HomeMy WebLinkAboutRES 1981-35 - Board . 81 ��-
RESOL UTION NO .�"
OF THE
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
ESTABLISHING DISTRICT POLICY REGARDING
PAYMENT OF EXPENSES FOR AUTHORIZED DISTRICT BUSINESS
AND RESCINDING RESOLUTION NO. 7849
WHEREAS, on October 2, 1978, the Board of Directors of the Truckee Donner
Public Utility District passed and adopted Resolution No. 7849 establishing Dis-
trict policy regarding the payment of expenses for authorized District business;
and
WHEREAS, the Board of Directors has determined the necessity to update
its policy with respect to the advancement of payment and reimbursement for
out-of-pocket expenses incurred by an employee, the Manager or a Director;
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Truckee
Donner Public Utility District as follows:
A. Resolution No. 7849 is hereby rescinded.
B. The Board of Directors hereby acknowledges. the need to send employees,
the Manager, or one or more Directors to conferences, training sessions,
schools, or meetings which take place out of the boundaries of the Dis-
trict, and the policy to be established with respect to the same is as
follows:
1. The Board shall approve the general exepnditure at a regular
or special meeting.
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2. Whenever possible, the District shall issue checks in advance
to cover lodging, air fare and conference costs.
3. The appropriate individual shall receive a per diem advance at
the rate of $25 per day to cover meals, tips and other miscel-
laneous expenses unless the Manager authorizes a larger amount.
Any money received and not used as provided herein shall be
promptly returned to the District.
4. Immediately upon return, the Manager shall be provided with a
complete itemization of the monies spent and receipts evidenc-
ing the same. In the event any additional monies are owed to
said traveling individual, a request for the same shall be sub-
mitted as part of the bills for Board approval at the next Dis-
trict meeting.
59 In the event that a personal vehicle is used, reimbursement
shall be made at the rate of $.20 per mile. This sum repre-
sents the District's total expense for vehicle use and fuel
charges.
PASSED AND ADOPTED by the Board of Directors of the Truckee Donner Public
Utility District at a meeting held within said District on the day of
Z jl,1?06 1981, by the following roll call vote:
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AYES:
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NOES: r gym,/", ,1,-*-
ABSENT:
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
Roberta C. Huber, President
`Susan M. Craig, Deputy District Clerk
smc - 2/26/81