HomeMy WebLinkAboutRES 1982-05 - Board RE SOLUT ION NO-
OF T HE
CKEE DONNER PUBLIC UTIL ITY DISTRICT
TRU
r1_4
ISTRICT POLICY REGARDING
ESTABLISHING D
PAYMENT OF EXPENSES FOR AUTHORIZED DISTRICT BUSINESS
8135
AND RESCINDING RESOLUTION NO.
il 201 1981, the Board of Directors of the Truckee Donner
WHEREAS, on Apr d Resolution No. 8135 establishing
Public Utility District passed and adopte
of expenses for authorized D;strict bus
District policy regarding the payment
olution No. 7849; and
iness and rescinding Re__s
WHEREAs, the Board of D•irector s has determined the necessity to update
tyinent arid reim• bursement for
its policy with respect to the advancement of pi:�
out-of-pocket expenses incurred by employees;
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Truckee
Donner Public Utility District as follows:
A. Resolution No. 8135 is hereby rescinded*
B. The Board of Directors hereby acknowledges the need to send
conferences, training sessions, schools, or
employees to cO
.A. of the boundaries of the Dis-
iyLieetings which take place out
trict, and the p olicy to be established with respect to the
same is as follows*
get shall include an allocation for
1. The annual bud
conferences, training sossions, schools and/or
ineetings
2. The General Manager shall, at his discretion and
within the limits of the current budget, authorize
attendance and payment of appropriate expenses .for
employees to attend conferences, training sessions,
schools and/or meetings.
ss
3. Whenever possible, the District shall I_ ue checks
in advance to cover lodging, air fare and conf erence
costs*
4. The appropriate individual shall receive a per them
-,!�e,i
advance at the rate of per day to cover meals r
tips and other miscellaneous expenses unless the Man
age
r authorizes a larger amount. Any money received
and not used as provided herein shall be promptly re-
turned to the District.
5. Immediatel y upon return, the Manager shall be provided
with a comp l ete itemization of the monies spent and
rece ip ts evidencing the same. In the event any addi-
tional monies are owed to said traveling individual, a
request for the same shall be submitted -to the Manager
and listed as an approved payment on the Statement of
General Fund.
In the event that a personal, vehicle is used, reimburse-
m 1R( s.,
ent shall be the I.R.S. bijsi _,, .-; dedu(-.,,tior) rate.
This sum represents the District's -total expense for
vehicle use and fuel charges.
PASSED AND ADOPTED by the Board of Direct(.,)rs of the Trucke-e:�Donner P ublic
istrict on the day o f
Utility District at a meeting held within said D-
1982., by the following roll call vote:
"I el
AYES
NOES:
ABSENT:
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
ATTEST:
JV,
-77-
Susan M. Craig, Deputy Dis.trict Clerk ,/��mes A. Maass, President
s
DISCIPLINARY PROCEDURES
•
dub ec Disciplinary Procedure
t:
• this 10 are to t 1) prommote
ob)ectives of Po y .
ob40 ect. The principal o ent of agoal.-oriented
job and the longer range deve1 pmo�'der1Y conduct . .
ensure compliance .-with state an.� ,._ __.....
ve r sonne l tease, . (2) he 1 P - ....�.. ..... _ race.
and product. per r practices relating to sex,
... .. - laws ' rohibi.�t�.ng discriminatory P ent
federal la P means of protecting employment
E'.tC•, and, (3)
establish the procedural
rights of employees-
Went employees, exclusive
' policy l i c applies to all permanent
Sco This
f f ficial.s and management.
0
. line will be understood as meaning
1•
Definition The term d�.sc�p or in a
in a "disciplined team' .
•� a of orderliness" such as action
a state
Therefore , disci linar _ action �.s .
"'disciplined performance * �-� The following
an orderly way of doing things .
taken to ma�.nta�.n e actions or sanctions to be
' are genera confined to negative
provisions g ee erformanee. It is well to
• he event of unacceptable employ p
invoked �.n t positive or constructive
• the are no subst�.tute for
recognize that y .
• counseling and goalsetting) -
actions (such as co 9
re examples of conduct for
for. Discipline:: The following a
2, Grounds f is not exluslve and
• e may be imposed ed . This list
which disc�.pl�.n Y i forth below:
for conduct not set
discipline may be imposed
(a)
Fraud in securing appointment.
(b) Incompetency. .
(c) Inefficiency.
(d)
Inexcusable neglect of duty.
(e) Insubordination.
�f) Dishonesty
(g)
Intoxication on duty.
(h) Intemperance.
Cl}
Addiction to the use of narcotics or
harmful habit forming drugs.
t�}
Inexcusable absence without leave.
