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HomeMy WebLinkAboutRES 1991-13 - Board RESOLUTION NO. 9113 OF THE TRUCKEE DOHHER PUBLIC UTILITY DISTRICT ESTABLISHING FRINGE BENEFIT POLICY FOR MANAGEMENT AND CONFIDENTIAL EMPLOYEES WHEREAS, certain management and confidential employees of the Truckee Donner Public Utility District do not currently have a written fringe benefit policy; and WHEREAS, the Board of Directors deems it advisable to establish such a policy; NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Truckee Donner Public Utility District as follows: 1. That the fringe benefit policy for management and confidential employees attached hereto as Exhibit "A" be adopted effective as of the date this resolution is adopted. Passed and adopted by the Board of Directors of the Truckee Donner Public Utility District at a meeting duly called and held within the District on the first day of April, 1991, by the following roll call vote: AYES: Corbett, Curran, Maass, Sutton and Aguera. NOES: None. ABSENT: None. TRU E DONNER P=UTILITY DISTRICT By 7 t�6ph1R. 'Aguera President ATTEST: 7 . Susan M. Craig, Deputy Dist&kct Clerk smc 4.24.005 Management and Confidential Employee Benefit Program 4.24.005. 1 General : This policy shall apply to all regular employees of the District not covered by the Union memorandum of understanding except that the terms of specific written employment contracts with any management employee shall supersede the terms of this policy to the extent that they conflict. 4.24.005.2 Contributions: 4.24.005.2 (A) Group Medical Insurance Plan: The District will pay 100% of the premiums for employees and dependents. The plan will include utilization review/cost containment. 4.24.005.2 (B) Prescription Drugs: The deductible on prescription drugs will be $5 per prescription. 4.24.005.2 (C) Group Life Insurance Plan: The District will furnish "term insurance" equal to 2 1/2 times the annual salary for each employee. 4.24 .005.2 (D) Long-term Disability Plan: The District will furnish long-term disability coverage of a monthly benefit equal to 66 2/3% of the employee' s monthly salary, up to a maximum benefit of $4 , 000. 4.24. 005.2 (E) Retirement Plan: The District will offer the employee a choice of participating in the deferred compensation plan described in Section 4 . 24. 010 or the District will contribute 100% of the premium to a retirement plan on behalf of the employee. The plan benefit formula will be increased to 0. 5% for each year over 20 years of service. 4.24 . 005.2 (F) Personal Disability Leave Sell-back: 4.24.005.2 (F) (1) After an employee has accumulated 300 hours of sick leave, the employee can sell back to the District sick leave over 300 hours at a rate of 25% of base pay. 4.24.005.2 (F) (2) At retirement, an employee can sell to the District unused sick leave at 50% of base pay, not to exceed $3 , 000. Retirement may occur only after completion of employment to the age of 62 or greater. 4.24.005.3 Longevity: 4.24.005.3 (A) In recognition of an employee's years of service, the following annual longevity compensation schedule will be recognized - 1 Upon completion of Amount of years of service compensation 5 years $100 10 years 200 15 years 300 20 years 400 4.24.005.3 (B) Longevity payments will be made along with the first pay period of the calendar year, by separate check, for those employees who are eligible. 4.24.005.3 (C) The date from which the employee was employed full time (regular and continuous employment) shall be the governing date. 4.24.010 Deferred Compensation Plan for Management This policy is already in effect - see attachment 4.24.015 Management Leave of Absence Policy - Unpaid and Paid 4.24.015. 1 Personal Leave: An unpaid leave of absence will be granted to a regular employee for urgent substantial personal reasons provided that adequate arrangements can be made to take care of the employee' s duties without undue interference with the normal routine of work. Such leave will not be granted if the purpose for which it is requested may lead to the employee's resignation. 4.24.015.2 Military Leave: A regular employee who leaves his employment with the District to enter the military service or other service where his re-employment rights are protected by law will be granted a "leave of absence" without pay. 4.24.015.3 Unpaid Medical Leave: The District General Manager may grant regular employees an unpaid medical leave of absence after the expiration of paid disability leaves as provided in Section 4. 24 . 