John C. disconnect policy and possibility of using locking curb stops and make a recommendation to the Board 10/2/89 Debi Clarify the report on the Water M089-259 Committee meeting held 9/21/89 as requested by Pat and provide a copy to Susan for attachment to the Board meeting minutes 10/2/89 Andy The Hirschdale assessment M089-260 proceeding costs are to be spread equally between all 43 property owners within the system 10/2/89 Andy Obtain clarification from Mr. M089-261 Copeland re the proposed resolutions initiating assessment proceedings for Hirschdale �^ 83 10/2/89 PLH Schedule a special meeting for M089-262 3 : 30 P.M. on 10/5/89 10/2/89 Andy, Request proposals from engineering M089-263 Susan consultants for analyzing the Tahoe Donner water leak problem 10/2/89 PLH, Confer regarding the report on M089-264 Pat S. assignment of personnel prior to the 10/16 meeting 10/2/89 Mary The Board authorized writing off M089-265 the accounts on the list dated 9/27/89 in the amount of $3, 350. 39 10/2/89 Mary By resolution, the Board R-8929 designated October 8-14 as public power week 10/2/89 Debi The Board abandoned it's interest M089-266 in the public utility easement over APN19-300-47 as requested by Baywest Properties, III 10/2/89 PLH A workshop on AB1600 is to be M089-267 scheduled for the special meeting on 10/5/89 10/2/89 Susan Notice a public hearing to M089-268 consider the proposed ordinance and administrative code relating to AB1600 for 7: 30 P.M. on 10/16/89 84 'ITO DO'S LIST October 5, 1989 10/5/89 PLH The Board regretfully accepted M089-269 Director Karen White's resignation 10/5/89 Susan The Board approved the following M089-270 time line for filling the vacancy on the Board: 10/6 - post notice of vacancy and invite applications; 10/12 and 10/19 - advertise in the Sierra Sun stating there is a vacancy and inviting applications; 10/25 deadline for receipt of applications; special meeting to interview applicants; 11/6 - regular meeting to consider filling the vacancy 10/5/89 Andy By resolution, the Board R-8930 designated the District Civil Engineer as District Engineer (Superintendent of Streets) for assessment district purposes and designating the office of the District Civil Engineer as the office of the District Engineer (the office of the Superintendent of Streets) for such purposes (Hirschdale) 10/5/89 Andy, By resolution, the Board R-8931 Susan authorized requesting from the Board of Supervisors of the County of Nevada approval of proposed resolution of intention and extent of territory to be included in proposed assessment district, and consent for the Board to acquire public improvements under appropriate special assessment and assessment bond acts (Hirschdale) 85 10/5/89 PLH The following recommendations MO89-271 relating to AB1600 are to be considered at the 10/16 meeting - that the proposed ordinance and administrative code be referred to the Water and Electric Committees for refinement; that Sauers Engineering be authorized to complete the master planning for the Gateway Zone of Benefit; that the Board consider requesting a proposal from R. W. Beck for the master planning of the electrical system following basic growth and existing system data collection by Sauers Engineering; that a public hearing be scheduled for 11/6/89 in order to consider the adoption of the facilities fee ordinance and administrative code for the implementation and collection of facilities fees "TO DO" LIST October 16, 1989 10/16 Susan The minutes of September 18, 1989 MO89-272 were approved as corrected 10/16 Susan The Board directed that the MO89-273 minutes of 10/2/89 be prepared in final form 10/16 Susan The Board directed that the MO89-274 minutes of 10/5/89 be prepared in final form 10/16 Joan The bills presented for MO89-275 consideration were approved for payment 10/16 Debi Include a more detailed report of MO89-276 the positive bacterial count and how the percentage positive is derived in future water quality reports 86 10/16 PLH, Request a quote on snow removal at M089-277 Susan Donner Lake and Tahoe Donner Substations from Berst Enterprises; if he is not able to do work, negotiate with contractors who plowed these areas last year 10/16 PLH Place discussion of the M089-278 possibility of contacting CMUA for assistance in updating the laws relating to bidding requirements for the purchase of supplies on the next agenda 10/16 PLH Request that Wayne Richardson M089-279 Company prepare a table showing the difference in benefits for retirement at age 55 with 10 years service, age 62 and age 65 for review at the second meeting in either November or December �.•-. 10/16 Tom, Review situation and make M089-280 Pat S. , recommendations regarding Joe A. provision of electrical service to the New Frontier Subdivision (James & Janice Rhode) 10/16 PLH Agenda review of the proposed M089-281 facilities impact fee ordinance and administrative code for the implementation and collection of facilities fees for the special meeting scheduled for 10/30 10/16 PLH The Board authorized Sauers M089-282 Engineering to complete the master planning for the Gateway Zone of Benefit 10/16 PLH Prepare a request for proposals M089-283 for the master planning of the electrical system 87 10/16 PLH, The public hearing to consider the MO89-284 Susan adoption of the facilities fee ordinance and administrative code for the implementation and collection of facilities fees was continued to 7: 30 P.M. on 11/6; publish notice 10/16 Andy, Possible acquisition of Donner MO89-285 Pat S. , Lake Utility Company was referred John C. back to the Water Committee; a public hearing is to be held during the summer of 1990 10/16 PLH Regarding 1990 interdepartmental MO89-286 allocation factors, prepare an analysis using a formula based on the number of customers and revenues weighing 50/50 and return to the Board with calculations 10/16 Paul The Board authorized a transfer MO89-287 from the building fund to the general fund in the amount of $249, 104.96 and $20, 000 from the general fund to the telemetry fund 10/16 Paul The Board authorized a transfer of MO89-288 $2,772. 