HomeMy WebLinkAboutRES 1979-46 - Board RESOLUTION NO* 79 46
OF
TRUCKEE-DONNER PUBLIC UTILITY DISTRICT
ESTABLISHING DISTRICT POLICY REGARDING
STALE DATED CHECKS
WHEREAS, it has come to the attention of the Board of Directors that
situations have arisen with check s that are six m onths or more old; and
WHEREAS, such stale dated checks have created the need of. additional
administrative and bookkeeping timeeI and
its policy with
i
WHEREAS, the Board of Directors desires to establish 1
respect to stale dated checks*
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the
Truckee-Donner Public Utility District as follows:
The Board of Directors does hereby establish the following policy
with respect to checks which have been issued and remain outstanding
on the District books for more than six months (hereinafter "stale
dated checksle
In situa tions when the customer receives a check from
1. the District and thereafter claims said check to be lost,
and the check is stale dated, the bookkeeper shall be
authorized and instructed to void the check on the
District records and to issue the new check to the
customer, In the event said check was not stale dated,
a stop-pay ment shall be immediately issued and a new
check shall be made payable to the customer.,
2* In situa tions when a check has been issued and remains
outstanding for more than six (6) months without any
notification• from the customer, the bookkeeper or staff
shall do the following:
a. Attempt to notify the customer regarding
the stale dated check* In the event that
communication is established, a new check
can be issued pursuant to Paragraph
above.
b. In the event that the customer cannot be
located, or no contact is made, the check
shall be voided on the District records no
earlier than fifteen (15) days after the last
attempted communicatione
3, A list shall be prepared regarding all stale dated checks
which have been voided when a new check has not been
requested. The monies which were deposited shall remain
in the General Fund.
4e In the event that a customer notifies the District within
two (2) y ears after the issuance of the initial check,
the bookkeep er shall be authorized to issue a replacement
check and to indicate the same on the Statement of
General Fund*
d of Directors of the Truckee--Donner
PASSED AND ADOPTED by the Boar • 19 th
���� thin said District on the
• Utility District at a meeting held w
Public c Utility a o cad vote:
November 1979, key the following �'
day of �
Maass Kuttel ,
AYES: Huber , �
ABSTAIN:
Sutton s
N o ES:
None
ABSENT: Hatch
TRUC
KEE-DONNER PUBLIC UTILITY
DISTRICT
By
Karl Kut.tel- , President
ATTEST:'
r""e
A. MIL TON SEYIli
Cl er k Thereof
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