025 and after expiration of all accumulated vacation. The District may, in its discretion, require satisfactory written medical evidence of personal illness prior to granting such leave, and during such leave the District may require satisfactory written medical evidence of continuing disability, at regular intervals. The cost of obtaining the medical evidence shall be borne by the employee. If an employee has accumulated greater than four months of paid personal disability leave and/or vacation leave, then the employee may use all accumulated personal disability leave and vacation leave. Otherwise, in no event shall an employee's use of paid personal disability leave, vacation time, and unpaid medical leave extend more than four months, unless the District General Manager determines to grant additional unpaid medical leave, and the General Manager shall do so only in unusual cases involving exceptionally compelling medical circumstances, when it appears clear that the inconvenience and expense caused by the employee' s continued absence will be outweighed by the benefit of the 2 employee' s eventual return to work. Any grant of unpaid medical leave shall be in writing and shall specify the ending date of such leave. Failure of the employee to return to work at the end of unpaid medical leave shall be grounds for discipline, including discharge. 4.24.015.4 Bereavement Leave: Regular employees will be granted three days bereavement leave with pay in the event of a death in their immediate families or a more distant relative who was a member of the employee's immediate household at the time of death. Immediate family consists of an employee' s or employee' s spouse's mother, father, brother, sister, son, daughter, step-child, half- brother, half-sister, foster parent or grandparent. In addition, such leave may be extended to cover the employee's step-parent, foster child, or grandchild. 4.24.015. 5 Jury Duty: A regular employee will be paid his straight time salary if a leave of absence is occasioned by a call to jury duty; however, any pay received as a juror, except mileage expense, will be paid directly to the District by the employee. 4.24.015. 6 Military Training: For a maximum period of two weeks, the District will make up the difference between normal salary and regular military and longevity pay when a regular employee is on active duty for training with any of the military services, the Coast Guard, or National Guard. 4.24.015.7 General Provisions 4.24.015.7 (A) A management employee's status as a regular employee will not be impaired by an authorized leave of absence. 4.24.015.7 (B) While on an unpaid leave of absence, an employee will not be eligible for personal disability leave pay, holiday pay, vacation pay or items of a similar nature. If an employee is in a non-pay status for the major portion of the work days in a month, such employee shall not accrue paid leave nor be entitled to insurance coverage unless the employee pays the premiums therefore in a timely manner. 4.24.020 Management Vacation Policy 4.24.020.1 Full-time regular employees who have satisfactorily completed six months of continuous service will accrue vacation leave from the date of hire as follows: 3 RATES OF ACCRUAL NUMBER OF DAYS PER YEAR (a) For the first five years of continuous service 10 (b) After completing five years of continuous 15 service (c) After completing ten 20 years of continuous service 25 (d) After completing 15 years of continuous service 4.24.020.2 Any employee who leaves District employment before taking his regular scheduled vacation will be entitled to receive full pay for any accrued vacation. 4.24.020.3 Vacation leave may be scheduled by mutual agreement between the General Manager and the employee. 4.24.020.4 An employee may forego his vacation for two years and carry it over to the following third year provided the District gives its written approval in advance. In no event will an employee defer all or any portion of an annual vacation leave longer than two years unless the employee is unable to take such vacation by reason of industrial injury. 4.24.020.5 The General Manager, at his discretion, may grant additional vacation to management employees who have worked extra hours for which they were not otherwise compensated. 4.24.020.6 Employees covered by this section shall receive three days of paid administrative leave per year, which leave shall not accrue from year to year. Administrative leave is to be arranged by mutual agreement of the General Manager and the employee. 4.24.025 Management Personal Disability Leave and Industrial Disability Leave 4.24.025.1 Definition of Personal Disability Leave: Personal disability leave means an authorized paid leave of absence which is granted to an employee who has actually become incapacitated and who is, thereby, unable to perform his/her regular duties and responsibilities. Such inability will have resulted from personal illness or accident; or pregnancy. Personal disability leave is not applicable to industrial disability (otherwise provided for 4 below) except to the extent of supplementing industrial disability leave up to 100% of an employee's regular earnings. Such application will be at the employee's option. Employees may use their personal disability leave, up to a maximum of three days in a calendar year, to tend to an ill spouse, child, or parent. Employees can accumulate unused family sick leave not to exceed six days. 4.24. 025.2 Eligibility and Accrual: Full-time regular employees and part-time regular employees who work 20 or more hours per week, who have completed six months of continuous service will accrue unlimited personal disability leave from the date of hire at the rate of one day per month for each month the employee remains in a pay status (12 days per year maximum) . When an employee no longer is being compensated during the major portion of any month by regular pay, paid vacation, or any other form of paid leave, the employee no longer will accrue leave credit. 