HomeMy WebLinkAboutRES 1984-40 - Board RESOLUTION NO. 8440
OF THE
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
AUTHORIZING DISBURSEMENTS FOR WHICH THE BOOKKEEPER
MAY ISSUE CHECKS FOR PAYMENT WITHOUT PRIOR SUBMISSION TO THE
BOARD FOR APPROVAL AND RESCINDING RESOLUTION NO, 7610
WHEREAS, Resolution No. 7610 authorizing disbursements for which the
Bookkeeper may issue checks for payment without submission for prior Board
approval has been in effect since July 20, 1976, and is in need of updat-
ing;
NOW, THEREFORE, BE, IT RESOLVED by the Board of Directors of the Truckee
Donner Public Utility District as follows:
I. Upon adoption of this resolution, the pre-authorized dis-
bursement policy set forth in Exhibit '"A" attached hereto
shall become effective, and Resolution No. 7610 shall be
rescinded and of no further force and effect.
PASSED AND ADOPTED by the Board of Directors of the Truckee Donner Public
Utility District at a meeting duly called and held within the District on the
18th day of June, 1984, by the following roll call vote:
AYES: Cooley, Corbett, Duffy and Maass.
NOES: None•
ABSENT: Hamilton.
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
,(#es A. Maass, President
ATTEST:
Susan M. Craig, Deputy DistrTct Clerk
' 151
POLICY ITEM: PRE-AUTHORIZED DISBURSEMENTS
fi Date issued:_ June 1$, 1984 Reference: ______Raso l u ti n N�
Date effective:
Truckee Donner Public Utility District
POLICY STATEMENT
I . The Bookkeeper shall be empowered to issue checks without prior Board approval
for the following items:
A) Consumer deposits - interest, refunds and transfers -
B) Contracts - maintenance contracts on copier, typewriters, calculators,
computer, printer, dictaphone, radio, disc packs on computer and other
office machines.
C) Directors - monthly compensation
D) Employee benefits -- pension payments (i.e. , George Cattan)
E) Expense checks - advances for-meetings, seminars, conferences, etc. for
staff, and telephone checks for .line crew
F) Insuran-L - life, health, pension, disability and retirement
G) Payroll - employee checks, payroll transfers, meals, union dues, savings,
state compensation, FICA, SDI, personal income tax and state unemployment
H) Petty cash - reimbursement of fund
I) Postage - Postage Permit No. 1 , stamps, trust fund, postage meter and bulk
mailing permit
J) Special assessment districts -.. temporary loans, bond payments, coupon pay-
ments, refunds on line extensions
K) Loans - REA, Farmers Home Administration, miscellaneous bank loans
L) State Board of Equalization - sales tax, energy surcharge collected
M) Sierra Pacific Power Company wholesale power bill
N) Payments required- in an unpredicted emergency situation
2. Upon direction of the General Manager and receipt of an appropriate, signed
purchase order, the Bookkeeper shall be empowered to issue checks in amounts
of $1,000 and, in instances where discounts may be realized or penalties avoid-
ed, over $1 ,000.
3. All checks issued in any of the above categories will appear individually in
the disbursement section of the Statement of General Fund.
sme - 6/21/84