HomeMy WebLinkAboutRES 1999-17 - Board RESOLUTION NO. 9917
OF THE
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
DIRECTING THAT COMPETITIVE BIDDING BE DISPENSED WITH IN
.CONNECTION WITH THE PURCHASE OFA DOCUMENT IMAGING SYSTEM
WHEREAS, in February, 1999, the District authorized the purchase of a new computer system
including hardware, software, training and support services from Central Area Data
Processing(CADP) to process its utility billing and financial accounting data processing needs; and
WHEREAS, the District will be converting to the CADP Cost and General Accounting software in
November, 1999; and
WHEREAS, since 1990 the District has been using an optical storage system called Recall to archive
billing and financial accounting records; and
WHEREAS, the Recall system hardware is outdated and replacement supplies are no longer
available; and
WHEREAS, the Recall system will not operate with the new CADP Consumer Billing and Cost and
General Accounting systems; and
WHEREAS, the District has determined that the Recall optical storage system needs to be replaced
with a new system; and
WHEREAS, purchasing a hardware and software solution to store the data from the CADP software
systems from another vendor would not be desirable and would be costly to the District; and
WHEREAS, upon delivery of the new document imaging system, a CADP technician will come to the
District and install the hardware and software, provide staff training and subsequent direct link support
of such software; and
WHEREAS, various California court decisions, including Graydon v. Pasadena Development Agency,
104 C.A. 3d 631 (1980), hold that if the subject of a contract is such that competitive proposals would
be unavailing or would not produce an advantage and the advertisement for competitive bids would
thus be undesirable or impractical, a public agency may dispense with competitive bidding; and
WHEREAS, due to the facts set forth above, competitive bidding would be unavailing and would not
produce an advantage to the District and the advertising for competitive bids would not produce an
advantage to the District and would be undesirable; and
WHEREAS, Public Utilities Code Section 20206.4 generally requires that the District seek competitive
bids in connection with the purchase of goods; and
WHEREAS, the District finds that the computer hardware, software and support services more nearly
resembles a special service, for which no competitive bidding is required, as opposed to a "good"; and
. WHEREAS, the Public Utilities Code Section 16034 and Government Code Section 53060 provide
that the District may, without competitive bidding, contract for special services and advice in financial,
economic, accounting, engineering, legal, administrative and professional matters if such persons are
specially trained and experienced and competent to perform the special services required; and
WHEREAS, since CADP would provide a sole source of purchase, installation, training and
subsequent support and that the installation and implementation would be smoother and more
efficient because of it.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors that it adopts the above stated
recitals as its findings.
BE IT FURTHER RESOLVED BY THE Board of Directors that for the reasons set forth above, the
District finds that competitive bids for the purchase of a document imaging system including hardware,
software and support services would be unavailing and would not produce an advantage to the
District and the advertisement for competitive bids would not produce an advantage to the District and
would be undesirable and costly.
BE IT FURTHER RESOLVED that the District finds that computer hardware, software and support
services more nearly resembles a special service, for which no competitive bidding is required, as
opposed to a"good."
BE IT FURTHER RESOLVED that the District shall therefore dispense with competitive bidding for the
acquisition of a document imaging computer system and associated hardware and software, and the
District staff is authorized to purchase from CADP the necessary hardware, software and software
licenses to operate said system including installation costs.
PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the
District on the 201h day of October, 1999 by the following roll call vote:
AYES: Aguera, Maass, Sutton and Jones.
NOES: None.
ABSENT: Hemig.
TRUCKEE DON R PU LIC UTILITY DISTRICT
By:
Peter L. Ho meister, Clerk of the Board
ATT
Susan M. Craig, Deputy District 66rk