HomeMy WebLinkAboutRES 1984-34 - Board :31f
RESOLUTION No. 84
OF THE
� 4
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
ESTABLISHING DISTRICT POLICY REGARDING
L
PAYMENT OF DIRECTORS' AND MANAGER'S EXPENSES
y ;
WHEREAS, ,. there is a specific need for a concise and understandable
policy for reimbursement of Directors' and Manager's expenses incurred
while conducting District business;
NOW, THEREFORE BE IT RESOLVED by the Board of Directors. of the Truckee
Donner Public Utility District that'the policy regarding reimbursement of
Directors' and Manager's expenses as set forth in Exhibit "A" attached here-
to is hereby adopted effective this date.
FURTHER, any and all previous policies relating to reimbursement of
Directors' and Manager's expenses are hereby rescinded.
PASSED AND ADOPTED by. the Board of Directors of the Truckee Donner
Public Utility District at a regular meeting held within said District on
the 21st day of May __ _ 1984, by the following roll call
vote:
4
AYES: Cooley, Duffy, Hamilton and Maass.
NOES: Corbett.
ABSENT: None.
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
,. By
.J es A. Maass, President
ATTEST:
Susan M. Craig, Deputy DiAirict Clerk
POLICY ITEM: EXPENSES, PAYMENT OF - DIRECTORSAL MANAGER
& GENERAL
tar
5/21 84 Reference. Resolut ion No. 84
ii
Date issued: _ _ _
Date effective: 5/21/84
Truckee Donner Public Utility District
POLICY STATEMENT
i
Preamble
In adopting this policy governing the reimbursement of expenses incurred by
Directors and the General Manager while conducting District business, we are
guided by the following principles:
1. Reimbursements made to Directors and the General Manager for costs
incurred to conduct District business will, by their very nature.,
be subject to criticism from time to time.
2. Because of the criticism that must be naturally expected, we have
an -obliga.tioa to conduct the reimbursement program in accordance
with fair guidelines so that the matter is handled properly,- and
there is also the very appearance of propriety. 1
3. In securing services while conducting District business, the Direc-
tors and General Manager must be attentive to the price of those
services, and use good judgment.
Polic
1 . This policy shall apply to the General Manager and individual
Directors.
2. The Board of Directors shall authorize attendance and payment of
appropriate expenses for the General Manager and Directors to' at-
tend conferences, training sessions, schools and/or meetings.
I
3. Whenever possible, the District shall issue checks in advance to
cover lodging, airfare and conference costs.
4. The normal expense policy of the District shall be no per diem ad-
vance. Exceptions to this policy shall be on a case-by-case basis
upon written request.
5. Any expenses incurred by-� any Director that are related to the
Director's normal employment to accomplish District# business 'shall
not be reimbursed unless specifically approved in advance by the
Board.
Continued -
1
� 1
x
95-2
6 Upon return, there shall be an itemization of monies spent and
receipts evidencing the same shall be attached. A copy of this
iter4ization and attachments shall be provided to all Board mem-
bers. If appropriate receipts are not provided to the District,
there shall be no reimbursement-,
7. This itemization shall be listed on the list of bills presented
for approval by the Board of Directors.
8* In the event a personal vehicle is used, reimbursement shall be
at the IRS business deduction rate. This sum represents the Dis-
trict's total expense for vehicle use and fuel charges.
4R