4.24.025.3 Evidence of Disability: The District may require satisfactory evidence of any disability before leave will be granted. For any disability leave in excess of three working days, the District may require satisfactory written medical evidence of continuing disability, at regular intervals. 4.24.025.4 Abuse of Disability Leave: If the District believes that an employee may be abusing the disability leave provisions, ., the District shall counsel said employee regarding its concern. If the employee continues to use disability leave in a manner that concerns the District, the District may place the employee on disability leave probation, as described in Section 4 . 24 . 025 (5) . In determining whether an employee has abused the disability leave provisions, the District shall not consider any conduct that occurred more than two years prior to the time at which the District is investigating possible abuse by an employee. 4.24.025. 5 Disability Leave Probation: Disability leave probation shall extend for whatever period of time determined by the District, up to 180 calendar days. An employee on disability leave probation may be required to provide to the District, at the employee's expense, satisfactory written medical evidence for every day or portion of a day on disability leave. Failure to promptly provide such written evidence shall be grounds for discipline, including discharge. 4.24.025.6 Holidays: If a holiday falls on a work day within the disability leave period of an employee who is entitled to paid holidays, it will not be included in the leave. Nothing within this section will be interpreted to entitle an employee to disability leave while on vacation or layoff. 4.24.025.7 Industrial Disabilities: When an employee is absent by reason of disability which falls within the application of the Workers Compensation Chapters of the State of California Labor Code, he/she will be entitled to Industrial Disability Leave for the duration of such temporary disability. Such benefits will 5 begin with the first day of absence following the day of the disability. The combined amount of industrial disability and Workers Compensation benefits payable for each day of absence will not exceed 90% of each employee's basic daily wage. 4.24.025.8 Limitations:' The total benefits to be paid for any combination of personal disability leave and industrial disability leave will not exceed 100% of normal straight-time earnings less any benefits due from Workers Compensation, State Disability Insurance, Social Security Disability provisions, and/or any other benefit program to which the District contributes. 4.24.025.9 Return to Work: Prior to return to work, the District, in its discretion, may require a physical release stating the employee is physically able to perform his/her job duties following any absence in excess of three days because of illness or injury. 4.24.025. 10 Use of Personal Disability Leave: When an employee is on personal disability leave he/she does not need to use all vacation leave when sick leave runs out. He/she can leave five days of vacation leave on the books and go on leave without pay, subject to the provisions of Section 4 . 24 . 015 (3) . 4.24.028 Management Holidays - Following are the recognized paid holidays for all regular management employees: NewYears Day. . . . . . . . . . . . . . . . . . . . . . . .January 1 Washington's Birthday. . . . .third Monday in Feb. Memorial Day. . . . . . . . . . . . . . . . last Monday in May Independence Day. . . . . . . . . . . . . . . . . . . . . . . .July 4 Labor Day. . . . . . . . . . . . first Monday in September VeteransDay. . . . . . . . . . . . . . . . . . . . . . .November 11 Thanksgiving Day. . . fourth Thursday in November Day after Thanksgiving. . . fourth Friday in Nov. ChristmasEve. . . . . . . . . . . . . . . . . . . . . .December 24 Christmas Day. . . . . . . . . . . . . . . . . . . . . .December25 Employee's Birthday. . . . . . . .Employee Is birthday The Christmas Eve holiday shall be observed on the work day immediately prior to the date of observing the Christmas Day holiday. The employee's birthday holiday shall be observed on a date chosen by the employee within a time period of five days prior to or five days subsequent to the employee' s birth date. 6 4 . 24 . 010 Deferred Compensation Plan for Management 4 . 24 . 010 Deferred Compensation Plan for Ma ,agerient 1. Any full tine, permanent employee of the District who is excluded from representation by the union may select to participate in the ICI��A Retirement Corporation deferred compensation plan approved by the District on June 18 , 1984 , by Resolution No. 3439 . 2 . Contributions to the IC'.`A plan are voluntary on the part of the erplcyee, and shall i ,pcse no cost upon the District. 3 . At certain instances and at its discretion, the Board nay choose to contribute to the ICI✓A plan on behalf of an employee in lieu of other benefits and as set forth by contract with the eriployee. (Resolution 8458)