Loading...
HomeMy WebLinkAboutRES 1999-02 - Board RESOLUTION NO. 9902 OF THE TRUCKEE DONNER PUBLIC UTILITY DISTRICT DIRECTING THAT COMPETITIVE BIDDING BE DISPENSED WTH IN CONNECTION MTH THE DISTRICT'S PURCHASE OF COMPUTER HARDWARE,%SOFTWARE, TRAINING AND SUPPORT_SERVICES TO'PROVIDE.FOR THE DISTRICT'S UTILITY BILLING AND FINANCIAL ACCOUNTING DATA PROCESSING NEEDS WHEREAS, in 1987 the District purchased an IBM System 36 computer and at the same time purchased software, training and support services from OrCom Systems, Inc.; and WHEREAS, in 1993 the District upgraded its computer system to an IBM AS400 in order to run the Orcom Systems, Inc. Classic utility billing and accounting software in a more efficient manner, and WHEREAS, Orcom Systems, Inc. has notified the District that effective on January 1, 2001 it will no longer support its Classic utility billing and accounting software, and WHEREAS, Orcom's Classic utility billing system is not capable of processing data to accommodate utilities operating in a deregulated electric market, nor is it capable of providing the more sophisticated billing features being offered by utility billing software currently on the market, and WHEREAS, Orcom Systems, Inc. has a replacement utility billing software package that is capable of processing data to accommodate utilities operating in a deregulated market and is capable of providing the more sophisticated billing features being offered by utility billing software, but at a very high price to the District, and WHEREAS, Orcom Systems, Inc. does not offer a replacement financial software package which would require the District to find a financial software package from another vendor, and WHEREAS, the utility billing and financial accounting systems provider must be able to provide installation of the hardware and software, conversion of existing data, documentation, operational training of both the hardware and software to District staff and subsequent support, and WHEREAS, the District staff has looked extensively for software that will meet its utility billing and financial accounting data processing needs preferably from a sole source vendor, and WHEREAS, the District has found a vendor who specializes in utility billing and accounting software that would fit the current and future needs of the District, and WHEREAS, the name of the company is Central Area Data Processing (CADP) which is a not-for-profit cooperative which operates for the sole purpose of providing services to its members, and WHEREAS, CADP offers its services in a tum-key manner for its Consumer Accounting, Cost Accounting, General Accounting and Engineering software called CAPS XL-Plus for a monthly fee, and WHEREAS, CADP's software applications utilize Cognos Corporation's fourth generation language, PowerHouse and Oracle's relational database structure which will better allow for interactivity with other District hardware and software; and WHEREAS, CADP's CAPS XL-Plus software only operates on a DEC Alpha Server; and WHEREAS, CADP has provided the District a quote for the purchase of a DEC Alpha Server along with all of the associated hardware that would be installed and would operate in and on such server, and WHEREAS, the District will have an ongoing service relationship with the provider of the hardware and software systems, in that the provider will have a direct link to the District's system for ongoing technical support, training and maintenance services, and WHEREAS, upon delivery of such hardware and software, CADP technicians will come to the District and install the hardware and software, and WHEREAS, various Califomia court decisions, including Graydon v. Pasadena Development Agency, 104 C.A. 3d 631 (1980), hold that if the subject of a contract is such that competitive proposals would be unavailing or would not produce an advantage and the advertisement for competitive bids would thus be undesirable or impractical, a public agency may dispense with competitive bidding, and WHEREAS, due to the facts set forth above, competitive bidding would be unavailing and would not produce an advantage to the District, and the advertising for competitive bids would not produce an advantage to the District and would be undesirable; and WHEREAS, Public Utilities Code Section 20206.4 generally requires that the District seek competitive bids in connection with the purchase of goods, and WHEREAS, the District finds that the computer hardware, software and support services more nearly resembles a special service, for which no competitive bidding is required, as opposed to a "good" and WHEREAS, the Public Utilities Code Section 16034 and Government Code Section 53060 provide that the District may, without competitive bidding, contract for special services and advice in financial, economic, accounting, engineering, legal, administrative, and professional matters if such persons are specially trained and experienced and competent to perform the special services required; and WHEREAS, since CADP would provide a sole source of purchase, installation, conversion, training and subsequent support and that the installation and conversion would be smoother and more efficient because of it. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors that it adopts the above stated recitals as its findings. BE IT FURTHER RESOLVED by the Board of Directors that for the reasons set forth above, the District finds that competitive bids for a DEC Alpha Server computer system and CADP's Consumer Accounting, Cost Accounting, General Accounting and Engineering software would be unavailing and would not produce an advantage to the District and the advertisement for competitive bids would not produce an advantage to the District and would be undesirable and costly. BE IT FURTHER RESOLVED that the District finds that computer hardware, software and support services more nearly resembles a special service, for which no competitive bidding is required, as opposed to a "good." BE IT FURTHER RESOLVED that the District shall therefore dispense with competitive bidding for the acquisition of the DEC Alpha Server computer system and associated hardware and software, and the District staff is authorized.to purchase from CADP the necessary hardware, software and software licenses to operate CADP's CAPS XL-Plus software including costs for the hardware and software installation, data conversion and training services. PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the District on the third day of February 1999 by the following roll call vote: AYES: Aguera, Hemig, Maass, Sutton and Jones. NOES: None. ABSENT.- None. TRUCKEE DONNER PUBLIC UTILITY DISTRICT ay " Peter L. Holz ist r, General Manager ATTEST4 Susan raig, Deputy District Clem