HomeMy WebLinkAboutRES 1999-04 - Board w
RESO: t l T�Qf 1'i10. 9904
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L c urlL ry DISTRICT
LlRiEGFl1V0 THAT GMPETlTfVE B/DClNG.BE DISPENSED tlU'I7H!N GNNECTiQN
IMIT'H �' !E 1?lSTRIG7'S PURCHASL-UF AM�FM/G►S MAPPfNG S1 STEM,
Gt�11/ER /QN"QFXISTlIIC MAf?�S,TRafN/N AND SUPPGiRT: ER'f/ICS 7
PROVIDE FOR..".TIfEDISTRIT'S'MAPPlNG NEEDS;
WHEREAS, District staff searched extensively for software from a sole source vendor to meet its utility
billing and financial accounting data processing needs; and
WHEREAS, the District found a vendor specializing in utility billing and accounting software to fit its
current and future requirements; and
WHEREAS, the name of the company is Central Area Data Processing (CARP) which is a not-for-profit
cooperative operating for the sole purpose of providing services to its members, and
WHEREAS, the utility Automated Mapping/Facilities Management) Geographical Information System
(AM/FM/GIS) provider must be able to provide installation of the hardware and software, conversion of
existing data, documentation, operational training of both the hardware and software to District staff
and subsequent support; and
WHEREAS, CADP's mapping system software applications utilize AutoCAD MAP 2.0, CADP billing
and accounting software and Oracle's relational database structure which will better allow for
interactivity with other District hardware and software; and
WHEREAS, the District will have an ongoing service relationship with the provider of the hardware and
software systems and the provider will have a direct link to the District's system for ongoing technical
support, training and maintenance services,and
WHEREAS, since CADP would provide a sole source of purchase, installation, conversion, training
and subsequent support, the installation and conversion would be smoother and more efficient
because of it, and
WHEREAS, various California court decisions, including Graydon v. Pasadena Development Agency,
104 C.A. 3d 631 (1980), hold that if the subject of a contract is such that competitive proposals would
be unavailing or would not produce an advantage and the advertisement for competitive bids would
thus be undesirable or impractical, a public agency may dispense with competitive bidding; and
WHEREAS, due to the facts set forth above, competitive bidding would be unavailing and would not
produce an advantage to the District, and the advertising for competitive bids would not produce an
advantage to the District and would be undesirable; and
WHEREAS, Public Utilities Code Section 20206.4 generally requires that the District seek competitive
bids in connection with the purchase of goods; and
WHEREAS, the District finds that the computer hardware, software and support services more nearly
resembles a special service, for which no competitive bidding is required, as opposed to a "good'; and
WHEREAS, the Public Utilities Code Section 16034 and Government Code Section 53060 provide that
the District may, without competitive bidding, contract for special services and advice in financial,
economic, accounting, engineering, legal, administrative, and professional matters if such persons are
specially trained and experienced and competent to perform the special services required.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors that it adopts the above stated
recitals as its findings.
BE IT FURTHER RESOLVED by the Board of Directors that for the reasons set forth above, the
District finds that competitive bids for a AM/FM/GIS mapping system that integrates directly with the
CADP CIS software be unavailing and would not produce an advantage to the District and the
advertisement for competitive bids would not produce an advantage to the District and would be
undesirable and costly.
BE IT FURTHER RESOLVED that the District finds that computer hardware, software and support
services more nearly resembles a special service, for which no competitive bidding is required, as
opposed to a "good."
BE IT FURTHER RESOLVED that the District shall therefore dispense with competitive bidding for the
acquisition of the CADP AM/FM/GIS mapping system and associated hardware and software and that
District staff be authorized to purchase from CADP the necessary hardware, software and software
licenses to operate CADP's AM/FM/GIS mapping software including costs for the hardware and
software installation, data conversion and training services.
PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the District
on the seventh day of April 1999 by the following roll call vote:
AYES: Hemig, Sutton and Jones.
NOES: None.
ABSENT.• Aguera and Maass.
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
By
/a eeAt:i�-
Peter L. Holzmei ter, General Manager
ATTEST-
Susan M. Craig, Deputy District C rk