HomeMy WebLinkAboutRES 1991-08 - Board RESOLUTION NO. 9108
OF THE
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
AUTHORIZING DISBURSEMENTS FOR WHICH THE ADMINISTRATIVE MANAGER
MAY ISSUE CHECKS FOR PAYMENT WITHOUT PRIOR SUBMISSION TO THE
BOARD FOR APPROVAL AND RESCINDING RESOLUTION NO. 8440
WHEREAS, Resolution No. 8440 authorizing disbursements for which
checks for payment may be issued without submission for prior Board
approval has been in effect since June 18, 1984 , and is in need of
updating;
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the
Truckee Donner Public Utility District as follows:
1. Upon adoption of this resolution, the pre-authorized
disbursement policy set forth in Exhibit "A" attached
hereto shall become effective, and Resolution No. 8440
shall be rescinded and of no further force and effect.
PASSED AND ADOPTED by the Board of Directors of the Truckee Dcnner
Public Utility District at a meeting duly called and held within
the District on the 4th day of March 1991, by the following roll
call vote:
AYES: Corbett, Curran, Maass and Aguera.
NOES: None.
ABSENT: Sutton.
TRU E D NNNER PUBLIC UTILITY DISTRICT
f
By
a �ep R. Aguera President
ATTEST:
Susan M. Craig, Deputy D. trict Clerk
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UPDATED CODE SECTION 3.16.010
3.16.010 Pre-authorized Disbursements
3. 16.010. 1 The Administrative Manager shall be empowered to issue
checks without prior Board approval for the following items:
3. 16.010. 1 (A) Consumer deposits - one year refunds with interes,
reduction of deposits.
3. 16.010. 1(B) Customer refunds - credit balances, overpayment of
work orders, refund of connection, facilities fees and tap fees
where the customer has decided not to build and the District staff
has not incurred any expense; line extension refunds.
3 .16.010. 1 (C) Contracts - maintenance contracts on District
equipment, radios and leases of same.
3. 16.010. 1(D) Directors - monthly compensation.
3 . 16. 010. 1 (E) District credit card payments - to avoid late
charges the bills will be paid on time and listed on the next bills
for Board approval for approval by Directors. In the event a
dispute occurs, settlement to be handled by parties involved.
3 . 16.010. 1(F) Employee benefits/deferred compensation deposit -
pension payments (i.e. , George Cattan, Hartford, ICMA) and vision
reimbursement.
3. 16.010. 1 (G) Expense checks - advances for meetings, seminars,
conferences, etc. , for staff and Manager. Reimbursement for
mileage and approved out of pocket expenses.,,
3 . 16.010. 1 (H) Insurance - life, health, disability and retirement.
3 . 16. 010. 1(I) Payroll - employee checks, payroll transfers, meals,
union dues, employee savings deductions, state compensation, FICA,
SDI, personal income tax, state unemployment, and miscellaneous
employee payroll deductions.
3. 16.010. 1 (J) Petty cash - reimbursement of fund.
3. 16.010. 1 (R) Postage - Postage Permit No. 1, stamps, trust fund,
postage meter and bulk mailing permit deposits.
3. 16. 010.1 (L) Repayment of Tahoe Donner inter-fund loan (journal
entry only; no actual check) .
3 .16.010. 1(M) Loans - REA, computer, Certificate of Participation
payment for building, Certificate of Participation payment for
water system improvements, miscellaneous loans and leases. Where
practicable, the payment will actually be wire transferred to the
lending institution on the payment due date.
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3.16.010.1(N) State Board of Equalization - sales tax, energy
surcharge collected.
3.16.010. 1 (0) Sierra Pacific Power Company - wholesale power bill,
electric utility bills on pump stations and wells.
3. 16.010. 1(P) Bid items - where the Board has authorized bid
purchase and the invoice is the same dollar amount or less than
authorized contract.
3. 16.010. 1(Q) Annual building utility expenses. for sewer
collection and treatment (TTSA and TSD) .
3. 16.010. 1(R) Special invoices that total over $3 , 000 which are
routinely paid and previously approved by the Board- telephone,
gasoline and heating fuel expenses. (MO88-1061 88-141 and 88-75
respectively. )
3. 16.010.1(S) The Manager may approve payments required in an
unpredicted emergency situation.
3 . 16.010.2 Upon direction of the General Manager and receipt of an
appropriate, signed authorization, the Administrative Manager shall
be empowered to issue checks up to $3, 000 and, in instances where
discounts may be realized or penalties avoided, over $3 , 000.,
3 . 16.010.3 All checks issued in any of the above categories will
appear in the accounts payable check register provided for Board
review. Backup documents will also be available for Board review
in the Accounting Department.
(Resolution No. 9108)
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