(k) Conviction of a felony or conviction of a
10 0 A
misdemeanor involving moral turpitude.
0 9
plea or verdict of guiltY, or a convicts-an
0 to a
following a plea of nolo contenderef
a
felony or any offense involving moral
41
turpitude is deemed to be a conviction
within the meaning of this section*
1) immorality'D
gym} Discourteous treatment of the public or
other employees.
fin} willful disobedience-0
Co) Misuse of District property
(P) Theft
(q} rardiness
Other failure of good behavior either during or
*ch * f such a nature
whIL is o
outside of duty hours
that it causes discredit to his agency or his
employment*
0 ris approach to
1.ve Penalties In generalf a superviso
30 w* 11 consist of the following:
matters requiring disciplinary action I
Offense Action penalty
First Verbal warning none
Second Written report in none
employee' s file
suspension
Third Written report in
nk
I ile without pay
employee s f
Fourth Written report in
employeels file Discharge
ve Penalties
4. Exceptions to Progressi
A supervisor need not always fo llow the progressive penalty
schedule contained in paragraph 3.
s in which superv•isors ma y proceed directly to the
a, Instance
third step include* but are not limited to, the following :
1..n`Jtructl.ons •
Failure to follow a supervisor' s
Violation t re ulations and/or
of District safety g
procedures .
v proceed directly. to
Instances in which superisors ma Y
b• lr► o the following:
the fourth stew in
c l ude, but are not limited too
.a - supervisor erv�.sor' s
Intentional
..
.��. refusal to followp
instructions •
__ via�.at�.ons of the basic rules of conduct such as
.
intoxication or the f t.
• or temporary employees.
�... Ac
t�.an affecting probationary �
. in an case involving
• Review (To be conducted Y
5. post-disciplinary employee' s Loss of not
. d or a penalty amounting to an
a written report an e r iod - e.g. , 3 days
• (5) s during a twelve month p
more than five des pay cases involving only a
• pay. No review is required in
suspension without
verbal warning• )
written report without any suspension,
a
In the case of a po e.
• - aced in the employee s f�.
shall. immediately be placed
the written report ' tten report shall imrned�.ately
suspension wit�lout pay, a wry. po
In the case of p ee shall be suspended
he em to ee s filer the employ
be p3.aced in t p y e aid for the period of
immediately, d the employee shall not b p .
and p initiated* the supervisor
At the time that the discipline is
suspension* e containing the following:
deliver to the employee a written notic
shall dell
he disciplinary action to be
(1) a notice of t p
taken;
(2)
the reason or, reasons for the action;
(3) the charges and
the materials upon which the
disci unary action is based;
p
• t the employee(4) a notification that has the
• ' n writing, to the �,eneral
' res nd either orally or �. g
right to po
Manager of the District.
cation that , if the employee ,.
( 5 ) a notification y
• ten (10) calendar days of the time
n writin w�.thin
-requests z g a review w�.11 be
e discipline is initiated , then
that the p
scheduled within ten (10) calendar days of the receipt of the
employee' s written request.
• supervisor
will arrange for
bo i f a review i s requested, the p
- b a Review Panel consisting
review to be conducted y hoard
a post-disciplinary selected by the two
e ers of the Board and a third person, vent the
of two members with the District. In the e
who shall not be affiliated �.
members,
_3�
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•
or discharge) •
a twelve wonth Period e,g• , lengthy suspension
• s ne is initiated, a written
At the �.ime that the d�.s cpl i �
a' in the employee ' s e s file , and the
report shall immediately be placed P
• employee a written notice containing the
rug
e ry i sot shall
deliver to the eamp y
following
•
a notice of the disciplinary action to be
taken;
(2)
the reason or reasons for the action;
. (3) the charges es and the materials upon which the
'
disciplinary action is based;
(4) a notification that the employee has the
• or in writing, to the General.
right to respond either orally
Mana e r of the District*
(5) a notification that
the discipline is suspension without
(i) 1 f p be
suspended ed �..n�ned�.a to ly but shall a the employee shall be pe .
p � (5) working days after the suspension
aid for 'a riod of five g Y
p be notified o f the date,
takes effect* The Employee shall also
review that shall take
time and place of a pre-disciplinary w
• of said five (5) day period. The rev�.elace prfor to the end ' ve (5)p the end of said f 1
shall. be scheduled if possible toward
days period to enable the employee to prepare;
•
he disci line is discharge, the
(ii) Y f t di
scipline
employee shall be suspended immediately but shall be paid
d for a
after the suspension takes
period of five (5) working days
so be notified of the date, tz.rne
effect. The employee shall also
• inar review that shah. take place
and place of a pre--d�.scipl y
day er*od• The review shall
prior
to the end of said five (5) y p
• the end of said five (5) day
be scheduled �.f pos s�.b 1.� toward d t
period to enable the employee to prepare.