14 for stale dated checks to the general fund 10/16 Debi The Board released the District's MO89-289 interest in the easement over AP# 16-602-37 and 38 as requested by the Stellas and DeSantis 10/16 Debi, By resolution, the Board accepted R-8932 Susan the easement from Encino Savings and Loan Association (Tahoe Truckee Inn) and released the temporary construction easement 88 /"` "TO DO" LIST October 30, 1989 10/30 Paul The Board approved interdepart- MO89-290 mental allocation factors - 70% to electric and 30% to water "TO DOII LIST November 6, 1989 11/6 Susan The minutes of 10/2/89 were MO89-291 approved as presented 11/6 Susan The minutes of 10/5/89 were MO89-292 approved as corrected 11/6 Susan The Board directed that the MO89-293 minutes of 10/16/89 be prepared in final form as corrected 11/6 Joan The bills presented for MO89-294 consideration were approved for %^ payment 11/6 PLH By resolution, the Board appointed R-8933 Richard Curran to fill the Board vacancy 11/6 Debi By ordinance, the Board adopted 0-8903 facilities impact fees and a related administrative code 11/6 Andy The Chairman asked that a mineral MO89-295 analysis of the Hirschdale distribution system be performed 11/6 PLH, The Chairman remanded MO89-296 Andy, consideration of engineering Pat & proposals to evaluate the Tahoe John Donner water line leaks back to the Water Committee for recommendation 11/6 PLH The Chairman directed the Manager MO89-297 to determine whether NCPA could perform a cost of service and rate study for the District and, if so, the cost 89 11/6 PLH Prepare a resolution naming Jim M089-298 Maass the District ' s representative to NCPA and authorizing all other Directors to serve as alternates at the direction of the President 11/6 PLH By resolution, the Board approved R-8934 Supplement No. 2 to the NCPA joint powers agreement 11/6 Mary Nancy Waters was upgraded in M089-299 accordance with the recommendations 11/6 PLH Regarding Tom Edgman's tools, up M089-300 to a value of $500 will be covered by the District in accordance with the provisions discussed with the Manager !� "TO DOI$ LIST November 20, 1989 11/20 Susan The minutes of 10/16/89 were M089-301 approved as presented 11/20 Jim M. Jim will investigate and determine M089-302 whether there is a policy regarding payment of employment- related expenses for Directors 11/20 PLH The .Manager was directed to see M089-303 whether the District can obtain one credit card account which all authorized individuals may use 11/20 PLH Glenn M. Reiter & Associates is to M089-304 be advised that payment for consulting services will be withheld until the inventory analysis report is received 90 11/20 Joan With the exception of the payments M089-305 to Glenn M. Reiter, Tahoe Truckee Unified School District and the Customer Financial Center (as noted above) , the bills presented for consideration were approved for payment 11/20 PLH, Hirschdale water quality was M089-306 Andy, referred to the Water Committee; Pat & it was suggested that a meeting to John advise the residents of the situation be held in Hirschdale 11/20 PLH Truckee Little League's request M089-307 for a gate in the back fence to chase balls was referred to staff for recommendation 11/20 Paul Schedule audit workshop for a M089-308 special meeting on March 26 11/20 PLH Keith Sauers was authorized to M089-309 determine the estimated costs of system improvements in the Gateway Zone of Benefit and revise the fee schedule for review by the Board 11/20 PLH Keith Sauers was authorized to M089-310 prepare the master planning mapping for use on the District's CAD system at a cost of $1,750 11/20 PLH The Board directed the Manager to M089-311 prepare two resolutions regarding facsimile signatures - one which allows the use and ordering of the stamps, and the other authorizing the bank to honor such signatures 11/20 PLH The Manager is to contact other M089-312 similar districts and learn their views regarding purchasing limits 11/20 Andy Finalize agreement concerning M089-313 Riverview Mobile Home Park and present to Grace Robertson 91 11/20 Susan The Directors were authorized to M089-314 execute the pension plan trustee appointment form 11/20 PLH The Board directed that staff M089-315 perform snow removal at the Tahoe Donner Substation and access road 11/20 Susan By resolution, the Board accepted R-8935 a quitclaim deed from Tahoe Truckee Unified School District releasing restrictions on the 1.9 acre parcel and authorizing its recordation 11/20 Susan By resolution, the Board appointed R-8936 a representative and alternates to the NCPA Commission "TO DO'S LIST December 4, 1989 �^ 12/4 PLH Officers were elected as follows: M089-316 President, Jim Maass; vice President, Joe