HomeMy WebLinkAboutRES 1997-10 - Board RE Off.UT« N0. 9710
OF TEE
?PUBLIC UTIaJ1RCTU L 7Y DISTRICTE
..... .......................................................... ........ ... .. ..... ....................... . ........ .......... ......... ...... ........ ...... .......... .. ..... ........ .... ........ . ._........ ._._. __.__ . _ ..
.................................. ..... ......... ................... ... ....... ............................. . ...... .......... . ........ . ..................... ........ .. ........ ..... .... .......... . ... .................... ....... . ...
DIRECTING.THA r CO*MPErrrI E BIDDING BE DISPENSED ITH rN
GOIV1�iErION WITH THE DISTRICT'S REPAIR OF rl rRaNSOR�nR
LOCATED>IN THE TA�YOE t�O111NER SUBSTATION
WHEREAS, the transformer located in the Tahoe Donner Substation is developing hazardous
gases internally which are indicative of future catastrophic failure; and
WHEREAS, the transformer enables the District to provide electricity to customers located in the
Tahoe Donner Subdivision; and
WHEREAS, without the transformer in the Tahoe Donner Substation, the District could only serve
customers in the Tahoe Donner Subdivision by re-routing electrical load from other substations and
would result in severe stresses in other portions of the electrical system and significantly increase
the likelihood of additional failures and problems in the electrical system; and
WHEREAS, upon first learning of the transformer's developing failure, the District intended to
replace the faulty transformer on a temporary basis with another transformer with lesser capacity
while the District had the faulty transformer repaired pursuant to competitive bidding; and
WHEREAS, the District learned that the transformer that it intended to use on a temporary basis
while the faulty transformer was being repaired was in worse condition than anticipated and would
not likely serve the purpose of acting as a temporary replacement in the Tahoe Donner Substation;
and
WHEREAS, in order to provide temporary operation of the Tahoe Donner Substation during repair
of the faulty transformer the District intends to install four smaller transformers in the Tahoe Donner
Substation; however, at least one of the four smaller transformers is known at this time to be in
need of some repair and may not be usable for this temporary purpose; and
WHEREAS, the District's temporary solution for the failed transformer is not a long term solution
because the load handled by the Tahoe Donner Substation is causing the Tahoe Donner
Substation to perform at near capacity and the Tahoe Donner Substation would not likely be able
to handle the additional load required during peak demand periods; and
WHEREAS, it is possible to re-route some of the load necessary for Tahoe Donner customers
through the remaining substations, but it is not feasible to handle peak electric demand periods
without the Tahoe Donner Substation in operation; and
WHEREAS, it has been determined that it is necessary to obtain a replacement transformer for the
Tahoe Donner Substation and to repair the faulty transformer as soon as possible to ensure that
the District is able to provide electricity to meet its peak demand periods; and
WHEREAS, it will take approximately 22 to 26 weeks to obtain a new transformer through the
competitive bid process; and
WHEREAS, it would take approximately 11 to 17 weeks to have the faulty transformer repaired
through the competitive bid process; and
WHEREAS, it will take approximately eight to 14 weeks to have the faulty transformer repaired if
the District contracts to have such work performed, and
WHEREAS, the total cost of repairing the faulty transformer may be as much as approximately
$60,000 if the entire transformer needs to be rebuilt; and
WHEREAS, Public Contract Code Section 22050 provides that in the case of an emergency, a
public agency, pursuant to a four-fifths vote of the governing body, may repair or replace a public
facility, take any directly related and immediate action required by that emergency and procure the
necessary equipment services and supplies for those purposes without giving notice for bids to let
contracts; and
WHEREAS, the District's need to repair the faulty transformer immediately has created a great
emergency which, pursuant to Public Contract Code 22050, is justification for the District to
dispense with the competitive bidding procedures for the repair of the transformer,
NOW THEREFORE BE IT RESOLVED that the Board of Directors of the District adopt the above
recitals as its findings; and
BE IT FURTHER RESOLVED by the Board of Directors that for the reasons set forth above, the
District finds that the failure of the transformer in the Tahoe Donner Substation has created an
emergency and that the emergency will not permit a delay resulting from a competitive solicitation
for bids and that a repair of the faulty transformer is necessary to respond to the emergency.
BE IT FURTHER RESOLVED that the District shall therefore dispense with competitive bidding for
the repair of the transformer for the Tahoe Donner Substation.
BE IT FURTHER RESOLVED that the Board of Directors shall review the emergency action at its
next regularly scheduled meeting and at every regularly scheduled meeting thereafter until the
action is terminated to determine whether there is a need to continue the action.
PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the
District on the fourth day of June 1997 by the following roll call vote:
AYES: Jones, Maass, Sutton and Hemig.
NOES: None.
ABSENT. Aguera.
TRUCK,ff DON R PU LIC UTILITY DISTRICT
By
Peter L. Hol eister, Clerk of the Board
ATTES ,
Susan M. Craig, Deputy Distric Ierk
smc