' review b, The pre--d�.sc�.plinary r rnaY ew be continued upon the
• tten re uest of the employee, but if continued the employee shall not
wry `� end of the initial five (5) day
id for an working days after the
be pa Y . . ...
period* .04
-
. . the employee will be
the pre-disciplinary review, p
c. During
• respond orally or in writing and to be
'ded with an opportunity to reppo Y ,
provided
' choice . The following rules shall
rented b a person of his/her Sher ch
represented y �
govern the conduct of the review:
(1) oral evidence shall be taken only on oath or
affirmation•
�5�
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`NNER PUD
TRUCKEE O U
po l icy and Operating Procedure
Noo Date
DEPARTMENT Supersedes No. Date
REFERENCE
4h
S11 ect: Civil Service System
to
e of the Civil Service System is
ObL(�ct: The principal objective
establis-h a sy stem which provides for:
a* Fairness and consistency in the administration of all
District personnel matters; peaceful procedures for the resolution of
be Equ i table and
differences* and,
mployees can exercise individual
co
The means by which e
rights under the lawe
ut the District*
• sions shall applythroug
Scope: The followig
prow i
from t'
'ritten pe"Ar-sonnel policies as may be adopted and amended the
Other W,' ission shall become part o
to time by the Civil Service Comm
District' s Civil Service System*
Polic
There is hereby establishe1. d
Civil Service Col-ra-nission 0 1
i service system
Utility District, a civil
thin the Truckee Donner Public 0 0
W1 on* The Civil
Service Colamlss'
1 be administered by a Civil
which shall. 9 of the Board of Directors, acting ex
* ssion shall consist
Service Commi
officioo
• ChanQe in policies : The Civil
2 * tion. of 0 a ' th
d to adopt written policies W1
Service Commission shall be empowere I
Matters.. and such pol *-cies when adopted
opted
respect to District personnel ble not Of
sball become a part of the Civil Servic-e System. 1�ee-�IsOnEl r-n.1
-r - -�qrz3s in District pcirsonne-L
the adoption of policies or of any _)roposed the civil Service
to
policy shall be given in advance of adoption by t
Commission.
The Board reserves the power to modify
General Manaqer: L t ion
3* lRien other proposed personnel ac�._
.any policy that it has adopted. it may be taken by the
does not conflict with Board-approved policy, however, such
General Manager or such designee as he/she may elect;
action will not be in contravention of any applicable law nor any
L e District and a
bonafide memorandum of under s'k--anding executed between th
0
recognized employee organization.
10 any
flicts of Intereste No employee shall have
4 . Con 4L
interest in any activity outside the Truckee Donner Public
financial for profit with the Truckee Donner
utility District which does business
Public Utility District*
-mance Reports: The General Manager shall establish
50 Performs nployee performance which shall be
a systematic method of evaluationg ei anal or salary advancement#
such decisions as merit wage a
used to influence s retention of
otion, performance improvement#
need for training, prom ball meet- the following
The system s
and order of layoff
probationers,
standards:
systematically applied to all
It shall be
a. rdinate to the position of General Manager*
employees who are subo
dic reports at
It shall require regular perio •
bo imes during the probationary
least once a year and at least three t
period.
in writing and shall be retained
C.0 Reports shall*be ith the District*
for at least two years after termination of employment w-
e d 0
Rating criteri.a shall be •job re 1 a
d*
loyees shall have an opportunity to review and
ee Emp 6
res pond ,to the written report of evaluation*The General Manager shall
linary Procedure :
Disc * -1 6a Board adoption, a procedure for administering
develop, and submit for Bo & � whenever reasonable,
linary action. This pros shall provide,
discip IL 0
"ble nunitive action in advance of taking the action.
ion*
for notice of pOss' L. I under the
In addition, it shall provide for protection of employee rights
law*
he
Board W ' 11 recognize t
Grievance Procedure : The Boa
7 ..... in the Title 14 of the Memorandum of
gr •ievance procedure as outlined it shall be the
'th all grievances filed,
Unaerstanding. In connection with
poi a that:
_icy of the cormmission
a. Proi-iipt attention be given to all grievances;
freedom from reprisal against those
b * niaere be
filing a grievance; a.nd,
c That every of be made to resolve the
grievance at the 10�j-st possibl-e level -tvjithin the District*
V kf
-m-)loyee Records : The General Manager shall cause to
810 h employee of the District, a
ablished and mainta-ined for eac
have est I which fairly represents the employee' s work history with
personnel record ible to the Board of Directors,
the District. Such records shall be access be
the General Manager, the employee, and such other persons as may
agreed to by the employee*