Aguera; Treasurer, Pat Sutton 12/4 Andy With respect to Anlab's quarterly M089-317 organic analysis of water from Airport, Northside, Southside, Sanders, Prosser Heights, A, B, and Hirschdale Wells as required by the Safe Drinking Water Act, provide report to the Board 12/4 PLH Place the Wayne Richardson M089-318 actuarial report on the agenda 12/4 Joan Provide copies of the Wood, M089-319 Porter, Simon bills to Joe Aguera and Richard Curran until further notice 12/4 Joan Bills presented for consideration M089-320 were approved for payment 92 12/4 PLH Advise newspaper when reporter may M089-321 accompany line crew during winter storm outage 12/4 Jim M. Write letter to CalTrans about M089-322 problems encountered by the PUD due to gridlock during storms 12/4 PLH Regarding the winter storm traffic M089-323 situation , review the environmental impact report on the Truckee bypass and make a presentation at the hearing on behalf of the District 12/4 PLH For a job well done to restore M089-324 power during the Thanksgiving holiday storm, place a letter of commendation in appropriate employees' files 12/4 Pat S. Provide Peter with changes to the M089-325 letter to Sally Campbell regarding ,.-. seasonal disconnects 12/4 Tom The Board approved having Berst M089-326 Enterprises perform snow removal at the Tahoe Donner Substation 12/4 PLH Place the request of Marge M089-327 Adkerson to meet regarding the District's position on Truckee incorporation on the next meeting agenda 12/4 Richard The Chairman appointed Richard M089-328 Curran to the Finance Committee 12/4 Paul By resolution, the Board R-8937 authorized using facsimile signature stamps 12/4 Paul By resolution, the Board R-8938 authorized Truckee River Bank to honor facsimile signatures 93 12/4 PLH The Manager was requested to MO89-329 contact CMUA and ask their assistance in changing the purchasing limits set by law to $10, 000 12/4 Jim M. Regarding the possibility of a MO89-330 publicly owned cable TV system, the Chairman was asked to provide a plan at the 12/18 or 1/2 meeting to guide a committee comprised of a PUD Board member, a representative of WestStar and several community members for consideration by the Board 12/4 Tom, By resolution, the Board issued a R-8939 Susan call for bids for a mechanical lift 12/4 PLH The Board directed the Manager to MO89-331 write a letter abandoning the District's interest in the 5' side lot line easements as requested by Mr. McKnight and further noting that the District would be willing to release its interest in the blanket easements as they relate to the parcel 12/4 Richard Provide Board with a copy of TSD's MO89-332 policy regarding Directors ' compensation , expense reimbursement, payment for committee meeting attendance and also the policy regarding provision of medical insurance 12/4 Joe A. Director Aguera was appointed as MO89-333 the alternate NCPA Commission representative and encouraged to attend the meetings whenever possible 94 "TO DOS" LIST December 18, 1989 12/18 Joanie The bills presented for M089-334 consideration were approved for payment 12/18 Pat S. The Chairman directed the Water M089-335 John C. Committee to interview the five Andy consultants proposing to evaluate the Tahoe Donner leak problem and make a recommendation to the Board 12/18 Andy Determine whether the Tahoe Donner M089-336 golf course wells were built to District specifications 12/18 PLH Director Sutton asked that the M089-337 issue of posting "no trespassing" signs on all District property be placed on the next meeting agenda 12/18 John P. The Board agreed that Counsel M089-338 r^` Phelps, when he would like to comment on an agenda item, could do so by letter (which would become a part of the public record) 12/18 Andy Regarding the dissatisfied M089-339 customer in Hirschdale, make him aware of the District's disputed bill policy and advise Jim Maass who it is 12/18 Andy Regarding the Fire District's M089-340 request that the PUD increase the degree of maintenance it devotes to fire hydrants and the removal of snow from around the hydrants, get together with the Fire District and request by letter that this maintenance be performed by the County 95 12/18 Susan Rerun the ad requesting interested M089-341 parties to sit on a committee to investigate the cable tv issue twice 12/18 PLH Keith Sauers was authorized to M089-342 continue with the master planning as described in Alternative No. 1 (total District, Donner Lake service area excluded - manual drafting) at a cost of $44,450 to be completed May 31, 1990 12/18 Debi The Deatsch request for release of M089-343 unused easements over AP#'s 44- 480-03 and 44-480-04 was approved 12/18 Debi By resolution, the Board R-8940 Susan authorized execution of a quitclaim deed to Baywest Properties, III over AP# 's 19-300- 46 and 47 12/18 Paul The Board authorized the transfer M089-344 of funds in the amount of $1,017. 14 to the general fund representing unprocessed checks 12/18 Paul The Finance Supervisor was asked M089-345 to provide the Board with an annual accounting of what is and isn ' t collected on the miscellaneous accounts receivable that have been written off 12/18 Paul Regarding the miscellaneous M089-346 accounts receivable for 1989, describe to the Board how the bills were incurred, how and when they were processed, and advise whether or not the District has a judgment or other valid claim to collect 96